HomeMy WebLinkAboutPR 24756: RENEWAL FOR CURBSTOPS, UNIONS, CORPORATION STOPS, ADAPTERS, AND COUPLINGS FOR THE WATER UTILITIES DEPARTMENT City of
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Texas
INTEROFFICE MEMORANDUM
Date: January 21, 2026
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E.,Water Utilities Director
RE: PR 24756—Contract Renewal for Curbstops, Unions, Corporation Stops,
Adapters, and Couplings for the Water Utilities Department
Introduction:
The intent of this Agenda Item is to seek the City Council's approval to renew the contract with
Coburn Supply and Company, Inc. of New Caney,Texas, for the purchase of curbstops,unions,
corporation stops, adapters, and couplings for the Water Utilities Department.
Background:
Curb stops, unions, corporation stops, adapters, and couplings are used in the maintenance of
the water distribution system. As per Resolution No. 25-351, a contract was awarded to Coburn
Supply and Company, Inc. of New Caney, Texas, for the purchase of curbstops, unions,
corporation stops, adapters, and couplings for a six-month period with the option to renew one
(1) additional six-month period. This contract renewal will be for one (1) additional six-month
period with no option to renew.
Budget:
Purchases of curbstops, unions, corporations, stops, adapters, and couplings are projected to be
$200,000.00. They will be stored in inventory, used on an as-needed basis, and charged to
Account No. 410-40-220-5315-00-00-000, Water System Maintenance.
Recommendation:
It is recommended that the City Council approve PR No. 24756, authorizing the City Manager
to renew the contract for one (1) six-month period with Coburn Supply and Company, Inc. of
New Caney, Texas, for the purchase of curbstops, unions, corporations stop, adapters, and
couplings with no option to renew as discussed/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
PR No. 24756
1/21/26 cm-tnr
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE THE FIRST AND FINAL RENEWAL OF
THE CONTRACT WITH COBURN SUPPLY AND
COMPANY, INC. OF NEW CANEY, TEXAS, FOR THE
PURCHASE OF CURBSTOPS,UNIONS,CORPORATIONS
STOPS, ADAPTERS, AND COUPLINGS FOR THE
WATER UTILITIES DEPARTMENT, WATER
DISTRIBUTION DIVISION, WITH A PROJECTED
BUDGETARY IMPACT OF $200,000.00. FUNDING IN
WATER UTILITIES ACCOUNT NO. 410-40-215-5315-00-
00-000,WATER SYSTEM MAINTENANCE.
WHEREAS, the Water Utilities Department, Water Distribution Division, routinely
utilizes curbstops, unions, corporation stops, adapters, and couplings in the maintenance, repair,
and operation of the City's water distribution system; and
WHEREAS, pursuant to Resolution No. 25-351, the City of Port Arthur entered into a
non-exclusive six-month contract with Coburn Supply and Company, Inc., of New Caney, Texas,
for the purchase of such materials, with a projected budgetary impact of $200,000.00 and the
option to renew the contract for one (1) additional six-month period; and
WHEREAS, the City desires to exercise the renewal option under the contract for an
additional six-month term, on the same terms and conditions, with no further renewal option.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT,the City Council hereby authorizes the City Manager to execute the first and final
renewal of the non-exclusive contract with Coburn Supply and Company, Inc., of New Caney,
Texas, for the purchase of curbstops, unions, corporation stops, adapters, and couplings for the
PR No.24756
1/21/26 cm-tnr
Water Utilities Department, Water Distribution Division, substantially in the form attached hereto
as Exhibit"A,"in an amount not to exceed $200,000.00; and,
THAT, the term of the renewed contract shall be for six (6) months, with no option for
further renewal; and,
THAT,funding for the contract is available in the Water Utilities Department Account No.
410-40-215-5315-00-00-000, Water System Maintenance; and,
THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the
Meeting of the City Council.
READ, ADOPTED AND APPROVED this day of , 2026
at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Charlotte M. Moses
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No. 24756
1/21/26 cm
Page 3 of 3
APPROVED AS TO FORM:
Roxann Pais Cotroneo
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, CPM
City Manager
Suhail Kanwar, P.E.
Director of Public Services
&Ai"
Calvin Matthews, P.E.
Water Utilities Director
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
y Lyn) Boswell, MA ICMA-CM
Finance Director
(, (hL
Clifto E. Williams Jr. CPPB
Purchasing Manager
Exhibit A
( Contract Renewal with Coburn Supply and Company, Inc.)
PURCHASING CONTRACT AGREEMENT
FOR CURBSTOPS, UNIONS, CORPORATIONS, STOPS,
ADAPTERS, AND COUPLINGS
THIS AGREEMENT, made this the day of , 2026,
by an individual, firm, partnership, or corporation, Coburn Supply Company, INC., of New
Caney, Texas, hereinafter called "Vendor", and the City of Port Arthur, a municipal corporation
organized under the laws of the State of Texas, hereinafter called the "Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms, conditions, and
agreements set forth herein, Owner and Vendor agree as follows:
1. Pursuant to Resolution No. 25-381,the City entered into a six-month contract, with the option
to renew for one (1) additional six-month period. The parties hereby agree to exercise said
option to renew for a six-month period. The term of this Contract shall be six (6)months from
the date that it is signed by the City, with no option to renew. The City can terminate this
contract at its convenience, which includes, but is not limited to, funding not being available
in any budget cycle, with thirty (30) days' written notice.
2. The Vendor will provide curbstops, unions, corporations stops, adapters, and couplings, as
delineated and submitted in their bid dated April 23, 2025, that was included in the original
contract, pursuant to Resolution No. 25-381.
3. During the term of this Contract, the Vendor will furnish all of the materials and supplies, as
stated in the advertised bid specifications, described as:
Curbstops, Unions, Corporations, Stops, Adapters, and Couplings
4. The Vendor agrees to deliver all materials on an as-needed basis during the term of this
contract, in the projected amount of$200,000.00 as shown in the Bid schedule in the original
contract, pursuant to Resolution No. 25-381.
5. The term "Contract Documents" means and includes the following:
a) Agreement
b) Invitation to Bid*
c) Specifications*
A- 1
d) General Information*
e) Bid*
f) Notice to Proceed*
*These items were attached to the original contract.
6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors, and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in two (2) copies, each of which shall be deemed an
original on the date first above written.
SIGNED AND AGREED on the day of , 2026.
ATTEST CITY OF PORT ARTHUR
BY
Sherri Bellard Ronald Burton, CPM
CITY SECRETARY CITY MANAGER
Signed on the day of 2026
WITNESS Coburn Supply Company, INC.
BY
Print Name:
Title:
A- 2