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HomeMy WebLinkAboutPR 24757: 1ST AND FINAL RENEWAL OF CONTRACT WITH HAWKINS, INC AND CATALYNT SOLUTIONS FOR THE PURCHASE OF LIQUID SODIUM BISULFITE FOR THE WATER UTILITIES DEPT. PR No. 24757 1/21/26 cm-tnr RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIRST AND FINAL RENEWAL OF THE CONTRACT WITH HAWKINS, INC. OF ROSEVILLE, MINNESOTA, AND CATALYNT SOLUTIONS OF EDMONDS, WASHINGTON, FOR THE PURCHASE OF LIQUID SODIUM BISULFITE FOR THE WATER UTILITIES DEPARTMENT, WASTEWATER TREATMENT DIVISION, WITH A PROJECTED BUDGETARY IMPACT OF $165,000.00. FUNDING IN WATER UTILITIES ACCOUNT NO. 410-40-225-5217-00- 00-000,TREATMENT CHEMICALS. WHEREAS, the Water Utilities Department, Wastewater Treatment Division, routinely utilizes liquid sodium bisulfite to dechlorinate effluent discharged from the City's wastewater treatment facilities in compliance with applicable regulatory requirements; and WHEREAS, pursuant to Resolution No. 25-062, the City of Port Arthur entered into a one-year contract with Hawkins, Inc., of Roseville, Minnesota, and Catalynt Solutions, of Edmonds, Washington, for the purchase of liquid sodium bisulfite, with a projected budgetary impact of$165,000.00 and the option to renew the contract for one(1) additional one-year period; and, WHEREAS, the City desires to exercise the first and final renewal option under the contract for an additional one-year term, under the same terms and conditions, with no further option to renew. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: Section 1. THAT,the facts and opinions in the preamble are true and correct; and, Section 2. That the City Council hereby authorizes the City Manager to execute the first and final renewal of the contract with Hawkins, Inc., of Roseville, Minnesota, and Catalynt Solutions, of Edmonds, Washington, for the purchase of liquid sodium bisulfite for the Water Utilities Department, Wastewater Treatment Division, substantially in the form attached hereto as Exhibit"A,"in an amount not to exceed $165,000.00. Section 3. The term of the renewed contract shall be for one (1) year, with no option to renew. Cih of rft ort rthrr _ j INTEROFFICE MEMORANDUM Date: January 21, 2026 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Calvin Matthews, P.E.,Water Utilities Director RE: PR 24757—First and final renewal of the contract for the purchase of Liquid Sodium Bisulfite for an estimated projected budgetary impact of$165,000.00. Introduction: The intent of this Agenda Item is to seek the City Council's approval for the first and final renewal of the contract with Hawkins, Inc. of Roseville, Minnesota, and Catalynt Solutions of Edmonds, Washington, for the purchase of Liquid Sodium Bisulfite for an estimated projected budgetary impact of$165,000.00; chemicals will be purchased as needed. Background: Liquid Sodium Bisulfite is used to de-chlorinate our WWTP effluent as a disinfectant in our treatment process. As per Resolution No. 25-062, a contract was awarded to Hawkins, Inc. of Roseville,Minnesota, and Catalynt Solutions of Edmonds,Washington, for the purchase of Liquid Sodium Bisulfite for a one-year period with the option to renew one (1) additional one-year period. This contract will be the first and the final renewal and shall have a term of one year from the issuance of the notice to proceed. Budget: Purchases of Liquid Sodium Bisulfite are projected to be $165,000.00. Chemicals will be purchased as needed. Account No. 410-40-225-5217-00-00-000, Treatment Chemicals. Recommendation: It is recommended that the City Council approve PR No. 24757, authorizing the City Manager to renew the contract for one (1) one-year period with Hawkins, Inc. of Roseville, Minnesota, and Catalynt Solutions of Edmonds, Washington, for the purchase of Liquid Sodium Bisulfite with no option to renew as discussed/outlined above. "Remember,we are here to serve the Citizens of Port Arthur" PR No. 24757 1/21/26 cm- tnr Section 4. That funding for the contract is available in the Water Utilities Department Account No. 410-40-225-5217-00-00-000, Treatment Chemicals. Section 5. THAT,a copy of the caption of this Resolution shall be spread upon the Minutes of the Meeting of the City Council. READ, ADOPTED AND APPROVED this day of , 2026 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: NOES: Charlotte M. Moses Mayor ATTEST: Sherri Bellard City Secretary PR No. 24757 1/21/26 cm Page 3 of 3 APPROVED AS TO FORM: Roxann Pais Cotroneo City Attorney APPROVED FOR ADMINISTRATION: G4/71 c l417PA.ei Ronald Burton, CPM City Manager v1/ Suhail Kanwar, P.E. Director of Public Services Calvin atthews, P.E. Water Utilities Director APPROVED AS TO THE AVAILABILITY OF FUNDS: t // Ly (Lyn) Boswe 1, MA ICMA-CM Finance Director 6, Clifton E. Williams Jr. CPPB Purchasing Manager Exhibit A (Contract Renewal with Hawkins, Inc.) PURCHASING CONTRACT AGREEMENT FOR LIQUID SODIUM BISULFITE THIS AGREEMENT, made this the day of , 2026, by an individual, firm, partnership, or corporation, Hawkins, Inc., of Roseville, Minnesota, hereinafter called "Vendor", and the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called the "Owner" or "City". WITNESSETH: That for and in consideration of the payments, terms, conditions, and agreements set forth herein, Owner and Vendor agree as follows: 1. Pursuant to Resolution No. 25-062, the City entered into a one-year contract, with the option to renew for one (1) additional one-year period. The term of this Contract shall be one (1) year from the date that it is signed by the City, with no option to renew. The City can terminate this contract at its convenience, which includes, but is not limited to, funding not being available in any budget cycle, with thirty (30) days' written notice. 2. The Vendor will provide liquid sodium bisulfite, as delineated and submitted in their bid dated January 8, 2025,that was included in the original contract,pursuant to Resolution No. 25-062. 3. During the term of this Contract, the Vendor will furnish all of the materials and supplies, as stated in the advertised bid specifications, described as: Liquid Sodium Bisulfite 4. The Vendor agrees to deliver all materials on an as-needed basis during the term of this contract, as shown in the Bid schedule in the original contract, pursuant to Resolution No. 25-062. Bide price of$2.90/gal. for 1,500-gallon loads 5. The term "Contract Documents" means and includes the following: a) Agreement b) Invitation to Bid* c) Specifications* d) General Information* A- 1 e) Bid* f) Notice to Proceed *These items were attached to the original contract. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies, each of which shall be deemed an original on the date first above written. SIGNED AND AGREED on the day of , 2026. ATTEST CITY OF PORT ARTHUR BY Sherri Bellard Ronald Burton, CPM CITY SECRETARY CITY MANAGER Signed on the day of 2026 WITNESS Hawkins, Inc. BY Print Name: Title: A- 2 Exhibit B (Contract Renewal with Catalynt Solutions) PURCHASING CONTRACT AGREEMENT FOR LIQUID SODIUM BISULFITE THIS AGREEMENT,made this the day of , 2026, by an individual, firm, partnership, or corporation, Catalynt Solutions of Edmonds,Washington, hereinafter called"Vendor", and the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,hereinafter called the"Owner"or"City". WITNESSETH: That for and in consideration of the payments, terms, conditions, and agreements set forth herein, Owner and Vendor agree as follows: 1. Pursuant to Resolution No. 25-062, the City entered into a one-year contract,with the option to renew for one(1) additional one-year period. The term of this Contract shall be one(1) year from the date that it is signed by the City, with no option to renew. The City may terminate this contract at its convenience, including,but not limited to, funding not being available in any budget cycle, with thirty(30) days' written notice. 2. The Vendor will provide liquid sodium bisulfite, as delineated and submitted in their bid dated January 8,2025,that was included in the original contract,pursuant to Resolution No. 25-062. 3. During the term of this Contract, the Vendor will furnish all of the materials and supplies, as stated in the advertised bid specifications, described as: Liquid Sodium Bisulfite 4. The Vendor agrees to deliver all materials on an as-needed basis during the term of this contract, as shown in the Bid schedule in the original contract,pursuant to Resolution No. 25-062. Bide price of$2.75/gal. for 3,000-gallon loads 5. The term "Contract Documents" means and includes the following: a) Agreement b) Invitation to Bid* c) Specifications* d) General Information* A- 1 e) Bid* f) Notice to Proceed *These items were attached to the original contract. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two(2) copies, each of which shall be deemed an original on the date first above written. SIGNED AND AGREED on the day of , 2026. ATTEST CITY OF PORT ARTHUR BY Sherri Bellard Ronald Burton, CPM CITY SECRETARY CITY MANAGER Signed on the day of 2026 WITNESS Catalynt Solutions BY Print Name: Title: A- 2