HomeMy WebLinkAboutPR 24582: PURCHASE OF FURNITURE IN VARIOUS SPACES A THE OPERATIONS CENTER FROM HERNANDEZ OFFICE SOLUTIONS City of
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Texas
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: January 9, 2026
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Flozelle C. Roberts, EIT, MEng,MBA, CPM, Public Works Director
RE: P.R. 24582 — Purchase of Furniture in Various Spaces at the Operations Center
for $37,313.30 from Hernandez Office Solutions of Nederland, Texas, through
the Region 5 Cooperative Purchasing Program
Introduction:
This agenda item requests Council's approval for the purchase of furniture in various spaces at
the Operations Center located at 201 H.O. Mills Blvd., Port Arthur, TX 77640, as described in
the background.
Background:
The current furniture in our municipal building has been in use for numerous years, showing
signs of wear and tear, with supervisors having to use screws and other fasteners to hold the
furniture together. Investing in new furniture is essential for maintaining a professional image,
ensuring safety and accessibility, and achieving long-term cost savings.
Areas that will receive the updated furniture are:
• Streets Office: $13,546.02
• Solid Waste Offices: $15,715.92
• Conference Room: $8,051.36.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Budget Impact:
Hernandez Office Solutions of Nederland,Texas, which maintains contract number 20250902
with the Region 5 Cooperative Purchasing Program, provided a competitive quote for the
requested furniture for $37,313.30. The Operations Center Renovations Fund Account, 001-
21-049-8513-06-70-000, Project Number BU0001-OTH,will fund the furniture purchases.
Recommendation:
The City of Port Arthur City Council is recommended to approve PR 24582,authorizing the City
Manager to purchase furniture for various locations at the Operations Center from Hernandez
Office Solutions of Nederland, Texas, through the Region 5 Cooperative Purchasing Program.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR 24582
01/09/2026 FCR
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
PURCHASE OFFICE FURNITURE FOR VARIOUS DIVISIONS
OF PUBLIC WORKS AT THE OPERATIONS CENTER FROM
HERNANDEZ OFFICE SOLUTIONS OF NEDERLAND, TEXAS,
THROUGH THE REGION 5 COOPERATIVE PURCHASING
PROGRAM CONTRACT NO. 20250902 IN THE AMOUNT OF
$37,313.30. FUNDS ARE AVAILABLE IN THE OPERATIONS
CENTER RENOVATIONS FUND ACCOUNT 001-21-049-8513-06-
70-000, PROJECT NUMBER BU0001-OTH.
WHEREAS, the current furniture in our Operations Center located at 201 H.O. Mills
Blvd.,Port Arthur,TX 77640,has been in use for numerous years, showing signs of wear and tear,
with supervisors having to use screws and other fasteners to hold the furniture together; and,
WHEREAS, investing in new furniture is essential for maintaining a professional image,
ensuring safety and accessibility, and achieving long-term cost savings; and,
WHEREAS, funding is available in the Operations Center Renovations account 001-21-
049-8513-06-70-000, Project Number BU0001-OTH; and,
WHEREAS, pursuant to Chapter 271, Subchapter D of the Texas Government Code, a
city, by resolution of its governing body, may participate in cooperative purchasing programs
established by the State Facilities Commission for the purchase of goods at prices established
through purchase contracts of the Commission; and,
WHEREAS,per Resolution Number 20-019,the City of Port Arthur entered into interlocal
agreements for cooperative purchasing with the Region 5 Cooperative Purchasing Program; and,
PR 24582
01/09/2026 FCR
Page 2 of 4
WHEREAS, the purchase and installation of office furniture is procured through the Region 5
Cooperative Purchasing Program,where the State and Federal Government have competitively awarded
these contracts; and,
WHEREAS, Hernandez Office Solutions will provide and install office furniture for the
Operations Center for the projected budgetary amount of$37,313.30 (attached hereto as Exhibit
A); and,
WHEREAS, the Public Works Department recommends awarding the purchase contract to
Hernandez Office Solutions of Nederland,Texas,through their Region 5 Contract number 20250902.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is herein authorized and directed to purchase the furniture from
Hernandez Office Solutions of Nederland, Texas, through the Region 5 Contract number 20250902 as
delineated in Exhibit A; and,
THAT, funding is for the total purchase of$37,313.30 being funded from the Operations
Center Renovations Fund Account 001-21-049-8513-06-70-000, project number BU0001-OTH;
and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED this the day of ,A.D.
2026, at a meeting of the City of Port Arthur, Texas,by the following vote:
Ayes: Mayor:
PR 24582
01/09/2026 FCR
Page 3 of 4
Councilmembers:
Noes:
Charlotte M. Moses
Mayor
ATTEST:
Sherri Bellard, TRMC
City Secretary
PR 24582
01/09/2026 FCR
Page 4 of 4
APPROVED AS TO FORM:
Roxann Pais Cotroneo,Esq.
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, C
City Manager
r
zel . Roberts, I Eng, A, CPM
Direct o Public or
APPROVED AS FOR THE AVAILABILITY OF FUNDS:
Qj
a 3'n Boswe 1, CMA-C
,
Director of Finance
(aL,
Clifto . Williams, Jr., CPPB
Purchasing Manager
PR No.24582
EXHIBIT A
he�-a�° HERNANDEZ 2QUOTE
OFFICE QUOTE NUMBER 46544-0
, Ra„ SOLUTIONS
QUOTE DATE 01/28/26
HERNANDEZ OFFICE SOLUTIONS
P.O. BOX 1604
119 17TH STREET
NEDERLAND TX 77627
BILLTO ADDRESS SHIPTO ADDRESS
PORT ARTHUR CITY OF -P.O. PORT ARTHUR CITY OF -P.O.
EPIC BUSINESS DEALER 1089 OPERATIONS
P.O. BOX 1089 111 H 0 MILLS BLVD.
PORT ARTHUR TX 77641 PORT ARTHUR TX 7764E
409-983-8160
CUSTOMER PURCHASE ORDER SALESPERSON TERMS ROUTE PAYCODE ORDER TAKER
FOCSE / TYLER & KA PA QUOTE S36
1
ITEM NUMBER MFG ITEM DESCRIPTION UM ORD BR) SHIP SELL PRICE EXTEND PRICE
OTY OTY OTY
SPECIAL ORDER / NON-RETURNABLE
LEAD TIME:6-8 WEEKS FROM PO
REGION 5 CONTRACT# : 20250902
25-451-UC GLB 25X18.5X52 4 DRWR LGL CABINET EA 1 1 391.63 391.63
STREETS
PAINT FINISH: CHARCOAL [CHR]
LOCK OPTION: [STD]
6331-4-UC GLB VION UPHOLSTERED HIGH BACK EA 3 3 696.04 2088.12
STREETS
TEXTILE: GR 2 ALLANTE FREE: OLD NAVY [A20F]
ARM TYPE: [AS] HEIGH & WIDTH ADJUSTABLE
SLIDING ARM CAP
SEAT: [MF]
LUMBAR: [LSP] M-LUMBAR
6331-4-UC GLB VION UPHOLSTERED HIGH BACK EA 2 2 696.04 1392.08
SOLD WASTE
TEXTILE: GR2
LUXHIDE BURGUNDY [BL26]
ARM TYPE: [STD]
LUMBAR: [LSP]
SEAT: [MF]
FRAME: [BK] BLACK
6331-4-UC GLB VION UPHOLDERED HIGH BACK EA 2 2 696.04 1392.08
SW SUPERVISOR
TEXTILE: GR2
LUXHIDE BURGUNDY [BL26]
ARM TYPE: [STD]
LUMBAR: [LSP]
SEAT: [MF]
FRAME: [BK] BLACK
6620-UC GLB DUET STACKABLE SEATING EA 2 2 210.71 421 .42
STREETS
FRAME: CHROME
PLASTIC FINISH: FROST [FRO]
Subtotal
Tax
Return Policy: Special order products, furniture,
and some electronics are not returnable.
CONTINUE Page 1 of 5 Total Due
HERNANDEZ QUOTE
O F F I C E QUOTE NUMBER 46544-0
SOLUTIONS
QUOTE DATE 01/28/26
HERNANDEZ OFFICE SOLUTIONS
P.O. BOX 1604
119 17TH STREET
NEDERLAND TX 77627
BILLTO ADDRESS SHIPTO ADDRESS
PORT ARTHUR CITY OF -P.O. ""- PORT ARTHUR CITY OF -P.O.
EPIC BUSINESS DEALER 1089 OPERATIONS
P.O. BOX 1089 111 H 0 MILLS BLVD.
PORT ARTHUR TX 77641 PORT ARTHUR TX 7764C
409-983-816C
CUSTOMER PURCHASE ORDER SALESPERSON TERMS ROUTE PAYCODE ORDER TAKER f
HOUSE / TYLER & KA � ROUTE S36
ITEM NUMBER MFG ITEM DESCRIPTION UM ORD B/O SHIP SELL PRICE EXTEND PRICE
QTY QTY QTY
GLB DUET STACKABLE SEATING EA —1 1_
SOLID WASTE
PLASTIC: [BLK] NIGHT BLACK
FRAME FINISH: [CH] CHROME
A2036S4-UC GLB 20X36X49.5 4 DWR LATERAL FILE EA 1 1 1812.96 1812.96
STREETS
TOP, CHASSIS, BASE FINISHES [ACJ] ABSOLUTE A.
HANDLE FINISH: [STD] BLK
KEY: [STD]
A2036SC-UC GLB 20X36X29.5 STORAGE CABINET EA 1 1 572.00 572.00
SOLID WASTE
TOP, CHASSIS, BASE FINISH [NGL] NOCE GRIGIO
HANDLE: [STD] BLACK
KEY: [STD]
A2036SC-UC GLB 20X36 STORAGE CABINET EA 1 1 572.00 572.00
SW SUPERVISOR
TOP, CHASSIS, BASE FINISH [NGL] NOCE GRIGIO
HANDLE: [STD] BLACK
KEY: [STD]
A2042FB-UC GLB 20X42 FLUSH BRIDGE EA 2 2 319.04 638.08
SOLID WASTE
LAMINATE FINISH: [NGL] NOCE GRIGIO
GROMMET: [STD] CENTER BLACK
A2072S2L-UC GLB 20X72X29.5 CREDENZA F/F/ PED 7.a1 1 890.50 890.50
SOLID WASTE
PED: LEFT FILE/FILE
TOP, CHASSIS, BASE FINISH: [NGL] NOCE GRIGIO
KEY: [STD]
GROMMET: [STD] CENTER BLACK
A2072S2R-UC GLB 20X72X29.5 CREDENZA F/F PED EA 1 1 890.50 890.50
SOLID WASTE
FILE/FILE PED RIGHT
TOP, CHASSIS, BASE LAMINATE: [NGL] NOCE GRIGIO
KEY: [STD]
Subtotal
Tax
Return Policy: Special order products, furniture,
and some electronics are not returnable . Total Due
CONTINUE Page 2 of 5
HERNANDEZ QUOTE
OFFICE QUOTE NUMBER 46544-0
, SOLUTIONS
QUOTE DATE 01/28/26
HERNANDEZ OFFICE SOLUTIONS
P.O. BOX 1604
119 17TH STREET
NEDERLAND TX 77627
BILLTO ADDRESS SHIPTO ADDRESS
PORT ARTHUR CITY OF -P.O. 2oRS?R
PORT ARTHUR CITY OF -P.O.
EPIC BUSINESS DEALER 1089 OPERATIONS
P.O. BOX 1089 111 H 0 MILLS BLVD.
PORT ARTHUR TX 77641 PORT ARTHUR TX 77640
409-983-8160
CUSTOMER PURCHASE ORDER SALESPERSON TERMS ROUTE PAYCODE ORDER TAKER
HOUSE / TYLER & LA Ta )n-LE 036
ITEM NUMBER MFG ITEM DESCRIPTION UM ORD B/O SHIP SELL PRICE EXTEND PRICE
OTY OTY OTY
GROMMET: [STD] CENTER BLACK
A2448L4-UC GLB 24X48 LEFT RETURN W/FILE/FILE EA 1 777.29
STREETS
TOP, CHASSIS, BASE FINISH [ACJ] ABSOLUTE A.
KEY: [STD]
GROMMET: [STD] CENTER [BLACK]
A2448L4-UC GLB 24X48 LEFT RETURN F/F EA 1 _ 777.29 777.29
SW SUPERVISOR
TOP, CHASSIS, BASE FINISH [NGL] NOCE GRIGID
KEY: [STD]
GROMMET: [STD] CENTER [BLACK]
A2448R4-UC GLB 24X48 RIGHT RETURN F/F EA 1 1 777.29 777.29
SW SUPERVISOR
TOP, CHASSIS, BASE FINISH [NGL] .
KEY: [STD]
GROMMET: [STD] CENTER [BLACK]
A2466T-UC GLB 24X66X29.5 DESK SHELL EA 2 2 535.71 1071.42
SOLID WASTE
TOP, CHASSIS, BASE LAMINATE: [NGL] NOCE GRIGIO
MODESTY: [MP]
GROMMET: [STD] CENTER BLACK
A2472S4L-UC GLB 24X72 CREDENZA W B/B/F PED EA 1 1 1012.38 1012.38
SW SUPERVISOR
TOP, CHASSIS, BASE LAMINATE [NGL] NOCE GRIGIO
KEY: [STD]
GROMMET: [STD] CENTER BLACK
A2472S4R-UC GLB 24X72 CREDENZA W/ B/B/F PED EA 1 1 1012.38 1012.38
SW SUPERVISOR
TOP, CHASSIS, BASE LAMINATE: [NGL] NOCE GRIGIO
KEY: [STD]
GROMMET: [STD] CENTER BLACK
A3060D4-UC GLB 30X60 DOUBLE PED DESK EA 1 i 1210.08 1210.08
STREETS
TOP, CHASSIS, BASE FINISHES: [ACJ] ABSOLUTE A.
Subtotal ABSOLUTE A.
Tax
Return Policy: Special order products, furniture,
and some electronics are not returnable. Total Due
CONTINUE Page 3 of 5
3 .�._ . HERNANDEZ QUOTE
OFFICE QUOTE NUMBER 46544-0
SOLUTIONS
QUOTE DATE 01/28/26
HERNANDEZ OFFICE SOLUTIONS
P.O. BOX 1604
119 17TH STREET
NEDERLAND TX 77627
BILLTO ADDRESS SHIPTO ADDRESS
PORT ARTHUR CITY OF -P.O.
PORT ARTHUR CITY OF -P.O.
EPIC BUSINESS DEALER 1089 OPERATIONS
P.O. BOX 1089 111 H 0 MILLS BLVD.
PORT ARTHUR TX 77641 PORT ARTHUR TX 77640
409-983-8160
CUSTOMER PURCHASE ORDER SALESPERSON TERMS ROUTE PAYCODE ORDER TAKER
SE i TYLER & KA PA tir;JTE S36
ITEM NUMBER MFG ITEM DESCRIPTION UM ORD B/O SHIP SELL PRICE EXTEND PRICE
OTY OTY OTY
KEY: [STD]
LEFT PED: FILE/FILE
RIGHT PED: BOX/BOX/FILE
GROMMET: [STD] CENTER BLACK
A3066D4-UC GLB 30X66 DOUBLE PED DESK EA 1 1 1298.92 1298.92
STREETS
TOP, CHASSIS, BASE FINISH: [ACJ] ABSOLUTE A.
KEY: [STD]
GROMMET: [STD] CENTER BLACK
LEFT PED: FILE/FILE
RIGHT PED1 BOX/BOX/FILE
A3066T-UC GLB 29.69X66 FREESTANDING DESK EA 1 1 586.63 586.63
STREETS
TOP, CHASSIS, BASE FINISHES: [ACJ] ABSOLUTE A.
GROMMET: [STD] CENTER [BLK]
A3665SH-UC GLB 20X36X65 STORAGE CABINET EA 1 1 1328.17 1328.17
STREETS
TOP, CHASSIS, BASE FINISH: [ACJ] ABSOLUTE A.
KEYS: [STD]
AFPBBF22-UC GLB 22X16X28.5 PED SHELL B/B/F EA 1 637.54 637.54
STREETS
LAMINATE FINISH: [ACJ] ABSOLUTE A.
NO LOCK [M]
HANDLE: [STD] SIDE PULL
AFPBBF22-UC GLB 22X16X28.5 B/B/F PED SHELL EA 2 2 637.54 1275.08
SOLID WASTE
LAMINATE FINISH: [NGL] NOCE GRIGIO
KEY: [STD]
HANDLE: [STD] SIDE PULL
ATB6416-UC GLB 64" TACKBOARD EA 2 2 294.67 589.34
STREETS
TEXTILE: GR2 IMPRINT OCEAN [IMP2]
ATB7016-UC GLB 70W TACKBOARD 2 2 255.13 510.26
SOLID WASTE
Subtotal
Tax
Return Policy: Special order products, furniture,
and some electronics are not returnable . Total Due
CONTINUE Page 4 of 5
-- HERNANDEZ QUOTE
OFFICE
QUOTE NUMBER 46544-0
SOLUTIONS
QUOTE DATE 01/28/26
HERNANDEZ OFFICE SOLUTIONS
P.O. BOX 1604
119 17TH STREET
NEDERLAND TX 77627
BILLTO ADDRESS SHIPTO ADDRESS
PORT ARTHUR CITY OF —P.O. PORT ARTHUR CITY OF —P.O.
EPIC BUSINESS DEALER 1089 OPERATIONS
P.O. BOX 1089 111 H 0 MILLS BLVD.
PORT ARTHUR TX 77641 PORT ARTHUR TX 77640
409-983-8160
CUSTOMER PURCHASE ORDER SALESPERSON TERMS ROUTE PAYCODE ORDER TAKER
HOUSE _:'DER 7 2" TE S36
ITEM NUMBER MFG ITEM DESCRIPTION UM ORD BM) SHIP SELL PRICE EXTEND PRICE
OTY OTY OTY
TEXTILE: [QL10] BLACK
IN30AHB-UC HLB INCLUDE- CONFERENCE CHAIR EA
CONFERENCE ROOM
BACK TEXTILE: GR2 PROVINCE BLUE [AF-905]
SEAT TEXTILE: GR11 ARC-COM CIRQUE [AC-60448]
ARM CAP: SHADOW [SHW]
BASE FINISH: POLISHED ALUMINUM [A7]
CASTER: [STD]
[NB]
INSTALL-UC HDZ INSTALL 7SETUPS& 8 CONF CHAIRS EA 1 1 .00 .00
PLED50-UC GLB LED TASKLIGHT EA 2 2 325.54 651.08
STREETS
PLED5O-UC GLB LED TASKLIGHT EA 2 2 325.54 651.08
SOLID WASTE
Z66S36H-UC GLB 66W HUTCH W/ DOORS EA 2 2 876.42 1752.84
STREETS
LAMINATE FINISH: [ACJ] ABSOLUTE A.
TOP: [A3]
HANDLE: [HX]
KEY: [STD]
Z72S36H-UC GLB 72W HUTCH W/ DOORS EA 2 1 930.04 1860.08
SOLID WASTE
TOP, CHASSIS, BASE LAMINATE: [NGL] NOCE GRIGIO
HANDLES: [HX[
TOP: [A3]
KEY: [STD]
Subtotal 37313.30
Tax
Return Policy: Special order products, furniture,
and some electronics are not returnar1
Page 5 of 5 Total Due 37313.30