HomeMy WebLinkAbout(S1) Chad Cossey 2-24-2026 Port Arthur Crawfish Festival Proposal (1)
PORT ARTHUR
CAJUN FEST COOKOFF
PROPOSAL
Prepared by:
Chad Cossey, Director of Field Dates
EXECUTIVE SUMMARY
Field Dates LLC proposes a partnership with the City of Port Arthur
Parks & Recreation Department to host a Port Arthur Cajun Fest Cookoff:
featuring to celebrate Cajun heritage, support local vendors and small
businesses, provide a family and adult entertainment, generate
significant city revenue-and establish a new annual signature festival
for the community.
Projected attendance: 2,500 guests
Partnership revenue split: 60% - City of Port: 40%
FIELD
DATES CITY OF PORT ART
EST. 1898
1. Cover Letter
To:
Office of Parks & Recreation
Attn: Chandra
City of Port Arthur, Texas
Field Dates LLC respectfully submits this proposal for the Port Arthur Cajun Crawfish Festival
& Cook-Off, a large-scale cultural, family, and community-focused event to be held in March
2025. This festival is designed to deliver a full day of entertainment—featuring food vendors,
crawfish competition, rides, premium attractions, nightlife entertainment, and family activities.
This proposal outlines the full event structure, responsibilities, revenue projections, awards, and
the partnership model between Field Dates LLC and the City of Port Arthur Parks &
Recreation Department.
We appreciate your consideration and look forward to the opportunity to collaborate on an event
that will bring lasting cultural value to the City of Port Arthur.
Respectfully,
Field Dates LLC
Chad Cossey, Director of Field Dates
2. Executive Summary
Field Dates LLC proposes a partnership with the City of Port Arthur Parks & Recreation
Department to host the Port Arthur Cajun Crawfish Festival & Cook-Off, an event designed
to:
● Celebrate Cajun heritage
● Support local vendors and small businesses
● Provide a full day of family and adult entertainment
● Generate significant city revenue
● Establish a new annual signature festival for the community
Projected Attendance: 2,500 guests
Revenue Split:
● Field Dates LLC – 60%
● City of Port Arthur – 40%
3. Event Schedule
Family & Kids Festival
11:00 AM – 6:00 PM
Includes:
● General rides & inflatable zones
● Family games
● Crawfish vendors
● Daytime entertainment
● Premium Field Dates Activation Zone
Adults-Only Festival
7:00 PM – 12:00 AM
Includes:
● Live bands & stage shows
● Four alcohol bars
● Crawfish Cook-Off awards ceremony
● Premium rides & attractions
● Adult entertainment zone
4. Ticketing Structure
General Admission (Entry + General Rides)
● Adults: $25
● Students/Kids: $20
Field Dates Activation Zone (Premium Wristband)
$39.95 per guest
Includes:
● Zipline
● Rock climbing wall
● Go-karts
● Premium obstacle courses
● Competitive game zones
General admission does not include these premium attractions.
5. Crawfish Vendor Participation
Vendor Fee: $300
Includes:
● Booth space
● Access to family + adult festival hours
● Entry into the Cook-Off competition
● Shared promotional visibility
Vendors set their own prices per pound or per plate and keep 100% of sales.
6. Cook-Off Competition & Awards
Grand Prize – $1,000 + Trophy
Judged on:
● Cajun flavor
● Spice balance
● Cooking technique
● Presentation
People’s Choice Award
● Trophy / Plaque
● Social media recognition
Optional Additional Awards
● Most Creative Flavor
● Best Presentation
● Best Side Item
7. Bar Operations (4 Total)
Field Dates will operate four alcohol bars offering:
● Beer
● Wine
● Cocktails
● Frozen beverages
Drink price: $10
Field Dates will provide:
● TABC-certified staff
● ID verification
● Inventory management
● Cash/card terminals
8. Responsibilities
Field Dates LLC Responsibilities:
● Provide all rides, inflatables, premium attractions
● Staff, setup, operations, teardown
● Ticketing and admission systems
● Vendor coordination
● Stage setup and management
● Bar operations
● Crowd flow & support security
● On-site cleanup support
City of Port Arthur Parks & Recreation Responsibilities:
● Provide/approve venue
● Issue necessary permits
● Provide police/security + EMS
● Lead marketing to the community
● Assist vendor recruitment
● Provide utilities, trash, and grounds support
● Provide or assist with entertainment booking
9. Revenue Projection (2,500 Attendees)
General Admission
● 1,500 Adults × $25 = $37,500
● 1,000 Students × $20 = $20,000
Total GA Revenue: $57,500
Activation Zone Revenue
● 625 Guests × $39.95 = $24,970
Alcohol Sales
● 1,500 Adults × 2.5 Drinks × $10 = $37,500
Vendor Fees
● 25 Vendors × $300 = $7,500
Sponsorships
● Estimated = $10,000
TOTAL PROJECTED REVENUE:
$137,470
10. Profit Sharing Breakdown
Partner Percentag
e
Amount
Field Dates LLC 60% $82,482
City of Port Arthur 40% $54,988
11. Community Impact
Economic Benefits
● Increased revenue for local businesses
● Boost in vendor participation
● Tourism growth
Community Development
● Safe, family-oriented programming
● Celebration of Cajun heritage
● Increased civic engagement
City Advancement
● Establishes a new annual Parks & Recreation signature event
● Enhances branding and visibility for Port Arthur
12. Closing Statement
Field Dates LLC is committed to establishing the Port Arthur Cajun Crawfish Festival &
Cook-Off as a premier annual festival for the city.
We believe this partnership with the Office of Parks & Recreation, under Chandra’s
leadership, will deliver exceptional value to the community, its residents, and local businesses.
We respectfully request the opportunity to move forward with planning and coordination.
Thank you for your consideration.
Field Dates LLC
Chad Cossey, Director of Field Dates