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Home My WebLink AboutPR 24812 AMEND PO WITH BOUND TREE MEDICAL City of % nrt rthu.^ 7e rus INTEROFFICE MEMORANDUM Date: February 18, 2026 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Mercer Nessour, Battalion Chief RE: PR 24812 Introduction: The intent of this agenda item is to seek the City Council's approval to amend the existing blanket purchase order with Bound Tree Medical by increasing the amount from $25,000.00 to $40,000.00 through the remainder of FY 2026. Background: The Fire Department maintains Advanced Life Support (ALS) and Basic Life Support (BLS) capabilities on all engine companies. Emergency medical supplies and medications are procured through BuyBoard Contract No. 704-23. Council previously authorized a Blanket Purchase Order in the amount of$25,000.00 for FY 2026. Due to increased call volume and a rise in high-acuity medical incidents, current expenditures indicate that the approved amount will be insufficient to maintain inventory levels necessary for uninterrupted emergency response operations through the remainder of the fiscal year. Budget Impact: The proposed increase raises the authorized expenditure ceiling to $40,000.00. Funding is available in the Fire Department Medical Supplies Account No. 001-19-047-5212-00-30-000. No additional budget amendment is required. Recommendation: I The Fire Department recommends approval of this resolution. "Remember,we are here to serve the Citizens of Port Arthur" P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No 24812 02/18/2026 MN-TNR RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO INCREASE THE PURCHASING AUTHORITY WITH BOUND TREE MEDICAL THROUGH BUYBOARD CONTRACT 704-23 FOR FISCAL YEAR 2026 FROM $25,000.00 TO $40,000.00, FOR THE PROCUREMENT OF NECESSARY EMERGENCY MEDICAL SUPPLIES NEEDED TO MAINTAIN OPERATIONAL READINESS. FUNDING IS AVAILABLE IN THE FIRE DEPARTMENT MEDICAL SUPPLIES ACCOUNT NO. 001-19-047-5212-00- 30-000. WHEREAS, the City of Port Arthur Fire Department maintains Advanced Life Support (ALS) and Basic Life Support (BLS) capabilities on all engine companies to provide immediate pre-hospital medical intervention prior to ambulance transport; and WHEREAS, the City previously approved a Blanket Purchase Order with Bound Tree Medical through BuyBoard Contract No. 704-23 in the amount of $25,000.00 for Fiscal Year 2026 to procure essential emergency medical supplies, medications, and related consumable items; and WHEREAS, the Fire Department has experienced an increase in overall emergency response activity, including a measurable rise in high-acuity incidents such as cardiac arrests and other life-threatening medical events, resulting in increased utilization of medications and disposable medical supplies; and WHEREAS, the remaining balance of the existing Blanket Purchase Order is insufficient to maintain adequate inventory levels necessary to ensure uninterrupted emergency medical response services through the remainder of Fiscal Year 2026; and WHEREAS, maintaining appropriate medical supply inventory is essential to safeguard public health, ensure compliance with applicable regulatory standards, reduce municipal liability exposure, and preserve the City's established level of emergency medical service delivery; and WHEREAS, sufficient funds are available in the Fire Department Medical Supplies Account No. 001-19-047-5212-00-30-000. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1: That these facts and opinions in the preamble are true and correct. P.R. No 24812 02/18/2026 MN-TNR Section 2: The City Manager is hereby authorized to increase the purchasing authority under the existing Blanket Purchase Order with Bound Tree Medical,through BuyBoard Contract No. 704-23, from $25,000.00 to an amount not to exceed $40,000.00 for Fiscal Year 2026, attached hereto as Exhibit "A". Section 3: That additional funds shall be solely for the procurement of necessary emergency medical supplies, medications, and related consumable items required to maintain operational readiness of Fire Department engine companies. Section 4: That funding for the increased authorization is available in the Fire Department Medical Supplies Account No. 001-19-047-5212-00-30-000. Section 5: That a copy of the caption of the Resolution be spread upon the Minutes and the City Council. READ, ADOPTED, AND APPROVED on this loth day of March A.D., 2026, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor CouncilMembers NOES: Charlotte M. Moses Mayor P.R. No 24812 02/18/2026 MN Page 3 of 3 ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: Roxann Pais Cotroneo City Attorney APPROVED R ADMINISTRATION: II �. Ron Burton/. City Man.ger Ant chell Interim Deputy Fire Chief APPROVED AS TO AVAILABILITY OF FUNDS: Lyn B(rt S ;ad 6-t oswell, M.A., ICMA-CM Director of Finance Cu144-4 i S ��illiams Purchasing Manager EXHIBIT "A" PURCHASE AGREEMENT FOR EMERGENCY MEDICAL SUPPLIES (Through BuyBoard Contract No. 704-23) THIS PURCHASE AGREEMENT made this day of , 2026, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "CITY" and Bound Tree Medical "Vendor". WITNESSETH: That for and in consideration of the payment terms, conditions, and agreements set forth herein, OWNER and VENDOR agree as follows: 1. This Agreement is executed pursuant to BuyBoard Cooperative Purchasing Contract No. 704- 23 and applicable Texas law governing cooperative purchasing by municipalities. 2. Vendor shall furnish emergency medical supplies, medications, and related consumable items as requested by the City's Fire Department in accordance with pricing, terms, and specifications contained in BuyBoard Contract No. 704-23. 3. This Agreement shall commence upon execution and shall remain in effect through the end of Fiscal Year 2026,unless terminated earlier in accordance with this Agreement or the expiration of the underlying BuyBoard contract. The City reserves the right to terminate this Agreement for convenience upon written notice. The City shall be liable only for payment for goods properly ordered and received prior to termination. 4. Total expenditures under this Agreement for Fiscal Year 2026 shall not exceed $40,000.00, inclusive of all shipping,handling, and ancillary charges. No payment shall be made for goods not properly ordered and received. 5. The term "Contract Documents" means and includes the following: 1) Agreement 2) Specification 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. 7. This Agreement incorporates the terms of BuyBoard Contract No. 704-23. In the event of conflict, mandatory provisions of Texas law and City ordinances shall control. 8. IN WITNESS WHEREOF, the parties hereto have executed or caused to be executed by their duly authorized officials, this Agreement in ( 2 copies), each of which shall be deemed an original on the date first written above. Signed on the day of 2026 ATTEST CITY OF PORT ARTHUR BY CITY SECRETARY Signed on the day of , 2026 ATTEST Bound Tree Medical (BuyBoard Contract No. 704-23) BY CITY SECRETARY PRINT NAME: TITLE: