HomeMy WebLinkAboutPR 24766 REQUEST FOR APPROVAL OF CHANGE ORDER NO.1- 13TH STREET REHABILITATION PROJECT Ciryvf
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INTEROFFICE MEMORANDUM
Date: February 18, 2026
To: The Honorable Mayor and City Council
Through: Ron Burton, CPM, City Manager
From: Suhail Kanwar, P.E., M.S., CFM,Director of Public Services/City Engineer
RE: PR No. 24766: Request for Approval of Change Order No. 1 — 13th Street Rehabilitation Project
—Sabine Ave to Neches Ave.Project No. ST5095.CON Street Capital Account No. 307-21-053-
8517-00-10-000. PaveCon, LTD, of Houston, Texas
Introduction:
The intent of this memorandum is to request City Council's approval of Change Order No. 1 to the construction agreement
with PaveCon,LTD,of Houston,Texas(PaveCon),for the 13th Street Rehabilitation Project—Sabine Avenue to Neches
Avenue,with no funding impact to the contract amount.
Background:
Due to the large number of streets needing repair, Purchasing has sought additional ways to bring in more
contractors to repair them. Purchasing found PaveCon as a contractor on the BuyBoard Cooperative Contract
for road repair. Purchasing and Engineering met with the PaveCon representative and requested a quote for the
rehabilitation of 13th Street. PaveCon also met with the Water Utilities for utility work needed on 13th Street.
PaveCon submitted a quote in the amount of$406,888.64 for this work.
Pursuant to Resolution No.25-312,the City Council awarded the construction contract to PaveCon for a contract amount
of$406,888.63 for the rehabilitation of 13th Street,extending from Sabine Avenue to Neches Avenue,at either end of the
street.
Change Order No. 1 submitted by PaveCon,Ltd.,which(i)adds the placement and compaction of six-inch(6")flex base
in the amount of$23,872.10, and (ii) removes the previously included line item for installation of a manhole at Sabine
Avenue in the amount of $23,872.10, based upon a field determination that the existing manhole is in satisfactory
condition and replacement is unnecessary.
Bud2et Impact:
Funds are not impacted by this request.Project No. ST5095.CON.
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR No. 24766 for Change Order No. 1 to the
construction agreement with PaveCon,for the 13d'Street Rehabilitation Project—Sabine Avenue to Neches Avenue,with
no funding impact to the contract amount.Project No. ST5095.CON.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
C:\Users\troti bi_ch\AppData\Local\Microsoft\Olk\Attachments\ooa-d7e954fa-90ac-4575-8ab5-16073aacf6dc\b75d 38fd5c9b1919e5b10623990f6bOb170eb04776fOf716c6901cefdcb368f0\Agenda
Memo_PaveCon CO 1.docx
PR 24766
02/18/2026 RLD
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDER NO. 1 TO THE CONSTRUCTION
CONTRACT WITH PAVECON LTD, OF HOUSTON, TEXAS,
FOR THE 13TH STREET REHABILITATION PROJECT, SABINE
AVENUE TO NECHES AVENUE. FUNDING IS NOT IMPACTED.
PROJECT NO. ST5095.CON.
WHEREAS, the Engineering Department, based on historical data and roadway
condition assessments, identified various City streets in deteriorated condition and recommended
them for reconstruction, remediation, or rehabilitation, which recommendations were duly
presented to the City Council for review and consideration; and,
WHEREAS, in light of the volume of required street rehabilitation, the Purchasing
Division explored additional procurement options to expand contractor participation, including
the utilization of cooperative purchasing contracts; and,
WHEREAS, the Purchasing, Utilities, and Engineering Departments jointly identified
PaveCon, Ltd. as a qualified vendor through the BuyBoard Cooperative Purchasing Program;
and,
WHEREAS, said departments provided PaveCon, Ltd. with a bid table and layout, along
with the City of Port Arthur's standards and specifications, in order to obtain a cost proposal for
the rehabilitation of 13th Street, extending from Sabine Avenue to Neches Avenue, at either end
of 13th Street; and,
WHEREAS, PaveCon, Ltd. submitted a BuyBoard-compliant proposal in the amount of
$406,888.63 for the rehabilitation of 13th Street, extending from Sabine Avenue to Neches
Avenue, at either end of 13th Street; and,
WHEREAS, staff from the Utilities and Engineering Departments reviewed the cost
proposal submitted by PaveCon, Ltd. and determined that the proposed pricing is competitive
with similar projects recently bid; and,
WHEREAS, Chapter 271 Subchapter D of the Texas Local Government Code authorizes
municipalities to participate in cooperative purchasing programs through a resolution adopted by
their governing bodies, including programs such as (BuyBoard), as an alternative to the formal
bidding process; and,
PR 24766
02/18/2026 RLD
Page 2 of 4
WHEREAS, pursuant to Resolution No. 25-312, the City of Port Arthur entered into a
construction contract with PaveCon, Ltd., of Houston, Texas, for the amount of$406,888.63, for
the rehabilitation of 13`h Street, extending from Sabine Avenue to Neches Avenue, at either end
of 13th Street; and,
WHEREAS, Change Order No. 1 submitted by PaveCon, Ltd. includes the addition of a
line item for the placement and compaction of a six-inch (6") flex base in the amount of
$23,872.10; and
WHEREAS, the original contract included a line item for the installation of a manhole at
Sabine Avenue in the amount of$23,872.10; and
WHEREAS, upon further field review, it was determined that the existing manhole at
Sabine Avenue is in satisfactory condition and replacement is unnecessary, and therefore the
manhole installation line item has been removed from the contract through a deductive change
order in the amount of$23,872.10; and
WHEREAS, the addition of the flex base work and the corresponding removal of the
manhole installation result in no net increase or decrease to the total contract price; and,
WHEREAS, approval of PR No. 24766 for Change Order No. 1 is herein deemed an
appropriate action.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Council hereby approves Change Order No. 1 submitted by PaveCon,
Ltd., which (i) adds the placement and compaction of six-inch (6") flex base in the amount of
$23,872.10, and (ii) removes the previously included line item for installation of a manhole at
Sabine Avenue in the amount of$23,872.10, based upon a field determination that the existing
manhole is in satisfactory condition and replacement is unnecessary, see Exhibit A; and,
THAT, the additive and deductive components of Change Order No. 1 offset one
another, resulting in no net change to the total contract amount. The City Manager is authorized
to execute Change Order No. 1 with PaveCon, Ltd., of Houston, Texas, in substantially the same
form, attached hereto as Exhibit B; and,
THAT, a copy of the Resolution shall be spread upon the Minutes of the City Council.
PR 24766
02/18/2026 RLD
Page 3 of 4
READ,ADOPTED AND APPROVED this the day of , A.D.,
2026, at a of the City Council of the City of Port Arthur, Texas,by the
following vote: Ayes: Mayor:
Councilmembers:
Noes:
Charlotte M. Moses
Mayor
PR 24766
02/18/2026 RLD
Page 4 of 4
ATTEST:
Sherri Bellard, TRMC
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION
4111% 040e,
Roxann Pais Cotroneo, Esq. Ron Burton, CPM
City Attorney City Manage
APPROVED AS TO AVALIABILITY OF FUNDS:
Lynda (Lyn Boswell, MA, ICMA-CM
Finance Director
Suhail Kanwar, PE
Director of Public Services/City Engineer
Clifton illiams, CPPB
Purchasing Manager
EXHIBIT A
PAVECON PROPOSAL PACKAGE VE44n44 '4
13th St Rehab - CO 1 Add 6" Base
13th St Port Arthur Tx
Prepared for:
City of Port Arthur Public Works
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PROPOSAL & CONTRACT PAVE
13th St Rehab - CO 1 Add 6" Base Houston Division
13th St Port Arthur Tx 9900 Windfern Rd
City of Port Arthur Public Works Houston, TX 77064
Office 281-571-8040
BUYBOARD# 700-23
SOW Description Quantity Unit Unit Price Total
Flexbase Place and Compact 6" Flexbase 960 SY $ 25.74 $ 23,872.10
Utilities Install Manhole at Sabine -1 EA $ (23,872.10) $ (23,872.10)
Total Change Order Cost = NO CHANGE
PAVECON, Ltd.will furnish all labor, materials and equipment required for the performance of the
following described work in connection with construction or improvements.
Please see following pages to view repair details, inclusions, exclusions, and our terms
and conditions. Please sign below to accept this proposal.
ACCEPTED: PAVECON, LTD.
Tristan Frerich
Senior Project Manager
December 4, 2025
Corporate Office P.O.Box 535457,Grand Prairie,TX 75053 > 3022 Roy Orr Blvd.,Grand Prairie,TX 75050
PROPOSAL & CONTRACT PA
DESCRIPTION OF WORK:
Manhole at Sabine Deduct
No new manhole needed on Sabine due to existing being in very good condition.
Place and Compact 6"Flexbase
Place and compact 6"of new flexbase. Flexbase will be placed on current road surface raising the
elevation of the road an additional 6".All intersections and driveways will be sloped with flexbase to
allow resident access.
PROPOSAL & CONTRACT
TERMS AND CONDITIONS
1.PAVECON, Ltd.,(PAVECON)will carry workmen's compensation insurance covering its employees and shall
provide public liability and property damage insurance.
2.Any changes from the specifications or modifications of the terms of this contract shall be set put in writing
and signed by both parties.
3.This proposal expires 30 days from the date hereof but may be accepted at any later date at the sole option
of the Company.
4.By accepting this proposal,Owner agrees to indemnify to the extent authorized by law and to hold
PAVECON,Ltd.harmless from all claims,including its reasonable attorneys'fee incurred in defending any
claim,resulting from damages to any utility line,irrigation line,private electrical,or sub structure not
identified or clearly marked.Any damage to clearly marked utility lines,irrigation line,private electrical lines,or
sub structures shall be the responsibility of PAVECON,Ltd.
5.Unless a lump sum price is to be paid for the foregoing work and is clearly so stated it is understood and
agreed that the quantities referred to above are estimates only and that payment shall be made at the stated
unit prices on the actual quantities of work performed by PAVECON as determined upon completion of the
work.
6.PAVECON shall not be responsible for any damage to or deterioration of any of our work,whether completed
or in process,resulting from any cause or causes beyond our control,but not limited to failure of subgrade,
including soil volume changes,or failure of inadequacy of any labor or materials not furnished and installed by
us,whether or not such failure or inadequacy was or could have been known at the time our work was
undertaken.
7.PAVECON is not responsible for removing vehicles from repair areas.PAVECON will notify you in advance
and you must make arrangements to have vehicles removed at your expense.
8.In the event all work under this contract is not completed in one operation,Company shall be paid in full for
all items of work completed upon the completion thereof.Any work under this contract for which PAVECON
has not received a"work order"calling for completion within one year from the date of this agreement will be
subject to renegotiations of prices,or cancellation at PAVECON's option.
9.Terms of Payment-Final and complete payment for all work performed herein shall be made within 30 days
of invoice date. Interest at the rate of(18)percent per annum shall be charged you and paid by you on all
unpaid balances from the due date to the date of receipt of payment by PAVECON. Reasonable attorney's fees
and cost of collection shall be charged you and paid by you,if incurred by PAVECON.
PROPOSAL & CONTRACT 12A
INCLUSIONS:
Unit pricing prevails on all items unless otherwise noted.
PAVECON,Ltd.guarantees this work for materials and workmanship for a period of 1-year from installation,excluding
unusual abuse or neglect.
BUYBOARD#700-23
EXCLUSIONS:
Testing
Taxes(Resale or Exempt must be provided).
Utility relocation/adjustment,irrigation,or landscape repair.
Back-fill walks,curbs,&islands.
Rock excavation,soil treatments,tree removal.
Demo,sawing,haul off of spoils created by others.
Pavement markings,wheel stops,signage.
Sleeves for Irrigation. Dewatering.
EXHIBIT B
CITY OF PORT ARTHUR
Public Works Engineering
DATE: FEBRUARY 18,2026
PROJECT: 13TH STREET REHABILITATION PROJECT
OWNER: CITY OF PORT ARTHUR
CONTRACTOR: PAVECON,LTD
CHANGE ORDER NO.: I
THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE:
Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project:
Item Original
No. Description Unit Unit Price Original Amount Total t/ New Anweet
Quantity
SCOPE _...
1 Place and Compact 6"Flexbase SY $ 25.74 960 $ 23,872.10
2 Install Manhole at Sabine EA $ 23,872.10 1 $ (23,872.01)
No additional Calendar Days added at this time.
TOTAL CHANGE ORDER $ -
I ORIGINAL CONTRACT AMOUNT I$ 406,888.63 I NEW CONTRACT
AMOUNT 406,888.63
ORIGINAL CONTRACT AMOUNT:I$ 406,888.63
TOTAL AMOUNT OF CHANGE ORDER NO.1: $
TOTAL PERCENT CHANGE ORDER No.1:
NEW CONTRACT AMOUNT: $ 406,888.63
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PREPARED BY: "" APPROVED BY:
Ir '
Roeisha L Diaz,CoPA Engineering Administ n Suhail Kanwar,PE,City Engineer ra
APPROVED BY: APPROVED BY:
/ „,1t,ediee-dt4.,,
PAVECON,LTD. Clifton Williams,CPPB,Purchasing Manager
APPROVED BY: APPROVED BY:
Gr 9
smire,CoPA Roadway Design Engine r Ron Burton,CPM i anager
S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2025\7th ST.Stadium Rd to Duff Dr\Change Orders\Change Order 1\7th Street_CO 1_Elite