HomeMy WebLinkAboutPR 24767 REQUEST FOR APPROVAL OF CHANGE ORDER NO. 2- 13TH STREET REHABILITATION PROJECT City of
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INTEROFFICE MEMORANDUM
Date: February 18, 2026
To: The Honorable Mayor and City Council
Through: Ron Burton, CPM, City Manager
From: Suhail Kanwar, P.E., M.S., CFM, Director of Public Services/City Engineer
RE: PR No. 24767: Request for Approval of Change Order No. 2— 13th Street Rehabilitation Project
—Sabine Ave to Neches Ave., increasing the contract amount of$406,888.63,to a new contract
amount of $429,392.63. Project No. ST5095.CON Street Capital Account No. 307-21-053-
8517-00-10-000. PaveCon, LTD, of Houston,Texas
Introduction:
The intent of this memorandum is to request City Council's approval of Change Order No. 2 to the construction
agreement with PaveCon,LTD,of Houston,Texas(PaveCon),for the 13th Street Rehabilitation Project—Sabine
Avenue to Neches Avenue, increasing the contract amount of$406,888.63 by $22,504.00, to a new contract
amount of$429,392.63. Project No. ST5095.CON Street Capital Account No. 307-21-053-8517-00-10-000.
Background:
Due to the large number of streets needing repair, Purchasing has looked for additional ways to bring in more
contractors to repair streets. Purchasing found PaveCon as contractor on the BuyBoard Cooperative Contract
for road repair. Purchasing and Engineering met with the PaveCon representative and requested a quote for the
rehabilitation 13th Street.PaveCon also met with Water Utilities for utility work needed on 13th Street. PaveCon
submitted a quote in the amount of$406,888.63 for this work.
Pursuant to Resolution No. 25-312, City Council awarded the construction contract to PaveCon for a contract
amount of$406,888.63 for the rehabilitation of 13th Street, extending from Sabine Avenue to Neches Avenue,
at either end of the street.
Change Order No. 1 is being submitted by PaveCon for the placement and compact 6"flexbase for$23,872.10
and the installation of manhole at Sabine Avenue for ($23,872.10). The manhole at Sabine Avenue is a line
item detailed on the original bid sheet,but due to the manhole being in very good condition, a new one will not
be installed. These changes have no impact to the contract price.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2025\13TH ST REHAB-PAVECON\Change Orders\Change Order 2\Agenda Memo_PaveCon_CO 2.docx
The 13th Street Rehabilitation Project discovered that due to the raising of road elevation an additional 4" —
resident driveways will need to be raised to match the new elevation of the roadway. Field Order No. 1 informed
the City Manager of the work that was required with the understanding that it would go to the Port Arthur City
Council in the form of Change Order No. 2.
Change Order No. 2 is submitted by PaveCon for the 4"concrete driveways and 8 asphalt driveways, increasing
the contract amount of$406,888.63 by $22,504.00, to a new contract amount of$429,392.63.
Budget Impact:
Street Capital Account No. 307-21-053-8517-00-10-000. Project No. ST5095.CON.
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR No. 24766 for Change Order No. 2
to the construction agreement with PaveCon, for the 13th Street Rehabilitation Project — Sabine Avenue to
Neches Avenue, increasing the contract amount of$406,888.63 by $22,504.00, to a new contract amount of
$429,392.63. Project No. ST5095.CON. Street Capital Account No. 307-21-053-8517-00-10-000.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR 24767
02/18/2026 RLD
Page 1 of 5
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDER NO. 2 TO THE CONSTRUCTION
CONTRACT WITH PAVECON LTD, OF HOUSTON, TEXAS,
FOR THE 13TH STREET REHABILITATION PROJECT-SABINE
AVENUE TO NECHES AVENUE. INCREASING THE
CONTRACT AMOUNT OF $406,888.63 BY $22,504.00, TO A NEW
CONTRACT AMOUNT OF $429,392.63. PROJECT NO.
ST5095.CON. STREET CAPITAL ACCOUNT NO. 307-21-053-
8517-00-10-000
WHEREAS, the Engineering Department, based on historical data and roadway
condition assessments, identified various City streets in deteriorated condition and recommended
them for reconstruction, remediation, or rehabilitation, which recommendations were duly
presented to the City Council for review and consideration; and,
WHEREAS, in light of the volume of required street rehabilitation, the Purchasing
Division explored additional procurement options to expand contractor participation, including
the utilization of cooperative purchasing contracts; and,
WHEREAS, the Purchasing, Utilities, and Engineering Departments jointly identified
PaveCon, Ltd. as a qualified vendor through the BuyBoard Cooperative Purchasing Program;
and,
WHEREAS, said departments provided PaveCon, Ltd. with a bid table and layout, along
with the City of Port Arthur's standards and specifications, in order to obtain a cost proposal for
the rehabilitation of 13th Street, extending from Sabine Avenue to Neches Avenue, at either end
of 13th Street; and,
WHEREAS, PaveCon, Ltd. submitted a BuyBoard-compliant proposal in the amount of
$406,888.63 for the rehabilitation of 13th Street, extending from Sabine Avenue to Neches
Avenue, at either end of 13th Street; and,
PR 24767
02/18/2026 RLD
Page 2 of 5
WHEREAS, staff from the Utilities and Engineering Departments reviewed the cost
proposal submitted by PaveCon, Ltd. and determined that the proposed pricing is competitive
with similar projects recently bid; and,
WHEREAS, Chapter 271 Subchapter D of the Texas Local Government Code authorizes
municipalities to participate in cooperative purchasing programs through a resolution adopted by
their governing bodies, including programs such as (BuyBoard), as an alternative to the formal
bidding process; and,
WHEREAS, pursuant to Resolution No.. 25-312, the City of Port Arthur entered into a
construction contract with PaveCon, Ltd., of Houston, Texas, for the amount of$406,888.63, for
the rehabilitation of 13th Street, extending from Sabine Avenue to Neches Avenue, at either end
of 13th Street; and,
WHEREAS, Change Order No. 1 submitted by PaveCon, Ltd. includes the addition of a
line item for the placement and compaction of a six-inch (6") flex base in the amount of
$23,872.10; and
WHEREAS, the original contract included a line item for the installation of a manhole at
Sabine Avenue in the amount of$23,872.10; and
WHEREAS, upon further field review, it was determined that the existing manhole at
Sabine Avenue is in satisfactory condition and replacement is unnecessary, and therefore the
manhole installation line item has been removed from the contract through a deductive change
order in the amount of$23,872.10; and
WHEREAS, the addition of the flex base work and the corresponding removal of the
manhole installation result in no net increase or decrease to the total contract price; and,
PR 24767
02/18/2026 RLD
Page 3 of 5
WHEREAS, the 13th Street Rehabilitation Project contractors discovered that due to the
raising of road elevation by an additional 4", resident driveways will need to be raised to match
the new elevation of the roadway. Field Order No. 1 informed the City Manager of the work that
was required, with the understanding that it would go to the Port Arthur City Council in the form
of Change Order No. 2, see Exhibit A; and,
WHEREAS, Change Order No. 2 is being submitted by PaveCon, Ltd. for the 4"
concrete driveways and eight asphalt driveways, increasing the contract amount of$406,888.63
by $22,504.00, to a new contract amount of$429,392.63, see Exhibit B; and,
WHEREAS, approval of PR No. 24767 for Change Order No. 2 is herein deemed an
appropriate action.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR,TEXAS:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Council herein approves Change Order No. 2 and authorizes the City
Manager to execute said Change Order to the contract with PaveCon, Ltd., of Houston, Texas for
the 4" concrete driveways and eight asphalt driveways, increasing the contract amount of
$406,888.63 by$22,504.00, to a new contract amount of$429,392.63, see Exhibit A; and,
THAT, the City Manager is authorized to execute Change Order No. 2 with PaveCon
Ltd., of Houston, Texas, in substantially the same form, attached hereto as Exhibit B; and,
THAT, a copy of the Resolution shall be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED this the day of
A.D., 2026, at a of the City Council of the City of Port Arthur, Texas, by
the following vote:
PR 24767
02/18/2026 RLD
Page 4 of 5
Ayes:_ Mayor:
Councilmembers:
Noes:
Charlotte M. Moses
Mayor
ATTEST:
Sherri Bellard, TRMC
City Secretary
PR 24767
02/18/2026 RLD
Page 5 of 5
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION
Roxann Pais Cotroneo, Esq. Ron Burton, CP
City Attorney City Manager
APPROVED AS TO AVALIABILITY OF FUNDS:
Lynd Lyn) Boswell, A, ICM -CM
Finance Director
Cat.- Kan
Suhail Kanwar, PE
Director of Public Services/City Engineer
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
CHARLOTTE M.MOSES,MAYOR RONALD BURTON,CPM
HAROLD L.DOUCET,SR., City of CITY MANAGER
MAYOR PRO TEM
SHERRI BELLARD,TRMC
COUNCIL MEMBERS: CITY SECRETARY
WILLIE BAE LEWIS,JR. art r t h u r
TIFFANY L.HAMILTON EVERFIELD ROXANN PAIS COTRONEO
DONEANE BECKCOM Texas
CITY ATTORNEY
THOMAS KINLAW,III
DONALD FRANK,SR.
PROJECT FIELD ORDER
Project Name: 13th Street Rehabilitation Field Order No. 1
Project
Date: February 6, 2026 Engineer: CoPA Engineering Staff
Contractor: PAVECON, Ltd. Basis of Change: Field Work Order - Task
Adjustment to Contract Sum: $22,504.00
Contractor is authorized and directed to proceed with the following:
See attached: Due to the raising of road elevation an additional 44-resident driveways will need to be
raised to match the new elevation of the roadway.
L-lO—ZDa
PAVECON, Ltd. Date Suhail Kanwar, PE, City Engineer Date
Ron Burton, CPM, ' y anager Date Dr. Hani Tohme, PE, Consultant Date
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
PROPOSAL & CONTRACT AWE
13th St Rehab - CO 2 Driveways Houston Division
13th St Port Arthur Tx 9900 Windfern Rd
City of Port Arthur Public Works Houston,TX 77064
Office 281-571-8040
BUYBOARD#700-23
SOW Description Quantity Unit Unit Price Total
Concrete 4"Concrete Driveways 3 EA $ 4,640.00 $ 13,920.00
Asphalt Asphalt Driveways w/Base 8 EA $ 1,073.00 $ 8,584.00
Total Change Order Cost = $ 22,504.00
Due to the raising of road elevation an additional 6"-resident driveways will need to be raised to match the
new elevation of the road way.
City of Port Arthur
Public Works Adminstration
FEB 09 2026
RECEIVED
PAVECON, Ltd.will furnish all labor, materials and equipment required for the performance of the
following described work in connection with construction or improvements.
ACCEPTED: PAVECON, LTD.
Tristan Frerich
6k4--er/ Senior Project Manager
OrkiK
4110: February 5, 2026
Corpor a Office P.O.Box 535457,Grand Prairie,TX 75053, 3022 Roy Orr Blvd.,Grand Prairie,TX 75050
v.
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PAVECON PROPOSAL PACKAGE
13th St Rehab - CO 2 Driveways
13th St Port Arthur Tx
Prepared for:
City of Port Arthur Public Works
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PROPOSAL & CONTRACT PAVEGON
13th St Rehab - CO 2 Driveways Houston Division
13th St Port Arthur Tx 9900 Windfern Rd
City of Port Arthur Public Works Houston,TX 77064
Office 281-571-8040
BUYBOARD#700-23
SOW Description Quantity Unit Unit Price Total
Concrete 4"Concrete Driveways 3 EA $ 4,640.00 $ 13,920.00
Asphalt Asphalt Driveways w/Base 8 EA $ 1,073.00 $ 8,584.00
Total Change Order Cost = $ 22,504.00
PAVECON, Ltd.will furnish all labor,materials and equipment required for the performance of the
following described work in connection with construction or improvements.
Please see following pages to view repair details, inclusions, exclusions, and our terms
and conditions. Please sign below to accept this proposal.
ACCEPTED: PAVECON, LTD.
Tristan Frerich
Senior Project Manager
December 16,2025
Corporate Office P.O.Box 535457,Grand Prairie,TX 75053• 3022 Roy Orr Blvd.,Grand Prairie,TX 75050
PROPOSAL & CONTRACT
DESCRIPTION OF WORK:
4"Concrete Driveways-550 SF
Sawcut, Demo and Remove existing Concrete Driveways extending 10'past the road edge. Import place
and compact additional crushed concrete to raise the elevation of the driveways to achieve a maximum
of 12%slope from road edge.Concrete will be poured using to a thickness of 4"using a 4000 PSI and
reinforced with#4 Rebar at 18"Centers.Dowel into existing concrete driveways using#4 dowels at 18"
Centers.
Asphalt Driveways-8 Each
Import additional crushed concrete needed to raise transition elevation of the driveways to achieve a
maxumum of 12%slope from road edge.New driveways within ROW will be paved with TY D Aspahlt to a
compacted thickness of 2".
PROPOSAL & CONTRACT PAVEG1144
TERMS AND CONDITIONS
1.PAVECON, Ltd.,(PAVECON)will carry workmen's compensation insurance covering its employees and shall
provide public liability and property damage insurance.
2.Any changes from the specifications or modifications of the terms of this contract shall be set put in writing
and signed by both parties.
3.This proposal expires 30 days from the date hereof but may be accepted at any later date at the sole option
of the Company.
4.By accepting this proposal,Owner agrees to indemnify to the extent authorized by law and to hold
PAVECON,Ltd.harmless from all claims,including its reasonable attorneys'fee incurred in defending any
claim,resulting from damages to any utility tine,irrigation line,private electrical,or sub structure not
identified or clearly marked.Any damage to clearly marked utility lines,irrigation line,private electrical lines,or
sub structures shall be the responsibility of PAVECON,Ltd.
3.Unless a lump sum price is to be paid for the foregoing work and is clearly so stated it is understood and
agreed that the quantities referred to above are estimates only and that payment shall be made at the stated
unit prices on the actual quantities of work performed by PAVECON as determined upon completion of the
work.
6.PAVECON shall not be responsible for any damage to or deterioration of any of our work,whether completed
or in process,resulting from any cause or causes beyond our control,but not limited to failure of subgrade,
including soil volume changes,or failure of inadequacy of any tabor or materials not furnished and installed by
us,whether or not such failure or inadequacy was or could have been known at the time our work was
undertaken.
7.PAVECON is not responsible for removing vehicles from repair areas.PAVECON will notify you in advance
and you must make arrangements to have vehicles removed at your expense.
8.In the event all work under this contract is not completed in one operation,Company shall be paid in full for
all items of work completed upon the completion thereof.Any work under this contract for which PAVECON
has not received a"work order"calling for completion within one year from the date of this agreement will be
subject to renegotiations of prices,or cancellation at PAVECON's option.
9.Terms of Payment-Final and complete payment for all work performed herein shall be made within 30 days
of invoice date. Interest at the rate of(18)percent per annum shall be charged you and paid by you on all
unpaid balances from the due date to the date of receipt of payment by PAVECON. Reasonable attorney's fees
and cost of collection shall be charged you and paid by you,if incurred by PAVECON.
PROPOSAL & CONTRACT PAW,,
"""'
INCLUSIONS:
Unit pricing prevails on all items unless otherwise noted.
PAVECON,Ltd.guarantees this work for materials and workmanship for a period of 1-year from installation,excluding
unusual abuse or neglect.
BUYBOARD#700-23
EXCLUSIONS:
Testing
Taxes(Resale or Exempt must be provided).
Utility relocation/adjustment, irrigation,or landscape repair.
Back-fill walks,curbs,&islands.
Rock excavation,soil treatments,tree removal.
Demo,sawing,haul off of spoils created by others.
Pavement markings,wheel stops,signage.
Sleeves for Irrigation. Dewatering.