HomeMy WebLinkAboutPR 24782: PURCHASING OF ELECTRIC ACTUATYORS FOR THE WATER TREATMENT PLANT \\\'\Itl!!l/.,//%
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City of
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INTEROFFICE MEMORANDUM
Date: February 18, 2026
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Calvin Matthews, P.E., Director of Utilities
RE: PR 24782—Purchasing of Electric Actuators for the Water Treatment Plant
Introduction:
The intent of this Agenda Item is to seek City Council's approval to purchase (7) electric
actuators with Environmental Improvements Inc. of Houston, TX in the total amount of
$49,028.00. This is a sole source provider and is considered to be a fair and reasonable price for
the required work.
Background:
The Water Treatment Plant utilizes several air actuators for valve operation. The existing
actuators are over 20 years old and unreliable in cold weather conditions and not readily
serviceable so will be replaced with electric actuators in order to improve reliability and
longevity. Environmental Improvements Inc. of Houston, TX has provided sole source quote
for the purchase of(7) electric actuators and freight in the amount of$49,028.00.
Budget Impact:
Budget impact is $49,028.00 for the electric actuators at the Water Treatment Plant funding is
available in Account No. 410-40-210-5318-00-00-000, Equipment Maintenance.
Recommendation:
It is recommended that City Council approve P. R. No. 24782, authorizing the purchase of
electric at the Water Treatment Plant as described and outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P. R. No. 24782
02/04/2026 cs- tnr
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO PURCHASE (7) ELECTRIC ACTUATORS FROM
SOLE SOURCE PROVIDER ENVIRONMENTAL
IMPROVEMENTS, INC. OF HOUSTON, TEXAS, IN THE
AMOUNT OF$49,028.00,ACCOUNT NO.410-40-210-5318-
00-00-000 (EQUIPMENT MAINTENANCE).
WHEREAS, the City of Port Arthur operates a Water Treatment Plant that utilizes
actuators essential to the operation and reliability of its treatment processes; and
WHEREAS, the existing air-operated actuators currently in service are approximately
twenty (20) years old, have exceeded their expected useful life, are increasingly unreliable—
particularly during cold weather conditions—and are not readily serviceable; and
WHEREAS, City staff has determined that replacement with electric actuators will
improve operational reliability, enhance performance in cold weather conditions, and provide
greater long-term durability and maintainability; and
WHEREAS, Environmental Improvements, Inc. is the sole source provider for the
specified electric actuators compatible with the City's existing system requirements and has
submitted a quotation in the amount of$49,028.00, attached hereto as Exhibit "A"; and
WHEREAS, the City Council finds that the purchase from a sole source provider is
justified and that the quoted price is fair and reasonable for the equipment and associated freight;
and
WHEREAS,funding for this purchase is available in Utility Operations Account No. 410-
40-210-5318-00-00-000 (Equipment Maintenance).
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS:
THAT, the facts and opinions in the preamble are true and correct; and,
P. R. No. 24782
02/04/2026 cs- tnr
THAT,the City Manager is hereby authorized to purchase seven(7)electric actuators from
Environmental Improvements, Inc. in the total amount of$49,028.00, as reflected in Exhibit"A";
and
THAT, this project will be funded by the Utility Operations Account No. 410-40-210-
5318-00-00-000(Equipment Maintenance); and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ,ADOPTED AND APPROVED THIS day of , 2026
at a Regular Meeting of the City Council of the City of Port Arthur,Texas,by the following vote: <
AYES: Mayor ;
Councilmembers:
NOES:
Charlotte M. Moses
Mayor
ATTEST:
Sherri Bellard
City Secretary
P. R. No. 24782
02/18/2026 cs /cm
Page 3 of 3
APPROVED AS TO FORM:
Roxann Pais Cotroneo
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, C
City Manager
Suhail Kanwar, P.E. 2- 2 3 -26
Director of Public Services
,,,,47.----7-1
Calvin Matthews, P.E.
Water Utilities Director
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
NI
Lynn Ly) Boswell, MA ICMA-CM
Finance Director
LiLt 44,9—_
Clifton . Williams Jr. CPPB
Purchasing Manager
Exhibit "A"
(Sole Source Letter and Quote)
rotor*
Keeping the World Flowing
for Future Generations
February 23,2026
Jeff Wyble
City of Port Arthur
1101 H.O.Mills Blvd
Port Arthur,Texas 77640
RE: Sole Source Letter
I hereby confirm that Rotork Controls Inc. is the sole manufacturer of Rotork products in the United States of
America,Canada,Mexico and South America.
Environmental Improvements otherwise known as EI2 is the sole distributer of Rotork Electric Actuated products
to any company in the region of the greater Texas market.
EI2 is authorized to commission Rotork products as well as, in conjunction with Rotork Site Services(RSS),
service and maintain Rotork products. The full Rotork service and supply warranty will apply on any product sold
through EI2 and serviced or repaired by RSS.
Kind regards,
Patrick Sapp
Sales Manager—Tx, LA, MS
Patrick.sapp@rotork.com—713-380-7465
1811 Brittmoore Rd.Suite 100,Houston,TX,77494,USA
*1 281 546 1153 ®kevin.froneman@rotork.com Fwww.rotork.com
Company Registration Information
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