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Home My WebLink AboutPR 24749 AUTHORIZING CHANGE ORDERS # 1 AND 2 FOR CONSTRUCTION City of Port Arthur Transit Department Memorandum To: Ronald Burton,City Manager From: Ivan Mitchell,Transit-Fleet Director ciAl Date: February 18,2026 Re: P.R.24749—A resolution authorizing the City Manager to execute change orders No. 1 and 2 for Phase II and Phase III reconstruction and drainage repairs at the H.O.Mills Maintenance Facility Nature of Request: Authorize the City Manager to execute change orders No. 1 and 2 in the amount of $67,002.50 to Construction Managers of Southeast Texas, LLC. for Phase II and Phase III reconstruction and drainage repairs at the H.O. Mills Maintenance Facility. Background: Pursuant to Resolution No. 25-446, City Council awarded a contract to Construction Managers of Southeast Texas, LLC. for Phase II and Phase III reconstruction and drainage repairs at the H.O. Mills Maintenance Facility in the amount not to exceed $1,114,939.19. As construction ensues, design and material adjustments have occurred resulting in additional expenses. Upon excavating the project site,a damaged manhole with connecting drainage pipes was discovered that must be removed and replaced. In addition,the asphalt surface of the parking lot abutting the road repair is crumbling and must be repaired to maintain its continuous functionality. hi addition,it was determined additional fiber optics must be installed at the shared fleet and maintenance building to connect to the City's IT system. These items have resulted in change order No.I and 2 in the amount of$67,002.50,for a new contract amount of$1,181,941.69. A detailed breakdown of change order No. 1 and 2 is provided in the packet Recommendation: It is recommended that the City Council approve proposed P.R. 24749. This resolution would authorize the City Manager to execute on behalf of PAT change orders No. 1 and 2. Budgetary/Fiscal Effect: Funding to pay for the construction services is available in Account Funds 3 07-13-03 7-8 5 25-00-10-000. P.R. No. 24749 2/18/2026 IM RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDERS NO. 1 AND 2 FOR THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND CONSTRUCTION MANAGERS OF SOUTHEAST TEXAS OF BEAUMONT, TEXAS, INCREASING THE CONTRACT AMOUNT BY $67,002.50 TO A NEW CONTRACT TOTAL OF $1,181,941.69 FOR THE PHASE II AND III ROADWAY AND DRAINAGE RECONSTRUCTION AT 101 H.O. MILLS BOULEVARD; FUNDS ARE AVAILABLE IN ACCOUNT 307-13-037-8525-00-10-000. WHEREAS, pursuant to Resolution No. 25-446, the City Council authorized the City Manager to enter into a contract with Construction Managers of Southeast Texas, LLC for Phase II and Phase III reconstruction and drainage repairs at the H.O. Mills Maintenance Facility in an amount not to exceed$1,114,939.19; and WHEREAS, a damaged manhole and abandoned gas pipes were discovered during Phase II evacuation, and additional asphalt repairs are necessary to strength an adjacent parking lot. An inspection by the City's project managers determined these items need to be addressed resulting in Change Order No. 1 in the amount not to exceed $48,797.50 and would provide a time extension of 35 calendar days, as delineated in Exhibit"A"; and WHEREAS, the need for additional demolition and installation of pavement and a mobilization credit has resulted in Change Order No. 2 in the amount not to exceed $18,205.00 and would provide a time extension of 21 calendar days, as delineated in Exhibit`B"; and WHEREAS,Port Arthur Transit (PAT) is recommending that the City of Port Arthur, by its City Manager, approve Change Orders No. 1 and 2 for a net project increase of$67,002.50 for a new contract amount not to exceed $1,181,941.69 and a time extension of 56 calendar days, as delineated in Exhibits "A"and"B." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: THAT,the facts and opinions in the preamble are true and correct. THAT, the City Manager is authorized to execute Change Orders No. 1 and 2 (Exhibits "A" and `B") as delineated and outlined above. Funding shall be provided through Account No. 307-13-037-8525-00-10-000. THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED,AND APPROVED this day of A.D. 2026 at a Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: P.R. No. 24749 2/18/2026 IM NOES: Charlotte M. Moses, Mayor ATTEST: Sherri Bellard, City Secretary APP TO .• Roxann Pais Cotroneo, City Attorney APPROVE I 1 R ADMINISTRATION: APPROVED AS TO AILABIL Y OF FUN . geo 1.11 Ronald Burto, �M Lynda oswell City M. I .:er Director of Fin ce Clifto r Williams, CPPB Ivan Mitchell Purchasing Manager Transit Director P.R. No. 24749 2/11/2026 IM Exhibit "A" Construction Managers \,' of Southeast Texas, LLC 5520 GORMAN ROAD—BEAUMONT,TEXAS 77705—PHONE (409) 736—9010 February 11,2026 CHANGE ORDER#1 - CITY OF PORT ARTHUR—HO MILLS PHASES 2 &3 Please find below the cost associated with the Changes Requested and the Additional Work that has arisen due to unforeseen existing conditions of the worksite. ITEM DESCRIPTION QUAN UNIT UNIT PRICE EXT PRICE 1 Asphalt&Base Demo(6"total) 765 SF 1 $5.50 $4,207.50 2 Limestone Base Install(4") 765 1 SF $4.75 $3,633.75 3 Asphalt Overlay(2") j 765 SF $6.25 $4,781.25 4 Pipe Bollards& Signs(Demo&Reinstall) 1 i LSU i $2,000.00 $2,000.00 5 Pipe Exploratory(Existing 18' RCP) 1 I LSU $325.00 $325.00 6 Manhole(Demo Existing,Excavate,Backfill,Cast in Place) 1 LSU i $16,450.00 $16,450.00 7 Abandoned Gas Lines Removal 1 LSU 1— $600.00 $600.00 8 Electrical Conduit&Wire(Gate and Building 1 LSU $7,500.00 $7,500.00. Locations (.rountl Uov ( onduit ( ‘incrcic option. 10 Option 1:Demo&Pour Back(2 Full Panels) 1 LSU 1 $9,300.00 $9,300.00 milmommumummimmummiammiiiimmin Total With: $48,797.50 This change order would warrant an addition to the Contract days: Total Additional Calendar Days choosing:25 Working Days but with Weekends it is 35 Days per contract -Lump Sum Costs are all inclusive as described within the description box of each line item. -Asphalt&Base at edge of Concrete Paving at Parking lot is to be sawcut and removed for a depth of 6". (1 Day) -6"of Limestone Base to be Placed and Overlaid with 2"of Hot Mix Asphalt. (2 Days includes testing) -Pipe Bollards and Signs within this area are to be removed and Signs are to be reinstalled in the same area. -(2 Days) -Exploratory procedure done at Existing 18"pipe to discover where pipe lead. This is to remain active and Manhole to accommodate 18"RCP. (0 day) -Discovered Manhole that was under Driveway will be Removed,area is to be excavated and prepared for a new Manhole that will be cast in place to accommodate existing RCPs. (10 Days) -Abandoned Gas Lines within project have been removed from within project limits.(1 Day) Page 1 of 2 Construction Managers of Southeast Texas, LLC -Electrical Conduit is to be installed in two locations. (2 Days Total) -One location is from the Existing Ground box near the First gate on HO Mills Entrance leading to the corner of the building to be used for networking wires. (1 Day) -Second location is at the first gate on Houston Avenue where new driveway is to be installed. Existing Wire was cut and will be replaced along with Conduit being placed underneath the new Concrete Driveway. (1 Day) -Concrete Put Back for the Ground Box Conduit is to be done to a 10"Thickness. -Demo the two adjacent panels next to both the ground box and the building to allow for a fresh clean look to the area after Conduit is placed. (7 Days) If you have any questions,please feel free to give me a call. Sincerely, Construction Managers of Southeast Texas, LLC �f • an er,andez— Sr. Project Manager Page 2 of 2 P.R. No. 24749 2/18/2026 IM Exhibit "B" CConstruction Managers I& of Sauth905t TOxas. LLC 5520 GORMAN ROAD—BEAUMONT,TEXAS 77705—PHONE(409) 736—9010 February 18,2026 CHANGE ORDER#2-CITY OF PORT ARTHUR—HO MILLS PHASES 2&3 Please find below the cost associated with the Changes Requested and the Additional Work that has arisen due to unforeseen existing conditions of the worksite. ITEM DESCRIPTION QUAN UNIT UNIT PRICE EXT PRICE 1 Demo Existing 15"RCP 24 LF $120.00 $2,880.00 2 Install 15"RCP 24 LF $350.00 $8.400.00 3 Double Saw Cut&Additional Paving 1 LSU $5,600.00 $5,600.00 4 Isolation Joints Additions 275 LF $23.00 $6,325.00 5 Mobilization Schedule 1 (Credit Back) 1 LSU ($5,000.00) ($5,000.00) Total: $18,205.00 Additional Days to Contract due to Change Order:21 Calendar Days(includes weekends per contract) • Demo Existing 15"RCP discovered— 1 Day • Install new 15"RCP— 1 Day • Double Saw Cut&Additional Paving—7 Days o Perform Double Saw Cut in Phase 2 Location near the Sidewalk by Gate 2. -2 Days • This is to avoid potential Structural Damage to Building until Structural team evaluates the Existing Damage. o Additional Paving of Concrete Paving—66 SF—5 Days • This is to extend the concrete paving from the current end point before Gate 2 past the gate about 6 feet from the end point.This will allow for a smoother transition and was requested by consultants. • Install of 275 LF of 3/4"Thick Isolation joints—5 Days • Mobilization Credit Back—Due to work being continuous this credit will be provided back to the Customer.Full credit back of line item is not possible,as previously mentioned,due to costs tied to the item that are vital to the project. Credit back reflects the cost that would not be incurred by additional equipment movements had this been done in two phases with a time gap in-between. If you have any questions,please feel free to give me a call. Sincerely, Construction Managers of Southeast Texas, LLC uan He andez— Sr. Project Manager Page 1 of 1