HomeMy WebLinkAboutPR 24745: ASBESTOS ABATEMENT OF BUILDING'S ROOF AT 101 H.O. MILLS ROAD City of Port Arthur Transit
Department
Memorandum
To: Ron Burton,City Manager
From: Ivan Mitchell,Transit-Fleet Director p,(
Date: February 16,2026
Re: P.R.24745—Asbestos Abatement of the Building's Roof at 101 H.O.Mills Road
Nature of Request: Authorize the City Manager to execute a contract with Inland Environments LTD,
for the asbestos abatement of the building's roof at 101 H.O. Mills Road, in an amount not to exceed
$39,800.00.
Background: The Fleet Maintenance Facility located at 101 H.O. Mills Boulevard is a critical
municipal operations site used to service and maintain City-owned vehicles and equipment,
including units utilized by the Police Department. The roof of the facility has exceeded its useful
life and requires replacement to prevent further deterioration and protect City assets housed within
the structure.
Prior to roof replacement, asbestos-containing materials must be abated in compliance with
applicable federal and state environmental regulations. Failure to properly remediate such
materials exposes the City to regulatory penalties, health risks, and potential project delays.
The City solicited quotes from qualified contractors for asbestos abatement services related to this
project. Two (2) quotes were received and evaluated. Inland Environments LTD submitted the
lowest responsible and responsive quote, in an amount not to exceed $39,800.00.
The proposed contract provides for a performance period of ten (10) working days, to commence
upon Council approval and issuance of a Notice to Proceed.
Recommendation: It is recommended that the City Council approve P.R. No. 24745, authorizing
the City Manager to execute a contract with Inland Environments LTD, for the asbestos abatement
of the building's roof at 101 H.O. Mills Road in an amount not to exceed $39,800.00.
Budgetary/Fiscal Effect: Funding to pay for the roof replacement is available in Account Fund 307-
13-037-8525-00-10-000 Project BU0029.
P.R. No. 24745 IM-TNR
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
A CONTRACT WITH INLAND ENVIRONMENTS LTD FOR ASBESTOS
ABATEMENT SERVICES ASSOCIATED WITH THE ROOF
REPLACEMENT OF THE CITY'S FLEET MAINTENANCE FACILITY
LOCATED AT 101 H.O. MILLS BOULEVARD, IN AN AMOUNT NOT TO
EXCEED $39,800.00; FUNDING IS AVAILABLE IN ACCOUNT NO 307-
13-037-8525-00-10-000 PROJECT BU0029
WHEREAS, the City of Port Arthur's Fleet Maintenance Facility located at 101 H.O. Mills Boulevard
serves as a critical operations site for the maintenance and repair of municipal vehicles and equipment,
including vehicles utilized by the Police Department; and
WHEREAS, the roof of said facility has exceeded its useful life and requires replacement to preserve
the structural integrity of the building and protect City assets housed therein; and
WHEREAS, prior to roof replacement, asbestos-containing materials must be properly abated in
accordance with applicable federal and state environmental regulations; and
WHEREAS, the City solicited competitive quotations from qualified vendors for asbestos abatement
services associated with the roof replacement project; and
WHEREAS, two (2) quotations were received and evaluated, and the proposal submitted by Inland
Environments LTD of Beaumont, Texas, was determined to be the lowest responsible and responsive offer, in
an amount not to exceed $39,800.00, as reflected in the bid tabulation attached hereto as Exhibit "A"; and
WHEREAS, the proposed contract provides for a performance period of ten (10) working days,
commencing upon approval of this Resolution and issuance of a Notice to Proceed; and
WHEREAS, funding for this project is available in Account No. 307-13-037-8525-00-10-000, Project
BU0029; and
WHEREAS, the City Council finds that authorizing this contract is necessary to ensure regulatory
compliance,protect public health and safety, and preserve a critical municipal facility.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR, TEXAS:
THAT, the facts and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized to execute a contract with Inland Environments LTD for
asbestos abatement services associated with the roof replacement of the Fleet Maintenance Facility located at
101 H.O. Mills Boulevard, in an amount not to exceed $39,800.00, in substantially the same form as attached
hereto as Exhibit "B".
THAT, funding for the contract authorized herein shall be paid from Account No. 307-13-037-8525-00-
10-000, Project BU0029.
THAT, a copy of the caption of this Resolution be spread upon the minutes of the City Council.
READ, ADOPTED AND APPROVED this day of 2026 at a Regular meeting of
the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
P.R. No. 24745
2/16/2026 IM
NOES:
Charlotte M. Moses, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED .•
Roxann Pais Cotroneo, City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAI ILITY OF FUNDS:
307-13- -8525-00-10-000 oject BU0029
la%
l/PA
Ronald Burton,"` ' .���� Lynda Boswell
City Manager Di ector of Finance
LaL .,..:.J,,, — v\f
Clifton Williams, CPPB Ivan itchell
Purchasing Manager Transit-Fleet Director
P.R. No. 24745 IM-TNR
Exhibit "A"
CITY OF PORT ARTHUR TEXAS
Quote Tabulation
Asbestos Abatement of Roof at 101 H.O. Mills Road
December 24,2025
Q26-002
Inland Environments LTD AAR Incorporated
Item # Description Days to Complete Cost Days to Complete Cost
1 Asbestos Abatement of Roof at 101 H.O. Mills Road 10 working days $ 39,800.00 8 working days $52,840.00
Location Beaumont, TX Houston, TX
Lui l /
Clifton illiams,Purchasinganager Date
Page 1 of 1
P.R. No. 24745 IM-TNR
Exhibit "B"
CONTRACT FOR
ASBESTOS ABATEMENT OF ROOF AT 101 H. O. MILLS ROAD
THIS AGREEMENT, made this day of , 2026, by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY" and Inland Environments, LTD hereinafter called
"CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions and agreements
set forth herein, OWNER and CONTRACTOR agree as follows:
1. The contract shall be 10 working days from the start date on the Notice to Proceed. The City
can terminate this contract at its convenience which includes,but is not limited to, funding not
bring available in any budget cycle within thirty (30) days written notice.
2. During the term of this Contract, the Contractor will furnish at his own expense all of the
materials, supplies, tools, equipment, labor and other services necessary to connection
therewith, excepting those supplies specifically not required of Contractor in the
Specifications.
3. The CONTRACTOR agrees to perform all the work described in the specifications and
contract documents and to comply with the terms in the amount of$39,800.
4. The term "Contract Documents" means and includes the following:
1) Agreement
2) General Information
3) Specification
4) Quote
5) Notice of Award
6) Notice to Proceed
5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in ( 2 copies) each of which shall be deemed an
original on the date first written above.
Signed on the day of 2026
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY
Signed on the day of , 2026
ATTEST INLAND ENVIRONMENTS, LTD
BY
CITY SECRETARY
PRINT NAME:
TITLE:
CITY OF PORT ARTHUR
Cin of -, .d
QUOTE SHEET-REVISED
1 )l (Specifications are attached)
ort rtliur`r�
Terns
Date of Request: December 24,2025
Department Requesting Quote: Equipment Services
Bid Number: Q26-002
Services Needed: Asbestos Abatement of Roof at 101 H.O.Mills Road
Quote Due Date&Time: Tuesday,January 6,2026 by 2:00 P.M.
Delivery: Quotes are to be faxed to(409)983-8291,
E-mailed to Clifton.williams@portarthurtx.gov
Delivered to the Purchasing Div.,2°d floor,City Hall.
Questions, Please contact: Clifton Williams,Purchasing Manager.
Clifton.wi lliamsna,portarthurtx.gov
ITEM # DESCRIPTION DAYS TO COMPLETE COST
Asbestos Abatement of Roof ;
I�`�`°�i� n c� $ �rl 1 �6 C. 0 1 at 101 H.O. Mills Road
1 11 ti:kl' .` blV i t'`On ti .r'd S Li a. . ._, , E (le . 1 4:1 r'4°'ivicLiA-1, ..,
Company Name Signature ' 1,i 1' iq;
1
o ( i `l•.�10 A
t -f 11'AC:t t'1 t'"1 LL1 U C'i ) l if 0 — 4c4 t'J c
Printed Namd Phone
c-d
1515.(,-;ui nello.F0 ij ik.//A
Address ` Fax
`2.).Q.6,11...tAr C I'd t 'T i 11.1 l„3'') Si cle-f y Co-) t o ick C e Sf V!i-"Oil rn F P
City,State,Zip ' E-mail t �'��.> > � �>i`�
i�j e :-9 Jac
Clifton Williams,Purchasing Manager Date
1114 Honesty Environmental Services, Inc.
www.honestyenvironmental.com
November 18, 2025
PROJECT: NESHAP Roof Abatement Project
City of Port Arthur— Service Center
101 H.O. Mills Blvd.
Port Arthur, Texas 77640
OWNER: City of Port Arthur
444 4th Street
Port Arthur, Texas 77640
Attn: Clifton Williams
Email: clifton.williams(c�portarthurtx.gov
Tel: (409) 983-8160
CONSULTANT: Honesty Environmental Services, Inc.
2300 Highway 365, Suite 450
Nederland, Texas 77627
DSHS Asbestos Consultant Agency Lic. No. 10-0182
Tel. (409) 632-2601 Cell: (713) 962-8227
HES Project No. 25B-2093-17225
BY:
Daniel Ward
DSHS License# 10-5479 Exp. Date: 11/11/26
SCOPE OF WORK
This asbestos abatement project will include the proper removal, transportation, and
disposal of approximately 11,700 square feet of exterior asbestos-containing roofing
materials, including all roofing, associated flashing, and lightweight concrete at the City of
Port Arthur Service Center located at 101 H.O. Mills Blvd in Port Arthur, Texas. All roofing
components are to be removed down to the T-Beam concrete structure.
The abatement contractor shall employ wet removal methods throughout the abatement
process. The exterior roofing materials are classified as Category I non-friable asbestos-
containing materials. Open air abatement is allowed during the removal process; however,
visible emissions are strictly prohibited. All abatement work must comply with federal,state
and local laws and regulations, including those set forth by OSHA and NESHAP standards.
Work area shall be demarcated with a drop cloth placed on the ground below the roof work
area. Materials shall be kept wet during removal and promptly bagged for proper disposal.
All work shall be conducted to the satisfaction of the Owner and governing authorities.
The Contractor shall inform himself of the project conditions and is thus responsible for verifying the
quantities and location of all work to be performed as outlined in these NESHAP abatement
Hon-sty Environmentpl Services, Inc.
, Daniel Ward, DSHS Lic. No: 10-5479 Exp.: 11/11/24
HES Project No. 25B-2093-17225 City of Port Arthur- 101 H.O. Mills Blvd., Port Arthur, TX
Page 2 of 6 NESHAP Roof Abatement Project
specifications. Failure to do so shall not relieve the Contractor of his obligation to furnish all
materials and labor necessary to conduct the provisions of the Contract.
NESHAP ABATEMENT PROJECT
Except as specifically noted, Contractor shall provide and pay for: labor, materials,and equipment
and other facilities and services necessary for proper execution and completion of work.
Contractor shall comply with codes, ordinances, rules, regulations, orders, and other legal
requirements of public authorities(including EPA regulations,AHERA, NESHAP,and OSHA)which
bear on performance of work. Where conflicts occur between these specifications and/or the
above-mentioned regulations, the more stringent shall govern.
If the Contractor observes that any of the Contract Documents are at variance therewith in any
respect, he shall promptly notify Consultant or Owner in writing, and any necessary changes shall
be accomplished by appropriate modification.
Contractor shall enforce strict discipline and good order among employees. Do not employ unfit
persons or persons not skilled in assigned tasks on the project.
Contractor shall use the best available technology, procedures, and methods for preparation,
execution, cleanup, disposal, and safety. This compliance is the sole responsibility of the
abatement contractor.
Contractor shall coordinate all work schedules with the Owner and Consultant 10 days prior to the
start of the work.
Contractor shall assume responsibility for the proper and safe execution of the work.
Contractor shall not unreasonably encumber the site with materials/equipment. Confine stockpiling
of materials to the areas indicated. If additional storage is necessary, obtain and pay for such
storage off site.
Contractor's supervisors shall remain on the job site and in immediate contact with those under their
supervision during all periods of the abatement activity.
The Contractor is responsible for respirator fit testing, personal protection of the workers, safety,
security, and control of access at the job site, and shall provide a training program to instruct
personnel on proper respirator use, hazards of asbestos exposure and OSHA asbestos regulations
in accordance with the requirements of the model accreditation program (MAP)established by the
EPA in Appendix C to 40 CFR 763 (E).
The Contractor shall provide a training program as often as necessary to train all employees to be
utilized on the project. No worker shall be utilized on any portion of the Work until training
documentation has been reviewed and accepted by the Consultant or Project Manager.
Supervisors shall also require that operations at the asbestos job site cease whenever hazardous or
unlawful situations are detected, so as to affect a remedy.
Contractor's employees shall be fully clothed at all times(shirt, pants,and shoes),when outside the
Hon Envi�nmen I Services, Inc.
,,t- f4/wfl Daniel Ward, DSHS License No: 10-5479 Exp.: 11/11/26 flE0
HES Project No. 25B-2093-17225 City of Port Arthur- 101 H.O. Mills Blvd., Port Arthur, TX
Page 3 of 6 NESHAP Roof Abatement Project
immediate work area. Sandals or other open toe shoes shall not be allowed. Ensure that proper
PPE is worn while in the work area.
Documents:The following documents shall be posted in a conspicuous spot at the entrance to the
regulated area and must not be covered by any other documents:
Documents required to be on-site include, but is not limited to, the following:
O 40 CFR Part 61, Subpart M,titled "National Emissions Standards for Hazardous Air
Pollutants (NESHAP), November 20, 1990";
O 29 CFR 1926.1101, titled, "Occupational Exposure to Asbestos, Tremolite,
Anthophyllite, October 11, 1994";
O 29 CFR 1910.134, titled, "Occupational Health Standards for A Respiratory
Protection Program, October 11, 1994"; and
Asbestos warning signs as required by the EPA shall be placed inside all entrances to the work
area. Signs must be placed in locations that prohibit entrance to regulated areas by unauthorized
personnel.
Contractor's employees shall be restricted to the immediate work area at all times.
Contractor's dumpster for disposal of asbestos waste must be kept secured. Location of the
dumpster must be coordinated with the Owner.
Safety Requirements. At least one fire extinguisher with a minimum National Fire Protection
Association rating of 10 BC(dry chemical)shall be placed for every 3,000, or fraction square feet of
regulated area.
Contractor shall also meet the specific safety requirements mentioned in the pre-construction
meeting and comply with all requirements of OSHA.
Contractor's supervisors shall also require that operations at the asbestos job site cease whenever
hazardous or unlawful situations are detected, so as to affect a remedy.
Prior to commencement of work, all workers shall be instructed by the Contractor and shall be
knowledgeable in the appropriate procedures for personnel protection and asbestos removal.
Contractor acknowledges and agrees that he is solely responsible for enforcing worker protection
requirements.
Provide general cleanup of work areas concurrently with the removal of all asbestos-containing
materials and debris. Do not permit accumulation of debris.
After removal of asbestos-containing materials and debris, all surfaces in the work area shall be
wet-cleaned to remove residual accumulated material. Continue wet cleaning until all surfaces are
free of visible dust, dirt, and debris.
AIR MONITORING
Throughout the preparation and removal operations, air monitoring shall be conducted by the
Consultant retained by the Owner to monitor Contractor's compliance with these specifications,and
any applicable state and local regulations.
Hon Environmentpl Services, Inc.
• Wiw 1 Daniel Ward, DSHS License No: 10-5479 Exp.: 11/11/26 c
HES Project No. 25B-2093-17225 City of Port Arthur- 101 H.O. Mills Blvd., Port Arthur, TX
Page 4 of 6 NESHAP Roof Abatement Project
The abatement contractor shall provide, at his own expense, monitoring of his employees as
required by applicable regulations, including 29 CFR 1926.1101(f).
The Consultant will conduct area monitoring inside the asbestos control area during the work shift.
PCM method will be utilized in accordance with NIOSH 7400.
REMOVAL OF ASBESTOS-CONTAINING/CONTAMINATED MATERIALS
Restrict access to exterior grounds immediately adjacent to work areas by barrier tape or similar
means.
Wet removal techniques shall be used at all times.
All work will be performed in accordance with EPA, OSHA, and DSHS regulations.
The area shall have the appropriate asbestos warning signs and barricade tape demarcating the
work area.
The non-friable category II asbestos waste materials will be disposed of at an approved landfill with
the proper waste manifest.
This NESHAP abatement project will be conducted with respiratory protection in full accordance
with all regulatory requirements including but not limited to the OSHA regulations found in 29 CFR
1926.1101 and 29 CFR 1910.134.
Personnel exposure samples collected by or for the Contractor shall be analyzed in accordance
with the OSHA reference method (ORM) as detailed in 29 CFR 1926.1101, Appendix A.
Post the results of personnel exposure monitoring at jobsite, upon receipt from laboratory.
Any required air sampling of contractor personnel will be conducted by a competent person
supplied by the Contractor.
Permit no visitors, except for governmental inspectors having jurisdiction, in the work areas after
commencement of asbestos disturbance or removal. Provide authorized visitors with suitable
respirators and protective equipment.
Provide workers with sufficient sets of protective disposable clothing, consisting of full body
coveralls, head covers, gloves, and foot covers, of sizes to properly fit individual workers.
Provide workers with rubber boots, hard hats, eye protection, hearing protection, and other
protective equipment as needed.
The Contractor and the Contractor's employees shall indemnify the Consultant and the Owner
against any claims relating to respiratory protection.
4 Thoroughly wet to satisfaction of Owner's Representative Asbestos-Containing Materials to be
removed prior to disturbance to reduce fiber dispersal into the air. Accomplish wetting by a fine
spray(mist)of amended water. Saturate material sufficiently to wet to the substrate without causing
excess dripping.
Hon ty Envir9nmentpl Services, Inc.
,-/,"7,4/Ati Daniel Ward, DSHS License No: 10-5479 Exp.: 11/11/26
a
HES Project No. 25B-2093-17225 City of Port Arthur- 101 H.O. Mills Blvd., Port Arthur, TX
Page 5 of 6 NESHAP Roof Abatement Project
Mist work area continuously with amended water to reduce airborne fiber levels.
ASBESTOS WASTE LOG
Contractor shall maintain an asbestos waste log to be completed as asbestos-containing waste is
removed from the work areas for transport and disposal.
Asbestos waste log shall indicate date; description of waste including: number, size and type of
waste containers, as applicable, removed from work areas;time of day; and signature of recorder.
FINAL CLEANING AND CLEARANCE
The entire work area shall be totally visibly clean. The Contractor shall notify the Consultant of the
time the work area will be subject for visual inspection. This inspection shall be certified by the
Contractor and will be verified by the Consultant using the"Certification of Visual Inspection". The
project manager will be authorized to perform the final visual inspection by the Project Consultant.
The work area shall have passed visual inspection.
After removal of all equipment and containment materials, the work area shall be inspected by the
contractor and the Owner's representative before contractor's demobilization.
Visual observations will be made by the Consultant or Project Manager after final clean-up and de-
mobilization to determine the presence of visible dust, dirt, debris and abatement refuse indicative
of improper cleaning and decontamination procedures.
DISPOSAL OF ASBESTOS-CONTAINING WASTE
Prepare and sign the Waste Shipment Record (WSR)for each load of asbestos-containing waste
transported off site. Ensure that the WSR is completed by the transporter(s) and waste disposal
site operator.
Mark vehicles used to transport asbestos-containing waste material during the loading and
unloading of waste in compliance with 40 CFR 61, Subpart M and during the transport of asbestos-
containing waste in compliance with 49 CFR 171 and 172.
Storage compartments shall be plasticized and sealed with a minimum of one (1) layer of 6-mil
polyethylene on the sides and top and two (2) layers of 6-mil polyethylene on the floor. The
compartments shall be thoroughly wet cleaned and/or HEPA vacuumed following the disposal of
each load of material at the dump site. At the conclusion of the project(or before transport vehicles
are used for other purposes), the polyethylene shall be properly removed and disposed of as
contaminated waste. After this is accomplished, compartments shall once again be wet cleaned
and/or HEPA vacuumed to eliminate all debris prior to being returned to the rental company. All
plastic sheeting,tape,cleaning material, including mops and sponges,clothing,filters,and all other
contaminated disposable materials shall be packaged, labeled, and disposed of as asbestos-
containing waste.
Dispose of materials at an authorized disposal site in accordance with the requirements of federal,
state, and local disposal authorities.
Removed debris, used cleaning tools, towels, protective suits, used plastic sheeting and spray-
Hon Envi�nmen I Services, Inc.
,�, !/w41 Daniel Ward, DSHS License No: 10-5479 Exp.: 11/11/26
HES Project No. 25B-2093-17225 City of Port Arthur- 101 H.O. Mills Blvd., Port Arthur, TX
Page 6 of 6 NESHAP Roof Abatement Project
applied plastic sheeting shall be treated as asbestos-containing waste materials.
Asbestos-containing waste material shall be treated, packaged, labeled,transported,and disposed
of in accordance with 29 CFR 1926.1101 (OSHA), 40 CFR 61.150 (EPA) and 49 CFR 107 et al.,
(DOT).
Asbestos waste transport shall be limited to approved routes for transport of asbestos materials.
Ensure that there are no visible emissions to the outside air from site where materials and waste
are deposited.
Notify the Consultant or Project Manager immediately of any spill or similar incident involving the
transport and disposal of asbestos waste.
Hon Envi�nmen I Services, Inc.
41Ael Daniel Ward, DSHS License No: 10-5479 Exp.: 11/11/26 0