HomeMy WebLinkAboutPR 24811 ROSEHILL MANOR REPAIRS P.R. No. 24811
02/25 AJS-TNR
Memorandum
City of Port Arthur, Texas
Robert A. "Bob"Bowers Civic Center
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Adam J Saunders, Civic Center Dir
RE: Proposed Resolution No. 24811
BACKGROUND:
Rosehill Manor is a historic City-owned facility that has undergone multiple phases of repair and
restoration over several years. Prior improvements were completed in Phases I through IV,
addressing various structural and maintenance issues within the building. While these phases
improved certain components of the structure, additional repairs and upgrades are still necessary
to fully restore the building and its surrounding grounds. While this phased approach allowed the
City to address critical repairs over time, it can increase overall project costs and extend the
timeline for full restoration.
The Port Arthur Convention and Visitors Bureau are currently evaluating the possibility of
relocating its offices and establishing the City's official Visitor Information Center at Rosehill
Manor. For this relocation to be feasible, the facility would require comprehensive restoration
and renovation to accommodate administrative offices, visitor services, and supporting
infrastructure.
To properly evaluate the feasibility of this proposal, the City must first determine the full scope
of work required to complete the final restoration phase and obtain a reliable cost projection for
the project.
Labiche Architectural Group has been involved in the restoration of Rosehill Manor since the
early stages of the project and has developed significant familiarity with the building and its
historic considerations. Previous work by the firm includes:
• 2016: Initial projected cost study and conceptual renovation planning for Rosehill Manor.
This assessment focused primarily on building repairs and did not include ground
improvements or interior conversion for office use. The fee for this work was $70,000.00
plus reimbursables.
• Phase I: Minor window repairs, included within the original scope of services.
• Phase II: Architectural services totaling $26,000.00 plus reimbursables.
• Phase III: Architectural services totaling $34,000.00 plus reimbursables.
• Phase IV: Architectural services totaling $46,980.00 plus reimbursables.
*Phases II through IV of the renovation project include, but are not limited to, work
related to structural integrity assessments, scaffolding, and wall repairs.
Each of these phases required preparing construction documents, overseeing the project, and
coordinating with the Texas Historical Commission to ensure compliance with historic
preservation requirements.
P.R. No. 24811
02/25 AJS-TNR
ANALYSIS/CONSIDERATION:
The proposed agreement with Labiche Architectural Group, Inc. of Beaumont, Texas,
provides for the preparation of a schematic design and cost projection for the complete
restoration of Rosehill Manor and its grounds.
These services will include:
• Development of a schematic design outlining the full scope of restoration and renovation
work required;
• Identification of improvements necessary to accommodate the potential relocation of the
Convention and Visitors Bureau;
• Evaluation of building and site improvements, including potential modifications for
office space, accessibility, parking, sidewalks, and related infrastructure; and
• Preparation of a comprehensive cost projection for the full restoration phase.
This information will allow the City to determine whether relocating the Convention and Visitors
Bureau to the City's official Visitor Information Center at Rosehill Manor is financially feasible
and will assist with long-term capital planning and budgeting.
RECOMMENDATION
Approval of the proposed resolution authorizing the City Manager to enter into an agreement
with Labiche Architectural Group, Inc. in the amount of$75,000.00 plus reimbursables not to
exceed $1,000.00 for the preparation of a schematic design and cost projection for the restoration
of Rosehill Manor.
Completion of this work will provide the City Council with the necessary information to evaluate
the feasibility of relocating the Convention and Visitors Bureau to Rosehill Manor and to plan
for any future restoration project.
BUDGETARY AND FISCAL EFFECT
Funding is provided from Hotel Occupancy Tax revenues transferred into CIP account 307-21-
049-8512-00-10-000, Project String BU0014.eng.
P.R. No. 24811
02/25 AJS-TNR
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ENTER INTO AN AGREEMENT WITH THE LABICHE
ARCHITECTURAL GROUP, INC. OF BEAUMONT,
TEXAS, FOR PROFESSIONAL ARCHITECTURAL
SERVICES TO PREPARE A SCHEMATIC DESIGN AND
COST PROJECTION FOR REPAIRS AND RESTORATION
OF ROSEHILL MANOR IN THE AMOUNT OF $75,000.00,
PLUS REIMBURSABLE EXPENSES NOT TO EXCEED
$1,000.00; PROVIDING THAT FUNDING IS AVAILABLE
IN PROJECT STRING BU0014.ENG, ACCOUNT NO. 307-
21-049-8512-00-10-000
WHEREAS, the City of Port Arthur owns Rosehill Manor, a historic facility that has
undergone several phases of repair and restoration over the years; and
WHEREAS, prior improvements to the facility have been completed in multiple phases,
identified as Phase I through Phase IV; and
WHEREAS, additional repairs and improvements to Rosehill Manor and its surrounding
grounds are required and are anticipated to be undertaken as a final restoration phase; and
WHEREAS, the Port Arthur Convention and Visitors Bureau is evaluating the feasibility
of relocating its offices and establishing an official Visitor Information Center at Rosehill
Manor; and
WHEREAS, to determine the feasibility of such relocation and the scope of work
required to fully restore and adapt the building and grounds for such use, a comprehensive
schematic design and cost projection is necessary; and
WHEREAS, development of a schematic design will identify the full scope of
restoration and improvements required, including potential interior modifications, site
improvements, accessibility upgrades,parking considerations, and other related work; and
WHEREAS, the preparation of a cost projection based upon a comprehensive schematic
design will allow the City to evaluate project feasibility, plan future capital expenditures, and
develop appropriate budget allocations; and
WHEREAS, Labiche Architectural Group, Inc., of Beaumont, Texas, has previously
provided architectural services for the prior restoration phases at Rosehill Manor and possesses
substantial familiarity with the structure, its historic character, and applicable requirements,
including coordination with the Texas Historical Commission; and
WHEREAS, Labiche Architectural Group, Inc. is qualified and capable of providing the
professional architectural services necessary to develop a schematic design and cost projection
for the proposed final restoration phase of Rosehill Manor; and
P.R. No. 24811
02/25 AJS-TNR
WHEREAS, funding for these services is available in Project String BU0014.ENG,
Account No. 307-21-049-8512-00-10-000.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS:
THAT, the facts and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized to enter into an agreement with Labiche
Architectural Group, Inc., of Beaumont, Texas, for professional architectural services to develop
a schematic design and cost projection for repairs and restoration of Rosehill Manor, in
substantially the same form as attached hereto as Exhibit "A."
THAT, the total amount of the agreement shall be $75,000.00, plus reimbursable
expenses not to exceed $1,000.00, with funding provided from Hotel Occupancy Tax revenues
transferred into CIP Account 307-21-049-8512-00-10-000, Project String BU0014.ENG.
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of 2026 AD, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote:
AYES: Mayor:
Councilmembers:
NOES:
Charlotte M. Moses, Mayor
ATTEST:
Sherri Bellard, City Secretary
P.R. No. 24811
02/25 AJS-TNR
APPROVED AS TO FORM:
Roxann Pais Cotroneo
City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton, CPM
City Manager
APPROVED AS TO FUND
AVAILABILITY:
e„),\ ti;04.A.00,
Lynda Boswell, M.A., ICMA-CM
Director of Finance
Clifto illiams, CPP
Purchasing Manager
EXHIBIT "A"
STATE OF TEXAS § CITY OF PORT ARTHUR,TEXAS
§ AGREEMENT FOR PROFESSIONAL SERVICES
COUNTY OF JEFFERSON §
This Agreement for Professional Services("Agreement")is made by and between the City
of Port Arthur,Texas,a Texas home-rule municipality located in Jefferson County,Texas("City"),
and The LaBiche Architectural Group, Inc ("Professional") (individually, each a "Party" and
collectively, "Parties"), acting by and through the Parties' authorized representatives.
Recitals:
WHEREAS, the City desires to engage the services of the Professional as an independent
contractor and not as an employee in accordance with the terms and conditions set forth in this
Agreement; and
WHEREAS, Professional desires to render professional services in accordance with the
terms and conditions set forth in this Agreement.
NOW, THEREFORE, in exchange for the mutual covenants set forth herein and other
valuable consideration, the sufficiency and receipt of which is hereby acknowledged, the Parties
agree as follows:
Article I
Employment of Professional
The professional will perform as an independent contractor for all services under this
Agreement in accordance with the Statutory Standard of Care, codified in Tex. Civ. Prac. & Rem.
Code § 130.0021(b)(1).
Article II
Term
2.1 The term of this Agreement shall begin on the last date of execution hereof by all
parties hereto (the "Effective Date") and shall remain in effect for an estimated one (1) year,
including the time necessary to develop the project deliverables, subject to change upon request or
mutual agreement(s).
2.2 The Professional may terminate this Agreement by giving thirty (30) days' prior
written notice to the City. In the event of such termination by Professional, Professional shall be
entitled to compensation for services satisfactorily completed in accordance with this Agreement
prior to the date of such termination.
2.3 City may terminate this Agreement by giving ten (10) days prior written notice to
Professional. In the event of such termination by City, Professional shall be entitled to
compensation for services satisfactorily completed in accordance with this Agreement prior to the
date of such termination. Upon receipt of such notice from City, Professional shall immediately
terminate working on, placing orders or entering into contracts for supplies, assistance, facilities
or materials in connection with this Agreement and shall proceed to promptly cancel all existing
contracts insofar as they are related to this Agreement.
2.4 Upon notice of termination by Professional or City, Professional shall immediately
surrender all project documents produced by Professional and its subcontractors up to and
including the date on which termination notice was given.
Article III
Scope of Services
3.1 Professional shall perform the services specifically set forth in Exhibit A, attached
hereto and incorporated herein by reference, entitled "Scope of Services." In case of conflict with
the language of Exhibit A and the provisions of this Agreement, the provisions of this Agreement
shall control. Any additional services require the prior approval of the City Council of the City.
3.2 The Parties acknowledge and agree that any and all opinions provided by
Professional represent the best judgment of Professional, in accordance with the Standard cf Care.
Article IV
Schedule of Work
4.1 Professional agrees to commence services upon written direction from City and to
complete the tasks set forth in Exhibit A, Scope of Services, in accordance with a work schedule
established by City (the "Schedule"), which is attached hereto and incorporated as Exhibit A.
4.2 In the event Professional's performance of this Agreement is delayed or interfered
with by acts of City or others, Professional may request an extension of time for the performance
of same as hereinafter provided, and City shall determine whether to authorize any increase in fee
or price, or to authorize damages or additional compensation as a consequence of such delays,
within a reasonable time after receipt of Professional's request.
4.3 No allowance of any extension of time, for any cause whatsoever, shall be claimed
or made by Professional, unless Professional shall have made written request upon City for such
extension not later than thirty (30) business days after the occurrence of the cause serving as the
basis for such extension request, and unless City and Professional have agreed in writing upon the
allowance of such additional time.
Article V
Compensation and Method of Payment
5.1 City shall pay Professional for the services specifically as set forth in ExhibitA and
in accordance with the Rate Schedule in an amount not to exceed $76,000.00 for said services.
5.2 Each month Professional shall submit to City an invoice supporting the amount for
which payment is sought. Each invoice shall also state the percentage of work completed on the
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City of Port Arthur, Texas
Professional Services Agreement
Project through the end of the then submitted billing period,the total of the current invoice amount,
and a running total balance for the Project to date.
5.3 Within thirty (30) days of receipt of each such monthly invoice, City shall make
monthly payments in the amount shown by Professional's approved monthly invoice and other
documentation submitted.
5.4 Professional shall be solely responsible for the payment of all costs and expenses
related to the services provided pursuant to this Agreement including, but not limited to, travel,
copying and facsimile charges, reproduction charges, and telephone, internet, e-mail, and postage
charges, except as set forth in Exhibit A.
5.5 Nothing contained in this Agreement shall require City to pay for any services that
are unsatisfactory as determined by City or which is not performed in compliance with the terms
of this Agreement, nor shall failure to withhold payment pursuant to the provisions of this section
constitute a waiver of any right, at law or in equity, which City may have if Professional is in
default, including.the right to bring legal action for damages or for specific performance of this
Agreement. Waiver of any default under this Agreement shall not be deemed a waiver of any
subsequent default.
Article VI
Devotion of Time, Personnel, and Equipment
6.1 Professional shall devote such time as reasonably necessary for the satisfactory
performance of the services under this Agreement. City reserves the right to revise or expand the
scope of services after due approval by City as City may deem necessary, but in such event City
shall pay Professional compensation for such services at mutually agreed upon charges or rates, a
copy of the Rate Schedule is attached hereto as Exhibit A, and within the time schedule prescribed
by City, and without decreasing the effectiveness of the performance of services required under
this Agreement. In any event, when Professional is directed to revise or expand the scope of
services under this Agreement, Professional shall provide City a written proposal for the entire
costs involved in performing such additional services. Prior to Professional undertaking any
revised or expanded services as directed by City under this Agreement, City must authorize in
writing the nature and scope of the services and accept the method and amount of compensation
and the time involved in all phases of the Project.
6.2 It is expressly understood and agreed to by Professional that any compensation not
specified in this Agreement may require approval by the City Council of the City of Port Arthur
and may be subject to current budget year limitations.
6.3 To the extent reasonably necessary for Professional to perform the services under
this Agreement, Professional shall be authorized to engage the services of any agents, assistants,
persons, or corporations that Professional may deem proper to aid or assist in the performance of
the services under this Agreement. The cost of such personnel and assistance shall be borne
exclusively by Professional.
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Professional Services Agreement
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6.4 Professional shall furnish the facilities, equipment,telephones, facsimile machines,
email facilities, and personnel necessary to perform the services required under this Agreement
unless otherwise provided herein.
Article VII
Relationship of Parties
7.1 It is understood and agreed by and between the Parties that in satisfying the
conditions and requirements of this Agreement, Professional is acting as an independent
contractor, and City assumes no responsibility or liability to any third party in connection with the
services provided by Professional under this Agreement. All services to be performed by
Professional pursuant to this Agreement shall be in the capacity of an independent contractor, and
not as an agent, servant, representative, or employee of City. Professional shall supervise the
performance of its services and shall be entitled to control the manner, means and methods by
which Professional's services are to be performed, subject to the terms of this Agreement. As
such, City shall not train Professional, require Professional to complete regular oral or written
reports, .require Professional to devote his full-time services to City, or dictate Professional's
sequence of work or location at which Professional performs Professional's work, except as may
be set forth in Exhibit A.
Article VIII
Insurance
8.1 Before commencing work, Professional shall, at its own expense, procure, pay for
and maintain during the term of this Agreement the following insurance written by companies
approved by the state of Texas and acceptable to City. Professional shall furnish to the City
Manager certificates of insurance executed by the insurer or its authorized agent stating coverages,
limits, expiration dates and compliance with all applicable required provisions. Certificates shall
reference the project/contract number and be addressed as follows:
City of Port Arthur, Texas
Attention: Ronald Burton, City Manager
444 4th Street
Port Arthur, Texas 77640-1089
A. Commercial General Liability insurance, including, but not limited to
Premises/Operations, Personal & Advertising Injury, Products/Completed Operations,
Independent Contractors and Contractual Liability, with minimum combined single limits
of $500,000 per occurrence, $500,000 Products/Completed Operations Aggregate, and
$500,000 general aggregate. Coverage must be written on an occurrence form. The
General Aggregate shall apply on a per project basis.
B. Workers' Compensation insurance with statutory limits; and Employers'
Liability coverage with minimum limits for bodily injury: 1) by accident, $100,000 each
accident, and 2) by disease, $100,000 per employee with a per policy aggregate of
$500,000.
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Professional Services Agreement
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C. Business Automobile Liability insurance covering owned, hired, and non-
owned vehicles, with a minimum combined bodily injury and property damage limit of
$500,000 per occurrence.
D. Professional Liability Insurance to provide coverage against claims which
the Professional and all professionals engaged or employed by the Professional become
legally obligated to pay as damages arising out of the performance of professional services
caused by error, omission, or negligent act, with minimum limits of$1,000,000 per claim,
$1,000,000 annual aggregate
NOTE:If the insurance is written on a claims-made form, coverage shall be continuous(by
renewal or extended reporting period) for not less than thirty-six (36) months
following completion of this Agreement and acceptance by City.
8.2 With reference to the foregoing required insurance, Professional shall endorse
applicable insurance policies as follows:
A. A waiver of subrogation in favor of City, its officials, employees, and
officers shall be contained in the Workers' Compensation insurance policy.
B. The City, its officials, employees, and officers shall be named as additional
insureds on the Commercial General Liability policy, by using endorsement CG2026 or
broader.
C. All insurance policies shall be endorsed to the effect that the City will
receive at least thirty(30) days'notice prior to cancellation,non-renewal, or termination of
the policies.
8.3 All insurance shall be purchased from an insurance company that meets a financial
rating of B+VI or better as assigned by A.M. Best Company or equivalent.
Article IX
Right to Inspect Records
9.1 Professional agrees that City shall have access to and the right to examine any
directly pertinent books, documents, papers and records of Professional involving transactions
relating to this Agreement. Professional agrees that City shall have access during normal working
hours to all necessary Professional facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City shall give
Professional reasonable advance notice of intended audits.
9.2 Professional further agrees to include in subcontract(s), if any, a provision that any
subcontractor agrees that City shall have access to and the right to examine any directly pertinent
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City of Port Arthur, Texas
Professional Services Agreement
books, documents, papers and records of such subcontractor involving transactions related to the
subcontract, and further, that City shall have access during normal working hours to all such
subcontractor facilities and shall be provided adequate and appropriate work space, in order to
conduct audits in compliance with the provisions of this section. City shall give any such
subcontractor reasonable advance notice of intended audits.
Article X
Miscellaneous
10.1 Entire Agreement. This Agreement and any and all Exhibits attached hereto
constitutes the sole and only agreement between the Parties and supersedes any prior or
contemporaneous understandings,written agreements or oral agreements between the Parties with
respect to the subject matter of this Agreement.
10.2 Authorization. Each Party represents that it has full capacity and authority to grant
all rights and assume all obligations granted and assumed under this Agreement.
10.3 Assignment. Professional may not assign this Agreement in whole or in part
without the prior written consent of City. In the event of an assignment by Professional to which
the City has consented, the assignee shall agree in writing with the City to personally assume,
perform, and be bound by all the covenants and obligations contained in this Agreement.
10.4 Successors and Assigns. Subject to the provisions regarding assignment, this
Agreement shall be binding on and inure to the benefit of the Parties and their respective heirs,
executors, administrators, legal representatives, successors and assigns.
10.5 Governing Law and Exclusive Venue. The laws of the State of Texas shall govern
this Agreement, and exclusive venue for any legal action concerning this Agreement shall be in a
District Court with appropriate jurisdiction in Jefferson County, Texas. The Parties agree to
submit to the personal and subject matter jurisdiction of said court.
10.6 Amendments. This Agreement may be amended only by the mutual written
agreement of the Parties.
10.7 Severability. In the event any one or more of the provisions contained in this
Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect by a
court of competent jurisdiction, such invalidity, illegality or unenforceability shall not affect any
other provision in this Agreement, and this Agreement shall be construed as if such invalid,illegal,
or unenforceable provision had never been contained in this Agreement.
10.8 Survival of Covenants and Terms. Any of the representations, warranties,
covenants,and obligations of the Parties,as well as any rights and benefits of the Parties,pertaining
to a period of time following the termination of this Agreement shall survive termination,
including,but not limited to, Section 3.3, Article X, and, in particular, Sections 10.13 and 10.14.
10.9 Recitals. The recitals to this Agreement are incorporated herein.
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Professional Services Agreement
10.10 Notice. Any notice required or permitted to be delivered hereunder may be sent by
first class mail, overnight courier or by confirmed telefax or facsimile to the address specified
below, or to such other Party or address as either Party may designate in writing, and shall be
deemed received three (3) days after delivery set forth herein:
If intended for City:
City of Port Arthur, Texas
444 4th Street
Port Arthur, Texas 77640
Attn: Ronald Burton, City Manager
Copy to:
City of Port Arthur, Texas
444 4th Street
Port Arthur, Texas 77640
Attn: Roxann Pais Cotroneo, City Attorney
10.11 Counterparts. This Agreement may be executed by the Parties hereto in separate
counterparts, each of which when so executed and delivered shall be deemed an original, but all
such counterparts shall together constitute one and the same instrument. Each counterpart may
consist of any number of copies hereof each signed by less than all,but together signed by all of,
the Parties hereto.
10.12 Exhibits. The exhibits attached hereto are incorporated herein and made a part
hereof for all purposes.
10.13 Professional's Liability. Acceptance of the Project Documents by City shall not
constitute nor be deemed a release of the responsibility and liability of Professional,its employees,
associates, agents or subcontractors for the accuracy and competency of their designs, working
drawings, specifications or other documents and work; nor shall such acceptance be deemed an
assumption of responsibility by City for any defect in the Project Documents or other documents
and work prepared by Professional, its employees, associates, agents or sub-consultants.
10.14 Indemnification. PROFESSIONAL AGREES TO INDEMNIFY AND HOLD
HARMLESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES,
CLAIMS,SUITS,COSTS (INCLUDING COURT COSTS,REASONABLE ATTORNEY'S
FEES AND COSTS OF INVESTIGATION)AND ACTIONS BY REASON OF INJURY TO
OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE
EXTENT CAUSED BY PROFESSIONAL'S NEGLIGENT PERFORMANCE OF
SERVICES UNDER THIS AGREEMENT OR BY REASON OF ANY ACT OR OMISSION
ON THE PART OF PROFESSIONAL, ITS OFFICERS, DIRECTORS, SERVANTS,
AGENTS, EMPLOYEES, REPRESENTATIVES, CONTRACTORS,
SUBCONTRACTORS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS
(EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS
OR DAMAGES ARISE FROM OR ARE ATTRIBUTED TO THE NEGLIGENCE OF
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Professional Services Agreement
THE CITY.PROFESSIONAL OBLIGATIONS UNDER THIS SECTION SHALL NOT BE
LIMITED TO THE LIMITS OF COVERAGE OF INSURANCE MAINTAINED OR
REQUIRED TO BE MAINTAINED BY PROFESSIONAL UNDER THIS AGREEMENT.
IF THIS AGREEMENT IS A CONTRACT FOR ENGINEERING OR ARCHITECTURAL
SERVICES, THEN THIS SECTION IS LIMITED BY THE INDEMNITY SPECIFIED IN
§ 271.904 OF THE TEXAS LOCAL GOVERNMENT CODE, AS AMENDED. THIS
SECTION SHALL SURVIVE TERMINATION OF THIS AGREEMENT
10.15 Conflicts of Interest. Professional represents that no official or employee of City
has any direct or indirect pecuniary interest in this Agreement. Any misrepresentation by
Professional under this section shall be grounds for termination of this Agreement and shall be
grounds for recovery of any loss, cost, expense or damage incurred by City as a result of such
misrepresentation.
10.16 Default. If at any time during the term of this Agreement, Professional shall fail to
commence the services in accordance with the provisions of this Agreement or fail to diligently
provide services in an efficient, timely and careful manner and in strict accordance with the
provisions of this Agreement or fail to use an adequate number or quality of personnel to complete
the services or fail to perform any of Professional's obligations under this Agreement, then City
shall have the right, if Professional shall not cure any such default after thirty (30) days written
notice thereof, to terminate this Agreement. Any such act by City shall not be deemed a waiver
of any other right or remedy of City. If after exercising any such remedy due to Professional's
nonperformance under this Agreement, the cost to City to complete the services to be performed
under this Agreement is in excess of that part of the contract sum which as not theretofore been
paid to Professional hereunder, Professional shall be liable for and shall reimburse City for such
excess costs.
10.17 Confidential Information. Professional hereby acknowledges and agrees that its
representatives may have access to or otherwise receive information during the furtherance of
Professional's obligations in accordance with this Agreement, which is of a confidential, non-
public or proprietary nature. Professional shall treat any such information received in full
confidence and will not disclose or appropriate such Confidential Information for Professional's
own use or the use of any third party at any time during or subsequent to this Agreement. As used
herein, "Confidential Information"means all oral and written information concerning the City, its
affiliates and subsidiaries, and all oral and written information concerning City or its activities,
that is of a non-public,proprietary or confidential nature including,without limitation,information
pertaining to customer lists, services,methods,processes and operating procedures, together with
all analyses,compilations, studies or other documents,whether prepared by Professional or others,
which contain or otherwise reflect such information. The term "Confidential Information" shall
not include such information that is or becomes generally available to the public other than as a
result of disclosure to Professional, or is required to be disclosed by a governmental authority
under applicable law.
10.18 Remedies. No right or remedy granted or reserved to the Parties is exclusive of
any other right or remedy herein by law or equity provided or permitted; but each right or remedy
shall be cumulative of every other right or remedy given hereunder. No covenant or condition of
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City of Port Arthur, Texas
Professional Services Agreement
this Agreement may be waived without written consent of the Parties. Forbearance or indulgence
by either Party shall not constitute a waiver of any covenant or condition to be performed pursuant
to this Agreement.
10.19 No Third Party Beneficiary. For purposes of this Agreement, including the
intended operation and effect of this Agreement, the Parties specifically agree and contract that:
(1) this Agreement only affects matters between the Parties to this Agreement, and is in no way
intended by the Parties to benefit or otherwise affect any third person or entity notwithstanding the
fact that such third person or entity may be in contractual relationship with City or Professional or
both;and(2)the terms of this Agreement are not intended to release,either by contract or operation
of law, any third person or entity from obligations owing by them to either City or Professional.
[The Remainder of this Page Intentionally Left Blank]
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City of Port Arthur, Texas
Professional Services Agreement
EXECUTED this day of , 2026.
CITY:
CITY OF PORT ARTHUR,TEXAS,
A Texas home-rule municipality,
By:
Ronald Burton, City Manager
ATTEST:
Sherri Bellard,City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo,City Attorney
EXECUTED this day of _ , 2026.
PROFESSIONAL:
The LaBiche Architectural Group, Inc
By:
Name: Greg Wall, AIA
Dohn H. LaBiche, FAIA
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City of Port Arthur, Texas
Professional Services Agreement
Exhibit A
Scope of Services/ Schedule
Page llofl1
City of Port Arthur, Texas
Professional Services Agreement
The LaBiche
ARCHITECTURAL GROUP, INC.
Doha H.LaBiche,FAIA
Principal February 12,2026
Greg Wall,AIA
Principal
Mr.Ron Burton,City Manager
7999 Gladys,Suite 101 City of Port Arthur
Beaumont,Texas 77706 3401 Culture Ctr.Dr.
(409)860-0197 Port Arthur,Texas 77642
Fax:
Fax:(409)860-0198
www.labiche.com
Project Building Evaluation for Rose Hill—Phase V Convention&Visitors
Offices
ARCHITECTURE Re:Proposal for Architectural Services—Building Evaluation/Schematic Design
PROJECT Dear Mr.Burton,
CONSULTING
We appreciate the opportunity to submit this proposal for Architectural Services
PLANNING for the referenced project for your approval.The LaBiche Architectural Group,
Inc. (hereinafter"Architect") shall provide to the City of Port Arthur(hereinafter
"Client") the services described below for the compensation described below.
INTERIOR DESIGN This proposal is based upon our experience with historic restoration to comply
with The Texas Historical Commission standards and onsite evaluation.
PROJECT INFORMATION:
The project,as we understand it,is an interior renovation and exterior restoration
of the Rose Hill Manor for compliance with the Texas Historical Commission
Standards and the needs of the Convention&Visitor's Bureau.As part of our
services,our staff and consultants will visit the project site to verify existing
conditions and provide a Probable Cost Statement for the work.
SCOPE OF WORK
•
The Architect and the Architect's consultants shall perform those services
described below:
1. Verify site conditions and document the following items of work:
a. Identify current problems/issues with the building beyond those
repaired in Phase IV.
i. Structural and by issue/category(portico,foundation,etc.)
ii. Windows,doors and any other exterior openings.
iii. Electrical
1 of 3
Architectural Proposal for
Rose Hill Manor-Phase V
iv. Plumbing
v. HVAC
vi. Cosmetic,interior&exterior(replace HVAC vents,etc.)
vii. Renovations required for Convention&Visitor's Bureau.
2. Provide Schematic Design for new offices for Convention&Visitor's Bureau and a schematic site plan
for exterior improvements (parking,drives,sidewalks,ADA ramps,etc...)
3. ADA review of requirements for the interior renovations and site improvements.
4. Project budget: $3,000,000-$3,500,000 including Architectural and Engineering fees.
COMPENSATION:
The scope of work outlined above will be performed for a fixed fee of Seventy-Five Thousand Dollars
($75,000.00)plus reimbursable expenses and distributed as follows:
❑ Additional Services requested by Client will be charged hourly per the fee schedule attached.
❑Reimbursable expenses shall include all printing required for the project. Other expenses shall be
approved by Owner prior to expenditures. Cost of reimbursable expenses shall be billed at
1.25 times the expenditure,not to exceed One Thousand Dollars,$1000.
❑ Exclusions:
1. Any services related to the Client's due diligence including,but not limited to: obtaining letters of utility
availability and environmental assessments.
We have assembled this proposal based on our understanding of your specific needs related to this project. If
you are in agreement with the terms and qualifications of this proposal,please sign one copy and return to us.
We are extremely interested in working with you on this project and look forward to hearing back from you.
Respectfully,
Do H.LaBiche,FAIA
Approved By:
Ron Burton,City Manager Date
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Architectural Proposal for
Rose Hill Manor- Phase V
HOURLY RATE SCHEDULE
Update 2026
PERSONNEL HOURLY RATE*
Principal 250.00
Senior Project Architect 200.00
Project Architect 175.00
Intern Architect II 125.00
Draftsman 100.00
Secretarial 100.00
*The rates for services of the Architect as set forth in this Agreement shall be adjusted in accordance
with their normal salary review practices.
The Texas Board of Architectural Examiners has jurisdiction over complaints regarding the
professional practices of persons registered as architects in Texas.
Texas Board of Architectural Examiners
P.O.Box 12337
Austin, TX 78711-2337
Telephone: (512)305-9000/Fax: (512)305-8900
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