HomeMy WebLinkAboutPR 24836 APPROVAL OF EDC'S ACCEPTANCE QUOTE FOR DISCOVERY INFORMATION TECHNOLOGIES 4111 PORT*ARTHLJR
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INTEROFFICE MEMORANDUAM
Date: March 3, 2026
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Joan Collazo, Lead Administrative Specialist
RE: PR 24836 I Approval of the Port Arthur EDC's acceptance of Quote No.
DITQ26492-01 from Discovery Information Technologies to replace the failed
network fileserver servicing 501 Procter Street and 549 4th Street.
The intent of this Agenda Item is to seek the City Council's approval of the acceptance of accept
Quote #DITQ26492-01, Discovery Information Technologies, to replace the failed Network
Fileserver servicing 501 Procter Street and 549 4th Street.
Background:
Discovery Information Technologies of Nederland,Texas, in partnership with Region 5 Education
Service Center under contract number 20250703, provided the PAEDC with Quotation No.
DITQ26492-01 to replace the failed network fileserver servicing 501 Procter Street and 549 4th
Street. Network fileservers are essential for managing and storing network data, providing a
centralized location for users to access, share,and store files.
Budgetary Impact:
The budgetary impact of this item is $16,872.61. Funds available in the EDC Account No. 120-
80-625-5241-00-00-000 (IT Equipment).
Recommendation:
It is recommended that the City Council approve the Port Arthur EDC's acceptance of Quote No.
DITQ26492-01 from Discovery Information Technologies to replace the failed network fileserver
servicing 501 Procter Street and 549 4th Street.
P.R. No. 24836
3/4/2026 JC
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF QUOTATION
NO. DITQ26492-01 WITH DISCOVERY INFORMATION
TECHNOLOGIES OF NEDERLAND,TEXAS THROUGH THE REGION 5
ESC SOUTHEAST TEXAS COOPERATIVE PURCHASING PROGRAM,
CONTRACT NO. 20250703, TO REPLACE THE FAILED NETWORK
FILESERVER FOR THE PORT ARTHUR ECONOMIC DEVELOPMENT
CORPORATION IN AN AMOUNT NOT TO EXCEED S16,872.61; FUNDS
AVAILABLE IN THE EDC ACCOUNT NO. 120-80-625-5241-00-00-000 (IT
EQUIPMENT)
WHEREAS, the Port Arthur Economic Development Corporation ("PAEDC") owns the
properties located at 501 Procter Street and 549 4th Street, Port Arthur, Texas and has the
commitment to maintain IT services of said premises; and
WHEREAS, the PAEDC's current Network Fileserver has failed and needs replacement
to provide continued services for their 501 Procter Street and 549 4th Street locations; and
WHEREAS,Network Fileserver plays a crucial role in managing and storing data within
a network and provides a central location for users to access, share and store files; and
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Texas Local Government
Code, a city, by resolution of its governing body, may participate in cooperative purchasing
programs established by the State Facilities Commission for the purchase of goods at prices
established through purchase contracts of the Commission; and
WHEREAS,per Resolution No. 20-019,the City entered into an Interlocal Agreement for
cooperative purchasing with the Region 5 ESC Southeast Texas Cooperative Purchasing Program;
and
WHEREAS, Discovery Information Technologies, as a vendor on the Region 5 ESC
Southeast Texas Cooperative Purchasing Program, has provided Quotation No. DITQ26492-01
attached as Exhibit "A" to replace the current failed Network Fileserver that services 501 Procter
Street and 549 4th Street locations; and
WHEREAS, at their March 2, 2026, regular Board meeting, the PAEDC Board of
Directors approved accepting Discovery Information Technologies Quotation No. DITQ26492-01
to replace the current failed Network Fileserver that services 501 Procter Street and 549 4`1' Street
locations, in the amount of$16,872.61; and
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council authorizes PAEDC to accept Quote #DITQ26492-01,
Discovery Information Technologies, through the Region 5 ESC Southeast Texas Cooperative
Purchasing Program, Contract No. 20250703, to replace the current failed Network Fileserver
servicing 501 Procter Street and 549 4`1' Street, in the amount of$16,872.61, funds available in
EDC Account No. 120-80-625-5241-00-00-000 (IT Equipment).
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED AND APPROVED on this day of A.D., 2026,
at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES:
Mayor
Councilmembers
•
NOES:
Charlotte M. Moses, Mayor
ATTEST:
Sherri Bellard, City Secretary
Page 2
APPROVED:4Krystle uller, Interim PAEDC CEO
li
APPRO 1 ED A TO FORM:
If
Guy N. Goodson, PAEDC Attorney
APPROVED AS TO FORM:
4 :::: :2-----1.-- ..-1.--...„
Roxann Pais Cotroneo, City Attorney
APPROVED AS TO AVAILABILITY OF FUNDS:
Lyn a oswell, i a ce Director`
Page
QUOTATION
DiscoveryDate Quote#
02/19/2026 D11Q26492-01
904 Hwy 69-Nederland,TX-77627
Phone:409-727-7080-Fax:409-727-2456-Email: mroland@discoveryit.com
Sold To: Port Arthur Economic Development Corporation Ship To:
Krystle Villarreal
501 Proctor St.
Port Arthur,TX 77640
United States
Phone: (409)681-4425 Phone:
Fax: (409)962-4445 Fax:
Here is the quote you requested.
Terms Rep P.O.Number Ship Via
Net 30 days MRoland
Ln# Qty Description Unit Price Ext. Price
1 Discovery Information Technologies is partnered with
Region 5 Education Service Center. Our Contract Number
is: 20250703
2 NETWORK FILESERVER:
3 SERVER HARDWARE: $6,841.88
4 1 HPE ProLiant DL20 G11 1U Rack Server
- 1 x Intel Xeon 6333P 3.10 GHz-32 GB RAM
-Hardware 12Gb/s SAS, NVMe Controller
-(2)x 1.2TB)HDD Configuration
-(mirrored drive configuration)-0, 1, 5, 6, 10, 50, 60 RAID Levels
-(4)Gigabit Ethernet network ports
-(5)x Total Bay(s)-4 x SFF Bay(s)-Hot Swappable Bays
-(2)x 500 W-Redundant Power Supply
-3 year parts and labor next business day onsite warranty
5 2 HPE 1.20 TB Hard Drive-2.5 Internal-SAS(12Gb/s SAS)-Server
Device Supported- 10000rpm [Total storage now doubled to 2.4 TB]
6 1 ProLiant ML350 Generation9(Gen9)iLO remote management module(1
year)
7 1 32GB DDR5 SDRAM Memory Module-For Server-32 GB(to UPGRADE
total 64 GB RAM)
8 WINDOWS CORE SERVER SOFTWARE: $3,380.73
9 1 HPE Windows Microsoft Server 2025 Standard-Reseller Option Kit
(ROK)- 16 Core-PC
10 1 HPE Microsoft Windows Server 2025-License To Use(LTU)- 10 User
CAL-PC
11 2 HPE Microsoft Windows Server 2025-License To Use(LTU)- 1 User-
PC
12 1 HPE Microsoft Windows Server 2025 Remote Desktop Service- 5 User-
[For all Remote Users @ press building]
13 INTEGRATION SERVICES: $6,650.00
03/09/2026 16:50:11 We Make IT Happen Page 1
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Ln# Qty Description Unit Price Ext. Price
14 1 Block Time New Purchase-50 hour block
Includes project labor purchases where leftover time is to be retained for
future use
Labor-Technical Services based on the following scope of work:
1]Assemble fileserver with RAM and HARD DRIVES
2] Install Hypervisor basic platform and create two servers, a DC and a
Fileserver,
2b] load the new Windows Server 202x Operating System with updates
and service packs.
2c] prep location for client software installation of current programs used
on old server.
3]Take onsite to replace existing fileserver
4] Setup users to authenticate to new fileserver
5] Create all shares/folders/directories
6] Setup and share printers
7] Install applications and move data over.
8] Migrate Data from old to new fileserver.
9] Setup/test VPNs to Tyler Tech @ City of PA.
SubTotal $16,872.61
Sales Tax $0.00
Shipping $0.00
Total $16,872.61
Please contact me if I can be of further assistance.
This quotation, on the goods named, is subject to Discovery I.T.'s standard terms and conditions.A copy of these terms and conditions can
be provided upon request.
To accept this quotation, sign&date here and return: Date:
* * * Confidential Document* * *
The information provided herein is considered confidential between Discovery I.T. and the recipient. Under no circumstances should this
information be shared in whole or in part with any third parties without the express written consent of Discovery I.T.
03/09/2026 16:50:11 We Make IT Happen Page 2
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TERMS AND CONDITIONS
The products and services listed herein are being sold by Discovery Information Technologies. All product sold by Discovery
Information Technologies are warranted to be free from defects in materials and workmanship under normal use and service.
Upon notification of a defect,as set forth below,Discovery Information Technologies shall have the option to repair or replace
any defective part(s). Replacement of defective part(s)is only available within the first 30 days after date of purchase,unless
otherwise expressly provided for by the original equipment manufacturer. Such services by Discovery Information
Technologies shall be the customer's sole and exclusive remedy.
Discovery Information Technologies shall honor warranties set forth by the original manufacturer for a period of one(1)year,
unless otherwise specified by the manufacturer. Warranty period commences on the date of the original purchase invoice. No
warranties,expressed or implied,will apply after this period.
DISCOVERY INFORMATION TECHNOLOGIES DOES NOT MAKE ANY WARRANTIES WITH RESPECT TO THIS
PRODUCT EITHER EXPRESS OR IMPLIED, INCLUDING NO IMPLIED WARRANTIES OF MERCHANTABILITY OR
FITNESS FOR A PARTICULAR PURPOSE EXCEPT AS EXPRESSLY PROVIDED IN THIS AGREEMENT,
RECOMMENDATIONS OF EQUIPMENT AND/OR SOFTWARE, INCLUDING BUT NOT LIMITED TO ITEMS
INCLUDED ON THIS TICKET, ARE BASED ON PUBLICLY AVAILABLE INFORMATION PROVIDED BY THE
INDIVIDUAL MANUFACTURERS OF SAID EQUIPMENT AND/OR SOFTWARE. DISCOVERY INFORMATION
TECHNOLOGIES CANNOT BE HELD RESPONSIBLE FOR MISREPRESENTATIONS OR IMCOMPLETE
INFORMATION PROVIDED BY THESE MANUFACTURERS WITH REGARD TO THE PERFORMANCE OF THEIR
EQUIPMENT/SOFTWARE. TIME SPENT BY DISCOVERY INFORMATION TECHNOLOGIES' PERSONNEL TO
CORRECT PROBLEMS THAT ARE A RESULT OF MANUFACTURERS' MISREPRESENTATIONS OR
OPERATIONAL DIFFICULTIES OF THEIR PRODUCTS IS BILLABLE AT CURRENT LABOR RATES AND IS THE
SOLE RESPONSIBILITY OF THE CUSTOMER.
If any labor, repair or parts replacement is required because of accident, negligence, misuse, theft, vandalism, fire, water, or
other peril; or because of conditions outside of specifications, including but not limited to, electrical power, temperature,
humidity or dust; or by moving, repair, relocation or alteration not performed by Discovery Information Technologies or any
cause other than normal use, the warranty and maintenance obligations provided herein shall not apply. Except as herein set
forth,Discovery Information Technologies shall not,under any circumstances be responsible for any direct,indirect,incidental,
or consequential damage resulting from the use or sale of any products sold by Discovery Information Technologies.
Finding,hiring,and training employees is time-consuming and expensive. Customer agrees that it will not while doing business
with Discovery Information Technologies and within one year afterwards, hire any person who has been an employee of
Discovery Information Technologies without the expressed written consent of an officer of Discovery Information
Technologies. If Customer violates the paragraph, it will be liable to Discovery Information Technologies for liquidated
damages in an amount equal to one year's wages of the employee,at the rate last paid that employee by Discovery Information
Technologies.
For and in consideration of the extension of credit from Discovery Information Technologies to Customer, customer grants to
Discovery Information Technologies, to secure payment of all amounts owing from Customer to Discovery Information
Technologies pursuant to such extension of credit, security title and security interest in and to the following described property;
wherever located,whether now existing or hereafter acquired: (1)all inventory and equipment delivered to Customer by,or on
behalf of , Discovery Information Technologies as more particularly described in a Discovery Information Technologies
invoice and/or packing slip accompanying the same; (2) ALL RIGHTS OF Customer to payment for such inventory and
equipment sold,leased or otherwise transferred;(3)all additions,improvements,batterments,replacements,and substitutions to
or for such inventory or equipment; and(4) all proceeds of any and all the foregoing, including, without limitation, insurance
proceeds. Customer irrevocably designates and appoints Discovery Information Technologies its true and lawful attorney-in-
fact for the purpose of executing and filing all documents on behalf of Customer to perfect Discovery Information
Technologies' security interest.
Statements made to you in the course of this sale are subject to the Year 2000 Information and Readiness Disclosure Act
(XX U.S.C. XX,Public Law 105-271). In the case of a dispute,this Act may reduce your legal rights regarding the use of any
such statements,unless otherwise specified by your contract or tariff.
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