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PR 24853 A RESOLUTION AUTHORIZING THE CITY MGR TO ENTER INTO A CONTRACT AGAPE CLEANING ENTERPRISES FOR JANITORIAL SERVICES
City of ort rtltu�� 7exas www.PortArth u rTx.gov DEPARTMENT OF DEVELOPMENT SERVICES INTEROFFICE MEMORANDUM Date: March 13, 2026 To: The Honorable Mayor and City Council Through: Ronald "Ron" Burton, CPM, City Manager From: Pamela D. Langford, Assistant City Manager— Operations/Director of Development Services 1534< RE: P.R. NO. 24853 — A resolution authorizing the City Manager to enter into a Contract with Agape Cleaning Enterprises, Inc., of Houston, Texas, for Janitorial Services for the Inell Ross Moore Development Services Building Located at 300 4th Street Introduction: The City Council of the City of Port Arthur is requested to consider a Resolution authorizing the City Manager to enter into a one-year contract with Agape Cleaning Enterprises, Inc., of Houston, Texas, for janitorial services at the Inell Ross Moore Development Services Building, located at 300 4th Street, Port Arthur, Texas. The contract will provide daily cleaning services necessary to maintain a clean, sanitary, and safe environment for City staff and visitors utilizing the facility. The projected annual cost for janitorial services is $11,878.68, with additional carpet- cleaning services available at $0.45 per square foot, if required. Background: The Inell Ross Moore Development Services Building serves as the primary facility for the City's Development Services operations and houses staff responsible for planning and zoning, inspections and permitting, GIS, housing and grants management, demolition, and environmental health (i.e., code enforcement) services. Routine janitorial services are necessary to ensure the facility remains clean, sanitary, and conducive to efficient operations and public interaction. "Remember,we are here to serve the Citizens of Port Arthur" P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 To obtain professional janitorial services for the facility, the City advertised for proposals on December 31, 2025, and January 7, 2026. Following the solicitation period, eight (8) proposals were received and publicly opened on February 4, 2026. City staff evaluated the submitted proposals against established evaluation criteria and determined that Agape Cleaning Enterprises, Inc. of Houston, Texas, submitted the highest-rated proposal and demonstrated the qualifications and capabilities necessary to provide the required services. Proposal/Contract Terms: The proposed agreement includes the following terms: • Contract Term: One (1) year • Renewal Options: Two (2)additional twelve-month renewal periods at the City's discretion • Scope of Services: Daily janitorial cleaning and maintenance of the Development Services Building as specified in the contract documents • Annual Cost: $11,878.68 • Optional Service: Carpet cleaning at $0.45 per square foot, if needed The contractor will provide all labor, materials, equipment, and supplies required to perform the janitorial services outlined in the contract specifications. Budget Impact: The annual projected budgetary impact for janitorial services is $11,878.68, with additional carpet cleaning services available on an as-needed basis. Funding for the proposed contract is available in the Planning Other Contractual Services Account: Account No.: 001-13-031-5470-00-10-000. Recommendation: It is recommended that the City Council approve P.R. No. 24853, authorizing the City Manager to enter into a contract with Agape Cleaning Enterprises, Inc., of Houston, Texas, for janitorial services for the Inell Ross Moore Development Services Building. "Remember,we are here to serve the Citizens of Port Arthur" P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R.NO.24853 03/13/2026 PDL PAGE 1 OF 8 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH AGAPE CLEANING ENTERPRISES, INC. OF HOUSTON, TEXAS, FOR JANITORIAL SERVICES FOR THE INELL ROSS MOORE DEVELOPMENT SERVICES BUILDING, LOCATED AT 300 4TH STREET, WITH AN ANNUAL PROJECTED BUDGETARY IMPACT OF $11,878.68 AND PROVIDING FOR CARPET CLEANING SERVICES AT AN ADDITIONAL COST; FUNDING AVAILABLE IN PLANNING OTHER CONTRACTUAL SERVICES ACCOUNT 001-13-031- 5470-00-10-000. WHEREAS, the Development Services Building, located at 300 4th Street, Port Arthur, Texas, requires daily cleaning to maintain a clean, sanitary, and safe environment for day-to-day city operations; and WHEREAS, on December 31, 2025, and January 7, 2026, the City advertised for proposals to obtain janitorial services for the facility as delineated in Exhibit "A"; and WHEREAS, eight (8) bids were received for the above-referenced contract on February 4, 2026, and have been evaluated by City Staff, providing Agape Cleaning Enterprises, Inc. of Houston, Texas, as the highest rated bid, as delineated in Exhibit "A"; and WHEREAS, Staff recommends that the City enter into a one (1) year contract with Agape Cleaning Enterprises, Inc. with an option for renewal for up to two (2) additional 12-month periods, as delineated in Exhibit "B"; and WHEREAS, Agape Cleaning Enterprises, Inc., of Houston, Texas, can provide carpet-cleaning services at an additional cost. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: That City Council hereby authorizes the City Manager to enter into a one (1) year contract for janitorial services for the Inell Ross Moore Development Services Building, P.R.NO.24853 03/13/2026 PDL PAGE 2 OF 8 located at 300 4th Street, Port Arthur, Texas, with Agape Cleaning Enterprises, Inc. of Houston, Texas, with a projected budgetary impact of $11,878.68, in substantially the same form as attached hereto as Exhibit "A". That Agape Cleaning Enterprises, Inc. can provide carpet cleaning at an additional cost of$0.45 per square foot. That funding is available in the Planning Other Contractual Services Account 001- 13-031-5470-00-10-000. That a copy of the caption of this Resolution shall be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of 2026 A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: Noes: Charlotte M. Moses, Mayor ATTEST: Sherri Bellard, TRMC, City Secretary P.R.NO.24853 03/13/2026 PDL PAGE 3 OF 8 APPROVED AS TO FORM: Roxann Pais Cotroneo, City Attorney APPROVED F D INISTRATION: "Ron" B , CPM City Manager t Pamela D. Langford, A 'sistant City Manager-Operations/ Director of Planning & Development Services APP OVED AS FOR AVAILABILITY OF FUNDS: da Boswell, Finance ,irector , • i I .1tui,a; Clifton Williams, CPPB, Purchasing Manager P.R.NO.24853 03/13/2026 PDL PAGE 4 OF 8 EXHIBIT "A" (STAFF EVALUATION) CITY OF PORT ARTHUR Advertisement for Bids Janitorial Services for Development Services Building December 31, 2025 January 7, 2026 PUBLIC NOTI CITY 71.F PORT ARTHUR,TEXAS ADVER'ISEMENT FOR IOPOSLS )TICE IS HEREBY GIVEN THAT sea rd Pro 1. Poso.,addressed to the City of Port Arthur.will be ceived at the Office of the City Secretary,City 1-'41.444-4th Street or P.0 Box 1089,Port Arthur, xas 77641 no later than 3:00 P.M.,Wednesc4, January 21, 2026.Proposals received will be ad aloud beginning at 3:15 P.M.,Wednesday,,anuary 21, 2026 in the City Council Chambers, ty Hall,5th FlOr for certain services briefly desibed as REQUEST FOA PROPOSALS JANITORIAL SERVICES FOR DEVELOPMENT SERVICES BUILDING oposals received after the deadline stated above, regardless of'method of delivery, will not be insidered and returned unopened. Dpies of the Specifications and other Contract Documents are on file.in the Purchasing Office, 14-4th Street,City of Port Arthur,and are open for public inspection without charge.They can also retrieved from the City's website at irrww.portarthurtx.gov/bids.asPx or www.publicpurchase.com. ON MANDATORY PRE-BID MEETING IS SCHEDULED FOR THURSDAY, JANUARY 8, 2026 1-2:00 P.M.AT THE DEVELOPMENT SERVICES BUILDING LOCATED AT 300 4TH STREET. ie City of Port Arthur reserves the right to reject any and all qualifications and to waive formalities. ?.r Chapter 2 Article VI Sec 2-262(C)of the City's Code of Ordinance,the City Council shall not yard a contract to a company that is in arrears in its obligations to the City. PUBLIC NOTICE /1.4, RI ARTHUR,TEXAS ADVERTISEMENT FOR PROPOSALS (144L14 • Clift Williams, PB /EN THAT sealed Proposals.addressed to the City of Port Arthur.will be Purchasing,Manager he City Secretary,City Hall 444-4th Street or P.O.Box 1089,Port Arthur, man 3:00 P.M.,Wednesday,January 21,2026.Proposals received will be read aloud beginning at 3:15 P.M.,Wednesday,January 21,2026 in the City Council Chambers, City Hail,5th Floor for certain services briefly described as: REQUEST FOR PROPOSALS JANITORIAL SERVICES FOR DEVELOPMENT SERVICES BUILDING Proposals received after the deadline stated above, regardless of method of delivery, will not be considered and returned unopened. Copies of the Specifications and other Contract Documents are on file in the Purchasing Office, 444-4th Street.City of Port Arthur,and are open for public inspection without charge.They can also be retrieved from the City's website at www.portarthurtx.govibids.aspx or viwvv.publicpurchase.com. NON MANDATORY PRE-BID MEETING IS SCHEDULED FOR THURSDAY, JANUARY 8, 2026 AT 2:00 P.M.AT THE DEVELOPMENT SERVICES BUILDING LOCATED AT 300 4TH STREET. The City of Port Arthur reserves the right to reject any and all qualifications and to waivei informalities. Per Chapter 2 Article VI Sec.2-262(C)of the City's Code of Ordinance. the City Council shall not award a contract to a company that is in arrears in its obligations to the City. ClltiJh Wlthmi. . ritrdiasiste Man*gee CITY OF PORT ARTHUR,TEXAS ADVERTISEMENT FOR PROPOSALS NOTICE IS HEREBY GIVEN THAT sealed Proposals, addressed to the City of Port Arthur, will be received at the Office of the City Secretary, City Hall 444 4th Street or P.O. Box 1089, Port Arthur, Texas 77641 no later than 3:00 P. M., Wednesday, Janitorial 21, 2026. Proposals received will be read aloud beginning at 3:15 P.M.,Wednesday,Janitorial 21,2026 in the City Council Chambers, City Hall, 5th Floor for certain services briefly described as: REQUEST FOR PROPOSALS JANITORIAL SERVICES FOR DEVELOPMENT SERVICES BUILDING Proposals received after the deadline stated above, regardless of method of delivery, will not be considered and returned unopened. Copies of the Specifications and other Contract Documents are on file in the Purchasing Office, 444 4th Street, City of Port Arthur, and are open for public inspection without charge. They can also be retrieved from the City's website at www.portarthurtx.gov/bids.aspx or www.publicpurchase.com. NON MANDATORY PRE-BID MEETING IS SCHEDULED FOR THURSDAY, JANUARY 8, 2026 AT 2:00 P.M. AT THE DEVELOPMENT SERVICES BUILDING LOCATED AT 300 4TH STREET. The City of Port Arthur reserves the right to reject any and all bids and to waive informalities. Per Chapter 2 Article VI Sec. 2-262(C) of the City's Code of Ordinance, the City Council shall not award a contract to a company that is in arrears in its obligations to the City. �.:� G >,(ag, Clifton Williams Purchasing Manager FIRST PUBLICATION: DECEMBER 31, 2025 SECOND PUBLICATION: JANITORIAL 7,2026 I v N mod' el H A1 Ir a (6 � � ,4 • en a o G a `,-, i U n 0o 00 an p V] M en ‘O L M �. V 4 0 N H ' d wk ?e d I y1 4 a �OtVx ��� w re y �j '" CI ;• •jam\ 'i • p `-. M et N v Q e•' N 3VVVVVV F4 F-‘ cil to v^S d > 4 CA CA • M en en ti enH O aka { `.. gg v - v�1 Za AM 0 a k iv A R u • �,. ',� $' W OA M M r rn M Q�. til IN.i�, z�t3 fir;. 4, ' 1 :! A. o .r en •"e O pp � A4 h [� z. �z at ihI1IIJ l" ! >' ( Al O O 0 o U c Zi o t 0,23 EA da 4 w c o O U O oo c 0 CA 0 o o cv 5 e U o rz en rn g Er cgs 4 b o A ° . Mz ce en W ii4oU a H re cvi 0 N 0 es 1 O 4 C V. an L4 C.) pq r, O 8 0Fy" p .a �' �. a„ tu U g eC $ 0 8 U 4.1 o\ E-1 o A4Cap R o ^ 4E.4 023 ai CSC I.0 P '� o64 ho M 0 E 1 erg., bp w c u M rsi Lsr 'y, v 'p r�i . 0 O O ~ v FE. A O R 0. au o U S v d 1 U 0 Fq 5 c 0 a o i o o b es � eel 6A d• WI .9 a Neh Ni V1 1 y O N i W ex; « en 00 O •� a U a. wd0 g I ei g 'U `_ .14 w• t. c CI v a — .III-�®I►..._..,..,._. ...._ J. ♦_. ... A 1 A r ./7...__.I ...I..A... _....._..V_.W.W.L A \.. ,._.W° ,.- / f I ..... 0 o O X! UI o Ts v; 021 d og— Ncn '11 9 'Gr ri L. N h O Etn tn ei h on if. O o U 0 0 O '� O M rdrt 4 G ti O O 8 a � � *on Ot H 00 � �ou x v 11 N v as O ;o O u E=-4 W o�'U o fl c cs r i �> 6 Cc:s ri 8 W � S F.I .� ~ i� q © N Q Er w pu=N E' u r M cn t6 � . �" w d � O to a � auV, � V 0 Q L� CY ri pq o *a Ofd i= • A 'a °° Ts ay Q V .E a E� �' , a 0 p 0 d W V O.44 .0 00 • 69 Vl NI 01) o .� y C a s U R 5 .L to p„ C o d : C "c Q 'L1 z E :ro d 1)1III"A,* H '0 O _fir d. 44 pp 4.;a I' 4.4 V cy Q y N II 7Ini/- KIM MIMIC'"-II IOW.I.....'`OM I TYl-.. ". ..I -r- IIIP-- AM►Jw.0 IA C I NARA r-"V-q 1 P.R.NO.24853 03/13/2026 PDL PAGE 5 OF 8 EXHIBIT " B" (CONTRACT/PROPOSAL) P.R.NO.24853 03/13/2026 PDL PAGE 6 OF 8 CONTRACT FOR JANITORIAL SERVICES CITY OF PORT ARTHUR DEVELOPMENT SERVICES BUILDING 300 4TH STREET THIS AGREEMENT, made this day of , 2026, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY," and Agape Cleaning Enterprises, Inc. hereinafter called "CONTRACTOR." WITNESSETH: That for and in consideration of the payment terms, conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this contract shall be for one (1) year from the date specified in the Notice to Proceed, unless terminated under the provisions herein, with an option to renew for up to two (2)additional 12-month periods. The City can terminate this contract at its convenience, which includes, but is not limited to, funding not being available in any budget cycle within thirty (30) days' written notice. 2. The Contractor shall provide janitorial services as delineated in Attachment "A." 3. During the term of this contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor, and other services necessary to connection therewith, excepting those supplies specifically not required of the Contractor in the Specifications. 4. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms of $11,878.68 and additional carpet cleaning services at$0.45 per square foot. 5. The term "Contract Documents" means and includes the following: 1) Agreement 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. P.R.NO.24853 03/13/2026 PDL PAGE 7 OF 8 7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials,this Agreement in(2 copies), each of which shall be deemed an original on the date first written above. Signed on the day of 2026. ATTEST: CITY OF PORT ARTHUR: BY CITY SECRETARY Ronald Burton, CPM City Manager Signed on the day of 2026. WITNESS: AGAPE CLEANING ENTERPRISES, INC. HOUSTON,TEXAS BY: PRINT NAME: PRINT NAME: TITLE: P.R.NO.24853 03/13/2026 PDL PAGE 8 OF 8 ATTACHMENT "A" 1 Duly City of ' ;cr = isc.")) Invitation to Bid City of Port Arthur Janitorial Service for Development Services Building P26-011 444 4t' Street, 4th Floor Port Arthur, Texas 77640 By: losirsk fir 1:•Eifr*S1 Agape Cleaning Enterprises, Inc. 6340 North Eldridge Pkwy, Suite N 434 Houston, Texas 77041 1 Table of Content Cover Page Page 1 Executive Summary Page 2 Key Personnel Page 3 Operations &Management Plan Page 4 Organizational Chart Page 5 Equipment& Chemicals Page 6 Qualifications/References Page 7-8 • Certification of Insurance Page 9-10 Appendices Bid Sheet—Appendix A Page 12 Letter of Interest—Appendix B Page 13 Affidavit--Appendix C Page 14 Conflict of interest—Appendix D Page 15-16 Non-Collusion Affidavit—Appendix E Page 17 SB 252 Chapter 2252 Certification—Appendix F Page 18 House Bill 89 Verification—Appendix G Page 19 Addendum No. One Page 20 (A.oviCigE110 Agapecteawivt.g ewterpr.ses, inc. •professi.ow,atMAiwtewa wee senitces 1 January 24,2026 Port Arthur Development Services Building Clifton Williams,Acting Purchasing Manager P.O. Box 1089 Port Arthur,Texas 77641 Re:Janitorial Services for Development Services Building Dear Mr.Williams, Thank you for allowing Agape Cleaning Enterprises, Inc. (ACE, Inc.)the opportunity to submit this proposal for Janitorial Services for Port Arthur Development Services Building located at 300 4th Street,Port Arthur,Texas 77640. Our goal at ACE, Inc. is to provide our clients with the highest quality service available resulting in TOTAL CUSTOMER SATISFACTION. Enclosed is our package and pricing for your review explaining our approach of how we can best service your facilities. If you have any questions,please feel free to contact me at 832.814.8262 (cell). Thank you and I look forward to hearing and working with you in the future. Sincerely, Richard Intrau President Agape Cleaning Enterprises,Inc. 1 Agape Cteaw%wg eoterprizes, low. •Professlowa6 Ma intewawce seMces Executive Summary Agape Cleaning Enterprises,Inc. has been serving The City of Port Arthur for 13 years. During this tenure of service, we have performed for the City Hall/Annex,Transit, and Medical facilities. During this experience we have used local labor and local businesses to supply our services. Because of this experience we consider ourselves to be a local supplier,performing as well as any before us. Our goal is to perform on this contract to exceed expectations of the Port Arthur representatives managing the Development Services Building contract,this is our promise to you. You will find in our bid a Project Management Plan and Organizational Chart that will explain our ability to meet the goal of exceeding expectations. Agape asks for the opportunity to meet the expectations of the Development Services Building contract and give years of satisfaction in our service. 2 (A44aCiatEA Agape Glen wcwg Ewterprises, iwc. •Pro fesstowaL maintewawce Services Key Personnel Richard Intrau:President/CEO: has overall responsibility for creating,planning,implementing, and integrating the strategic direction of the organization.This includes responsibility for all components and departments of the business. Makes certain that the organization's leadership maintains constant awareness of both the external and internal competitive landscape,opportunities for expansion, customers,markets,new industry developments and standards, and so forth. Rick Intrau: Vice President:participates in the planning and budgeting process and manages the budget and controls overhead expenses. Implements cost reduction and profit enhancing strategies. Ensures service delivery is consistent with quality objectives and contractual requirements. Leads on- going efforts for process improvement to enhance productivity and increase efficiencies while sustaining a high level of quality.Maintains customer relations,both current and prospective. Supports business development activities including new account acquisition and customer retention initiatives. Leverages existing relationships for new business opportunities. Develops management team for continued professional growth. Responsible for ensuring the region follows and adheres to established company policies. Ensures all hiring,promotions and termination policies are followed. Ensures job inspections are properly made, and deficiencies are corrected. Ensures timekeeping is completed daily and payroll is submitted on a timely basis. Ensures purchasing of supplies,equipment and inventory management of the supplies meets contractual requirements. Maintains in constant contact with the President. Carolyn Intrau: Office Manager: Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image. Supervises and coordinates overall administrative activities for the Office Administration Department. Supervises the maintenance and alteration of office areas and equipment,as well as layout,arrangement and housekeeping of office facilities. Negotiates the purchase of office supplies and furniture, office equipment,etc.,for the entire staff in accordance with company purchasing policies and budgetary restrictions. Supervises the maintenance of office equipment,including copier,fax machine, etc.Responsible for the facilities day-to-day operations(such as distributing building access keys and back-up to security access cards, etc.)Participates as needed in special department projects. Bill Okeson: Corporate Representative:Bill's experience brings to ACE a full package for contract management.His responsibilities start with Business Development and continue through the life of the contract.As the individual that negotiated the contract,ACE believes Bill's input helps the client and ACE stay on the same page in meeting the quality that was set forth at contract implementation.His contract oversight is an avenue for the client to always have a clear understanding of each other's responsibilities to contract compliance. With 35 years' experience,Bill feels,he is responsible to the industry as well as the client and company and he remains active in industrial education and affiliations that will bring innovation to the client.Of course,when one has the years' experience that Bill has in the industry,it is hard for him not to think he has a knowledge of the business that is a value-added benefit to any client, an asset that ACE is proud to present to our clients. Michael Hoard:Project Manager: He has worked in the area for over twenty years and has been with Agape for five years.He has most recently overseen projects at Lamar University.His expertise has been proven on many projects including initial floor cleaning, special projects and providing quality cleaning personnel. 3 j cPikaafrkf Agape cLeawiwg elAterprise,s, lwe. •Pro fessiowa6 Ma%wtewawce sev�lices Operations and Managements Plan PROJECT MANAGEMENT PLAN 1. Describe your firm's capability to provide all services required(Number of employees, Janitorial equipment that will be used,etc.) Agape is confident in our ability to perform services to meet the criteria set forth in the Proposal Requirements for meeting Contract Compliance. Night Service will be performed by two cleaners, The current Project Manager over City Hall/Annex crew will also oversee the cleaner's performance in the Development Services Building. Quarterly shampoo will be performed on a scheduled weekend. Carpet spot cleaning will be done nightly. 2. Provide a description of the firm's typical approach to maintain the Development Services Building.(Number of crews working,how many per crew,how the crews will work the floors, etc.) See Organizational Chart for personnel count. Summary of Approach The key to success involves three factors: 1.) Quality Personnel 2.) Accurate Scheduling 3.) Appropriate Contract Oversight Agape has processes that ensure the above factors are in place to accomplish the best practices in all areas of the contract. Experienced Personnel knowing how to accomplish tasks and scheduled to complete them on time will make contract oversight timely. Agape experience in Port Arthur is extensive with Government entities. We admit to some less than perfect service when we entered the new market but, since then we have completed contracts to satisfactory and above levels of service. Therefore,we believe this will be a successful endeavor for both Agape and Port Arthur. We ask for the opportunity to serve you. 4 &Coll" Rape Cl eawiwg 514terprises, R . •Pro fessiowai Maiwtewawce 5en/cces Organizational Chart Development Services Building President Richard Intrau Safety/Quality Manager Comptroller Contract Bill Okeson Rick Intrau Accounting Manager Carolyn Intrau Area Manager Micheal Hoard Project Manager Lupita Alanis Night Service 2 Night Cleaner 5 } c/64SkaggiO Agape Citawi,wg Einterprises, F .z. •Professiowat Mat:atevk.afrt.ce ser✓Aces Equipment and Chemicals Equipment • Brute Barrels • Upright Vacuums • Backpack Vacuums • Slow Speed Buffer • Shampoo Machine • Mop Buckets/Wringers • Dust Mops • Wet Mops • Dust Brooms Chemicals *3M Products are Green Certified • 3M Neutral Cleaner • 3M Glass Cleaner • 3M Quat Disinfectant • 3M Bowl Cleaner • 3M All Purpose Cleaner Liquid Gold • Johnson Shampoo • Johnson Spray Buff • Johnson Wax • Johnson Stripper 6 Agape eleavi,14.60 Ewterprtses, IWO. •pro fessiowal.Mai,wtewc c.e seizes Qualifications /References Agape Cleaning Enterprises,Inc.,began operation in 1994 giving the organization over twenty years of service in the industry. The following table shows some of our on-going experience and references for contracts of similar size and scope of services. Type& Square Period of Entity ; Managers Name &Telephone Frequency Footage Performance of Service City of Port Arthur City Hall/Annex Clifton Williams Janitorial 2016- 444 4th Street clifiton.williams@portarthurtx.gov Daily 132,920 Present Port Arthur, TX (409)983-8162 77640 City of Beaumont Tennis Center June Jordan Janitorial _ 2024 - June.Jordan@a,beaumonttexas.gov Daily Present 6455 College Street (409)880-3735 Beaumont,TX 77707 City of Beaumont Water Reclamation June Jordan Janitorial - 2024- June.Jordan@beaumonttexas.gov Daily Present 4900 Lafin Rd. (409)880-3735 Beaumont, TX 77705 City of Beaumont Water Production June Jordan Office June.Jordan@beaumonttexas.gov Janitorial - 2024 - (409)880-3735 Daily Present 1550 Pine Street Beaumont,TX 77703 Primoris Services Corporation Jermaine Ford Janitorial 2019- jertnaine.ford(criprim.com Daily 145,800 Present 1455 Primoris Way (346)352-5228 Houston,TX 77048 7 cftvkiftlEiit Agape CLeaw%wg 8wterpr%ses, iwc. •Pro f essiawal.Maiwtewawee Servtc.es History of Past Experience City of Rosenberg Police Department City of Sugarland Police Department Clear Lake Police Department 8 Appendices APPENDIX A INVITATION TO BID CITY OF PORT ARTHUR.TEXAS BID SIEET BID FOR: JANITORIAL SERVICES FOR THE DEVELOPMENT SERVICES BUILDING BID DUE DATE: Y,2021 January 28, 2026 OTY UOM DESCRIPTION UNIT COST TOTAL COST 12 Months Janitorial Service $ 989.89 $ 11.878.68 g Development Services Building SF Additional Carpet Cleaning $ .045 per square foot Upon Request ACOMPANY NAME STREET ALIDRESS SIGNAT OP BIDDER P.O.BOX P TOR TYPE CITY TATE • Z P Pyre Gy S/b e:A171 A4A TI E AREA CODE TELEPHONE NO QEc oarPora era_ bGMAIL „ obaf,h FAX NO. Page 19 of 26 • APPENDIX B LETTER OF INTEREST RFP—Janitorial Service for the Development Services Building Deadline: July 7,2021 The undersigned firm submits the following information (this RFP submittal) in response to the Request for Proposals (as amended by any Addenda), issued by the City of Port Arthur, TX(City) for Janitorial Service for the City of Port Arthur Development Services Building. Enclosed, and by this reference incorporated herein and made a part of this RFP, are the following: fi• Bid Sheet • Completed RFP Letter of Interest Form •b Completed Affidavit • Completed Conflict of Interest Form ❖ Non Collusion Affidavit • SB 252 • House Bill 89 Firm understands that the City is not bound to select any firm for the final pre-qualified list and may reject any responses submitted. Firm also understands that all costs and expenses incurred by it in preparing this RFP and participating in this process will be borne solely by the firm, and that the required materials to be submitted will become the property of the City and will not be returned. Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or incomplete statements in this RFP. Firm accepts all terms of the RFP submittal process by signing this letter of interest and making the REP submittal. This REP shall be governed by and construed in all respects according to the laws of the State of Texas. 19PC- 2 A,v/Al/G r��i 3/sus /-0210c—e,loeUr Firm Name Date P.r'E.s/. e"A/ Authorized Signature Title Name(please print) Telephone Qa i'icor PO fret PJ sir idbcl~l. nAt Email " Page 20 of 26 i i 1 APPENDIX C AFFIDAVIT All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer of the company whose signature is binding. The undersigned offers and agrees to one of the following: A I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. Afipde CLEAN/fits L7-c-RpR,SW—C /—a 9-C-2 4 Firm Name Date l7R?L:SII)K/rr- Authorized Signature Title Name(please print) Telephone ill 0 sib ara-EP el sbc.5j,7Aa1. net Email STATE: —ICI_(XS COUNTY: WtorV' t S SUBSCRIBED AND SWORN to before me by the above named t a 1v au on this the �'L day of .nI.tar , 20 210 . GEiSA MIREY.GUARDADO +* 4% MARTINEZ j4J% lC 17<'` My Commission Expires April 9,2028 __ _ RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL Page 21 of 26 APPENDIX D CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This questionnaire reflects changes made to the taw by H.B.23,0Wh Leg.,Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 17e,Looal Government Code,by a vendor who ate Received has a business relationship as defined by Section 170.001(1-a)with a local governmental entity end the vendor meets requirements under Section 170.000(e). By law this quesionnaire must be filed with the records administrator of the local governmental entity not later then the 7th business day altar the date the vendor becomes aware of lasts diet require Ube statement to be Pled. See SecUon 176,000(a•t),Local Government Code. Avendor commits an offense if the vendor hnovdngty violates Section 170,000,Local Government Code.An offense under this section is a misdemeanor. ?I Na'r;o vendor who has a business relationship with local governmental entity. /1 Check this box if you are filing an update to previously filed questionnaire.Ohe iaw requires that you Ilia an updated completed questionnaire with the appropriate filing authority riot later then the 7th business day after the date on which you became aware that the originally flied questionnaire was incomplete or Inaccurate.) J Name of local government officer about whom the information is being disclosed, Name of Officer .. Describe each employment or other business relationship with the local government officer,or a family member of the officer,ae described by Section 178,003(a)(2)(4 Also describe any family relationship with the local government officer. Completes ubparts A and B for each employment or business relationship described.Attach additional pages to this Form C1Qac necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other then investment Income,from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable Income,other than Investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the focal governmental entity? 7Yes 7No Describe each employment or business relationship thatthe vendor named In Section 1 maintains with a corporation or other business entity with respect to which the focal government officer servos as an officer or director,or holds an ownership interest of one percent or more, ❑ Check this box if the vendor has given the focal government officer or a family member of the officer ono or more gifts as described In Section 176.003(a)(2)(4 excluding gifts described in Section 176,003(a-1). c _ 1/24/2026 SS gnature of or oing usiness w 7 e governmental entry Dale Form provided by Texas Ethics Commission www,ethtcs.state.Lt.us Revised 1 113 0/201 6 Page 22 of 26 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code may be found at httpa/www.statutes,legis.state.tx.us/ Docs/G/htmt...G.176.htm.For easy reference,below are some of the sections cited on this form. Local Government Code§176.001(1-a):"Business relationship"means a connection between two or more parties based on commercial activity of one of the parties. The term does not Include a connection based on. (A) atransaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an agency of a federal,state,or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public;or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,and reporting to,that agency. Local Government Code S 170.003(a)(2)(A)and(B): (a)A local government officer shall file a conflicts disclosure statement with respect to a vendor if: selrir (2) the vendor: • (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income,other than investment Income, that exceeds$2,500 during the 12-month period preceding the date that the officer becomes aware that (I)a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor, (B) has giver to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than$100 In the 12-month period preceding the date the officer becomes aware that: (I) a contract between the local governmental entity and vendor has been executed;or (ii) the local governmental entity Is considering entering into a contract with the vendor. Local Government Code§176.006(a)and(a-1) (a)Avendor shall file a completed conflict of Interest questionnaire If the vendor has a business relationship with a local governmental entity and; (1) has an employment or other business relationship with a local government officer of that local governmental entity,or a family member of the officer,described by Section 176,003(a)(2)(A); (2) has given a local government officer of that local governmental entity,or a family member of the officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any gift described by Section 176.003(a-1);or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day atter the later of: (1) the date that the vendor: (A) begins discussions cr negotiations to enter into a contract with the local governmental entity;or (B)submits to the local governmental entity an application,response to a request for proposals or bids,correspondence, or another writing related to a potential contract with the local governmental entity;or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer,or a family member of the officer,described by Subsection(a); (B) that the vendor has given one or more gifts described by Subsection,(a);or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.eth}os.state.tx.us Revised 1mom,a Page 23 of 26 I, ) 1 • APPENDIX E NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § § i STATE OF TEXAS § By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal. Signature: Printed Name: e„za j —J--J 7'f?Au Title: /2�.s ef.er- Company:y: '_ __�--CI �Y�Jy ��/� h'�' �5 Date: -2.='A 9 —cli0A4 ./R' C Y/d 'n 7' A4 m e:srA EirT SUBSCRIBED and sworn to before me the undersigned authority by the of, on behalf of said bidder. /�,>*h C niViNC4lee-At'R 1Ses /�-6' 4e w^�-oC ) n!/2-L( /2-a 2-L ota GE15A MIREYA GUARDADO ry Public in and for the a*'�• MAR?tNEZ State of Texas ' 'y^; Notary IU#134842394 +! My Commission Expires April 9,2028 My commission expires: fps 1 I 1/")-0 2 a' Page 24 of 26 i j I i APPENDIX F SB 252 CHAPTER 2252 CERTIFICATION 1,7eCI9 4P, 172e. lC ,the undersigned an representative of 6f91`ee 6,9mN 6 EA)7-e")?),eIS 45S (Company or Business Name) being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252,Section 2252.:152 and Section 2252.153,certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051,Section 807.051 or Section 2253.153.1 further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran,Sudan or any Foreign Terrorist Organization,I will immediately notify the City of Port Arthur Purchasing Department. Xe.hi9RA rRi4 a Name of Company Representative(Print) Signature of Company Representative A V„oaf Date Page 25 of 26 APPENDIX G House Bill 89 Verification i -set SAL (Person name), the undersigned repre entative (hereafter referred to as "Representative") of �v7''6'2Ri'R/sus (company or business name, hereafter referred to as"Business Entity"), being an adult over the age of eighteen (18)years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Port Arthur; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. ece? SIGNATURE OF REPRESENTATIVE SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this 4}44'day of 1A,Gt_ct.r 20 c1 24.• +®...�— GEISA MIREYA GUARDADO 4 *" MARTINEZ r Notary ID#134842394 ,.,c+T My Commission Expires ` � � April 9,2028 G Notary Public Page 26 of 26 1 1 - -CITY OF PORT ARTHUR,TEXAS City of ADDENDUM NO. FOUR(4) or1 r�lartr lbws JANUARY 29,2026 BID FOR: JANITORIAL SERVICES FOR DEVELOPMENT SERVICES BUILDING BID: P26-011 The following d ari fi cati ons, amendments, deletions, additi ons, revi si on and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be i ncorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and Si I BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. Contractor is responsible for wiping wal Is to cl can an noticeable stains or smudges. 2. Attached is revised Bid Sheet. If you have any questions, please contact the Purchasi ng Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. d4/40, 0)42k/idi Cliff Williams Purchasi ng M anager e71 4 Signature of Proposer Date Agape Cleaning Enterprises, Inc Company Vendor Name Page'of 1 I 1 APPENDIX A INVITATION TO BID CITY OF PORT ARTHUR,TEXAS BID SHEET BID FOR: JANITORIAL SERVICES FOR THE DEVELOPMENT SERVICES BUI L DI NG BID DUE DATE: FEBRUARY 4, 2026 QTY UOM DESCRIPTION UNIT COST TOTAL COST 12 Months Janitorial Service $ 989.89 $ 11,878.68 Development Services Building SF Additional Carpet Cl eani ng $ .045 per square foot Upon Request Agape Cleaning Enterprises, Inc 6340 N. Eldridge Pkwy Suite N #434 COMPANY NAME STREET ADDRESS SIGNATURE OF BI DDT ..PO. BOX Richard Intrau Houston, Texas 77041 PRINT OR TYPE NAME CITY STATE ZIP President 832-814-8262 TITLE AREA CODE TELEPHONE NO aceincorporated@sbcglobal.net �--- EMAIL FAX NO. Page 19 of 26 APPENDIX B LETTER OF INTEREST RFP—Janitorial Service for the Development Services Building Deadline: February 4,2026 The undersigned firm submits the following information (this RFP submittal) in response to the Request for Proposals(as amended by any Addenda), issued by the City of Port Arthur, TX (City) for Janitorial Service for the City of Port Arthur Development Services Building. Enclosed, and by this reference incorporated herein and made a part of this RFP, are the fol l owi ng: • + Bid Sheet 4• Completed RFP Letter of Interest Form 4' Completed Affidavit + Completed Conflict of Interest Form Non Collusion Affidavit + SB252 •b HouseBill 89 Firm understands that the City is not bound to sel ect any firm for the fi nai pre-qual i fi ed list arid may reject any responses submitted. Firm also understands that all costs and expenses incurred by it in preparing this RFP and participating in this process will be borne solely by the firm, and that the required materi al s to be submitted will become the property of the City and will not be returned. Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or incomplete statements in this RFP. Firm accepts all terms of the RFP submittal prod by signing this letter of interest and meld ng the RFP submittal. This RFP shal I be governed by and construed in all respects according to the laws of the State of Texas, Agape Cleaning Enterprises, Inc Firm Name Date �� � ,,,��• President Authorized Signature Title Richard I ntrau 832-814-8262 Name(please print) Telephone aceincorporatedesbcg lobal.net Email Page 20 of 26 I � -CITY OF PORT ARTHUR,TEXAS City of 4A- ort rarer ADDENDUM NO. FOUR (4) Terns JANUARY 29,2026 BID FOR: JANITORIAL SERVICES FOR DEVELOPMENT SERVICES BUILDING BID: P26-011 Thefollowing clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the on gi nal documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requi rements of the on gi nal contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. Contractor is responsible for wiping wal Is to clean an noticeable stains or smudges. 2. Attached is revised Bid Sheet. If you have any questions, please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. CSA J- 641 Cliff Williams Purchasing Manager Signature of Proposer Date Agape Cleaning Enterprises, Inc Company Vendor Name Page 1 of 1 APPENDIX A INVITATION TO BI D CITY OF PORT ARTHUR,TEXAS BID SHEET BID FOR: JANITORIAL SERVICES FOR THE DEVELOPMENT SERVICES BLJI LDING BID DUE DATE: FEBRUARY 4, 2026 QTY UOM DESCRIPTION UNIT COST TOTAL COST 12 Months Janitorial Service $ 989.89 $ 11,878.68 Development Services Building SF Additional Carpet Cleaning $ .045 per square foot Upon Request Agape Cleaning Enterprises, Inc 6340 N. Eldridge Pkwy Suite N #434 COMPANY NAME STREET ADDRESS SIGNATURE OF KIDDER -P.O. SOX Richard intrau Houston, Texas 77041 PRINT OR TYPE NAME CITY STATE ZIP President 832-814-8262 TITLE AREA CODE TELEPHONE NO aceincorporatedesbcglobal.net EMAIL FAX NO. Page19of26 APPENDIX B LETTER OF I NTEREST RFP—Janitorial Service for the Development Services Building Deadline: February 4,2026 The undersigned firm submits the following information (this RFP submittal) in response to the Request for Proposals(as amended by any Addenda), issued by the City of Port Arthur, TX (City) for Janitorial Service for the City of Port Arthur Development Services Building. Enclosed, and by this reference incorporated herein and made a part of this RFP, are the following: •:+ Bid Sheet + Completed RFP Letter of Interest Form +:• Completed Affidavit +•r Completed Conflict of Interest Form +:• Non Collusion Affidavit •:+ SB 252 + House Bill 89 Firm understands that the Ci ty is not bound to select any f i rm for the final pre+qual ified I i st and may N ect any responses submitted. Firm also understands that all costs and expanses incurred by it in preparing this RFP and participating in this process will be borne solely by the firm, and that the required materials to be submitted will become the property of the City and will not be returned. Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or incomplete statements in this RFP. Firm accepts all terms of the RFP submittal process by signing this letter of interest and making the REP submittal. This RFP shall be governed by and construed in all respects according to the laws of the State of Texas. Agape Cleaning Enterprises, Firm Name Date President Authorized Signature Title Richard Intrau 832-814-8262 Name(please print) Telephone aceincorporated c©sbcglobal.net Email Page 20 of 26 -CITY OF PORT ARTHUR,TEXAS cap•uf`�4r�,:,-1 J�� Vt rttrr r`" ADDENDUM NO. FOUR(4) &"15 JANUARY 29, 2026 BID FOR: JANITORIAL SERVICES FOR DEVELOPMENT SERVICES BUILDING BID: P26-011 The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only i n the manner and to the extent hereinafter stated and shall be i ncorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and al I BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum asfcellaws 1. Contractor is responsible for wiping wal l s to clean an noticeable stains or smudges. 2, Attached is revised Bid Sheet, If you have any questions, please contact the Purchasi ng Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. es ld1 .a-frn.e/. Cliff Williams Purchasing Manager Signature of Proposer Date Agape Cleaning Enterprises, Inc Company Vendor Name Page 1 of 1 I ) APPENDIX A INVITATION TO BID CITY OF PORT ARTHUR,TEXAS BI D SHEET BID FOR: JANITORIAL SERVICES FOR THE DEVELOPMENT SERVICES BUI LDI NG BID DUE DATE: FEBRUARY 4,2026 CITY UQM DESCRIPTION UNIT COST TOT4 COST 12 Months Janitorial Service $ 989.89 $ 11,878.68 Development Services Building SF Additional Capet Cleaning $ .045 per square foot Upon Request Agape Cleaning Enterprises, Inc 6340 N. Eldridge Pkwy Suite N #434 COMPANY NAME STREET ADDRESS SIGNATURE OF BIDDER Richard Intrau Houston, Texas 77041 PRINTORTYPENAME CITY STATE ZIP President 832-814-8262 TITLE AREA CODE TELEPHONE NO aceincorporated@sbcglobaL net EMAIL FAX NO. Page 19 of 26 APPENDIX B LETTER OF INTEREST RFP-Janitorial Service for the Development Services Building Deadline: February 4,2026 The undersigned firm submits the following information (this RFP submittal) in response to the Request for Proposals(as amended by any Addenda); issued by the City of Port Arthur, TX (City) for Janitorial Service for the City of Port Arthur Development Services Building. End osed, and by this reference incorporated herein and made a part of this RFP, are the fol I owi ng: •,• Bid Sheet d• Completed RFP Letter of Interest Form • Completed Affidavit ❖ Completed Conflict of Interest Form •Y Non Collusion Affidavit :• SB 252 d• House Bill 89 Firm understands that the City is not bound to select any firm for the f i nal pre-qualified list aid may reject any responses submitted. Firm al so understands that all costs and expenses incurred by it in preparing this RFP and participating in this process will be borne solely by the firm, and that the required materials to be submitted will become the property of the City and will not be returned. Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or incomplete statements i n this REP. Firm accepts all terms of the REP submittal process by signing this letter of interest and making the RFP submittal. This RFP shall be governed by and construed in all respects according to the laws of the State of Texas. Agape Cleaning Enterprises, Inc � - a Firm Name Date President Authorized Signature Title Richard lntrau 832-814-8262 Name(please print) Telephone aceincorporated@sbcglobai.net Email Page 20 of 26 cry}«j= -CITY OF PORT ARTHUR,TEXAS „�; ADDENDUM NO. FOUR(4) teicurl rtit Tews JANUARY 29, 2026 BID FOR: JANITORIAL SERVICES FOR DEVELOPMENT SERVICES BUILDING BI D: P26-011 Thefollowing clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shal I be incorporated in the contract documents Provisions of this addendum shal I take precedence over requirements of the original contract documents and al I BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum asfollows 1. Contractor is responsi ble for wiping wal l s to clean an noti ceabl a stai ns or smudges. 2. Attached is revised Bid Sheet. If you have ay questions, pl ease contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA M UST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUM ENTS. (7p a)tf4; .a Cliff Williams Purchasing Manager I c t� C - ale .gnature of Proposer Date Agape Cleaning Enterprises, Inc Company Vendor Name Pagel of 1 APPENDIX A INVITATION TO BI D CITY OF PORT ARTHUR,TEXAS BID SHEET BID FOR: JANITORIAL SERVICES FOR THE DEVELOPMENT SERVICESBUILDING BID DUE DATE: FEBRUARY 4, 2026 QTY UOM DESCRIPTION UNIT COST TOTAL COST 12 Months Janitorial Service $ 989.89 $ 11,878.68 Development Services Building SF Additional Carpet Cleaning $ .045 per square foot Upon Request Agape Cleaning Enterprises, Inc 6340 N. Eldridge Pkwy Suite N #434 COMPANY NAME STREET ADDRESS SIGNATURE OF BIDDER -P:O. BOX Richard Intrau Houston, Texas 77041 PRINT OR TYPE NAME CITY STATE ZIP President 832-814-8262 TITLE AREA CODE TELEPHONE NO aceincorporated©a sbcglobal.net EMAIL FAX NO. Page 19 of 26 i f APPENDIX B LETTER OF INTEREST REP-Janitorial Service for the Development Services Building Deadline: February 4,2026 The undersigned firm submits the following information (this RFP submittal) in response to the Request for Proposals(as amended by any Addenda), issued by the City of Port Arthur, TX (City) for Janitorial Service for the City of Port Arthur Development Services Building. Enclosed, and by this reference incorporated herein and made a part of this RFP, are the following: 4, Bid Sheet 4' Completed RFP Letter of Interest Form 4+ Completed Affidavit 4+ Completed Conflict of Interest Form Non Collusion Affidavit 4+ SB 252 • Mouse Bill 89 Firm understands that the City is not bound to select any firm for theft nal pre-qualified list and may reject any responses submitted. Firm also understands that all costs and expenses incurred by it in preparing this RFP and participating in this process will be borne solely by the firm, and that the required materials to be submitted will become the property of the City and will not be returned. Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or i ncompl ee statements in this RFP. Firm accepts all terms of the RFP submittal process by signing this letter of interest and making the RFP submittal. This RFP shall be governed by and construed i n all respects according to the laws of the State of Texas. Agape Cleaning Enterprises, Inc A - a Firm Name Date President Authorized Signature Title Richard lntrau 832-814-8262 Name(please print) Telephone aceincorporated@sbcglobal.net Email Page 20 of 26 1 .„ City of '�`' �-- -CITY OF PORT ARTHUR,TEXAS 4 orb rfhn °r `� ADDENDUM NO.ONE (1) "Awls JANUARY 12,2026 BID FOR: JANITORIAL SERVICES FOR DEVELOPMENT SERVICES BUILDING BID: P26-011 The following clarifications, amendments,deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. DEADLINE: Sealed proposal submittal must be received and time stamped by 3:00 p.m., Central Standard Time,Wednesday,January 28,2026(The clock located in the City Secretary's office will be the official time.) All proposals received will be read aloud at 3:15 p.m. on Wednesday, January 28, 2026 in the City Council Chambers, City Hall, 5th Floor,Port Arthur, TX. Proposals will be opened in a manner to avoid public disclosure of contents; however,only the names of proposers will be read aloud. 2. Non-Mandatory Pre-Bid meeting is scheduled for 10:00 a.m. on Friday, January 15, 2026 at Development Services Building located at 300 4th Street,Port Arthur,Texas. If you have any questions,please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. Cli:' n Williams Purchasing Manager c.. a/4 '-� Signatur of Proposer D'ate Company Vendor Name Page 1 of 1 I CITY OF PORT ARTHUR Advertisement for Bids Janitorial Services for Development Services • • Building December 31, 2025 January 7, 2026 a 3 : O tt �' k s,Q e a et''r .e'Vi d[ ' I y Y �cP ti / s� l j( $l }Sl �(r�sty j a"i';���ypr `0r .j T .� jr saY� r '( � . °Id,Rlt-,,,, �'�S .S a"&a.J°L1 ae ve°t,}y 1 .a- 4581ti p.,,. +3�` . + Vt aS a o 1 co% rt j af_ `� r1.d�i 7.r + ° . K't�, f,'' f ,. n,yp .+' rat 7 }�°p ° ` 4. .tr YE+fi > -�t,_,..., -s. - ett ,.., ,,4... t��js , " "re T!� *�,' `S a� +f'Ox , 1 r}s, 4'y}i 'xY t� S} *sr?. 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