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Home My WebLink AboutPR 24834: REQUEST FOR APPROVAL OF AMENDMENT NO 1- STORM SEWER BRICK MANHOLE REPLACEMENT PROJECT City of ort www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: March 16, 2026 To: The Honorable Mayor and City Council Through: Ron Burton, CPM, City Manager From: Suhail Kanwar, P.E., M.S., CFM, Director of Public Services/City Engineer RE: PR No. 24834—Request for approval of Amendment No. 1 — Storm Sewer Brick Manhole Replacement Project. Account No. 148-00-000-8517-00-10- 000. Project No. GM2402.GRE.DRA Introduction: The intent of this memorandum is to request City Council's approval of Amendment No. 1 to the construction agreement with Norman Highway Constructor, Inc., of Orange, Texas, for the Sixty (60) Storm Sewer Brick Manhole Replacement Project, for a 180-calendar-day time extension. Background: The Texas General Land Office (GLO) working with the Department of Housing and Urban Development's Community Development Block Grant Disaster Recovery (CDBG-DR) has made available grant funds for disaster relief. This grant is provided for financial assistance for expenses related to long term recovery,restoration of infrastructure,mitigation,emergency relief and housing. These funds, under Executive Order 12892, were to be used in areas that were most impacted and distressed resulting from the 2019 Texas Severe Storms and Flooding or Tropical Storm Imelda, also referred to,individually and collectively, as the 2019 Disasters. Pursuant to Resolution No. 22-315, the Port Arthur City Council approved the City's participation in applying for the CDBG-DR funds. The City's application was successful and grant monies were awarded under the CDBG-DR Federal Award Number B-19-DF-48-0001 on March 22, 2021. GLO Contract No. 24-067-034-E222 has since been forwarded to the City outlining the scope of the project, funds allocated, location of the manholes, reporting, reimbursement requests, and limitations of grant expenditures, to name a few. Pursuant to Resolution No. 25-448,the City Council awarded a construction contract to Norman Highway Constructors, Inc., in the amount of$1,118,00.00 for the Sixty Storm Sewer Brick Manhole Replacement Project. "Remember,we are here to serve the Citizens of Port Arthur" 444 461 Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 During construction, project progress was delayed due to differing site conditions including significant deterioration and damage of the connecting lines and the rerouting of water lines in the vicinity which will require additional time and resources to address appropriately, ensuring both the quality and safety standards expected of the deliverables are maintained. The delay was mutually discussed and agreed upon by Norman Highway Constructors, Inc. and the City's Engineering Department, and although the need for such consideration was not anticipated at the outset of the project,the Engineering Department has since reviewed the circumstances and determined that the requested time extension is reasonable and necessary for the proper completion of the project. Amendment No. 1 is being submitted by Norman Constructors, Inc. for a 180-calendar-day time extension due to delay associated with the emergence of unforeseen site conditions that have significantly impacted the project schedule. Budget Impact: Funds are not impacted at this time. Account No.: 148-00-000-8517-00-10-000. Project No. GM2402.GRE.DRA Recommendation: It is recommended that the City of Port Arthur's City Council approve PR No. 24834 for Amendment No. 1 to the construction agreement with Norman Highway Constructors, Inc., of Orange, Texas, for the Sixty (60) Storm Sewer Brick Manhole Replacement Project, for a 180- calendar-day time extension. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 RESOLUTION NO. PR 24834 03/16/2026 RLD A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE CONSTRUCTION CONTRACT WITH NORMAN HIGHWAY CONSTRUCTORS, INC., OF ORANGE, TEXAS, FOR THE STORM SEWER BRICK MANHOLE REPLACEMENT PROJECT, PROVIDING FOR A ONE HUNDRED EIGHTY (180) CALENDAR DAY TIME EXTENSION; PROVIDING FOR FUNDING FROM DRAINAGE SYSTEM ACCOUNT NO. 148- 00-000-8515-00-10-000. PROJECT NO. GM2402.GRE.DRA. WHEREAS, the City of Port Arthur was impacted during the 2019 Disasters that overwhelmed its sewer systems with flood waters that threatened public health, safety and welfare; and, WHEREAS, the City of Port Arthur applied for grant funds through the Texas General Land Office (GLO) for financial assistance with disaster recovery; and, WHEREAS,the City of Port Arthur was successful in meeting all eligibility requirements,being a distressed area resulting from the 2019 tropical storms and flooding and pursuant to Resolution No. 22-315, the City of Port Arthur's City Council approved participation in the grant funding program; and, WHEREAS, the General Land Office (GLO) through Housing and Urban Development (HUD) awarded Community Development Block Grant — Disaster Recovery (CDBG-DR) funds to the City of Port Arthur under Award Number B-19-DF-48-0001 on March 22, 2021; and, WHEREAS, under Proposed Ordinance 7230 the City of Port Arthur's City Council approved the local match of$10,000.00; and, WHEREAS, the Public Works Department — Engineering Division has identified sixty (60) storm sewer manholes in various locations that will be demolished and replaced along with associated appurtenances; and, WHEREAS, the Purchasing Department advertised for interested parties to bid on the project on April 30, 2025 and May 7, 2025, respectively, under Bid No. P25-053; and, WHEREAS, on July 16, 2025, the City received and opened four (4) sealed bids for the Storm Sewer Brick Manhole Replacement Project from Norman Highway Constructors, Inc., of Orange, PR 24834 03/16/2026 RLD Texas; Global Drilling, Inc., of Winnie, Texas; Brystar Contracting, Inc., of Beaumont, Texas; and, SETEX Construction Corp., of Port Arthur, Texas; and, WHEREAS, pursuant to Resolution No. 25-448, the City Council awarded a construction contract to Norman Highway Constructors, Inc. in the amount of $1,118,000.00 for the Storm Sewer Brick Manhole Replacement Project; and, WHEREAS, during the course of construction, project progress was delayed due to differing site conditions including significant deterioration and damage of the connecting lines and the rerouting of water lines in the vicinity which will require additional time and resources to address appropriately, ensuring both the quality and safety standards expected of the deliverables are maintained; and WHEREAS,Norman Highway Constructors, Inc. has submitted Amendment No. 1 requesting a 180-calendar-day extension to accommodate the delay associated with the emergence of unforeseen site conditions that have significantly impacted the project schedule; and WHEREAS, the Engineering Department has reviewed the request and determined that the requested time extension is reasonable and necessary for the proper completion of the project; and, WHEREAS, approval of Purchase Requisition No. 24834 for Amendment No. 1 to the construction contract is deemed to be in the best interest of the City of Port Arthur. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Council hereby approves Amendment No. 1 to the construction contract with Norman Highway Constructors, Inc., of Orange, Texas, for the Storm Sewer Brick Manhole Project, providing for a (180) calendar day extension of the contract time due to differing site conditions including significant deterioration and damage of the connecting lines and the rerouting of water lines in the vicinity which will require additional time and resources to address appropriately, ensuring both the PR 24834 03/16/2026 RLD quality and safety standards expected of the deliverables are maintained, as more particularly described in Exhibit"A"; and THAT, a copy of the Resolution shall be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED this the day of , A.D., 2026, at a of the City Council of the City of Port Arthur,Texas,by the following vote: Ayes:_ Mayor: Councilmembers: Noes: Charlotte M. Moses Mayor PR 24834 03/16/2026 RLD ATTEST: Sherri Bellard, TRMC City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION: Roxann Pais Cotroneo, Esq. Ron Burto , City Attorney City ger APPROVED AS TO AVA ABILITY OF FUNDS: Lynda( oswell, A, ICMA-CM Finance Director • /Ca 114/Qr Suhail Kanwar, PE, Director of Public Services/City Engineer LAI1 W Clifton Williams, CPPB, Purchasing Manager EXHIBIT A Norman Highway Constructors, Inc. 3302 WOMACK ROAD,ORANGE,TEXAS 77632 PHONE:409-988-0326 P. O. BOX 2440, ORANGE,TEXAS 77631 February 9, 2026 Adam: I am writing to formally request an extension of 180 additional working days for the completion of the project. This request is necessitated by the emergence of unforeseen site conditions that have significantly impacted on our ori inal project schedule. These differing site conditions include sign ificant deterioration and damage of the connecting lines and the rerouting of water lines in the vicinity which will require additional time and resources to address appropriately, ensuring both the quality and safety standards expected of our deliverables are maintained. Because this work was not visible or quantifiable during the original evaluation and the additional repairs required fall outside the scope of anticipated conditions, we are making this request. Please let us know if further documentation or clarification is needed regarding the nature of the site conditions or the impact on the schedule. This extension is both reasonable and necessary to ensure the project is completed correctly and without compromising workmanship or compliance requirements. We remain committed to maintaining open communication and to delivering a successful project outcome. Thank you for your understanding and prompt attention to this matter. 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