HomeMy WebLinkAboutPR 24851: NAVALINE ANNUAL FEE ____ 0
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INTEROFFICE MEMORANDUM
Date: March 12, 2026
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR 24851—Naviline Annual Access Fee
Introduction:
This Agenda Item intends to seek the City Council's approval to authorize the payment in the
amount of $61,625.58 to CentralSquare Technologies (formerly Superion, LLC), for Naviline
Annual Access Fee (ASP) application access and support for six months.
Background:
Naviline ASP is a cloud-hosted enterprise resource planning (ERP) system supporting critical
municipal functions such as financial management, utility billing, payroll, and administrative
operations. Originally developed by Superion, LLC, Naviline ASP is now maintained by
CentralSquare Technologies, following their acquisition of Superion.
The Utilities Department is currently verifying data accuracy as part of the migration from Naviline
ASP to Tyler Munis. CentralSquare continues to provide hosting, maintenance, and technical
support under a subscription model.
CentralSquare Technologies has submitted an invoice totaling $61,625.58 for services covering
February 1, 2026,through January 31,2027. This expense is budgeted and approved in the current
fiscal year. The procurement is exempt from competitive bidding per Texas Local Government
Code §252.022(a)(7), as this service is available from only one source.
Budget Impact:
This ASP fee will cost $61,625.58, and the fund is available in Water Utilities Account No. 410-
40-205-5470-00-00-000, Other Contractual Service.
Recommendation:
It is recommended that the City Council approve PR 24851,authorizing the payment in the amount
of$61,625.58 to CentralSquare Technologies (formerly Superion, LLC).
"Remember,we are here to serve the Citizens of Port Arthur"
PR No. 24851
3/12/2026 CV
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING PAYMENT TO
CENTRAL SQUARE TECHNOLOGIES (FORMERLY
SUPERION, LLC) FOR NAVILINE ASP SERVICES FOR A
SIX-MONTH PERIOD IN THE TOTAL AMOUNT OF
$61,625.58; FUNDING AVAILABLE IN WATER AND
SEWER CUSTOMER SERVICE OTHER CONTRACTUAL
SERVICES ACCOUNT NO. 410-40-205-5470-00-000-000.
WHEREAS, the City of Port Arthur, Texas, utilizes Naviline ASP, a cloud-hosted
enterprise resource planning (ERP) platform that supports critical municipal functions including
financial management, utility billing,payroll and administrative operations; and
WHEREAS, Naviline ASP is used for critical enterprise resource planning and billing,
and serves as the City's legacy ERP system; and
WHEREAS, the Utilities Department is currently verifying the accuracy of data migrated
from Naviline ASP to the City's Tyler Munis System, as part of an ongoing system transition
process; and
WHEREAS, Naviline ASP was originally developed and maintained by Superion, LLC,
which has since been acquired by CentralSquare Technologies, a leading provider of public sector
software solutions to local governments and public safety agencies; and
WHEREAS, CentralSquare Technologies continues to provide the City with essential
hosting,maintenance, and technical support services for Naviline ASP under a subscription-based
model; and
WHEREAS, CentralSquare Technologies has submitted an invoice for the six-month
service period from February 1,2026 through January 31,2027 in the amount of$61,625.58,which
is a budgeted and approved expenditure for the current fiscal year; and
WHEREAS, this procurement is exempt from bidding under Section 252.022 (a) (7) of
the Texas Local Government Code as an item that is available from only one source; and
PR No. 24851
3/12/2026 CV
Page 2 of 3
WHEREAS, the City Council finds it necessary and in the public interest to authorize this
payment to ensure continued access to Naviline ASP during the transitional period and to maintain
continuity in City operations; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR,TEXAS:
THAT, the facts and opinions in the preamble are true and correct.
THAT, the City Council hereby authorizes payment in the amount of $61,625.58 to
CentralSquare Technologies for Naviline ASP services covering the period of February 1, 2026
through January 31, 2027 as provided in Exhibit"A".
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ,ADOPTED,AND APPROVED THIS day of ,2026,
at a Regular Meeting of City Council of City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Charlotte M. Moses
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No. 24851
3/12/2026 CV
Page 4 of 3
APPROVED AS TO FORM:
Roxann Pais Cotroneo
City Attorney
APPROVED FOR ADMINISTRATION:
Suhail Kanwar,P.E.
Director of Public Services
Ronald Burton, CP
City Manag r
Calvin Matthews,E.
Water Utilities Director
AP ' ' OVED AS TO FUND AVAILABILITY:
Ly •a(Lyn Boswe_l, MA, ICMA-CM
Finance Director
) -
`-
Clifton . illiams Jr., CPPB
Purchasing Manager
EXHIBIT "A"
[3. CENTRALSQUARE®
CentralSquare Technologies,LLC
1000 Business Center Drive
Lake Mary,FL 32746
March 24, 2026
Rhonda Standberry
City of Port Arthur
444 4Th Street,P.O. Box 1089,
Port Arthur, Texas,77641
Dear Rhonda Standberry,
This letter is in response to City of Port Arthur's request for a sole source letter from CentralSquare
Technologies, LLC. This letter is to confirm that NaviLine PA is a sole source product, comprised of
proprietary intellectual property, and is designed, engineered, serviced, and distributed exclusively by
CentralSquare for use by CentralSquare customers.
Sincerely,
Wret
Matt Korte
Vice President of Sales,Public Administration
CentralSquare Technologies,LLC
CST-2026-105268
Invoice
Invoice No Date
CENTRALSOUARE 452822 12/2/2025
Superion, LLC, a CentralSquare Company
1000 Business Center Drive
Lake Mary, FL 32746
Billing Inquiries: Accounts.Receivable@centralsquare.com
Bill To Ship To
City of Port Arthur City of Port Arthur
Fay Young Fay Young
P.O. Box 1089 P.O. Box 1089
Port Arthur TX 77641 United Port Arthur TX 77641
States United States
Customer No Customer Name Customer PO# Currency Due Date
2164LG City of Port Arthur USD 1/31/2026
Invoice Sequence Number 1 of 1
Quote No. Q-237631
Order No.00117743
Description Units Rate Extended
ASP-Technical-Access Fee 61 ,625.58 61 ,625.58
Maintenance:Start:2/1/2026,End:1/31/2027
Please include invoice number(s) on your remittance advice. Subtotal 61 ,625.58
ACH:
Routing Number 121000358 Tax 0.00
Account Number 1416612641
E-mail payment details to: Invoice Total 61 ,625.58
Accounts.Receivable@CentralSquare.com
Payments Applied 0.00
Check:
12709 Collection Center Drive USD 61
Balance Due ,625.58
Chicago, IL
60693