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Home My WebLink AboutPR 24864: AUTHORIZATION TO PAY ANNUAL MAINTENANCE FEES TO TYLER TECHNOLOGIES ry City of 411.111*)40, o„ rthur www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: March 20, 2026 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Timothy W. Duriso, Chief of Police RE: PR 24864—Authorization to Pay Annual Maintenance Fees to Tyler Technologies Introduction: The purpose of this agenda item is to seek City Council approval to authorize the City Manager to make payment in the amount of$30,947.38 to Tyler Technologies of Dallas, Texas for the annual maintenance fees associated with the Police Department's ticket writer software. Background: The Port Arthur Police Department utilizes handheld ticket writer devices for law enforcement and ordinance enforcement purposes. These devices are essential for maintaining consistency and uniformity in citation issuance across all operational units. The software used to operate these devices is provided by Tyler Technologies. Tyler Technologies charges an annual maintenance fee for this software, which covers software updates,technical support, and necessary system enhancements to ensure continued functionality. A Pro Forma in the amount of$30,947.38 has been submitted for the annual maintenance period as shown as Exhibit"A". Budget Impact: Funds to cover this expenditure are budgeted and available in Account Number 001-17-045- 5470-00-30-000 Other Contractual Services. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 City of ort rfhu�— Texas www.PortArthurTx.gov Recommendation: It is recommended that the City Council approve the City Manager to authorize payment of the attached invoice to Tyler Technologies of Dallas, Texas in the amount of$30,947.38, as outlined above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 24864 3/20/26 JLH RESOLUTION NO. A RESOLUTION AUTHORIZING PAYMENT OF ANNUAL SERVICE FEES TO TYLER TECHNOLOGIES OF DALLAS, TEXAS, IN THE AMOUNT OF $30,947.38; FUNDING AVAILABLE IN 001-17-045-5470-00-30-000 OTHER CONTRACTUAL SERVICES. WHEREAS, the Port Arthur Police Department utilizes handheld ticket writer devices for the issuance of citations related to law enforcement and ordinance violations; and WHEREAS, the software used to operate these handheld ticket writer devices is provided by Tyler Technologies of Dallas, Texas; and WHEREAS, Tyler Technologies has submitted an invoice for the annual maintenance covering software updates, hosting services, technical support, and system functionality for the period of May 1, 2026 through April 30,2027; and WHEREAS,the total cost of the annual maintenance fee is $30,947.38 as shown as Exhibit"A", and funds are available and budgeted in Account Number 001-17-045- 5470-00-30-000 Other Contractual Services; and WHEREAS, it is in the best interest of the City of Port Arthur to ensure continued functionality of its citation software systems in order to maintain operational efficiency within the Police Department. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council hereby authorizes the City Manager to make payment to Tyler Technologies of Dallas, Texas, in the amount of $30,947.38 for the annual maintenance fee for the Police Department's ticket writer software. Funding available and budgeted in Account Number 001-17-045-5470-00-30-000 Other Contractual Services. Section 3. That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of April, A.D., 2026, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: P.R. No. 24864 3/20/26 JLH Councilmembers: NOES: Charlotte M. Moses Mayor ATTEST: Sherri Bellard, TRMC City Secretary P.R. No. 24864 3/20/26 JLH APPROVED AS TO FORM: Roxann Pais Cotreneo, City Attorney APPROVE I O ' ADMINISTRATION: egifr Ronald Burton City Mana r � 32-S ,Y Timot y uriso, Chief of olice APPROV AST BILI Lynda oswell, A, I A- M Direct r of Finance P.R. No. 24864 3/20/26 JLH EXHIBIT A • •_• Remittance: THIS IS NOT AN INVOICE •...... er Tyler Technologies, Inc. PRO FORMA • FEIN 75-2303920 • technologies Document No. Date Page P.O. Box 203556 SB11000-000008425 04/01/26 1 of 2 Dallas,TX 75320-3556 Questions: .13 I1 Phone: 1-800-772-2260 Press 2 1$ Email: ar@tylertech.com u fig, Bill To: CITY OF PORT ARTHUR Delivery To: ACCOUNTS PAYABLE ACCOUNTS PAYABLE PO BOX 1089 PO BOX 1089 PORT ARTHUR,TX 77641-1089 PORT ARTHUR,TX 77641-1089 Cust# Bill to Address ID Delivery Address ID Currency Terms 49335 L00000028586 L00000028586 USD Net30 Cust PO# Sales Order Billing Schedule SBI1000-000008425 315-2015PORTAR Contract Date Description Quantity Unit Price Extended Price 03/28/22 REF License-PDA 3 $187.60 $562.80 05/01/2026-04/30/2027 03/28/22 Task:Code Enforcement 1 $717.15 $717.15 05/01/2026-04/30/2027 03/28/22 Brazos Hosting Fee 1 $427.35 $427.35 05/01/2026-04/30/2027 05/01/15 Brazos Software Maintenance 45 $369.90 $16,645.50 05/01/2026-04/30/2027 05/01/15 Court Interface Maintenance 1 $961.72 $961.72 05/01/2026-04/30/2027 01/12/16 Brazos eCitation Maintenance 1 $352.30 $352.30 05/01/2026-04/30/2027 08/01/20 Server Hosting(Game Enforcement) 1 $613.82 $613.82 05/01/2026-04/30/2027 10/12/18 Server Hosting 1 $570.49 $570.49 05/01/2026-04/30/2027 08/01/19 eCitation-Brazos Rapid Extension Framework-PDA(8) 1 $1,841.46 $1,841.46 Maintenance(Game Enforcement) 05/01/2026-04/30/2027 10/12/18 eCitation-Brazos Rapid Extension Framework-PDA(7) 1 $1,710.06 $1,710.06 05/01/2026-04/30/2027 02/05/19 Server Hosting 1 $613.82 $613.82 05/01/2026-04/30/2027 02/09/21 Server Hosting 1 $522.08 $522.08 05/01/2026-04/30/2027 02/05/19 eCitation-Brazos Rapid Extension Framework-PDA 8 $230.19 $1,841.52 Maintenance 05/01/2026-04/30/2027 02/09/21 REF License-PDA[7]Maintenance- 7 $196.88 $1,378.16 05/01/2026-04/30/2027 01/27/22 Brazos Hosting Fee 1 $547.55 $547.55 05/01/2026-04/30/2027 01/27/22 REF License-PDA 9 $182.40 $1,641.60 05/01/2026-04/30/2027 • • V Remittance: THIS IS NOT AN INVOICE •• • Tyler Technologies, Inc. (FEIN 75-2303920) • technologies PRO FORMA P.O. Box 203556 Document No. Date Page Dallas,TX 75320-3556 Cl100-00266133 03/31/26 2 or 2 Questions: Phone: 1-800-772-2260 Press 2 Email: ar@tylertech.com **ATTENTION** Order your checks and forms from Total $ 30,947.38 Tyler Business Forms at 877-749-2090 or Tylerbusinessforms.com to guarantee 100%compliance with your software.