HomeMy WebLinkAboutPR 24884: CHANGE ORDER NO. 1 9TH AVENUE PAVEMENT IMPROVEMENT PROJECT City of
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INTEROFFICE MEMORANDUM
Date: April 1,2026
To: The Honorable Mayor and City Council
Through: Ron Burton,CPM,City Manager
From: Suhail Kanwar,P.E.,M.S.,CFM,Director of Public Services/City Engineer
RE: PR No. 24884: Request for Approval of Change Order No. 1 — 9"' Avenue Pavement Improvement
Project,most westward lane from Jimmy Johnson Boulevard to Lake Arthur Drive. Capital Account No.
307-21-053-8517-00-10-000. Project No. ST5023.CON. Brystar Contracting, Inc., (Brystar) of
Beaumont,Texas
Introduction:
The intent of this memorandum is to request City Council's approval of Change Order No. 1 to the construction agreement
with Brystar, for the 9tn Avenue Pavement Improvement Project most westward lane from Jimmy Johnson Boulevard to
Lake Arthur Drive,to remove and replace 200 feet of roadway.
Background:
The Engineering Department, along with the City Council Members, assembled a list of streets for repair and/or
reconstruction as part of an overall street improvement plan. 9th Avenue from Jimmy Johnson Boulevard to Lake Arthur
Drive was listed and subsequently selected for reconstruction. Planning and design of the 9th Avenue Pavement
Improvement Project,the most westward lane(9th Avenue Project)from Jimmy Johnson Boulevard to Lake Arthur Drive,
was done in-house under the direct supervision of Golden Triangle Consulting Engineers of Beaumont,Texas,which also
sealed the drawings.
Pursuant to Resolution No. 25-410, City Council awarded the construction contract to Brystar for a contract amount of
$1,065,472.00 for the 9th Avenue Pavement Improvement Project most westward lane from Jimmy Johnson Boulevard to
Lake Arthur Drive.
Pursuant to Resolution No. 26-128, Amendment No. 1 was approved for a 150-calendar-day time extension due to the
delay of awaiting a recommendation to add a subgrade improvement task to the project scope to continue construction.
Change Order No. 1 is submitted by Brystar to remove and replace 200 feet of roadway, for the appropriated
amount of$50,890.00.
Budget Impact:
Capital Account No: 307-21-053-8517-00-10-000.Project No. ST5023.CON.
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR No. 24884 for Change Order No. 1 to the
construction agreement with Brystar, of Beaumont, Texas, for the 9tn Avenue Pavement Improvement Project most
westward lane from Jimmy Johnson Boulevard to Lake Arthur Drive, to remove and replace 200 feet of roadway for
$50,890.00 of appropriated City funds.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
C:\Users\trotibi_ch\AppData\Local\Microsoft\Olk\Attachments\ooa-d7e954fa-90ac-4575-8ab5-16073aacf6dc\afa47a42dee56183a294e7128f22d65b7ec5012394ab14d9a0b52658ca27983b\Agenda
Memo_Brystar_Change Order 1.docx
PR 24884
04/01/2026 RLD
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDER NO. 1 TO THE CONSTRUCTION
CONTRACT WITH BRYSTAR CONTRACTING, INC. OF
BEAUMONT, TEXAS, FOR THE 9TH AVENUE PAVEMENT
IMPROVEMENT PROJECT (MOST WESTWARD LANE) FROM
JIMMY JOHNSON BOULEVARD TO LAKE ARTHUR DRIVE,
FOR $50,890.00 APPROPRIATED CITY FUNDS. FUNDING
AVAILABLE IN THE CAPITAL STREETS ACCOUNT NO. 307-
21-053-8517-00-10-000,PROJECT NO. ST5023.CON
WHEREAS, the City of Port Arthur has developed a comprehensive street rehabilitation
program through the Public Works Engineering Division to address streets that require repair and
reconstruction in order to maintain the safety and functionality of the City's transportation
infrastructure; and
WHEREAS, City Council Members, in coordination with the Engineering Division, identified
and prioritized various streets within their respective districts for rehabilitation and reconstruction as
part of the City's ongoing Capital Streets improvement program; and
WHEREAS, 9th Avenue from Jimmy Johnson Boulevard to Lake Arthur Drive was identified
as a roadway requiring reconstruction and was subsequently included in the City's street improvement
program; and
WHEREAS, the planning and design for the 9th Avenue Pavement Improvement Project,
specifically the most westward lane from Jimmy Johnson Boulevard to Lake Arthur Drive, was
performed by the City's Engineering staff under the supervision of Golden Triangle Consulting
Engineers of Beaumont, Texas, which firm also sealed the project drawings; and
WHEREAS, the City's Purchasing Department advertised for competitive sealed bids for the
project in accordance with state law and City purchasing policies on April 30, 2025, and May 7, 2025,
under Bid No. P25-052; and
WHEREAS, on August 1, 2025, the Purchasing Department received and publicly opened two
(2) sealed bids for the project from Brystar Contracting, Inc., of Beaumont, Texas, and Texas Materials,
a CRH Company of Beaumont, Texas; and
WHEREAS, pursuant to Resolution No. 25-410, the City Council awarded a construction
contract to Brystar Contracting, Inc. in the amount of $1,065,472.00 for the 9th Avenue Pavement
Improvement Project; and
PR 24884
04/01/2026 RLD
WHEREAS, during the course of construction, project progress was delayed while the
contractor awaited direction regarding the potential addition of a subgrade improvement component to
the project scope necessary to proceed with continued construction activities; and
WHEREAS, pursuant to Resolution No. 26-128, Amendment No. 1 was approved for a 150-
calendar-day extension to accommodate the delay associated with evaluating and determining the
appropriate subgrade improvement measures; and
WHEREAS, Brystar Contracting, Inc. has submitted Change Order No. 1 to remove and replace
200 feet of roadway, for the amount of$50,890.00, see Exhibit A; and
WHEREAS, the Engineering Department has reviewed the request and determined that the
requested change order is reasonable and necessary for the proper completion of the project; and
WHEREAS, approval of Purchase Requisition No. 24884 for Change Order No. 1 to the
construction contract is deemed to be in the best interest of the City of Port Arthur.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR,TEXAS:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Council hereby approves Change Order No. 1 to the construction contract with
Brystar Contracting, Inc., of Beaumont, Texas, for the 9th Avenue Pavement Improvement Project(most
westward lane) from Jimmy Johnson Boulevard to Lake Arthur Drive, to remove and replace 200 feet of
roadway, for the appropriated amount of$50,890.00, funding is available in the Capital Streets Account
No. 307-21-053-8517-00-10-000, Project No. ST5023.CON; and,
THAT,the City Manager is authorized to execute Change Order No. 1 with Brystar Contracting,
Inc. of Beaumont, Texas, in substantially the same form, attached hereto as Exhibit"A"; and,
THAT, a copy of the Resolution shall be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D., 2026, at a
of the City Council of the City of Port Arthur, Texas,by the following vote:
Ayes:_ Mayor:
Councilmembers:
Noes:
PR 24884
04/01/2026 RLD
Charlotte M. Moses
Mayor
ATTEST:
Sherri Bellard,TRMC
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
41141.1r.
Roxann Pais Cotroneo, Esq. Ron Burton ' 'M
City Attorney City M. .ger
APPROVED AS TO AVALIABILIT F
yn os ell, , CMA-C
Fi ance Director
Suhail Kanwar, PE, MS, CFM
Director of Public Services/City Engineer
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
YSTAft
CONTRACTING, INC.
8385 Chemical Road • Beaumont,Texas 77705 • (409) 842-6768
DATE: April 13, 2026
Project: 9th Avenue Pavement Improvement
Owner: City of Port Arthur, Texas
Engineer: Gregory Casmire
Contractor: Brystar Contracting, Inc.
The following pricing is to repair the inside lane of the roadway not covered in the
original scope. This pricing also includes an additional 165 SY of limestone flex base to
be installed at the apartment driveway where lime stabilization will not be suitable as
discussed.
104.001 REMOVE CONC PVMT SY 280 $11.00 $3,080.00
110.001 EXCAVATION (RDWY) CY 100 $24.00 $2,400.00
247.001 FLEXIBLE BASE (8") SY 465 $35.50 $16,507.50
340.001 1"ASPHALT BOND BREAKER TON 16 $250.00 $4,000.00
360.001 10"CONCRETE SY 280 $102.00 $28,560.00
529.001 (6')CONC CURB AND/OR CURB GUTTER LF 200 $11.00 $2,200.00
CO-1 12"6%Lime Stabilization SY 240 $26.25 $6,300.00
Total Field Order#1 $63,047.50
This pricing reflects the following,
Remove and replace roadway 12.5'X 200' with lime stabilized sub grade, 1" bond
breaker and 10" paving complete in place.
Dylan Rogers,
Vice President—Operations
E:Dylan@brystar.com
C: 409.779.2436
CITY OF PORT ARTHUR
Public Works Engineering
DATE: APRIL 13,2026
PROJECT: GLO-9TH AVENUE PAVM'T IMPROVM'T PROJECT-(DIST.3)
OWNER: CITY OF PORT ARTHUR
CONTRACTOR: BRYSTAR CONTRACTING,INC.
CHANGE ORDER NO.: I
THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE:
Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project:
Original Original New Quantity
Item No. Description Unit Quantity Unit Price Amount Added New Amount
SCOPE
104.001 REMOVE CONCRETE(PAVM'T) SY $ 11.00 $ - 280 $ 3,080.00
110.001 EXCAVATION(ROADWAY) _ CY $ 24.00 $ - 100 $ 2,400.00
247.001 FLEXIBLE BASE(TYPE A)(GR 1-2)(8")(COMPLETE IN PLACE) SY $ 35.50 $ - 465 $ 16,507.50
340.001 D-GR HMA TY-D PG64-22(1")(BOND BREAKER) TON $ 250.00 $ - 16 $ 4,000.00
360.001 (10")(CONTINUOUS REINFORCED CONCRETE PAVEMENT)(CRCP) SY $ 102.00 $ - 280 $ 28,560.00
529.001 CONCRETE CURB AND/OR CURB AND GUTTER(6")(TY 2) LF $ 11.00 $ - 200 $ 2,200.00
CO-1 12"@ 6%LIME STABILIZATION SY $ 26.25 $ - 240 $ 6,300.00
$
TOTAL CHANGE ORDER $ 63,047.50
ORIGINAL CONTRACT AMOUNT NEW CONTRACT
$ 985,472.00 AMOUNT $ 1,048,519.50
ORIGINAL CONTRACT AMOUNT: $ 985,472.00
TOTAL AMOUNT OF CHANGE ORDER NO.1: $ 63,047.50
TOTAL PERCENT CHANGE ORDER No.1:
NEW CONTRACT AMOUNT: $ 1,048,519.50
PREPARED BY: ' y APPROVED BY:
1
Roeisha L Diaz,CoPA Engineering inistration Suhail Kanwar,PE,City Engineer
APPROVED BY: APPROVED BY:
BRYSTAR CONTRACTING,INC. Clifton Williams,CPPB,Purchasing Manager
APPROVED BY: APPROVED BY:
i 9
16//i7i c '
gory asmire,CoPA Roadway Design E er Ron Burton,CPM,City Manager
C:\Users\gCasmire_ch\Desktop\Construction Projects\GLO-9th Ave Pavm't Improvm't Project\Change Orders\Brystar_9th Ave C.O.No.1.xlsx