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Home My WebLink AboutPR 24893: TO EXECUTE THE GRANT AGREEMENT BETWEEN THE CITIY OF PORT ARTHUR AND THE NATIONAL ENVIRONMENTAL HEALTH ASSOCIATION City of ort rthur :::::" www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: (April 21,2026) To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: (Judith Smith, Director of Health Services) RE: (P. R#24893) Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to execute the One-Year Grant award to the City of Port Arthur Health Department's Environmental Health division to complete the Self-Assessment of All(SA9)and a Comprehensive Strategic Plan(CSIP). This grant will help the City of Port Arthur Health Department remain consistent with meeting the national food safety standards, assist with food safety training courses, and improve how inspections are done. Background: The City of Port Arthur Health Department received similar grant funds in 2018 and 2022. Budget Impact: The grant total is $8,500. All funds will be utilized in Environmental Health for training and travel. Recommendation: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to execute the Contract Agreement between the City of Port Arthur and the National Environmental Health Association-FDA. PR#24893. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R.No. 24893 Date:JS-TNR 04/10/2026 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE GRANT AGREEMENT BETWEEN THE CITY OF PORT ARTHUR AND THE NATIONAL ENVIRONMENTAL HEALTH ASSOCIATION (NEHA)-U.S. FOOD AND DRUG ADMINISTRATION GRANT PROGRAM IN THE NOT TO EXCEED AMOUNT OF $8,500. FUND 101-23-061-5440-00-50-000. WITH NO CASH MATCH REQUIRED. WHEREAS, the National Environmental Health Association (NEHA), in partnership with the U.S. Food and Drug Administration (FDA), administers a grant program to support local environmental health programs; and WHEREAS, the City of Port Arthur Health Department, through its Environmental and Consumer Health Division, has been awarded grant funding in an amount not to exceed $8,500.00, to be accounted for in Fund 101-23-061-5440-00-50-000, with no cash match required; and WHEREAS, such grant funds will be used to support staff training and professional development, including attendance at educational conferences, completion of the Self- Assessment of All Nine Standards (SA9), and the development of a Comprehensive Strategic Improvement Plan; and WHEREAS, these activities will enhance the City's ability to meet and maintain national food safety standards, improve food safety training programs, and strengthen inspection practices to better protect the public health, safety, and welfare of the community; and WHEREAS, the City of Port Arthur Health Department has previously and successfully participated in similar grant programs in 2018 and 2022; and WHEREAS, the City Council finds that acceptance of this grant and execution of the associated agreement serve a valid public purpose and provide a direct benefit to the citizens of Port Arthur. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF PORT ARTHUR, TEXAS: Section 1. That the facts and preamble are true and correct. Section 2. That the City Manager and the Director of Health are hereby authorized to execute the Grant Agreement with the National Environmental Health Association (NEHA)- U.S. Food and Drug Administration in substantially the same form as the attached Exhibit "A." Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of A.D., 2026 , at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: Mayor: Councilmembers: P.R.No.24893 Date:JS 04/10/2026 NOES: Charlotte M. Moses, Mayor ATTEST: Sherri Bellard, City Secretary APP • Roxann Pais Cotroneo, City Attorney APPR D FOR AVAILABILITY OF FUNDS: n oswell, MA, ICMA-CM, Director of Finance APPROVED FOR ADMINISTRATION: 409,4** ud v A- Inuet. Ron Burton, C , Ci�t Manager Judith . Smith, RN, BSN, Health Director EXHIBIT "A" ?i-tta FDA f(P :1:v a d RFFM GRANT PROGRAM NEHA-FDA Retail Flexible Funding Model Grant Program Official Notice of Award for One-Year Grants April 1,2026 Grant Number: G-202602-08097 Application Type: 2026-27 Track 1 Development Base Project Title: 2026-27 Track 1 Development Standard SA9,CSIP and training grant Project Summary: 1.Required Outcome: Completion of an SA9 and a CSIP 2.Training Optional Add-on- ( Attend all available training to help educate and build a stronger more knowledgeable team) 3.Work to Meet standard 9 4,Work to complete Self- Assessment of all 9 standards Amount Requested: $12,500.00 One-Year Award Amount: $8,500.00 Project Period: 4/1/2026 to 3/31/2027 Unique Federal Award Identification Number (FAIN): 1U19FD008288 CFDA Number:93.103 Awarded to NEHA on 09/10/2024 Keoshia Richard City of Port Arthur Health Department 5860 9th Ave Port Arthur,TX 77642 Dear Keoshia: Your application has been approved for 2026-27 Track 1 Development Standard SA9,CSIP and training grant as part of the National Environmental Health Association (NEHA)-U.S.Food and Drug Administration (FDA) Retail Flexible Funding Model (RFFM) Grant Program, with funding provided by the FDA. Approval is based on review of the project plan and budget details in your submitted application. As part of your application,your agency has made an assurance that it will comply with all applicable federal statutes and regulations in effect during the grant period,including applicable parts of 45 CF''R Part 75. Acceptance of this award and/or any funds provided by the NEHA-FDA Remit Flexible Funding Model Grant Program acknowledges agreement with all the terms and conditions in this award letter. The amount of$8 SOO DO represents the full amount of funds to which you are entitled. Grant awards are made with the understanding that NEHA-FDA Retail Flexible Funding Model Grant Program staff may require clarification of information within your application,as necessary,during the application,project,or reporting periods.These inquiries may be necessary to allow us to appropriately carry out our administrative responsibilities. Specific Conditions of Your Award In addition to the general Terms and Conditions of your award as listed below,the following are additional conditions specific to your award: The following component of your project is fully funded: $5,000 for completion of a first-time or updated Self-Assessment of All 9 Standards (SA9)AND a Comprehensive Strategic Improvement Plan (CSIP). immediate project needs. Interim Payments may be requested as needed,ideally not more than once per quarter. For complete information on required reporting and payment requests,please see the Reporting and Payment Instructions,accessible through the Grant Guidance link on the NEHA-FDA RFFM website. Recipient FDA Notice As a reminder.recipients of funding through this program are required to assure that project activities achieve greater conformance with the FDA Voluntary National Retail Food Regulatory Program Standards (Retail Program Standards).For additional information regarding the Retail Program Standards,please visit the FDA's official webpage at: https://www.fda.gov/foodiretail-food-protection/voluntary-national-retail-food- regulatory-program-standards. Allowable and Non-allowable Costs For information on allowable and non-allowable costs,please refer to the Grant Guidance link on the NEHA-FDA RFFM website. Base Grant Requirement Once awards under the NEHA-FDA RFFM Grant Program have been made,all grantees must complete their Base activities (specified either in their active Development Base Grant or Maintenance and Advancement Base Grant) to remain eligible for Optional Add-Ons and Grants (Training funds, Mentee funds,Mentor grants). If Base activities are not substantially completed by the end of the Project Period, both Base and Add-On funding may be in jeopardy of cancellation. Travel Costs Travel costs should adhere to the general guidelines found in the NEHA-FDA RFFM Grant Guidance. Contact the NEHA-FDA RFFM Grant Program Support Team with specific travel-related questions not covered in the guidance. Financial Conflicts of Interest This award is subject to the Financial Conflict of Interest(FCOI) regulation at 42 CPR Part 50 Subpart F. Contact Us for Support If you have questions about this award,please contact the NEHA-FDA RFFM Grant Program Support Team. Additionally,the FDA Retail Food Safety Specialist assigned to your geographic area is an integral part of your jurisdiction's successful completion of Retail Program Standards activities and is available to assist with your funded project. NEHA-FDA RFFM Grant Program Support Team retailgrants@neha.org 1-833-575-2404 FDA Retail Food Safety Specialist Contact Information https://www.fda.gov/foodlvoluntary-national-retail-food-regulatory-program-standards/directory-fda-retail- food-specialists We appreciate your ongoing commitment to achieving greater conformance with the Voluntary National Retail Food Regulatory Program Standards. Sincerely, Jef) David T. Dy jack,Dr?H, CIH NEHA Executive Director