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HomeMy WebLinkAboutPR 24930: EXCLUSIVE CONCESSIONAIRE WITH THE PORT ARTHUR ALUMNI COMMITTEE FOR THE KULTURE FEST 0 www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: May 5, 2026 To: The Honorable Mayor and City Council Through: Ron Burton, CPM, City Manager From: Chandra Alpough, CPM, CPRP, Director of Parks and Recreation ( � RE: P.R. 24930—Exclusive Concessionaire-Port Arthur Alumni Committee— Kulture Fest Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R. No. 24930 authorizing the City Manager to execute an agreement establishing a special event known as Kulture Fest, designating the Downtown Pavilion as the entertainment area, naming the Port Arthur Alumni Committee as exclusive concessionaire for this event only. Background: The Port Arthur Alumni Committee are a group of individuals who are focused on bringing the community together in a safe, welcoming, and family friendly environment while supporting local talent and small businesses. This organization wants to host an event at the Downtown Pavilion on Friday, June 19, 2026. This event will have vendors and be open to the public. Budget Impact: None Recommendation: It is recommended that the City Council approve P.R.No. 24930 authorizing the City Manager to execute an agreement establishing a special event known as Kulture Fest, designating the Downtown Pavilion as the entertainment area, naming the Port Arthur Alumni Committee as exclusive concessionaire for this event only. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 r P.R. No. 24930 05/04/2026 CA RESOLUTION NO. A RESOLUTION ESTABLISHING A SPECIAL EVENT KNOWN AS THE KULTURE FEST,DESIGNATING THE DOWNTOWN PAVILION AS THE ENTERTAINMENT AREA, NAMING THE PORT ARTHUR ALUMNI COMMITTEE AS EXCLUSIVE CONCESSIONAIRE AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR THE ESTABLISHED EVENT AS PROVIDED IN CHAPTER 90 (SPECIAL EVENTS) OF THE CITY OF PORT ARTHUR CODE OF ORDINANCES WHEREAS,the Port Arthur Alumni Committee,is an organization,acting by and through Joseph Smith,that focuses on bringing the community together; and, WHEREAS, in the Port Arthur Alumni Committee advocates for community engagement and desires to host an event to stimulate business in the City of Port Arthur; and, WHEREAS, the Port Arthur Alumni Committee is hereby requesting City Council's approval to utilize the Downtown Pavilion and the surrounding areas for an event on Friday, June 19, 2026; and, WHEREAS,pursuant to Chapter 90(Special Events),Article I(In General),Section 90-1 of the Code of Ordinances, the City Council desires to promote the special event as a means to encourage activities that benefit the City, stimulate economic growth, and provide a vibrant,active community for all citizens; and, WHEREAS, the designation of the Port Arthur Alumni Committee as exclusive concessionaire only at the Downtown Pavilion and entering into an agreement therewith is appropriate under Section 380.001 of the Local Government Code. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council hereby establishes the special event known as the Kulture Fest and designate the Downtown Pavilion as the entertainment area. Section 3. That the Port Arthur Alumni Committee is hereby named the exclusive concessionaire only at the Downtown Pavilion for the 2026 Juneteenth Festivities as provided in Section 90-10 of the Code of Ordinances. P.R. No. 24930 05/04/2026 CA Section 4. That the City Manager is hereby authorized to execute an Agreement with the Port Arthur Alumni Committee containing the duties and responsibilities of each party, in substantially the same form as attached hereto as Exhibit"A". Section 5. That the Port Arthur Alumni Committee has provided a certificate of insurance coverage to the City as shown in Exhibit"B". Section 6. That the City Council designates and establishes the entertainment area for the Kulture Fest to be that certain area known as the Downtown Pavilion and surrounding areas as depicted and described in Exhibit"C"attached hereto and made a part hereof. Section 7. That a copy of the caption of this Resolution shall be spread upon the Minutes of the City Council. READ,ADOPTED,AND APPROVED,this day of ,2026 AD,at a Regular Meeting of the City Council of the City of Port Arthur,Texas by the following vote:AYES: Mayor: Councilmembers: NOES: Charlotte M. Moses Mayor ATTEST: Sherri Bellard City Secretary P.R. No. 24930 05/04/2026 CA APPROVED AS TO FORM: ti Roxann Pais Cotroneo, Esq. City Attorney APPROVED FOR ADMINISTRATION: eill&ION) Ronald Burton, 11\ City Mana 1 • C ' r&S 7-�v bL l' -53p Timot y Duriso Polic Chief Ro ert av s Fire Chief C.) I bti6p1'21N..- Chandra Alpough, CP M Director of Parks and Recreation Phili ilardi, CBO, CFM Chief Building Official tausib Avyk Judith ith Director of Health Department MQy es Suhail Kanwar,MS, PE, CFM Director of Public Works P.R. No. 24930 05/04/2026 CA Exhibit "A" EXCLUSIVE CONCESSIONAIRE AGREEMENT BETWEEN THE CITY OF PORT ARTHUR AND THE PORT ARTHUR ALUMNI COMMITTEE THIS AGREEMENT is made by and between the City of Port Arthur, Texas ("City") and The Port Arthur Alumni Committee, acting by and through, Joesph Smith,herein referred to as ("The Alumni"). WITNESSETH: WHEREAS, the City and The Alumni, acting by and though, Joseph Smith, is hosting the Kulture Fest at the Downtown Pavilion to help enhance the development of the tourist industry in Port Arthur and improve the economic circumstances of the City; and, WHEREAS, it is necessary for the City and The Alumni to enter into an exclusive concessionaire agreement for this event only at the Downtown Pavilion, to define and coordinate the duties and responsibilities of the parties to facilitate the expeditious and efficient organization of the Kulture Fest, hereinafter referred to as the "Event"; and, NOW, THEREFORE, it is hereby agreed that the City and The Alumni enter into this Agreement regarding the Kulture Fest scheduled for June 19, 2026: 1. General Provisions. During this Event only, The Alumni shall, as the exclusive concessionaire only at the Downtown Pavilion, on behalf of the City, coordinate and schedule public Kulture Fest event and functions. 2. Duties of the Alumni. The Alumni does hereby agree to be responsible for the following activities in connection with the Kulture Fest, at its expense and the City does hereby delegate said responsibilities to The Alumni along with certain income or revenues associated therewith: (a) The Alumni shall recommend the area for such Kulture Fest, subject to the approval and designation of the City Council. (b) The Alumni is hereby appointed to coordinate vendor activities conducted on public lands and streets within the entertainment area during the June 19, 2026 Kulture Fest period, giving special attention to the hours of operation, location, products, costuming, booth design and vendor permit fees. Vendors must obtain endorsement from The Alumni before obtaining a vendor permit from the City, if one is required. If a City vendor permit is 1 not required, then vendors must obtain permission from The Alumni before conducting any business within the entertainment area. (c) The Alumni is authorized not to charge a fee for admission into the Kulture Fest entertainment area; fee shall not exceed $0.00 per day on Friday, June 19, 2026. (d) The Alumni shall obtain City Council approval for the temporary street closure for the Kulture Fest, as outlined in the City of Port Arthur's Code of Ordinances. (e) The Alumni agrees to arrange for fencing the entertainment area, and the City shall approve the area in which The Alumni intends to fence. The Alumni shall determine the location of fencing gates with the approval of the City, and shall prepare all passes, provide attendants, provide gate attendant information sheets, and prepare the signage to the entrance gates. The Alumni agrees to contact the Fire Chief/Fire Marshal to determine which areas will be suitable for emergency gates. (f) The Alumni is responsible for arranging the entertainment area for performers and entertainers, ticket sales to the entertainment area, and obtaining clearances and approval from the City Council when required to accomplish particular tasks. The Alumni shall be entitled to all revenues except as otherwise herein expressly provided from the entertainment area. (g) The City will provide the platform stage in the entertainment area, including putting up the stage and taking it down after the Kulture Fest. The Alumni will not move or unduly interfere with the setup of the stage by the City. (h) The Alumni shall provide sanitary port-a-cans (portable toilets), shall be responsible for the site location of same, determining the number required, and providing a map for locations of said port-a-cans. (i) The City shall provide trash barrels in the Kulture Fest entertainment area. (j) The Alumni shall be in charge of the cleanup of the Kulture Fest entertainment area. (k) The Alumni shall coordinate and enforce contracts with all temporary concessions in the Kulture Fest entertainment area, and the City shall have the right to approve or disapprove said concessions after The Alumni approval. (1) The Alumni shall coordinate all Kulture Fest activities, and shall, when necessary, secure special approval of the City. The Alumni shall submit a 2 master/site plan to the City on or before May 15, 2026 (30 days prior to the start of the Kulture Fest) of all activities to be undertaken as a part of the Kulture Fest, including the activities, concessions and location of the tentative Kulture Fest entertainment area. Any changes, modifications or amendments to the original site plan approved by the City Manager shall also be submitted to the City Manager for further review and approval. (m) The Alumni shall obtain at its sole cost and expense, and cause to be kept in full force and effect at all times during the Kulture Fest, a legally binding policy of insurance issued by best rated carriers approved to do business in the State of Texas by the State Insurance Commission. The insurance coverage under such policy shall be comprehensive general public liability insurance, and shall name and include the City, its officers, employees and agents as additional named insureds, protecting them from liability from any such matters arising out of the Kulture Fest. The policies must be endorsed to state that the coverage extended to the City its officers, employees and agents, is to be primary irrespective of any other primary insurance coverage maintained by the City of Port Arthur. The limits of coverage under the policy shall be a minimum of One Million Dollars ($1,000,000.00) combined single-limit coverage for death of or injury to person and/or property damage per occurrence. The insurance policy shall additionally provide contractual liability coverage for The Alumni and indemnification of the City. The naming of the City, its officers, employees and agents as additional named insureds in the policy shall not thereby cause them to be deemed partners or joint ventures with The Alumni. The policy shall be performable in Port Arthur, Jefferson County, Texas and shall be construed in accordance with the laws of the State of Texas. A certificate of all such insurance coverage shall be delivered to the City through its City Manager no later than thirty (30) days before the commencement of the Kulture Fest. The policy shall provide that it shall not be subject to cancellation by the insurers except upon delivery of written notice to the City Manager at least fifteen (15) days prior to the effective date of cancellation; and in such case The Alumni shall, prior to the effective date of cancellation, secure substitute policies furnishing the same coverages set forth above. The furnishing of such insurance coverage shall not in any way, limit or satisfy any of The Alumni's obligation under this section. (n) The Alumni shall covenant and agree to indemnify and to save and hold harmless the City, its agents, officers and employees, and any persons from the following: (i) Any and all claims, actions and suits whether groundless or otherwise, and any judgment resulting therefrom, and expenses 3 connected with any such claims, actions or suits including, but not limited to attorney's fees; and, (ii) Upon the option of the City, the duty to defend against any such claims, action or suits whether groundless or otherwise; and, (iii) Any and all liabilities, losses, damages, costs, charges and other expenses of every kind and character, any of which for any reason whatsoever may arise out of or will be attributable, directly or indirectly, to the occurrence of the Kulture Fest, or the construction, maintenance, existence, operation, repair or removal of any bench, stage, shelter or other type of structure on the Kulture Fest entertainment area. 3. Duties of the City. The City does hereby agree to be responsible for the following activities in connection with the Kulture Fest, said expenses to be reimbursed by The Alumni. (a) Types and location of all temporary concession permits on public property within the Event's entertainment area shall be subject to the prior approval of The Alumni. (b) The City shall be responsible for approving or disapproving all banners, signage and advertisements to be installed on or above the City right-of- way(s) after The Alumni has first approved or proposed same. (c) The City shall be responsible for approving in advance the location of the bleachers in the City right-of-way(s). (d) The City shall have the right of approval over all Kulture Fest activities occurring or taking place on City streets, alleys, and rights-of-way after The Alumni has approved or proposed same. (e) The City must approve any and all firework displays or laser light shows being planned, after The Alumni has first approved or proposed same. 4. Term. This agreement shall be in force and effect from June 19 —June 20, 2026. 5. Termination. The City Manager, after consultation with the Chief of Police and Fire Chief can terminate this agreement and the Kulture Fest for security concerns. 6. Financial Reporting and Settlement of Expenses. The Alumni and the City each agree to deliver to the other a report of its receipts and expenditures of the Kulture Fest within ninety (90) days after the conclusion of the Kulture Fest for each year subject to the Agreement. The Alumni shall reimburse the City overtime cost 4 (hours worked outside normal shifts) of police, firefighters and other City personnel, as well as supplies and equipment that are requested by The Alumni used for the event. 7. Security. The Alumni shall have at least two (2) off-duty officers in attendance during the event. Security guards contracted through a licensed and bonded company may be used instead of off-duty officers only if the off-duty officers are not available. The Chief of Police may require additional security depending on crowd control and security plans provided and other information that he is cognizant of. The Alumni shall reimburse the City for the overtime costs (hours worked outside normal shifts) of police, firefighters and other City personnel, as a result of the additional security required by the Chief of Police. 8. Alcohol. Contingent upon the approval and permitted by Texas Alcohol and Beverage Commission (TABC), the City may authorize the Kulture Fest to sell and consume alcohol only in the designated entertainment area. 9. Compliance with Laws. Both parties agree to mutually cooperate to enforce all laws and regulations relating to the Kulture Fest, including but not limited to the enforcement of the City of Port Arthur's Code of Ordinances which makes it unlawful for anyone to bring coolers containing food and beverages, glass containers, canned drinks and pets into the event entertainment area. 10. Amendments. This Agreement shall not be altered or amended without the prior written consent of all parties hereto as to such alteration or amendment. SIGNED AND AGREED TO on this day of A.D., 2026. PORT ARTHUR ALUMNI COMMITTEE CITY OF PORT ARTHUR: By: By: Joseph Smith Ron Burton, CPM City Manager 5 ACKNOWLEGEMENT THE STATE OF TEXAS § COUNTY OF JEFFERSON § This instrument was acknowledged before me on the day of , 2026, by Joseph Smith, Port Arthur Alumni Committee. NOTARY PUBLIC IN AND FOR THE STATE OF TEXAS ACKNOWLEDGMENT THE STATE OF TEXAS § COUNTY OF JEFFERSON § This instrument was acknowledged before me on the day of , 2026, by Ronald Burton, CPM, City Manager. NOTARY PUBLIC IN AND FOR THE STATE OF TEXAS 6 P.R. No. 24930 05/04/2026 CA Exhibit "B" / , ® DATE(MM/DD/YYYY) AW o CERTIFICATE OF LIABILITY INSURANCE 05/01/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Eventsured Customer Service Foresite Sports LLC RCN o.Ext): 888-882-5902 FAX No): DBA:Eventsured ADDRESS: info@eventsured.com 3553 West Chester Pike#418 INSURER(S)AFFORDING COVERAGE NAIC# Newtown Square,PA 19073 INSURER A: Houston Casualty Company 42374 INSURED INSURER B: Port Arthur Alumni Comittiee INSURER C: Joseph Smith INSURER D: 23903 Mesia Meadow In. INSURER E: Katy,TX 77493 INSURER F: COVERAGES CERTIFICATE NUMBER: TM523670 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE INSR W D/ VD POLICY NUMBER (MM/DD/YYYY) (MM/DYYYY) GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED X COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurrence) $ 100,000 CLAIMS-MADE X OCCUR MED EXP(Any one person) $ 1,000 A X Host Liquor Liability H25SE00172/TM523670 06/19/2026 06/20/2026 PERSONAL&ADV INJURY $ 1,000,000 12:01AM 2:01AM GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ 1,000,000 „ POLICY PRO- JECT LOC DEDUCTIBLE $ 0 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY(Per person) $ -_ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS (Per accident) $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS'LIABILITY Y/N TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE N/A E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (Attach ACORD 101,Additional Remarks Schedule,if more space is required) Additional Insureds must be venue managers or municipalities and are added with respect to our insureds operations only.Waiver of Subrogation(WOS)and Primary&Non-Contributory(PNC)wording applies only when coverage is purchased by the insured,required by written contract and as indicated below.This coverage is with respect to the Festival to be held on 06/19/2026-06/19/2026 with 300 attendees at City of Port Arthur 444 4th street Port Arthur,TX 77493. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Port Arthur THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 444 4th street ACCORDANCE WITH THE POLICY PROVISIONS. Port Arthur TX,77640 AUTHORIZED REPRESENTATIVE I ACORD 25(2010/05) ©1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD P.R. No. 24930 05/04/2026 CA Exhibit "C" The Alumni Boyz would like to host a free public event in Port Arthur Tx. in honor of Juneteenth. On Friday, June 19, we plan to host the Kulture Fest at the Pavilion. This event will take place from 8:00 PM to 11:00 PM and will be free and open to the public. The Culture Fest will feature live local music,performances by local bands and artists, and a variety of vendors offering food, merchandise, and community-based services. The event is designed to create an engaging and vibrant atmosphere that celebrates culture, creativity, and community. This event aims to bring the community together in a safe, welcoming, and family-friendly environment while supporting local talent and small businesses. We appreciate your consideration and look forward to making this celebration a success. Joe Smith 832-872-3407 <- 500 Procter St iiiiimiw See m Port Arthur,Texas 0 II- ,..., L 0 b.....,-.. . . -, .. `' .,. , . f �. SAL... PZ:�i , j' 4 et. i • ......„ , .. .. .,...... . ,,,,„, x:- r { r r 4 a n "N a „� Venom r ena46, a.. ley') .140r is Google. Google 100% Data attribution Nov 2024 +' -, City of Port Arthur Special Event Permit Application Event Name: �� �fy� 1W1. Event Start Date: �,,,t � 01 /Is Event End Date: 'S,,,tr„ Annual Event: CYe No 1st Time Event: Alcohol Served: Yes (NcT) Event Category Community Festival: E Concert: Athletic Event: (Check all that apply) Carnival/Fair: Zydeco: Bike/Race Tour: Fishing Tournament: Reunion: Birthday Party: Parade: Other: f IV A. / Event Organizer: Organization Name: Street Address: 30"31 1 1"1"- City: , Auf State: / Zip: —7 76C/� Primary Contact: Email: Phone #: 9-3 5 [---7 IA Y-1 Cell #: Secondary Contact: Phone#: Cell#: Description of Event: (Provide thorough details of event activities, programs and schedule) I ra sS plc_ c— d^/1 to G. , 1/EIN-L6 Event Venue/Site(s): (Explain what sites will be used and the activities at each) Overall Attendance Estimate: Is this a private event(invite only)or open to the public? PL,t Will admission/entry fees be charged? Yes 6--0--) Cost in Advance: Cost Day of: Event Merchant&Vendors Information Will fees be charged to vendors to particpate in this event: Yes No If Yes, how much? Food Served or # Vendors: #Non-Profit Vendors: # For-Profit Venders: # Food Vendors Needing Electricity: # Food Vendors Needing Water: /Yes No Sold At Event: Cooking Method: (Check all that apply) Charcoal:, Gas/Propane: % Electric:/ Other: tment been obtained? Yes No Merchandise Sold Yes No # Vendors: #Non-Profit Vendors: # For-Profit Venders: # Vendors at Event Needing Electricity: #Vendors Needing Water: Other Items or Services Sold: Describe Items/Services: #Vendors: #Non-Profit Vendors: # For-Profit Venders: #Vendors Yes No Needing Electricity: # Vendors Needing Water: Will your event involve the use of alcoholic beverages? Yes (No� If yes, which kind? Has the TABC permit been obtainined? Yes No Please describe your security plan to ensure the safe sale or distribution of alcohol and prevent underaged drinking. Event Schedule Event Start Date: Event Setup Time: Actual Event End Time: 11 Music/Sound Start/Setup Time: Music/Sound End Time: Actual Event Start Time: Alcohol Service End Time: Alcohol Service Start Time: Event Cleanup Time: 2nd Event Date: Event Setup Time: Actual Event End Time: Music/Sound Start/Setup Time: Music/Sound End Time: Actual Event Start Time: Alcohol Service End Time: Alcohol Service Start Time: Event Cleanup Time: 3rd Event Date: Event Setup Time: Actual Event End Time: Music/Sound Start/Setup Time: Music/Sound End Time: Actual Event Start Time: Alcohol Service End Time: Alcohol Service Start Time: Event Cleanup Time: 4th Event Date: Event Setup Time: Actual Event End Time: Music/Sound Start/Setup Time: Music/Sound End Time: Actual Event Start Time: Alcohol Service End Time: Alcohol Service Start Time: Event Cleanup Time: Event Venue Set-up & Break-down Information Event Venue Set-up Date(s): Set-up Start Time: ` r Set-up Finish Time: . 30 Venue Break-down Date(s): Break-down Start Time: Break-down Finish Time: 11Ffv-v / Ir'�,� Additional Venue(s)or Site(s)required for Event: Set- up or Staging of Equipment: frce- ()NI f -Street Closures Requested Street(s)to be Closed: Proposed Date(s)&Times of Street Closures: Event Equipment/Elements You Will Be Supplying (Check&complete all that apply) Dumpsters: es� No Quantity: ( Portable Toilets: Q es) No Quantity: t-{ M ►%) a ) (A b ,/ <, Recycling Containers: Yes (Z.) Quantity: Banners or Signs: Yes No Quantity: Fencing, Barricades: G No Type: 3 R-0 i- C 1 p,U?-e ( w1A-Cc) Special Lighting: Yes No Describe: Site Decorations: Yes (9 Describe: Catered Food: Yes No Describe: Live Entertainment: Yes No Describe: L U e n'h (S(a-y\I N S' ?0-6.112-/ Security: Yes No Describe: ] LL 1.-1A-v _Atzl y Traffic Control: Ye No Describe: �t4 C. t U i2 e �('�-v^� Stage: ryes No Quantity: t Describe: j b ?(4 I S0 L(N) 4,,/ Bleachers: (Ye) No Quantity: Describe: Other Structures: Yes C Quantity: Describe: Event Web site: Yes N� URL: Booths,exhibits or displays: Yes 61-9 Quantity: Describe: Tents or canopies: Yes as) Quantity: Size - Sq. Ft.: Vehicles/Trailers: Yes & Quantity: Describe: VIP Area: Yes N) Describe: Amplified Music/Sound: Yes 01) Describe: Rides, inflatables other amusement items: Yes No Quantity: Insurance requirements must )e met in order to offer these activities. Event Equipment/Elements Needed from the City of Port Arthur (Check and c )mplete all that apply. Fees will vary) Electrical Service: Describe: Yes No PLO v t Water Service: Describe: (, Ye No �j �M G \-1UUa �f 0 1-�1 i,1\' Crowd-control Barricades: Describe: Yes No Traffic Control: Describe: Yes No Security: Duties: Yes No Other City Services: Describe: Yes No Describe your anticipated needs for crowd control, Police, Event Security and Handicap Parking. �,,�` 1►-�cS l:1Jt -( 15 a p�.aliC L��� BYE i�� J�Ni; iG-k=7/ W r IA) Paul" •'b vV rq'e )e72/bo z)y i s L r7-7�a r b/e- fr D Sr i Outline in detail the duties your event staff will perform during the event, include such items as staffing entry and exit points, beer/wine area(s), stage area(s),cleanup of debris and litter during and post-event, supervision of parking areas,etc. How many event staff members will you have on site during the event and how ill you obtain these event staff? 1 lit I D G L 73.6 v4l k lv h cap-& J{'I e Outline your plans for marketing and promoting your Special Event, include information on all media and other sources of promotion. 3ac — - Ctiia I — (; °-1--- Liu 2 /-1) • r Liability Insurance Information A Certificate of Insurance for this Event must be presented to the City of Port Arthur Parks and Recreation Deaprtment naming the City of Port Arthur as an additional insured no later than 15 calendar days prior to the Start Date of the Event. I have read and agree to follow City of Port Arthur rules and regulations. In additional, I agree to abide by all laws,codes and regulations. I agree to indemnify and hold harmless the City of Port Arthur and any officers, employees, representatives, directors of agents or either from and against all liablity, claims,suits,damages levies,costs, losses and fees,including attorney fees, arising out of or relating to my actitivites at this event. Applicant Signature f• � Date 6- 14; p Staff Signature Date For Office Use Only Date Application Received: Location of Event: Deposit Paid: Alcohol Beverages: TABC Permit: Health Department Permit Obtained: Yes No Not Required Site Plan Included: Yes No Not Required Security Plan Included: Yes No Not Required Certificate of Insurance: Yes No Not Required Certificate of Insureance for rides, bounce houses,inflatables,etc: Yes No Not required City Council Presentation: Yes No Not Required If Yes Date of Council Meeting: Approvals: Parks and Recreation Date Public Works Date Police Department Date Fire Department Date Development Services Date