HomeMy WebLinkAboutPR 24889: FIRE HYDRANTS PURCHASE FROM CORE & MAIN, LP C,n,Of
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INTEROFFICE MEMORANDUM
Date: April 23, 2026
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR No. 24889—Fire Hydrants Purchase from Core &Main, LP
Introduction:
The intent of this Agenda Item is to seek City Council's approval to purchase twenty-four(24)
fire hydrants with Core & Main, LP of Beaumont, Texas with a total budgetary impact of
$102,615.00.
Background:
The City standard for fire hydrants is the American Flow Control (AFC) B84B fire hydrant,
manufactured in Beaumont, Texas. Standardization is important for our water systems
operations and repairs city wide and to the Fire Department. AFC hydrant is widely regarded
as one of the best units available. Their current distributor for our area (sole source) is Core &
Main, LP. The Water Utilities Department routinely installs and replaces fire hydrants
throughout the City and as such is recommending the purchase of twenty-four (24) fire
hydrants with Core& Main, LP.
Budget Impact:
The total budgetary impact is $102,615.00. The purchase of fire hydrants will be maintained in
the inventory at the Water Utilities Department's Warehouse and charged to the appropriate
budget account, 410-40-215-5315-00-00-000, Water System Maintenance.
Recommendation:
It is recommended that City Council approve PR No. 24889, authorizing the purchase of
twenty-four(24) fire hydrants with Core &Main, LP as outlined/discussed above.
"Remember,we are here to serve the Citizens of Port Arthur"
I
PR No. 24889
4/6/26 cm
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF
TWENTY-FOUR (24) FIRE HYDRANTS FOR THE
WATER UTILITIES DEPARTMENT FROM CORE &
MAIN, LP OF BEAUMONT, TEXAS WITH A TOTAL
BUDGETARY IMPACT OF $102,615.00. FUNDS ARE
AVAILABLE IN ACCOUNT NO. 410-40-215-5315-00-00-
000,WATER SYSTEM MAINTENANCE.
WHEREAS, the Water Utilities Department routinely installs and replaces fire hydrants
throughout the city due to aging infrastructure, damage, and improvements necessary to ensure
public safety; and,
WHEREAS, the city standard for fire hydrants is the American Flow Control (AFC)
American Darling B-84B, manufactured in Beaumont, Texas; and,
WHEREAS, American Flow Control sells its product through distributors exclusive to
geographic areas; and,
WHEREAS, the current sole source AFC distributor for our area is Core & Main, LP of
Beaumont, Texas "Exhibit A"; and,
WHEREAS, the Water Utilities Department wishes to purchase twenty-four (24) fire
hydrants with Core & Main, LP with a total budgetary impact of$102,615.00 as shown on the
quote attached as "Exhibit B"; and,
WHEREAS, this procurement is exempt from the bid process under Texas Local
Government Code Section 252.022, General Exemptions (7A), a procurement of items that are
available from only one source, including items that are available from one source because of
patents, copyrights, secret processes, or natural monopolies; and,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR,TEXAS:
PR No. 24889
4/6/26 cm
Page 2 of 3
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
purchase, on behalf of the City of Port Arthur, twenty-four (24) fire hydrants from Core & Main,
LP, as shown on the quote, with a total budgetary impact of$102,615.00.
THAT, funding for this material is provided for in the Water Utilities Department
Account No. 410-40-215-5315-00-00-000, Water System Maintenance.
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2026 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Charlotte M. Moses
Mayor
ATTEST:
Sherri Bellard
City Secretary
PR No. 24889
4/6/26 cm
Page 3 of 3
APPROVED AS TO FORM:
Roxann Pais Cotroneo
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald B on, CPM
City o . ager
11(44.41#4/0 -
Suhail Kanwar, P.E.
Director of Public Servic s
alvin Matthews, P. .
Water Utilities Director
APPROVED AS TO THE AVAILABILITY
OF FUND
Lynd (Lynda) swe , MA CGFO
Finance Director
/
I�
Clifto • . Williams Jr. CPPB
Purchasing Manager
Exhibit "A"
(Sole Source Letter)
$1.
AMERICAN
FLOW CONTROL
THE RIGHT WAY
March 27,2026
Re:Authorized Stocking Distributor
To Whom it May Concern:
This letter is to notify you that Core&Main in Beaumont,TX is the authorized stocking distributor for
AMERICAN Flow Control products in the Beaumont,TX area.
Best Regards,
/4
Rick Wanner
Southwest Area Manager
rwanner( american-usa.com
M:612/803-1.668
PO Box 2727
Birmingham,AL 35202
AMERICAN Ductile Won Plpe—AMERICAN Flow Control—AMERICAN SplralWeld Pipe—AMERICAN Steel Pipe—AMERICAN Castings—International Sales
P.O.Box 2727—Birmingham,Alabama 35202-2727—amerlcan-usa.com
1 \
Exhibit "B"
(Quote)
CORE&MAIN
Bid Proposal for Port Arthur Fire Hydrants
CITY OF PORT ARTHUR Job
111 H.O. MILLS BLVD Port Arthur Fire Hydrants
cc LLI
PORT ARTHUR,TX 77640 Beaumont,TX
O Bid Date:04/21/2026
j Bid#: 4887081
u
Sales Representative Core & Main
Gage Bernard 8010 College St
(T) 832-463-3260 Beaumont,TX 77707
a Gage.Bernard@coreandmain.com (T)4098661899
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04/23/2026-9:03 AM Actual taxes may vary Page 1 of 2
CORE&MAIN
Bid Proposal for Port Arthur Fire Hydrants
CITY OF PORT ARTHUR Core& Main
Job Location: Beaumont,TX 8010 College St
Bid Date:04/21/2026 Beaumont,TX 77707
Core& Main Bid#:4887081 Phone:4098661899
Fax:4098660955
Seq# Qty Description Units Price Ext Price
10 20 B84B 5'0" PORT ARTHUR SPEC HYD 5-1/4 5" STORZ NZZL MJ EA 4,317.50 86,350.00
SHOE
20 2 B84B 4'0" PORT ARTHUR SPEC HYD EA 4,150.00 8,300.00
30 2 B84B 3'0" PORT ARTHUR SPEC HYD EA 3,982.50 7,965.00
Sub Total 102,615.00
Tax 0.00
Total 102,615.00
UNLESS OTHERWISE SPECIFIED HEREIN,PRICES QUOTED ARE VALID IF ACCEPTED BY CUSTOMER AND PRODUCTS ARE RELEASED BY
CUSTOMER FOR MANUFACTURE WITHIN THIRTY(30)CALENDAR DAYS FROM THE DATE OF THIS QUOTATION. CORE&MAIN LP
RESERVES THE RIGHT TO INCREASE PRICES TO ADDRESS FACTORS, INCLUDING BUT NOT LIMITED TO,GOVERNMENT REGULATIONS,
TARIFFS,TRANSPORTATION,FUEL AND RAW MATERIAL COSTS. DELIVERY WILL COMMENCE BASED UPON MANUFACTURER LEAD
TIMES.ANY MATERIAL DELIVERIES DELAYED BEYOND MANUFACTURER LEAD TIMES MAY BE SUBJECT TO PRICE INCREASES AND/OR
APPLICABLE STORAGE FEES.THIS BID PROPOSAL IS CONTINGENT UPON BUYER'S ACCEPTANCE OF SELLER'S TERMS AND
CONDITIONS OF SALE,AS MODIFIED FROM TIME TO TIME,WHICH CAN BE FOUND AT: https://coreandmain.com/terms-of-sale/
THIS BID MAY INCLUDE GLOBALLY SOURCED(IMPORTED) MATERIALS THAT ARE SUBJECT TO CHANGING TARIFFS. PRICES ARE
SUBJECT TO CHANGE DUE TO POTENTIAL ADDITIONAL TARIFFS IMPOSED BY THE U.S.GOVERNMENT. IF IMPOSED, PRICES WILL
INCREASE BY THE SAME PERCENTAGE AND WILL BE EFFECTIVE ON THE DATE THAT THE NEW TARIFFS ARE IMPLEMENTED.THESE
ITEMS SHOULD BE PURCHASED WITH HASTE TO AVOID ANY ADDITIONAL RISING TARIFF COSTS.
04/23/2026-9:03 AM Actual taxes may vary Page 2 of 2
FIRE HYDRANT SPECIFICATIONS FOR THE CITY OF PORT ARTHUR
UTILITY OPERATIONS DEPARTMENT
SWNFRAI,
These specifications are for the furnishing of Fire Hydrants for the City of Port Arthur Utility
Operations Department. Bid price shall be F.O.B., 111 H.O. Mills Blvd.,Port Arthur,TX 77640.
Fire Hydrants shall conform to requirements and tests of AWWA Standard for Dry Barrel Fire
Hydrants C502 (latest revision), as they pertain to the design, component materials, construction,
and manufacture,except as modified or supplemented hereinafter:
SUPPLEMENTARY DETAILS
1. The operating nut shall be bronze, non-rising, and pentagonal in shape, measuring 1-1/4" from
point to flat. Pentagon shall have a depth of at least one and one-quarter inch (1-1/4"). The
hold-down nut shall incorporate a resilient weather seal protecting the operating mechanism from
the elements. The direction of opening shall be counter-clockwise with an arrow clearly
embossed near the operating nut to so indicate.
2. A lubrication chamber shall be provided, sealed top and bottom with "0" rings. The design
shall be such that the thrust collar and the threaded operating parts are automatically lubricated
each time the hydrant is cycled. There shall not be fewer than two(2) "0"rings separating the
oil reservoir from the waterway, and that portion of the stem contacting these"0"rings shall be
sleeved with bronze. An anti-friction device shall be in place above the thrust collar to further
minimize operating torque.
3. The hydrant bonnet shall be attached to the upper barrel by not less than six(6)bolts and nuts.
4. Hydrants shall be'three-way',having two(2)2-1/2"hose nozzles with National Standard Threads
and one (1) pumper nozzle with 5" Storz connection, as stated below. Nozzles shall have a
bayonet connection attaching to the clockwise into the hydrant barrel utilizing "0" ring pressure
seals. A suitable nozzle lock shall be in place to prevent inadvertent nozzle removal.
5. Hydrants shall be 'traffic-model' having upper and lower barrels joined approximately 2"
above the ground line by a breakable flange. This flange shall employ not less than six(6)bolts.
The ground line,which shall be clearly embossed on the lower barrel,shall be from the centerline
of the lowest nozzle. The traffic feature shall be designed for easy 360-degree rotation of the
nozzle section during field installation.
6. The stem shall be two-piece, not less than 1" square high tensile steel (excluding threaded or
machined areas)and shall be connected by a breakable stem coupling near the ground line flange,
which shall be epoxy coated to minimize galvanic action at this point. Pins used in conjunction
with the stem couplings shall be stainless steel.
7. Inside diameter of hydrant barrel shall not be less than six and one-eighth inches(6-1/8").
8. Main valves shall be 'compression type', closing with the pressure and shall be not less than
five and one-fourth inch (5-1/4") in diameter. It shall be designed so that removal can be
accomplished without excavating. The composition of the main valve shall be molded rubber or
neoprene and shall be not less than one inch thick(1").
9. Hydrants shall be equipped with not less than two(2)drain ports and four(4)drain outlets,which
drain the barrel when the hydrant is closed and seal shut when the hydrant is opened.
10. Seat ring and drain ring must be bronze (ASTM 8-62) and work in conjunction to form an all-
bronze drain way.
11. The bronze seat ring shall thread into a bronze drain ring providing a bronze-to-bronze
connection. Seat ring seals shall be"0"rings.
12. The six-inch (6") shoe connection shall be a mechanical joint having ample blocking pads for
sturdy setting and two(2)strapping lugs to secure the hydrant to the piping. A minimum of six
(6)bolts and nuts is required to fasten the shoe to the lower barrel.
13. Bidder must furnish: 1) flow data indicating friction loss in PSI at the flow rate of 1000 GPM
from the pumper nozzle, such friction loss must not exceed three(3)PSI,2)the hydrant shall be
warranted by the manufacturer against defects in material or workmanship for a period of ten
(10)years from the date of manufacture, and 3)the manufacturing facility for the hydrant must
have current ISO 900 I certification.
14. Acceptable hydrants are: American/Darling 5-1/4" B-84-B-5 fusion-bonded epoxy upper and
lower valve plate and epoxy-coated base.
15. The City Standard for fire hydrants is:
American/Darling 51/4"B-84-B-5 with bronze upper valve plate and epoxy-coated base.
Hydrants delivered to the City will be carefully examined, and failure to comply with any of the above
requirements is sufficient cause for rejection. Such hydrants must be removed from City premises at the
supplier's expense.
Bid price shall be F.O.B., Ill H.O.Mills Blvd.,Port Arthur,TX 77640.
Quantity Depth of Bury Description
20 5'0" B-84-B PORT ARTHUR HYD W/5"STORZ NOZZLE
2 4'0" B-84-B PORT ARTHUR HYD W/5"STORZ NOZZLE
2 3'0" B-84-B PORT ARTHUR HYD W/5"STORZ NOZZLE