HomeMy WebLinkAboutPR 24947: VARIOUS STREETS ROADWAY IMPROVEMENTS REHABILITATION: DISTRICTS 2 & 3 PROJECT CHANGE ORDER NO. 8 City of
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INTEROFFICE MEMORANDUM
Date: May 12, 2026
To: The Honorable Mayor and City Council Members
Through: Ron Burton, CPM, City Manager
From: Suhail Kanwar, P.E., M.S., CFM, Director of Public Services/City Engineer
RE: PR 24947: Various Streets Roadway Improvements Rehabilitation: Districts 2 & 3 Project:
Change Order No. 8 for a reduced contract amount and an additional 155 additional days for
Texas Materials Group, Inc., of Beaumont,Texas
Introduction:
The intent of this agenda item is to authorize the City Manager to ratify Change Order No. 8 for a contract
reduction of$3,154,051.17 and the addition of 155 calendar days as submitted by Texas Materials Group,
Inc. - Gulf Coast Area of Beaumont, Texas.
Background:
The City of Port Arthur's Public Works Department,based on historical data, identified streets that were in poor
condition and recommended them for reconstruction,remediation,and rehabilitation. Pursuant to Resolution No.
20-008,Council allocated funds,based on the percentage of streets to be repaired,for each District.Additionally,
the Public Works Department met with council members individually to discuss which streets in their respective
districts were to be prioritized for repair based on budget and need.
Pursuant to Resolution No. 22-399 the City of Port Arthur awarded a contract for the Various Streets
Roadway Improvements Project; Districts 2 & 3 to Texas Materials Group, Inc. - Gulf Coast Area of
Beaumont, Texas. The contract was advertised and bid under Project No. P22-074 for the rehabilitation of
twenty-three (23) streets for the amount of$10,208,437.93.
Pursuant to Resolution No.22-451,Change Order No. 1, approved by Port Arthur's City Council,performed
a value engineering assessment and removed four(4)streets from the twenty-three(23)streets, changing the
new number of streets to a total of nineteen (19) streets. The original contract amount of$10,208,437.93
was reduced by $2,473,929.00 to the new contract amount of $7,734,508.93. Change Order No. 1 also
reduced the original number of contract completion days from 700 calendar days by 110 days to 590 calendar
days resulting in a new contract completion date of October 2, 2024.
Pursuant to Resolution No. 23-200,Change Order No. 2, approved by Port Arthur's City Council, removed
7th Street from Stadium Road to Williams Avenue; added Evergreen Drive from Bernhardt Drive to the Dead
"Remember,we are here to serve the Citizens of Port Arthur"
P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
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End, added cementstabilized backfill, and adjusted quantities on the remaining streets for the amount of
$499,205.60. Change Order No. 2 increased the previous contract amount of$7,734,508.93 by$499,205.60
to the new contract amount of$8,233,714.53.
Pursuant to Resolution No. 23-259, Change Order No. 3, approved by Port Arthur's City Council, was for
additional work performed on Lakefront Street on Pleasure Island from the South Levee Road to T.B.Ellison
Parkway. This section of roadway was not part of the original scope of repair work and sits adjacent to the
Frisbee Golf Course. An Emergency Letter was sent to the City Manager outlining the new scope of work,
increasing the contract by$196,098.09 to the new contract amount of$8,429,812.62.
Pursuant to Resolution No. 23-406, Change Order No. 4, approved by Port Arthur's City Council,removed
and replaced eighty-seven(87) driveways and added cement stabilized sand for the amount of$544,729.31
increasing the contract amount of$8,429,812.62 to the new contract amount of$8,974,541.93.
Pursuant to Resolution No. 24-046, Change Order No. 5, approved by Port Arthur's City Council,removed
and replaced seventeen (17) driveways on Tyrrell Parkway from 32nd Street to Woodlawn Drive for the
amount of $102,136.00 increasing the contract amount of $8,974,541.93 to the new contract amount of
$9,076,677.93.
One street has been removed from the project, 32nd Street-Woodrow Drive to Twin City Highway, freeing
funds. The project has also run under budget, so it was determined by City staff that additional streets could
be repaired. The Council approved list of streets was reviewed from Districts 2 and 3 and the following
streets were selected: Tyrrell Parkway-32nd Street to Woodlawn Drive;Tyrell Parkway-Woodlawn Drive to
Griffing Drive; Wignall Avenue-Griffing Drive to Dryden Road; Forest Drive-Twin City Highway to
Woodrow Drive; and, Trinity Avenue-Gulfway Drive to Lewis Drive. Additionally, there is a removal and
replacement of one driveway each on Ferndale Drive and Woodrow Drive,respectively.
Pursuant to Resolution No. 24-189, Change Order No. 6, approved by Council, added the five (5) streets
listed above and the removal/replacement of driveways on,Ferndale Drive and Woodlawn Drive for the
amount of $922,245.13 increasing the contract amount of$9,076,677.93 to the new contract amount of
$9,998,923.06. Additionally, Change Order No. 6 removed trees and removed and replaced storm inlets, as
needed. Also, seventy-four(74) calendar days were added, changing the original contract completion date
of October 2, 2024 to the new contract completion date of December 15, 2024.
Pursuant to Resolution No. 25-061, Change Order No. 7, approved by Council, added Las Palmas Drive
from Gulfway Drive to Radiance Avenue;Las Palmas Drive from Radiance Avenue to Griffing Drive;Pecos
Avenue from Lewis Drive to 7th Street; Duff Drive from Procter Street to Lakeshore Drive for the amount
of $1,210,169.60 changing the contact amount of $9,998,923.06 to the new contract amount of
$11,209,092.66. Additionally,Change Order No. 7 added 195 calendar days changing the previous contract
completion date from December 15, 2024 to the new contract completion date of June 28, 2025.
Texas Materials Group, Inc. - Gulf Coast Area of Beaumont,Texas,has submitted Change Order No. 8 for
an additional 155 calendar days, resulting in a new contract completion date of November 31, 2025. The
contract amount of $11,209,092.66 was reduced by $3,154,051.17 to the new contact amount of
$8,055,041.49.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
Budget Impact:
Street Capital.Improvements Project Account No. 307-21-053-8517-00-10-000.
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR No. 24947 with Texas Materials
Group,Inc.—Gulf Coast Area of Beaumont,Texas, authorizing the City Manager to execute Change Order
No. 8 to the Various Streets Roadway Improvement Project-Districts 2 &3,for a contract reduction amount
of$3,154,051 17 and the addition of 155 calendar days.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No. 24947
05/12/2026 RLD
Page 1 of 5
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
RATIFY CHANGE ORDER NO. 8 SUBMITTED BY TEXAS
MATERIALS GROUP.,INC..—.GULF COAST AREA OF BEAUMONT,
TEXAS, FOR THE VARIOUS STREETS ROADWAY
IMPROVEMENTS PROJECT-DISTRICTS 2 & 3 FOR AN
ADDITIONAL 155 CALENDAR DAYS AND A CONTRACT
REDUCTION OF $3,154,051.17, FOR A NEW CONTRACT AMOUNT
OF$8,055,041.49. STREET PROGRAM CAPITAL IMPROVEMENTS
PROJECT ACCOUNT 307-21-053-8517-00-10-000.
WHEREAS,the City of Port Arthur's Public Works Department,based on historical data,
identified streets that were in poor condition and recommended them for Reconstruction,
Remediation, and Rehabilitation which was presented to City Council for review; and,
WHEREAS,pursuant to Resolution No. 20-008, Council selected streets accordingly and
allocated funds,based on the percentage of streets to be repaired, for each District; and,
WHEREAS, the Public Works Department met with council members individually to
discuss which streets in their respective districts were to be prioritized for repair based on budget
and need; and,
WHEREAS, pursuant to Resolution No. 22-399, Port Arthur's City Council awarded a
contract for the Various Streets Roadway Improvements Project-Districts 2&3 to Texas Materials
Group, Inc. - Gulf Coast Area of Beaumont, Texas, with a projected budgetary impact of
$10,208,437.93; and,
WHEREAS, pursuant to Resolution No. 22-451, approved by Port Arthur's City Council,
Change Order No. 1 performed a value engineering assessment removing four streets from the
improvement program and reducing the original contract amount of $10,208,437.93 by
$2,473,929.00 resulting in the new contract amount of$7,734,508.93; and,
Page 2 of 5
WHEREAS, additionally, Change Order No. 1 reduced the original number of contract
completion days from 700 calendar days by 110 days to 590 calendar days resulting in the new
contract completion date of October 2, 2024; and,
WHEREAS, pursuant to Resolution No. 23-200, Change Order No. 2, approved by Port
Arthur's City Council, removed 7th Street (Stadium Road to Williams Avenue), added Evergreen
Drive(Bernhardt Drive to Dead End), added cement stabilized backfill, and adjusted quantities for
the remaining streets; Change Order No. 2 also added $499,205.60 to the contract, increasing the
previous contract amount of$7,734,508.93 to the new contract amount of$8,233,714.53; and,
WHEREAS, pursuant to Resolution No. 23-259, Change Order No. 3, approved by Port
Arthur's City Council, addressed additional repair work performed on Lakefront Street on Pleasure
Island from South Levee Road to T. B. Ellison Parkway increasing the contract amount by
$196,098.09 to the new total amount of$8,429,812.62; and,
WHEREAS, pursuant to Resolution No. 23-406, Change Order No. 4, approved by Port
Arthur's City Council. added eighty-seven (87) driveways and cement stabilized sand and
increased the contract amount of$8,429,812.62 by $544,729.31 to the new contract amount of
$8,974,541.93; and,
WHEREAS, pursuant to Resolution No. 24-046, Change Order No. 5, approved by Port
Arthur's City Council, removed and replaced seventeen (17) driveways increasing the contact
amount of$8,974,541.93 by $102,136.00 to the new contract amount of$9,076,677.93; and,
WHEREAS, pursuant to Resolution No. 24-189, Change Order No. 6, approved by Port
Arthur's City Council, removed one (1) street — 32nd Street-Woodrow Drive to Twin City
Highway, freeing funds; added five(5) streets—Tyrrell Parkway-32nd Street to Woodlawn Drive;
Tyrell Parkway-Woodlawn Drive to Griffing Drive; Wignall Avenue-Griffing Drive to Dryden
Page 3 of 5
Road; Forest Drive-Twin City Highway to Woodrow Drive; and, Trinity Avenue-Gulfway Drive
to Lewis Drive. Additionally,there is a removal and replacement of one driveway each on Ferndale
Drive and Woodrow Drive, respectively; and,
WHEREAS, Change Order No. 6 also added $922,245.13 to the contract amount of
$9,076,677.93 amending it to the new contract amount of$9,998,923.06 and added seventy-four
(74) calendar days, changing the original contract completion date of October 2, 2024 to the new
contract completion date of December 15, 2024; and,
WHEREAS, pursuant to Resolution No. 24-189, Change Order No. 7, approved by Port
Arthur's City Council, added Las Palmas Drive from Gulfway Drive to Radiance Avenue; Las
Palmas Drive from Radiance Avenue to Griffing Drive; Pecos Avenue from Lewis Drive to 7th
Street; Duff Drive from Procter Street to Lakeshore Drive for the amount of $1,210,169.60
changing the contact amount of$9,998,923.06 to the new contract amount of$11,209,092.66; and,
WHEREAS, Change Order No. 7 also added 195 calendar days changing the previous
contract completion date from December 15, 2024 to the new contract completion date of June 28,
2025; and,
WHEREAS, Texas Material Group, Inc.- Gulf Coast Area of Beaumont, Texas has
submitted Change Order No. 8 for an additional 155 calendar days, resulting in a new contract
completion date of November 31, 2025. The contract amount of$11,209,092.66 was reduced by
$3,154,051.17 to the new contract amount of$8,055,041.49, see Exhibit A; and,
WHEREAS, approval of PR 24947 is herein deemed an appropriate action.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR, TEXAS:
THAT, the facts and opinions in the preamble are true and correct; and,
Page 4 of 5
THAT,Change Order No. 8 is herein approved and the City Manager is hereby authorized
to ratify said Change Order No. 8 to the contract between the City of Port Arthur and Texas
Materials Group, Inc. - Gulf Coast Area of Beaumont, Texas; and,
THAT, Change Order No. 8 adds 155 calendar days changing the previous completion
date of June 28, 2025, to the new contract completion date of November 31, 2025. The contract
amount of $11,209,092.66 was reduced by $3,154,051.17 to the new contract amount of
$8,055,041.49; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council Members.
READ,ADOPTED AND APPROVED this the day of , A.D.
2026 at a of the City Council City of Port Arthur, Texas by the following
vote: Ayes: Mayor:
Councilmembers:
Noes:
Charlotte M. Moses
Mayor
PR No. 24947
05/12/2026 RLD
Page 5 of 5
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo, Esquire
City Attorney
APPROVED FOR ADMINISTRATION:
11119
Ronald Burtoir� 'r
City Manager
Suhail Kanwar, PE, Director of Public Services/City Engineer
Director of Public Services/City Engineer
APPROVED AS FOR AVAILABILITY OF
FUNDS:
deJ (1/
Lyn "Lyn" Boswell, M.A., ICMA-CM
Director of Finance
cut, 441.,
Clifton Williams, CPPB
Purchasing Manager
EXHIBIT A
CITY OF PORT ARTHUR
Public Works Engineering
DATE: March 12,2026
PROJECT: VARIOUS STREET REHABILITATION-DIST 2&3
OWNER: CITY OF PORT ARTHUR
CONTRACTOR: GULF COAST A CRH COMPANY OF BEAUMONT,TX
CHANGE ORDER NO.: 8
THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE:
Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project:
Original Original New Quantity
Item No. Description Unit Quantity Unit Price Amount Added New Amount
Various Line Items
TOTAL CHANGE ORDER NO.if $ (3,154,051.17)
ORIGINAL CONTRACT AMOUNT $ 11,209,092.66I NEW CONTRACT AMOUNT $ 8,055,041.49
155 CALENDAR DAYS HAVE BEEN ADDED TO CHANGE ORDER NO.8 NEW CONTRACT COMPLETION DATE: November 30,2025
ORIGINAL CONTRACT AMOUNT: $ 10,208,437.93
TOTAL AMOUNT OF CHANGE ORDER NO.1: $ (2,473,929.00)
TOTAL AMOUNT OF CHANGE ORDER NO.2: $ 499,205.60
TOTAL AMOUNT OF CHANGE ORDER NO.3: $ 196,098.09
TOTAL AMOUNT OF CHANGE ORDER NO.4: S 544.729.31
TOTAL AMOUNT OF CHANGE ORDER NO.5: $ 102,136.00
TOTAL AMOUNT OF CHANGE ORDER NO.6: $ 922,245.13
TOTAL AMOUNT OF CHANGE ORDER NO.7: $ 1,210,169.60
TOTAL AMOUNT OF CHANGE ORDER NO.8: ($3,154,051.17)
NEW CONTRACT AMOUNT: $ 8,055,041.49
A D BY: QUANTITIES VARIFIED BY:
Roeisha Diaz,Engineering Admin Gregory K.Casmire,E.I.T., Rdwy Dgn,Inspector
APPROVED BY: APPROVED BY:
0.444e.
Zach Leggett,Project Manager,Texas Materials-Gulf Coast Area .77CP ,Purchasing Manager
APPROVED BY: APPROVED BY:
Suhail Kanwar,PE,Director of Public Services/City Engineer Ron Bu . �� , anager
S.\Engineering\PUBLIC WORKS\PW-ENGINEERING I P PROJECTS\Year 2022\VARIOUS STREETS Phase 2_Oist 2-3\Change Orders\Change Order 8\Change Order No.8
TEXAS
MATERIALS
i
A CRH COMPANY
12, May 2026
Roeisha Diaz
444 4th St.
Port Arthur, TX 77640
To Whom in May Concern,
City of Port Arthur—2022 Various Street Roadway Improvement Project II - No. 22-399
Change Order No. 8 was submitted by Texas Materials Group, Inc. for an additional 155 calendar
days, changing the previous completion date of June 28, 2025, to the new contract completion date
of November 31, 2025. The contract amount of$11,209,092.66 was also reduced by $3,154,051.17
to the new contact amount of$8,055,041.49.
Yours sincerely,
Zach Leggett
Project Manager
Construction
T 409-790-5003
E Zach.leggett@texasmaterials.com
Texas Materials
Gulf Coast Area T(409)866 1444
P.O. Box 20779 www.texasmaterials.com
Beaumont,TX 77720