HomeMy WebLinkAboutPR 24906: DISYS SOLUTIONS INC- NETWORK EQUIPMENT INTEROFFICE MEMORANDUM
Date: April 28, 2026
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Fay Young, Information Technology Director
RE: Proposed Resolution No. 24906—DISYS Solutions Inc.—Network Equipment
Replacement
Introduction:
This agenda item is to seek City Council authorization for the City Manager to enter into an
agreement with DISYS Solutions Inc. for the purchase and replacement of the City's existing
network equipment through the Department of Information Resources Cooperative Contract
#DIR-CPO-5381 in an amount not to exceed $345,673.38. Funding is available in Capital
Improvement Account 307-09-023-8525-00-10-000, Project#IT1009.
Background:
The City's existing network equipment was authorized for purchase by Resolution No. 17-333
on December 19, 2017, and was subsequently purchased in 2018. The equipment is now over
seven years old,has reached end of life and end of support, and its continued use creates
operational, cybersecurity, vendor support, and CJIS compliance risks.
The City relies on its network infrastructure to support daily municipal operations,
communications, access to enterprise applications, public safety connectivity, and the delivery
of essential public services. Replacement of the existing equipment is necessary to maintain
reliable, secure, supportable, and compliant network operations.
DISYS Solutions Inc. submitted a quote through the Department of Information Resources
Cooperative Contract#DIR-CPO-5381 for the replacement of the existing network equipment.
Budget Impact:
Funding in the amount of$345,673.38 is available in Capital Improvement Account 307-09-
023-8525-00-10-000, Project#IT1009.
Recommendation:
It is recommended that City Council authorize the City Manager to enter into an agreement
with DISYS Solutions Inc. for the purchase and replacement of the City's existing network
equipment through the Department of Information Resources Cooperative Contract#DIR-
CPO-5381 in an amount not to exceed $345,673.38. Funding is available in Capital
Improvement Account 307-09-023-8525-00-10-000, Project#IT1009.
P.R. NO. 24906
FY 4/28/2026
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH DISYS SOLUTIONS INC. FOR THE PURCHASE AND
REPLACEMENT OF THE CITY'S EXISTING NETWORK EQUIPMENT, THROUGH
THE DEPARTMENT OF INFORMATION RESOURCES COOPERATIVE CONTRACT
#DIR-CPO-5381 IN AN AMOUNT NOT TO EXCEED $345,673.38. FUNDING IS
AVAILABLE IN CAPITAL IMPROVEMENT ACCOUNT 307-09-023-8525-00-10-000,
PROJECT #IT1009.
WHEREAS, the City relies on its network infrastructure to support daily municipal
operations, communications, access to enterprise applications, public safety connectivity, and
delivery of essential public services; and
WHEREAS, the City's existing network equipment was originally approved by
Resolution No. 17-333 on December 19, 2017, is now more than eight years old, and has reached
end of life and end of support; and
WHEREAS, due to the age and lifecycle status of the equipment, continued use increases
the risk of service disruption, security vulnerabilities, and CJIS compliance risks; and
WHEREAS, the Information Technology Department has determined that replacement
of the existing network equipment is necessary and in the best interest of the City to maintain
reliable, secure, and supportable network operations; and
WHEREAS,the Department of Information Resources Cooperative Contract#DIR-CPO-
5381 has been established; and
WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution of
its governing body,to participate in cooperative purchasing programs as an alternative to a formal
bid process; and
WHEREAS, DISYS Solutions Inc. has submitted a quote through the Department of
Information Resources Cooperative Contract #DIR-CPO-5381 for the purchase and replacement
of the City's existing network equipment in the amount of$345,673.38; and
WHEREAS, funding is available in Capital Improvement Account 307-09-023-8525-00-
10-000, Project#IT1009; and
P.R. NO. 24906
FY 4/28/2026
WHEREAS,the DISYS Solutions Inc. quote is attached as Exhibit "A".
NOW THEREFORE,BEIT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR,TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby authorizes the City Manager to enter into an
agreement with DISYS Solutions Inc. for the purchase and replacement of the City's existing
network equipment through the Department of Information Resources Cooperative Contract
#DIR-CPO-5381 in the amount of$345,673.38, in substantially the same form as attached hereto
as Exhibit "A." Funding is available in Capital Improvement Account 307-09-023-8525-00-10-
000, Project #IT1009.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ,ADOPTED AND APPROVED this the day of May,A.D. 2026 at a regular
meeting of the City of Port Arthur, Texas by the following vote:
Ayes:
Mayor:
Councilmembers:
Noes:
Charlotte M. Moses, Mayor
P.R. NO. 24906
FY 4/28/2026
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Roxann Pais Cotroneo, City Attorney
APPROVED FOR ADMINISTRATION:
Illklav
dipeiV
144 4 A:
Ronald Burton r Clifton Williams
City Manager Purchasing Manager
rYLI;
Fay You , , GCIO, PN_P
Information Technology Director
APPROVED AS TO AVAILABILITY OF FUNDS:
• / ,
--),(6 ho-/-e-epil
Lyn a Boswell, ISMA-CM, MA
Director of Finance
P.R. NO. 24906
FY 4/28/2026
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