HomeMy WebLinkAboutPR 24912: MICROSOFT ENTERPRISE AGREEMENT AND PURCHASE •
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: April 28, 2026
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Fay Young, Information Technology Director .•1-
RE: Proposed Resolution No. 24912—Microsoft Enterprise Agreement and purchase
Introduction:
The intent of this Agenda Item is to seek the City Council's authorization for the City Manager
to renew the three-year Microsoft Enterprise Agreement and to purchase from SHI Government
Solutions,Microsoft licenses, subscriptions, email,collaboration,and related technology services for
the total amount of$172,664.64,to be paid in three annual payments of$57,554.88.Funding for years
two and three is subject to the approval of the budget and the appropriation of funds.The current
licenses expire May 31, 2026. Funding for year one is available in Information Technology
Account No. 001-09-023-5420-10-000-.
Background:
The current Microsoft agreement and enrollment, approved via Resolution 23-237 on May 23,2023,
expires on May 31,2026, and renewal is necessary to maintain continuity of essential Microsoft
services.
Budget Impact:
Funds for year one payment of$57,554.88 are budgeted in Information Technology Account
No. 001-09-023-5420-00-10-000-. Years two and three are subject to the approval of the
budget and appropriation of funds.
Recommendation:
It is recommended that City Council authorize the City Manager to approve the three-year
Microsoft Enterprise Agreement and to purchase from SHI Government Solutions,Microsoft licenses,
subscriptions,email, collaboration,and related technology services, in the total amount$172,664.64
to be paid in three annual payments of$57,554.88.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. NO. 24912
4/28/2026
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO RENEW THE CITY'S
THREE-YEAR MICROSOFT ENTERPRISE AGREEMENT AND TO PURCHASE
FROM SHI GOVERNMENT SOLUTIONS MICROSOFT LICENSES,SUBSCRIPTIONS,
EMAIL, COLLABORATION, AND RELATED TECHNOLOGY SERVICES FOR THE
TOTAL AMOUNT OF $172,664.64, TO BE PAID IN THREE ANNUAL PAYMENTS OF
$57,554.88. FUNDING FOR YEARS TWO AND THREE IS SUBJECT TO THE
APPROVAL OF THE BUDGET AND THE APPROPRIATION OF FUNDS. FUNDING
FOR YEAR ONE IS AVAILABLE IN INFORMATION TECHNOLOGY ACCOUNT NO.
001-09-023-5420-00-10-000-.
WHEREAS, Microsoft provides enterprise software licenses, cloud subscriptions, email,
collaboration, and related technology services used by the City for daily operations; and
WHEREAS, the Microsoft Enterprise Agreement and Enrollment documents attached
hereto as"Exhibit A"is a master licensing agreement that allows the City to purchase and manage
Microsoft software, cloud services, subscription licenses, and related technology services under
one set of standardized contract terms; and
WHEREAS, the City's previous Microsoft enrollment, approved via Resolution 23-237
on May 23, 2023, expires on May 31, 2026, and renewal is necessary to maintain continuity of
essential Microsoft services used by the City; and
WHEREAS,the Microsoft Enterprise Enrollment identifies SHI Government Solutions.
as the City's reseller for this agreement; and
WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution of
its governing body,to participate in cooperative purchasing programs as an alternative to a formal
bid process; and
WHEREAS, SHI Government Solutions has submitted a quote through the Department of
Information Resources (DIR) Cooperative Contract #DIR-CPO-5237 for the Microsoft licenses,
cloud subscriptions,email,collaboration,and related technology services,as specified by the quote
attached hereto as Exhibit"B"; and
WHEREAS,the items specified in the SHI Government Solutions quote are for a total
amount of$172,664.64,to be paid in three equal annual installments of$57,554.88 with the
P.R. NO. 24912
4/28/2026
funding for years two and three subject to the approval of the budget and the appropriation of
funds.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That,the City Council hereby authorizes the City Manager to renew a three-
year Microsoft Enterprise Agreement and purchase Microsoft licensees cloud subscriptions,email,
collaboration, and related technology services, through SHI Government Solutions for the total
amount of$172,664.64 to be paid in three annual payments of$57,554.88. Funding for years two
and three are subject to the approval of the budget and the appropriation of funds in substantially
the same form as attached hereto as Exhibit "B". Funding for year one is available in the
Information Technology Account #001-09-023-5420-00-10-000-.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
P.R. NO. 24912
4/28/2026
APPROVED this the
day
of May, A.D. 2026 at a regular
READ,ADOPTED AND g
meeting of the City of Port Arthur, Texas by the following vote:
Ayes:
Mayor:
Councilmembers:
Noes:
Charlotte M. Moses, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPRO
Roxann Pais Cotroneo, City Attorney
APPROVED INI TION: /
W
Ronald Burton, Clifton illiams, CP B
City Manage Purchasing Manager
Fay Y u , CGCIO MP
Information Technology Director
APPROVED AS TO AVAILABILITY OF FUNDS:
7
il le- 69J---C-it II
Lyn Boswell, ISMA-CM, MA
Director of Finance
P.R. NO. 24912
4/28/2026
Exhibit A
!!! Microsoft Volume Licensing
Program Signature Form
MBA/MBSA number AMD000494461
Agreement number 4942672
Note: Enter the applicable active numbers associated with the documents below. Microsoft requires the
associated active number be indicated here,or listed below as new.
For the purposes of this form, "Customer" can mean the signing entity, Enrolled Affiliate,
Government Partner,Institution,or other party entering into a volume licensing program agreement.
This signature form and all contract documents identified in the table below are entered into between
the Customer and the Microsoft Affiliate signing, as of the effective date identified below.
Contract Document Number or Code
Enterprise Enrollment(Indirect) X20-10637
Sub250 Form W29
Product Selection Form 3167372.005_PSF
Enterprise Amendment M97, M423-(50967284)
By signing below, Customer and the Microsoft Affiliate agree that both parties (1) have received, read
and understand the above contract documents, including any websites or documents incorporated by
reference and any amendments and (2)agree to be bound by the terms of all such documents.
Customer
Name of Entity(must be legal entity name)* City of Port Arthur
Signature*
Printed First and Last Name*
Printed Title
Signature Date*
Tax ID
*indicates required field
Microsoft Affiliate
Microsoft Corporation
Signature
Printed First and Last Name
Printed Title
Signature Date
(date Microsoft Affiliate countersigns)
Agreement Effective Date
(may be different than Microsoft's signature date)
ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(May2020) Page 1 of 2
Document X20-12883
Optional 2nd Customer signature or Outsourcer signature(if applicable)
Customer
Name of Entity(must be legal entity name)*
Signature*
Printed First and Last Name*
Printed Title
Signature Date*
*indicates required field
Outsourcer
Name of Entity(must be legal entity name)*
Signature*
Printed First and Last Name*
Printed Title
Signature Date*
*indicates required field
If Customer requires additional contacts or is reporting multiple previous Enrollments, include the
appropriate form(s)with this signature form.
After this signature form is signed by the Customer, send it and the Contract Documents to Customer's
channel partner or Microsoft account manager,who must submit them to the following address. When
the signature form is fully executed by Microsoft, Customer will receive a confirmation copy.
Microsoft Corporation
Dept. 551,Volume Licensing
6880 Sierra Center Parkway
Reno, Nevada 89511
USA
ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(May2020) Page 2 of 2
Document X20-12883
Microsoft
Enterprise Enrollment State and Local
Enterprise Enrollment number 50967284 Framework ID
(Microsoft to complete) (if applicable)
Previous Enrollment number 91540092
(Reseller to complete)
This Enrollment must be attached to a signature form to be valid.
This Microsoft Enterprise Enrollment is entered into between the entities as identified in the signature form
as of the effective date. Enrolled Affiliate represents and warrants it is the same Customer, or an Affiliate of
the Customer, that entered into the Enterprise Agreement identified on the program signature form.
This Enrollment consists of: (1) these terms and conditions, (2) the terms of the Enterprise Agreement
identified on the signature form, (3) the Product Selection Form, (4) the Product Terms, (5) the Microsoft
Products and Services Data Protection Addendum, (6) any Supplemental Contact Information Form,
Previous Agreement/Enrollment form, and other forms that may be required, and (7) any order submitted
under this Enrollment. This Enrollment may only be entered into under a 2011 or later Enterprise
Agreement. By entering into this Enrollment, Enrolled Affiliate agrees to be bound by the terms and
conditions of the Enterprise Agreement.
All terms used but not defined are located at http://www.microsoft.com/licensinq/contracts. In the event of
any conflict the terms of this Agreement control.
Effective date. If Enrolled Affiliate is renewing Software Assurance or Subscription Licenses from one or
more previous Enrollments or agreements, then the effective date will be the day after the first prior
Enrollment or agreement expires or terminates. If this Enrollment is renewed, the effective date of the
renewal term will be the day after the Expiration Date of the initial term. Otherwise, the effective date will
be the date this Enrollment is accepted by Microsoft. Any reference to "anniversary date" refers to the
anniversary of the effective date of the applicable initial or renewal term for each year this Enrollment is in
effect.
Term. The initial term of this Enrollment will expire on the last day of the month, 36 full calendar months
from the effective date of the initial term. The renewal term will expire 36 full calendar months after the
effective date of the renewal term.
Terms and Conditions
1. Definitions.
Terms used but not defined in this Enrollment will have the definition in the Enterprise Agreement. The
following definitions are used in this Enrollment:
"Additional Product" means any Product identified as such in the Product Terms and chosen by Enrolled
Affiliate under this Enrollment.
"Community" means the community consisting of one or more of the following: (1) a Government, (2) an
Enrolled Affiliate using eligible Government Community Cloud Services to provide solutions to a
Government or a qualified member of the Community, or(3)a Customer with Customer Data that is subject
to Government regulations for which Customer determines and Microsoft agrees that the use of
Government Community Cloud Services is appropriate to meet Customer's regulatory requirements.
EA20261 EnrGov(US)SLG(ENG)(Aug2025) Page 1 of 10
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Membership in the Community is ultimately at Microsoft's discretion, which may vary by Government
Community Cloud Service.
"Enterprise Online Service" means any Online Service designated as an Enterprise Online Service in the
Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Online Services are
treated as Online Services, except as noted.
"Enterprise Product" means any Desktop Platform Product that Microsoft designates as an Enterprise
Product in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Products
must be licensed for all Qualified Devices and Qualified Users on an Enterprise-wide basis under this
program.
"Expiration Date" means the date upon which the Enrollment expires.
"Federal Agency" means a bureau, office, agency, department or other entity of the United States
Government.
"Government" means a Federal Agency, State/Local Entity, or Tribal Entity acting in its governmental
capacity.
"Government Community Cloud Services" means Microsoft Online Services that are provisioned in
Microsoft's multi-tenant data centers for exclusive use by or for the Community and offered in accordance
with the National Institute of Standards and Technology (NIST) Special Publication 800-145. Microsoft
Online Services that are Government Community Cloud Services are designated as such in the Use Rights
and Product Terms.
"Industry Device" (also known as line of business device) means any device that: (1) is not useable in its
deployed configuration as a general purpose personal computing device (such as a personal computer), a
multi-function server, or a commercially viable substitute for one of these systems; and(2)only employs an
industry or task-specific software program (e.g. a computer-aided design program used by an architect or
a point of sale program) ("Industry Program"). The device may include features and functions derived from
Microsoft software or third-party software. If the device performs desktop functions (such as email, word
processing, spreadsheets, database, network or Internet browsing, or scheduling, or personal finance),
then the desktop functions: (1) may only be used for the purpose of supporting the Industry Program
functionality; and (2) must be technically integrated with the Industry Program or employ technically
enforced policies or architecture to operate only when used with the Industry Program functionality.
"Managed Device" means any device on which any Affiliate in the Enterprise directly or indirectly controls
one or more operating system environments. Examples of Managed Devices can be found in the Product
Terms.
"Qualified Device" means any device that is used by or for the benefit of Enrolled Affiliate's Enterprise and
is: (1) a personal desktop computer, portable computer, workstation, or similar device capable of running
Windows Pro locally (in a physical or virtual operating system environment), or(2)a device used to access
a virtual desktop infrastructure ("VDI"). Qualified Devices do not include any device that is: (1) designated
as a server and not used as a personal computer, (2) an Industry Device, or(3) not a Managed Device. At
its option, the Enrolled Affiliate may designate any device excluded above (e.g., Industry Device) that is
used by or for the benefit of the Enrolled Affiliate's Enterprise as a Qualified Device for all or a subset of
Enterprise Products or Online Services the Enrolled Affiliate has selected.
"Qualified User" means a person (e.g., employee, consultant, contingent staff) who: (1) is a user of a
Qualified Device, or (2) accesses any server software requiring an Enterprise Product Client Access
License or any Enterprise Online Service. It does not include a person who accesses server software or
an Online Service solely under a License identified in the Qualified User exemptions in the Product Terms.
"Reseller" means an entity authorized by Microsoft to resell Licenses under this program and engaged by
an Enrolled Affiliate to provide pre-and post-transaction assistance related to this agreement;
"Reserved License" means for an Online Service identified as eligible for true-ups in the Product Terms,
the License reserved by Enrolled Affiliate prior to use and for which Microsoft will make the Online Service
available for activation.
EA20261 EnrGov(US)SLG(ENG)(Aug2025) Page 2 of 10
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"State/Local Entity" means (1) any agency of a state or local government in the United States, or (2) any
United States county, borough, commonwealth, city, municipality, town, township, special purpose district,
or other similar type of governmental instrumentality established by the laws of Customer's state and
located within Customer's state's jurisdiction and geographic boundaries.
"Tribal Entity" means a federally recognized tribal entity performing tribal governmental functions and
eligible for funding and services from the U.S. Department of Interior by virtue of its status as an Indian
tribe.
"Use Rights" means, with respect to any licensing program, the use rights or terms of service for each
Product and version published for that licensing program at the Volume Licensing Site and updated from
time to time. The Use Rights include the Product-Specific License Terms, the License Model terms, the
Universal License Terms, the Data Protection Terms, and the Other Legal Terms. The Use Rights
supersede the terms of any end user license agreement (on-screen or otherwise) that accompanies a
Product.
"Volume Licensing Site" means http://www.microsoft.com/licensing/contracts or a successor site.
2. Order requirements.
a. Minimum order requirements. Enrolled Affiliate's Enterprise must have a minimum of 250
Qualified Users or Qualified Devices. The initial order must include at least 250 Licenses for
Enterprise Products or Enterprise Online Services.
(i) Enterprise commitment. Enrolled Affiliate must order enough Licenses to cover all
Qualified Users or Qualified Devices, depending on the License Type, with one or more
Enterprise Products or a mix of Enterprise Products and the corresponding Enterprise
Online Services (as long as all Qualified Devices not covered by a License are only used
by users covered with a user License).
(ii) Enterprise Online Services only. If no Enterprise Product is ordered, then Enrolled
Affiliate need only maintain at least 250 Subscription Licenses for Enterprise Online
Services.
b. Additional Products. Upon satisfying the minimum order requirements above, Enrolled
Affiliate may order Additional Products.
c. Use Rights for Enterprise Products. For Enterprise Products, if a new Product version has
more restrictive use rights than the version that is current at the start of the applicable initial or
renewal term of the Enrollment, those more restrictive use rights will not apply to Enrolled
Affiliate's use of that Product during that term.
d. Country of usage. Enrolled Affiliate must specify the countries where Licenses will be used
on its initial order and on any additional orders.
e. Resellers. Enrolled Affiliate must choose and maintain a Reseller authorized in the United
States. Enrolled Affiliate will acquire its Licenses through its chosen Reseller. Orders must be
submitted to the Reseller who will transmit the order to Microsoft. The Reseller and Enrolled
Affiliate determine pricing and payment terms as between them, and Microsoft will invoice the
Reseller based on those terms. Throughout this Agreement the term"price" refers to reference
price. Resellers and other third parties do not have authority to bind or impose any obligation
or liability on Microsoft.
f. Adding Products.
(i) Adding new Products not previously ordered. New Enterprise Products or Enterprise
Online Services may be added at any time by contacting a Microsoft Account Manager or
Reseller. New Additional Products, other than Online Services, may be used if an order is
placed in the month the Product is first used. For Additional Products that are Online
Services, an initial order for the Online Service is required prior to use.
EA20261 EnrGov(US)SLG(ENG)(Aug2025) Page 3 of 10
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(ii) Adding Licenses for previously ordered Products. Additional Licenses for previously
ordered Products other than Online Services may be added at any time but must be
included in the next true-up order. Additional Licenses for Online Services must be ordered
prior to use, unless the Online Services are (1) identified as eligible for true-up in the
Product Terms or(2) included as part of other Licenses.
g. True-up requirements. Enrolled Affiliate must submit an annual true-up order that accounts
for any changes since the initial order or last order. If there are no changes, then an update
statement must be submitted instead of a true-up order.
(i) Enterprise Products. For Enterprise Products, Enrolled Affiliate must determine the
number of Qualified Devices and Qualified Users (if ordering user-based Licenses) at the
time the true-up order is placed and must order additional Licenses for all Qualified Devices
and Qualified Users that are not already covered by existing Licenses, including any
Enterprise Online Services.
(ii) Additional Products. For Additional Products that have been previously ordered under
this Enrollment, Enrolled Affiliate must determine the maximum number of Additional
Products used since the latter of the initial order, the last true-up order, or the prior
anniversary date and submit a true-up order that accounts for any increase.
(iii) Online Services. For Online Services identified as eligible for true-up in the Product
Terms, Enrolled Affiliate may place a reservation order for the additional Licenses prior to
use and payment may be deferred until the next true-up order. Microsoft will provide a
report of Reserved Licenses ordered but not yet invoiced to Enrolled Affiliate and its
Reseller. Reserved Licenses will be invoiced retrospectively to the month in which they
were ordered.
(iv) Subscription License reductions. Enrolled Affiliate may reduce the quantity of
Subscription Licenses at the Enrollment anniversary date on a prospective basis if
permitted in the Product Terms, as follows:
1) For Subscription Licenses that are part of an Enterprise-wide purchase, Licenses may
be reduced as long as (a)the initial order minimum requirements are maintained and
(b) the total quantity of Licenses and Software Assurance for an applicable group
meets or exceeds the quantity of Qualified Devices and Qualified Users (if ordering
user-based Licenses) identified on the Product Selection Form, and includes any
additional Qualified Devices and Qualified Users added in any prior true-up orders.
Step-up Licenses do not count towards this total count.
2) For Enterprise Online Services in a given Product pool that are not a part of an
Enterprise-wide purchase, Licenses can be reduced as long as (a) the initial order
minimum requirements are maintained and (b) all then-active users of each Online
Service are included the total quantity of Licenses remaining after the reduction. An
Enrolled Affiliate may reduce Licenses for Online Services on or before the Enrollment
anniversary date and place a reservation order for such licenses within 90 days after
the anniversary date; however, any licenses ordered as described in this section will
be invoiced to the Enrolled Affiliate for the time period the licenses were made
available. Subscription Licenses ordered upfront may not be reduced.
3) For Additional Products available as Subscription Licenses, Enrolled Affiliate may
reduce the Licenses. If the License count is reduced to zero, then Enrolled Affiliate's
use of the applicable Subscription License will be cancelled.
Invoices will be adjusted to reflect any reductions in Subscription Licenses at the true-up
order Enrollment anniversary date and effective as of such date.
(v) Update statement. An update statement must be submitted instead of a true-up order if,
since the initial order or last true-up order, Enrolled Affiliate's Enterprise: (1) has not
changed the number of Qualified Devices and Qualified Users licensed with Enterprise
Products or Enterprise Online Services; and (2) has not increased its usage of Additional
EA20261EnrGov(US)SLG(ENG)(Aug2025) Page 4 of 10
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Products. This update statement must be signed by Enrolled Affiliate's authorized
representative.
(vi) True-up order period. The true-up order or update statement must be received by
Microsoft between 60 and 30 days prior to each Enrollment anniversary date. The last
true-up order or update statement during an Enrollment term is due within 30 days prior to
the Expiration Date, and any license reservations within this 30-day period will not be
accepted. Enrolled Affiliate may submit true-up orders more often to account for increases
in Product usage, but an annual true-up order or update statement must still be submitted
during the annual order period.
(vii)Late true-up order. If the true-up order or update statement is not received when due,
Microsoft may invoice Reseller for all Reserved Licenses not previously invoiced and
Subscription License reductions cannot be reported until the following Enrollment
anniversary date(or at Enrollment renewal, as applicable).
h. Step-up Licenses. For Licenses eligible for a step-up under this Enrollment, Enrolled Affiliate
may step-up to a higher edition or suite as follows:
(i) For step-up Licenses included on an initial order, Enrolled Affiliate may order according to
the true-up process.
(ii) If step-up Licenses are not included on an initial order, Enrolled Affiliate may step-up
initially by following the process described in the Section titled "Adding new Products not
previously ordered," then for additional step-up Licenses, by following the true-up order
process.
i. Clerical errors. Microsoft may correct clerical errors in this Enrollment, and any documents
submitted with or under this Enrollment, by providing notice by email and a reasonable
opportunity for Enrolled Affiliate to object to the correction. Clerical errors include minor
mistakes, unintentional additions and omissions. This provision does not apply to material
terms, such as the identity, quantity or price of a Product ordered.
j. Verifying compliance. Microsoft may, in its discretion and at its expense, verify compliance
with this Enrollment as set forth in the Enterprise Agreement.
3. Pricing.
a. Price Levels. For both the initial and any renewal term Enrolled Affiliate's Price Level for all
Products ordered under this Enrollment will be Level"D"throughout the term of the Enrollment.
b. Setting Prices. Unless otherwise expressly agreed to by the parties and except for Online
Services designated in the Product Terms as being exempt from fixed pricing, Enrolled
Affiliate's prices for each Product or Service will be established by its Reseller. As long as
Enrolled Affiliate continues to qualify for the same price level, Microsoft's prices for Resellers
for each Product or Service ordered will be fixed throughout the applicable initial or renewal
Enrollment term. Microsoft's prices to Resellers are reestablished at the beginning of the
renewal term.
4. Payment terms.
For the initial or renewal order, Microsoft will invoice Enrolled Affiliate's Reseller in three equal annual
installments. The first installment will be invoiced upon Microsoft's acceptance of this Enrollment and
remaining installments will be invoiced on each subsequent Enrollment anniversary date. Subsequent
orders are invoiced upon acceptance of the order and Enrolled Affiliate may elect to pay annually or upfront
for Online Services and upfront for all other Licenses.
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5. End of Enrollment term and termination.
a. General. At the Expiration Date, Enrolled Affiliate must immediately order and pay for Licenses
for Products it has used but has not previously submitted an order, except as otherwise
provided in this Enrollment.
b. Renewal option. At the Expiration Date of the initial term, Enrolled Affiliate may request to
renew Products and Services under this Enrollment for one additional 36-month term.
Microsoft may make changes to this program that will make it necessary for Customer and its
Enrolled Affiliates to enter into new agreements or Enrollments in order to renew. In order for
a renewal request to be considered, Microsoft must receive a Renewal Form, Product Selection
Form, and renewal request prior to or at the Expiration Date. Microsoft will review a renewal
request made under this section in good faith and may accept or reject such request in its sole
discretion.
c. If Enrolled Affiliate elects not to renew.
(i) Software Assurance. If Enrolled Affiliate elects not to renew Software Assurance for any
Product under its Enrollment, then Enrolled Affiliate will not be permitted to order Software
Assurance later without first acquiring a new License with Software Assurance.
(ii) Online Services eligible for an Extended Term. For Online Services identified as eligible
for an Extended Term in the Product Terms, the following options are available at the end
of the Enrollment initial or renewal term.
1) Extended Term. Licenses for Online Services will automatically expire in accordance
with the terms of the Enrollment. An extended term option that allows Online Services
to continue month-to-month ("Extended Term") is available. During the Extended
Term, Online Services will be invoiced monthly at the then-current published price as
of the Expiration Date plus a 3% administrative fee for up to one year. If Enrolled
Affiliate wants an Extended Term, Enrolled Affiliate must submit a request to Microsoft
at least 30 days prior to the Expiration Date.
2) Cancellation during Extended Term. At any time during the first twelve months of
the Extended Term, Enrolled Affiliate may terminate the Extended Term by submitting
a notice of cancellation to Microsoft for each Online Service. Thereafter, Microsoft may
condition the continued use of each Online Service on the acceptance of new terms
by the Enrolled Affiliate. Enrolled Affiliate will be notified in writing of any new terms at
least 60 days before any such changes take effect. Enrolled Affiliate acknowledges
and agrees that after the notice described in this section, its continued use of each
Online Service after the effective date provided in the notice will constitute its
acceptance of the new terms. If Enrolled Affiliate does not agree to the new terms, it
must stop using the Online Services and terminate the Extended Term as provided in
this section. Enrolled Affiliate's termination under this section will be effective at the
end of the month following 30 days after Microsoft has received the notice.
(iii) Subscription Licenses and Online Services not eligible for an Extended Term. If
Enrolled Affiliate elects not to renew, the Licenses will be cancelled and will terminate as
of the Expiration Date. Any associated media must be uninstalled and destroyed and
Enrolled Affiliate's Enterprise must discontinue use. Microsoft may request written
certification to verify compliance.
d. Termination for cause. Any termination for cause of this Enrollment will be subject to the
"Termination for cause" section of the Agreement. In addition, it shall be a breach of this
Enrollment if Enrolled Affiliate or any Affiliate in the Enterprise that uses Government
Community Cloud Services fails to meet and maintain the conditions of membership in the
definition of Community.
e. Early termination. Any early termination of this Enrollment will be subject to the "Early
Termination" Section of the Enterprise Agreement.
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For Subscription Licenses, in the event of a breach by Microsoft, or if Microsoft terminates an
Online Service for regulatory reasons, Microsoft will issue Reseller a credit for any amount paid
in advance for the period after termination.
6. Government Community Cloud.
a. Community requirements. If Enrolled Affiliate purchases Government Community Cloud
Services, Enrolled Affiliate certifies that it is a member of the Community and agrees to use
Government Community Cloud Services solely in its capacity as a member of the Community
and, for eligible Government Community Cloud Services, for the benefit of end users that are
members of the Community. Use of Government Community Cloud Services by an entity that
is not a member of the Community or to provide services to non-Community members is strictly
prohibited and could result in termination of Enrolled Affiliate's license(s) for Government
Community Cloud Services without notice. Enrolled Affiliate acknowledges that only
Community members may use Government Community Cloud Services.
b. All terms and conditions applicable to non-Government Community Cloud Services also apply
to their corresponding Government Community Cloud Services, except as otherwise noted in
the Use Rights, Product Terms, and this Enrollment.
c. Enrolled Affiliate may not deploy or use Government Community Cloud Services and
corresponding non-Government Community Cloud Services in the same domain.
d. Use Rights for Government Community Cloud Services. For Government Community
Cloud Services, notwithstanding anything to the contrary in the Use Rights:
(i) Government Community Cloud Services will be offered only within the United States.
(ii) Additional European Terms, as set forth in the Use Rights, will not apply.
(iii) References to geographic areas in the Use Rights with respect to the location of Customer
Data at rest, as set forth in the Use Rights, refer only to the United States.
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Document X20-10637
Enrollment Details
1. Enrolled Affiliate's Enterprise.
Make an election for including Affiliates in the Enterprise (Required).
Check only one box in this section. If no boxes are checked, Microsoft will deem the Enterprise to include
the Enrolled Affiliate only. If more than one box is checked, Microsoft will deem the Enterprise to include
the largest number of Affiliates:
0 Enrolled Affiliate only.
❑ All Affiliates. All Affiliates of Enrolled Affiliate are hereby included in the Enterprise. Enrolled Affiliate
represents that its Affiliates are entire offices, bureaus, agencies, departments, or other entities, not partial
offices, bureaus, agencies, or departments, or other partial entities. Enrolled Affiliate may order Products
for use by its Affiliates. If it does, the licenses granted to Enrolled Affiliate under this Enrollment will apply
to such Affiliates, but Enrolled Affiliate will have the sole right to enforce the Agreement and this Enrollment
against Microsoft. Enrolled Affiliate will remain responsible for all obligations under this Enrollment and for
its Affiliates' compliance with this Enrollment.
❑ Enrolled Affiliate including. Only the Enrolled Affiliate and the Affiliates listed below will be included
in the Enterprise. Enrolled Affiliate represents that its Affiliates are entire offices, bureaus, agencies,
departments, or other entities, not partial offices, bureaus, agencies, or departments, or other partial
entities. Enrolled Affiliate may order Products for use by its Affiliates. If it does, the licenses granted to
Enrolled Affiliate under this Enrollment will apply to such Affiliates, but Enrolled Affiliate will have the sole
right to enforce the Agreement and this Enrollment against Microsoft. Enrolled Affiliate will remain
responsible for all obligations under this Enrollment and for its Affiliates'compliance with this Enrollment.
The following Affiliates are included in the Enterprise:
Notwithstanding anything to the contrary in the Agreement, the parties acknowledge and agree to the
following:
Products ordered under this Enrollment may be subject to U.S. and other countries' export jurisdictions.
Each party will comply with all laws and regulations applicable to the import or export of the Products,
including, without limitation, trade laws of the U.S., EU, and UK, such as the U.S. Export Administration
Regulations, sanctions regulations administered by the U.S. Office of Foreign Assets Control, the EU Dual
Use Regulation 2021/821, and/or other end-user, end use, and destination restrictions ("Trade Laws").
Customer will not, and will ensure its Affiliates will not, take any action that causes Microsoft to violate
applicable Trade Laws. Microsoft may suspend or terminate this Enrollment immediately without notice to
the extent that Microsoft reasonably believes that performance would cause it to violate Trade Laws or put
it at risk of becoming subject to sanctions and penalties under such laws. Customer remains responsible
for its and for its Affiliates' compliance with this section and, to the extent applicable, a Regional Trade
Compliance Supplemental Terms incorporated herein by reference.
2. Contact information.
Each party will notify the other in writing if any of the information in the following contact information page(s)
changes. The asterisks (*) indicate required fields. By providing contact information, Enrolled Affiliate
consents to its use for purposes of administering this Enrollment by Microsoft, its Affiliates,and other parties
that help administer this Enrollment. The personal information provided in connection with this Enrollment
will be used and protected in accordance with the privacy statement available at
httos://privacy.rnicrosoft.com/privacystatement.
a. Primary contact. This contact is the primary contact for the Enrollment from within Enrolled
Affiliate's Enterprise. This contact may also be an Online Administrator for Volume Licensing
EA20261 EnrGov(US)SLG(ENG)(Aug2025) Page 8 of 10
Document X20-10637
in the Microsoft 365 Admin Center(MAC)and may grant online access to others. The primary
contact will be the default contact for all purposes unless separate contacts are identified for
specific purposes
Name of entity (must be legal entity name)* City of Port Arthur
Contact name: First* Fay Middle Last*Young
Contact email address*fay.young@portarthurtx.gov
Street address*444 4th St.
City* Port Arthur
State*TX
Postal code*77641-
(Please provide the zip +4, e.g. xxxxx-xxxx)
Country* United States
Phone*fay.young@portarthurtx.gov
Tax ID
Work or School (WSA)Account ID fay.young@portarthurtx.gov
*indicates required fields
b. Notices contact and Online Administrator. This contact(1)receives the contractual notices,
(2) is the Online Administrator for Volume Licensing in the Microsoft 365 Admin Center
(MAC)and may grant online access to others, and (3)is authorized to order Reserved Licenses
for eligible Online Servies, including adding or reassigning Licenses and stepping-up prior to a
true-up order.
❑ Same as primary contact(default if no information is provided below, even if the box is not
checked).
Contact name: First* Fay Middle Last*Young
Contact email address*fay.young@portarthurtx.gov
Street address*444 4th St.
City* Port Arthur
State*TX
Postal code*77641-
(Please provide the zip +4, e.g. xxxxx-xxxx)
Country* United States
Phone*fay.young@portarthurtx.gov
Work or School (WSA)Account ID fay.young@portarthurtx.gov
Language preference. Choose the language for notices. English
0 This contact is a third party (not the Enrolled Affiliate). Warning: This contact receives
personally identifiable information of the Customer and its Affiliates.
*indicates required fields
c. Online Services Manager. This contact is authorized to manage the Online Services ordered
under the Enrollment and (for applicable Online Services) to add or reassign Licenses and
step-up prior to a true-up order.
❑ Same as notices contact and Online Administrator (default if no information is provided
below, even if box is not checked)
Contact name: First* Fay Middle Last*Young
Contact email address*fay.young@portarthurtx.gov
Phone*fay.young@portarthurtx.gov
Work or School (WSA)Account ID fay.young@portarthurtx.gov
❑This contact is from a third party organization(not the entity). Warning: This contact receives
personally identifiable information of the entity.
*indicates required fields
EA20261 EnrGov(US)SLG(ENG)(Aug2025) Page 9 of 10
Document X20-10637
d. Reseller information. Reseller contact for this Enrollment is:
Reseller company name* SHI International Corp.
Street address(PO boxes will not be accepted)* 290 Davidson Ave
City* Somerset
State* NJ
Postal code*08873-4145
Country* United States
Contact name* SarahLatini
Phone* 888-764-8888
Contact email address* msteam@shi.com
*indicates required fields
By signing below, the Reseller identified above confirms that all information provided in this
Enrollment is correct.
Signature* Sarah,LatLvw
Printed name* Sarah Latini
Printed title*
Date*
*indicates required fields
Changing a Reseller. If Microsoft or the Reseller chooses to discontinue doing business with
each other, Enrolled Affiliate must choose a replacement Reseller. If Enrolled Affiliate or the
Reseller intends to terminate their relationship, the initiating party must notify Microsoft and the
other party using a form provided by Microsoft at least 90 days prior to the date on which the
change is to take effect.
e. If Enrolled Affiliate requires a separate contact for any of the following, attach the Supplemental
Contact Information form. Otherwise, the notices contact and Online Administrator remains
the default.
(i) Additional notices contact
(ii) Software Assurance manager
(iii) Subscriptions manager
(iv) Customer Support Manager(CSM)contact
3. Financing elections.
Is a purchase under this Enrollment being financed through MS Financing? 0 Yes, 0 No.
If a purchase under this Enrollment is financed through MS Financing, and Enrolled Affiliate chooses not to
finance any associated taxes, it must pay these taxes directly to Microsoft.
EA20261EnrGov(US)SLG(ENG)(Aug2025) Page 10 of 10
Document X20-10637
Enterprise Enrollment Product Selection Form Microsoft I Volume Licensing
Proposal ID Enrollment Number
3167372.005
Language: English(United States)
Enrolled Affiliate's Enterprise Products and Enterprise Online Services summary for the initial order:
Profile Qualified Devices Qualified Users Device/User Ratio CAL Licensing Model
Enterprise 65 65 1.0 User Licenses
Products Enterprise Quantity
Office 365 Plans
0365 G3 GCC 65
Enrolled Affiliate's Product Quantities:
Price Group 1 2 3 4
Enterprise Products Office Professional Plus+M365 Apps for Client Access License+ Client Access License+ Win E3+Win E5+Win
Enterprise+Office 365(Plans E3 and E5) Office 365(Plans El,E3 Windows Intune+EMS VDA+Microsoft 365
+Microsoft 365 Enterprise and E5)+Microsoft USL+Microsoft 365 Enterprise
365 Enterprise Enterprise
Quantity 65 65 0 0
Enrolled Affiliate's Price Level:
Product Offering/Pool Price Level
Enterprise Products and Enterprise Online Services USLs:Unless otherwise indicated in associated contract documents,Price level set using
the highest quantity from Groups 1 through 4. D
Additional Product Application Pool:Unless otherwise indicated in associated contract documents,Price level set using quantity from Group 1.
D
Additional Product Server Pool:Unless otherwise indicated in associated contract documents,Price level set using the highest quantity from
Group 2 or 3. D
Additional Product Systems Pool:Unless otherwise indicated in associated contract documents,Price level set using quantity from Group 4.
D
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EA-EASProdSelForm(WW)(ENG) MS Quote
Enterprise Enrollment Product Selection Form Microsoft I Volume Licensing
Notes
Unless otherwise indicated in the associated contract documents,the price level for each Product offering/pool is set as described above,based upon the quantity to
price level mapping below:
Quantity of Licenses and Software Assurance Price Level
2,399 and below A
2,400 to 5,999 B
6,000 to 14,999 C
15,000 and above D
Note 1:In the following countries,any direct Enrollment consisting of only Enterprise Online Services will not be eligible for the Renewal option described in Section
5.b.of the Enrollment or for a new Enrollment due to program changes:Argentina,Australia,Austria,Belgium,Canada,Chile,Cyprus,Denmark,Finland,France,
Germany,Greece,Iceland,Ireland,Jamaica,Italy,Lichtenstein,Luxemburg,Malta,Netherlands,Norway,Portugal,Puerto Rico,South Africa,Spain,Sweden,
Switzerland,Trinidad&Tobago,United Kingdom,United States,and Uruguay.
Note 2:Enterprise Online Services may not be available in all locations. Please see the Product List for a list of locations where these may be purchased.
Note 3:Unless otherwise indicated in the associated Agreement documents,the CAL selection must be the same across the Enterprise for each Profile.
Note 4:If Enrolled Affiliate does not order an Enterprise Product or Enterprise Online Service associated with an applicable Product pool,the price level for Additional
Products in the same pool will be price level"A"throughout the term of the Enrollment.Refer to the Qualifying Government Entity Addendum pricing provision for
more details on price leveling.
•
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EA-EASProdSelForm(WW)(ENG) MS Quote
111 Microsoft Volume Licensing
Amendment to Contract Documents
Enrollment Number
AMD000494461
These amendments are entered into between the parties identified on the attached program signature
form. They amend the Enrollment or Agreement identified above. All terms used but not defined in
these amendments will have the same meanings provided in that Enrollment or Agreement.
Enterprise Enrollment
Invoice for Quoted Price
Amendment ID M97
The price quoted to Enrolled Affiliate is a fixed price based on an estimated order submission date.
Microsoft will invoice Enrolled Affiliate based on this fixed price quote. If this order is submitted later
than the estimated order submission date, Enrolled Affiliate will be charged for net new Monthly
Subscriptions(including Online Services)for the period during which these services were not provided.
For Indirect models, Pricing to Enrolled Affiliate is agreed between Enrolled Affiliate and Enrolled
Affiliate's Reseller.
SKU Number SKU Description Existing Quantity Incremental
quantities
4ES 00001 EOA Exchange Online 555 0
GCC Sub Per User
3MS 00001 Exchange Online P1 555 0
GCC Sub Per User
AAA-11894 0365 G3 GCC Sub Per 65 0
User
NYH-00001 Teams AC with Dial Out 65 0
US/CA GCC Sub Add-on
VL Central Amendments M97,M423 Lime
Page 1 of 3
Enterprise Enrollment
Multiple Azure Billing Tenants Under a Single
Enrollment
Amendment ID M423
1. Definitions.
"Azure Billing Tenant"means the environment established by Microsoft on its multi-tenant servers from
which a customer accesses Microsoft Azure Services.
"Lead Enrollment" means the Enrollment identified above.
"Billing Tenant Enrollment" means the enrollment associated with an Azure Billing Tenant established
for a Tenant Affiliate under this Amendment.
"Tenant Administrator"means any licensed user of an Azure Billing Tenant that has its role set to"Global
Administrator" in the profile settings in the Tenant User Administration page of the tenant portal.
"Tenant Affiliate" means an Affiliate, department, or any user group included in the Enrolled Affiliate's
Enterprise who will access the Azure Billing Tenant that is identified in the Tenant Information Excel
Form attached as an Appendix to this Amendment.
2. The parties agree to the following Billing Tenant Enrollment Terms as
follows:
a. Tenant Affiliate Access and Enrolled Affiliate Obligations. Each Tenant Affiliate may
access each Azure Billing Tenant and its corresponding Billing Tenant Enrollment identified in
the Tenant Information Excel Form attached as an Appendix to this Amendment. Enrolled
Affiliate acknowledges and agrees that: (i) it is the sole Enrolled Affiliate; (ii) it is the sole
Licensee with respect to each Billing Tenant Enrollment; and, (iii) it is solely responsible for
ensuring that each of its Tenant Affiliate's comply with the terms and conditions set forth in the
Lead Enrollment and any subsequent amendment hereof.
b. Tenant Administrator User Credentials. Each Tenant Administrator must have its own,
unique, login credential and shall manage each Azure Billing Tenant separately. No two Azure
Billing Tenants may share one Tenant Administrator login credential or data object(s).
c. Azure Prepayment. Each Tenant Affiliate can purchase an Azure Prepayment; however, the
allocated funds for such commitment cannot be transferred between Azure Billing Tenants and
Tenant Affiliates.
d. Purchasing
(i) Purchase eligibility. Billing Tenant Enrollments may only be used to purchase Microsoft
Azure Services and Microsoft Azure Services Plans.
(ii) Pricing. The price for Microsoft Azure Services and Microsoft Azure Services Plans
purchased under a Billing Tenant Enrollment will be based on the pricelist current as
of the Billing Tenant Enrollment Effective Date. Any price adjustment to a Billing Tenant
Enrollment will be applicable only to that Billing Tenant Enrollment.
(iii) Initial Order. Each Billing Tenant Enrollment must include an initial order.
(iv) Billing Tenant Enrollment Effective Date. The effective date of a Billing Tenant
Enrollment will be the processing date of the initial order.
e. Orders. Enrolled Affiliate must submit separate orders, on behalf of each Billing Tenant
Enrollment. Orders shall be governed by the terms set forth in the Lead Enrollment, except as
specified in this Amendment. Orders are not transferrable between Billing Tenant Enrollments.
VL Central Amendments M97,M423 Lime
Page 2 of 3
Billing Tenant Enrollment acceptance and order reminders will be sent to the contact(s)
identified on the Lead Enrollment only.
f. Notices Contact and Online Services Manager. Each Billing Tenant Enrollment, shall have
its own Notices Contact and Online Services Manager as listed in the Tenant Information Excel
Form attached as an Appendix to this Amendment. The Notices Contact and Online Services
Manager is authorized to manage the Microsoft Azure Services obtained under the related
Billing Tenant Enrollment.
g. The expiration date, anniversary dates, payment dates and applicable taxes for each Billing
Tenant Enrollment shall be the same as in the Lead Enrollment.
h. Warning: If the Online service Manager Contact is third party (not Enrolled Affiliate) please be
aware that this contact receives personally identifiable information of the Customer and it
Affiliates.
This Amendment must be attached to a signature form and accompanies by the Tenant
Information Excel Form to be valid. The Number of Tenant(s) listed in the Tenant Information
Excel form file is:1
Appendix Tenant Information Excel Form is attached
Except for changes made by these amendments,the Enrollment or Agreement identified above remains
unchanged and in full force and effect. If there is any conflict between any provision in these
amendments and any provision in the Enrollment or Agreement identified above, these amendments
shall control.
This Amendment must be attached to a signature form to be valid.
Microsoft Internal Use Only:
"(M97)EnrAmend(Ind)(InvoiceforQuotedPrice) M97 Lime
(WW)(ENG)(Dec2025)(IU).docx"
"(M423)EnrMultiTenant(MultipleAzureBillingT M423 Lime
enantsUnderASingleEnrollment)(WW)(ENG)(
Oct2025)(IU).docx"
VL Central Amendments M97,M423 Lime
Page 3 of 3
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u Microsoft Volume Licensing
Enterprise
Sub 250 Program
Amendment ID W29
The parties agree that the Enrollment is amended as follows:
1. On the first page of the Enrollment, the following is added after the
second paragraph:
By entering into this Enrollment, the Enrolled Affiliate agrees that (1) it also has 25 or more Qualified
Devices or Qualified Users; or (2) as a condition of entering into this Enrollment with 25-249 Qualified
Devices or Qualified Users, Enrolled Affiliate has elected not to receive CD ROMs as part of the
Enrollment and therefore no CD ROMs will automatically be shipped. If Enrolled Affiliate is enrolling
with 25-249 Qualified Devices or Qualified Users and it would like to receive CD ROM Kits and updates,
Enrolled Affiliate may order these through its Reseller for a fee.
The submission of this Amendment can only be placed against a 2011 Enterprise Agreement or an
Enrollment that has the Updated EA Amendment terms and conditions applied. The submittal of this
Amendment may not be contingent on submittal of a new Enterprise Agreement.
2. Section 2a of the Enrollment titled "Order Requirements", is
hereby amended and restated in its entirety with the following:
a. Minimum Order Requirements. Enrolled Affiliate's Enterprise must have a minimum of
25 Qualified Users or Qualified Devices.
(i) Initial Order. Initial order must include at least 25 Licenses from one of the four groups
outlined in the Product Selection Form.
(ii) If choosing Enterprise Products. If choosing Enterprise Products in a specific group
outlined in the Product Selection Form, Enrolled Affiliate's initial order must include an
Enterprise-wide selection of one or more Enterprise Products or a mix of Enterprise
Products and corresponding Enterprise Online Services for that group.
(iii)Additional Products. Upon satisfying the minimum order requirements above,
Enrolled Affiliate may order Additional Products.
(iv) Country of Usage. Enrolled Affiliate must specify the countries where Licenses will
be used on its initial order and on any additional orders.
(v) Enterprise Online Services only. If no Enterprise Product is ordered, then Enrolled
Affiliate need only maintain at least 25 Subscription Licenses for Enterprise Online
Services.
3. Software Assurance renewal.
Renewing Software Assurance: If Enrolled Affiliate will be renewing Products
Software Assurance coverage from a separate agreement, check this box.
By checking the above box, a new section is added to the Enrollment entitled "Software Assurance
Addition."
Software Assurance Addition.Enrolled Affiliate is permitted to and will include in its initial order under
this Enrollment Software Assurance quantities from eligible Program's identified in the table below,even
though Enrolled Affiliate is not otherwise eligible to order such Software Assurance without
simultaneously ordering a License.
EAEnrAmend(NA)(ENG)(May2018) Sub 250 Program 0
W29 Page 1 of 2
Enrolled Affiliate agrees that any perpetual Licenses received through the New Software Assurance
shall supersede and replace the underlying Licenses, and the underlying Licenses are not to be
transferred separately from any Licenses received through the New Software Assurance.Any remaining
payment obligations with respect to the underlying Licenses shall continue in effect.
Program License ID Number Expiration Date
Enterprise 91540092 5/31/2026
EAEnrAmend(NA)(ENG)(May2018) Sub 250 Program 0
W29 Page 2 of 2
gire Microsoft Volume Licensing
Previous Enrollment(s)/Agreement(s) Form
Entity Name: City of Port Arthur
Contract that this form is attached to: State Local Government
For the purposes of this form, "entity" can mean the signing entity, Customer, Enrolled Affiliate,
Government Partner,Institution,or other party entering into a volume licensing program agreement.
Please provide a description of the previous Enrollment(s), Agreement(s), Purchasing Account(s),
and/or Affiliate Registration(s)being renewed or consolidated into the new contract identified above.
a. Entity may select below any previous contract(s)from which to transfer MSDN subscribers
to this new contract. Entity shall ensure that each MSDN subscriber transferred is either
properly licensed under the new contract or is removed.
b. Entity may select below only one previous contract from which to transfer the Software
Assurance(SA) Benefit contact details, i.e., benefits contact(not the SA manager)and the
program codes, to this new contract.
c. An Open License cannot be used to transfer either the SA Benefit details or MSDN
subscribers.
d. The date of the earliest expiring Enrollment/Agreement that contains SA or Online Services
will be the effective date of the new contract(or SA coverage period for Select Plus).
e. Please insert the number of the earliest expiring Enrollment/Agreement with SA or Online
Services in the appropriate fields of the new contract.
Enrollment/Agreement/ Enrollment/Agreement/ Transfer Transfer
Purchasing Account/Affiliate Purchasing Account/Affiliate SA Benefit MSDN
Registration Description Registration Public Customer Contact Subscribers
Number
Standard Enrollment 91540092 X X
PrevEnrAgrForm(uVVV)(ENG)(Oct2019) Page 1 of 1
Document X20-12873
P.R. NO. 24912
4/28/2026
Exhibit B
Pricing Proposal
°S111 I I GS Quotation#: 27443142
Reference#: EA-91540092/8010092
Created On: 4/22/2026
Valid Until: 5/31/2026
TX-City of Port Arthur Inside Account Manager
Fay Young Jeidys Villafana
PO Box 1089 290 Davidson Ave
Port Arthur, TX 77641 Somerset, NJ,08873
United States Phone: I Toll Free:888-394-5232 ext.: 6524741
Phone: (409)983-8164 Fax: 888-394-5322
Email: Fay.young@portarthurtx.gov Email: Jeidys_Villafana@SHl.com
All Prices are in US Dollar(USD)
Product Qty Retail Your Price Total
1 Win Server DC Core ALng SA 2L 24 $167.00 $137.54 $3,300.96
Microsoft-Part#: 9EA-00278
Contract Name:Adobe/Microsoft Software& Related Services
Contract#: DIR-CPO-5237
Coverage Term:6/1/2026-5/31/2027
Note:Year 1 of 3
2 0365 G3 GCC Sub Per User 65 $303.60 $250.08 $16,255.20
Microsoft-Part#:AAA-11894
Contract Name:Adobe/Microsoft Software& Related Services
Contract#: DIR-CPO-5237
Coverage Term:6/1/2026-5/31/2027
Note:Year 1 of 3
3 EOA Exchange Online GCC Sub Per User 555 $34.80 $28.68 $15,917.40
Microsoft-Part#:4ES-00001
Contract Name:Adobe/Microsoft Software&Related Services
Contract#: DIR-CPO-5237
Coverage Term:6/1/2026-5/31/2027
Note:Year 1 of 3
4 Exchange Online P1 GCC Sub Per User 555 $45.60 $37.56 $20,845.80
Microsoft-Part#: 3MS-00001
Contract Name:Adobe/Microsoft Software&Related Services
Contract#: DIR-CPO-5237
Coverage Term:6/1/2026-5/31/2027
Note:Year 1 of 3
5 Teams AC with Dial Out US/CA GCC Sub Add-on 65 $0.00 $0.00 $0.00
Microsoft-Part#: NYH-00001
Contract Name:Adobe/Microsoft Software& Related Services
Contract#: DIR-CPO-5237
Coverage Term: 6/1/2026-5/31/2027
Note: Year 1 of 3
6 Azure prepayment-US Gov 1 $1,500.00 $1,235.52 $1,235.52
Microsoft-Part#: J5U-00001
Contract Name:Adobe/Microsoft Software& Related Services
Contract#: DIR-CPO-5237
Coverage Term: 6/1/2026-5/31/2027
Note: Year 1 of 3-Tenant ID:Azure Government 1,200.00 J5U
Total $57,554.88
Additional Comments
Purchasing Microsoft Azure Services
Customer may purchase Microsoft Azure Services from SHI in one or a combination of the following ways: Azure
Prepayment: Customer will have access to its entire Azure prepayment throughout the term of its Enrollment if Customer
agrees to be invoiced for the full amount upfront(the "Fully Prepaid Option").Alternatively, if Customer elects to be invoiced
for its Azure prepayment on an annual basis, Customer will have access to an Allocated Annual prepayment each year of the
Enrollment(the "Annually Prepaid Option"). Under the Fully Prepaid Option, any unused Azure prepayment will be forfeited
at the end of the Enrollment, and under the Annually Prepaid Option, any unused Allocated Annual prepayment will be
forfeited on the following Enrollment anniversary date.
Using Azure prepayment: Each month, Microsoft will deduct from Customer's Azure prepayment(or Allocated Annual
prepayment, if applicable)the monetary value of Customer's usage of eligible Microsoft Azure Services. Once Customer's
Azure prepayment(or Allocated Annual prepayment, if applicable) balance has been exhausted, any additional usage will be
invoiced at Consumption Rates(as described below).
Invoicing Azure prepayment: If Customer elects the Fully Prepaid Option,Azure prepayment will be invoiced immediately. If
Customer elects the Annually Prepaid Option,the first Allocated Annual prepayment will be invoiced immediately,and future
Allocated Annual prepayments will be invoiced on the anniversary of the Enrollment effective date.
Invoicing Azure prepayment overage: If Customer's usage is higher than either its Azure prepayment under the Fully Prepaid
Option or its Allocated Annual prepayment under the Annually Prepaid Option,such excess will be invoiced at Consumption
Rates to Customer at the end of each Enrollment month.
Consumption: Customer pays based on the amount of Microsoft Azure Services consumed during a billing period.
Consumption invoicing: If Customer provisions Microsoft Azure Services without an Azure prepayment, SHI will invoice
customer in the following month of usage at Consumption Rates.All usage of the Microsoft Azure Services after the
expiration or termination of Customer's subscription term will be invoiced by SHI to Customer at then-current Consumption
Rates monthly.
SHI will invoice eligible Microsoft Azure Services at the contracted mark-up. Please refer to the Azure Portal or Pricing
Calculator for more information on availability: ttps:iiazure.microso+t.corhief-usrpricii s uiar<,
Due to the potential impact of any current or future tariffs,the price and availability of hardware items on this quote may be
subject to change.
Payment Schedule
Year 1 Cost 6/1/2026-5/31/2027: $57,554.88
Year 2 Cost 6/1/2027-5/31/2028: $57,554.88
Year 3 Cost 6/1/2028-5/31/2029: $57,554.88
Total: $172,664.64
The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under that
applicable line item.