HomeMy WebLinkAboutD. DIGITAL SAFETY TECHNOLOGIES - PURCHASE 7 DIGITAL CAMERA SYSTEMS FOR POLICE DEPT.City ofPort Arthur, Texas
Mayor and City Council Communication
DATE REFERENCE SUBJECT PAGE.
NUMBER Recommendation to authorize the purchase of
12/09/2009 7 Digital Camera systems for the Police l ofl
'Department
The Police Department recommends the City Council authorize the purchase of seven (7) Digital
Camera systems from Digital Safety Technologies, Morrisville, NC.. In .the amount of
$40,635.00.
BAC%GROUND: "'
The Police Depaztment wishes to purchase seven (7) Digital Video Recording systems for the
patrol fleet. Each patrol vehicle is outfitted with these systems to record encounters with the
public. The video from these cameras is stored on a Department server and is used in
prosecution of cases, complaints, and documenting evidence. The seven systems will be used to i
either replace older equipment that is no longer functional or for new cars being ordered.
The following is the Bid from Digital Safety Technologies who is the sole vendor for this
technology.
DST Inc. $40,635.00.
BUDGETARY/FISCAL EFFECT:
Grant funds from the LETPP 2008 aze available for this purchase in account # 107-1118-521.92-
00 PS-0012.
STAFFING/EMPLOYEE EFFECT.•
None
SUMMARY.•
The Police Department recommends the City Council authorize the purchase of seven (7) Digital
Came sy ems from Digital Safety Technologies,~Momsdille, NC, in the amount of $40,635.00
ark Blanton. Deborah Echols
ChiefofPalice Finance Director
v / ~ ^~ ,
Shawna Tubba -
Purchasing Manager •
BY
MANAGER
DS7000TE 9/28!2009
SALES QUOTE FORM
,~~ Digita
l~ .., Valitl for 30 Days
511 Davis Drive, Suite 300'
t
' ' TeCt InOIO~,IeS Morrisville, NC 27560
919-627-6000
Tax ID:26-3820794
Quote number: cvwszeos
Date: snal2oos
Ship In formation: Bill to:
To: Port AMur PD
Attn: Dave Mai
645 4th Street
Port Arthur, TX 77640
Phone: 409.983.8658
FAX:
Emaic Dmai PoltArthurPD.com -
Taxable? NO
-- Selec[ VIN if New Customer
' NO
- ,
'DIGITAL VIDEO-RECORDER: ~:_. _ -
OTV - PART # DESCRIPTION MSRP
~ PRICE ~~ - Total`
7 900.2000.6E Digital Patroller 2.0-Standard Base unit without Storage $ 3,800.00 S 3,100.00 $ 21,700.00
Blade:
Includes Datatalker Wireless Mic Kit 2.4 to include Wireless
Mic Receiver, Wireless Mic transmitter, Wireless Mic Home
Charger, VJreless Mic pouch Case, DataTalker Cavalier
Microphone, Interface Cable for Datatalker `
Standard install kit to include GPS Antenna, Cat 5e
Crossover Cable 10', DP2 In-Car Micrpohone Cable, DP2
Power Cable, DP2 0 Crash Sensor Cable 18', Trunk Mount
dataport Kit, Kit-Mist install Hardware V2, DVR/Accessory
Box -; DP2 900 level
documentation pack
7 701.0000009 Storage Blade: 2x120 GB Ruggedized HDD ~ $ 700.00 $ 520.110 $ 3,640.00
7 70D-0092 22x FrontCamera with LED Blinder, and mounting $ 575.00 S 560.00 $ 3,920.00
hardware
7 700-0094V2 Rear Camera: Low light rear Color camera with Cable $ 125.00 $ 100.00 S. 700.00
7 7069306 LCD Monitor with Cable and mounting hardware $ 600.00 $ 425.00 S 2,975.00
7 350.0014 DVR Software Suite (per car) inlcudes DVR,MDT,& LCD $ 450.00 S ~ 350.00 $ 2,450.00
7 700-0024 Crown Victoria Visor Mount 15.5" Length $ 75.00 $ 75.00 S 525.00
Fits: 2005-2009 with out fire su ression -
{3~ 32$-0030 . DS
T
2ndEy
e
aFe».
Me
ndwarre~n~an8~phone pport ,n:,~ $ 350 00 $ 300 00. $ 2 100 00;
~
g
~
~
pyy
p
yy
7
i 325-0031r~°
a DST~dpyear~xlendedwa,rantyandr honesupport ~
r 2 $ - 400 00 $ ~~ 350 00'~ S 2450 00.
-
2:
nsr rn inrc
Subtotal: 540,460
Tax:
Shipping [MUST ENTER]: E175
Total: E40,635
Quotation by: Chance Waid
Phone: 214-929-3863
Fax: 866-542-8690
Page 2 PoR Arthur 9.29.09
DS7000TE 9/282009
TERMS 8a CONDITIONS
These Terms & Conditions apply to your purchase and' license o! the products andior services, including any lntegrian branded
products from Digifa! Safety Technologies, Inc. ("OST'J.
Warranties: DS7 Hardware. DST .warrants its hard+vare against defects in material and workmanship under normal use for a period of Rvelve months from the
date of shipment. DST hardware ccvered by this wananry includes the DVR, the components within the DVR end Inregrian brandatlequipments~ld in wnnection
with the DVR. This warranty extends Doty to original purchaser. The exdusive remedy and the entire liabilie/ of DST and its suppliers under this wananry •.vill be
the charge o/ DST or it's service center to replace or repair upon return of the equipment tp DST or it's authorized service canter. freight pre-paid. Tha'blade' or
detachable portion of the DVR is designed and manufactured for occasional removal antl reattachment Doty. Removing the blade an a raguWr or excessive basis,
as the primary method o/offloading information from the DVR may cause damage to parts of the blatle and DVR and such damage is not covered by this wananry.
Damage to the blade that occurs from negligence or carelessness •.+hile the 61ade is not attachetl to the DVR is not covered by this vrertanty. DST teNniyl
support must be wntaded prior to the removal of any hardware from any vehicle, and a dsfannination of hardware failure must be made and a Return Materials
Authorization (RtvW) must be issued prize to the return of any hardware to DST for wananry repair or replaument Certain environmental /actors may afled the
pradipl (unctionaliry of DST hardware which is not considered cause for repair under this wananry agreement. Improper mounting of hardware may void Chia
•.varranry. Please consult DST for an oulline of published harCn~are mounting locations and temperature operating conditions. DST does not authgnza the
customzation of it's hardware by the customer, and will void this •:+ananry.
OS75 ~y DS7 warrants its software •..ill pertorn substantially in acwrdante cairn the documentation provided far a period of Huelva months from the date of
OrdereDST does not~arren thirdby this wananry includes the firmware embedded in the DVR and DS7 software products an the associated Quote or Purchase
party software sold, re<ommentled or used in connection with DST soRware. inducting without limitation. operating aysiems,
which are licensed AS-IS. and DST disdaims all liability in connection therevnth. DST may meet ds wananry obligations herein by providing access to patches,
fixes, service packs and updated versions of its software. including by providing Customer with access to a download link on its ••rebsita. Customer will provitle
DST ~,vhh access tc servers on which DST's so(rv+are is located w that DST may perform diagnostlca, analysis and repair remotely. If Customer refuses to
provide remote access to servers •:,here DST's software is located. Customer Hill ba charged for on-site repair services requ'ved to complete sofrn~era ~narremy
repairs. DST does not author¢e the customization of it's softrare by the customer. and will void mis warranty.
Third Pam Nardwa a y Sortwa a DST will pass third parry warranties to the extent allowed by original equipment manufacturers or third party providers of
equpment sold 6y OSi in connection with the sale of DST hardware. However, other than DST hardware and O5T soRr~are, DST Boaz oat •.mrtant equipment.
hard•:+are or equipment sold or recommended by DST or its distributors in connection with DST equipment. and disdaims all liability in connection Meresvith.
Inrel/ecrua! Pro em !n/ 'nv me ~ DST warrants that, for a period o1 three years /rom the date of shipment, the Customels use of the DST hardware and DST
soRware m wnnedion with the DST products and (or the purposes and in the manner provitlad in DSTS user manual, will not violate. and vdp oat cause the
Customer to violate. the terms of the intellectual property rights at other parties. To the exent that the foregoing wemenry is violated, DST may provide anon-
infnnging workaround prodding substantially the same functionality es the odginal and/or obtain for Customer the ryM to continue using the infringing technology
To the extent that DST is able m provide the foregoing. that shall be DST's sole liability under this warranty. ~TO the extent the following is not provided within a
reasonable time. Customer may require DST to repurchase the infdnging O5T product at the original price less 1l3rd of such pore (or each year since shipment of
[he produd. DST may meet its •.ranany obligations to provide a workaround by provitling access to patches. fixes, service packs and updates versions of its
soR.vare on its ar a miro parry's websde.
Non•Wananrv S o 2 8 Mal re n In ra//ar'on Repairs, replacements, customer support and upgrades not specifically listed above. as well as extended
warranty periods. may be available for purchase by Customer as an additional produd or service. Please s eak with.
information. Installation serNCes, i/ purchased as indicated on the quote or purUase order, assumes no atypical obstructWions or stliffi~ities ~o IhaoveMdesr
computers. offices. depots antl other facilities antl equipment on which the product is to be installetl or in obtaining access thereto by DST antl its subcontractors.
Additional charges may be required in such eases. Vehide installations must be performed by a DST certified installer.
Payment Term Fayment for equipment and sofFwere is due Her ~30 days from shipment to Customer. Payment (or services ore due net 3g days from
installation or completion of services (except in the even[ of prepaid services. such as support 8 maintenance Agreements or extended warranties. which are due
oat 30 from invoicel. DST reserves the right to charge a late payment fee on all outstanding accounts in the amount of tM lesser of: 1.5% per month or the
highest amount eftovieble under applicable law. DST may also tolled reasonable edomayi lees and expenses incurred pr owed in connection wiN collection of
past due amounts. Payments from a Customer will be applied first against such fees and expenses, Then against accrued interest and then ngainsl outstanding
accounts from longest outstanding to most recent, unless DST determines olherwiae in its discretion.
L/tense o/ Sofnvare~ Digital Safety Technologies sofMare is licensed and not sold and is subject to the terms and conditions of DSTS end-
agreemenl, which may Be found at: v+w-,~.dia talsafetdech tomcod h /h / pod/ True I' mar license
herein. Customer should review these terms and wndibons and purchase~9censa or use of the produd by Customer andlor~ita personneor agents indicates
agreement to such terms and conditions.
Intellectual Pro ertv~ DST and. its suppliers retain all rights to in[ailedual property inwrporetetl into or relating to the products and services sob or licensed
hereunder. The products and services sold or licensed hereunder are rgt'wvrks for hire end Customer rs daiming no rghU with regard thereto.
Export Proh/blred~ Customer represents that it is not purchasing or licensing the DST protlucts far resale, distribution or other transfer iota another country and
that Customer is a:vara that any such transfer or exporting of DS7 products may violate U.S. or foreign import or export lays, for which Customer:wuld be wholly
responsible:
Subcontractors. DST may engage subcontractors to perform installation. suppon and other services hereunder.
These Terms and CondlOOns Supersede Orhe These terms and cpndtions. along with the products end prices set forth on the quote or purchase order with
•..'h¢h these terms and wndihons are avached or associated form the contract by which Customer is purchasing and licensing the products and services on such
quote or purchase order and may not be varied or changed wkhout the express written consent of both Customer and OST. Customer and DST agree that
additional payment terms or other coMitions which may be included on Customer bans (such as invoices, orders, statemerm) or coneapontlence. whether prior
to. simultaneously with, or folirnving the entering into of the Ouote or Purchase Ortler, shall not form part o/ this wooed and shah not wnstitute a wunterotfer or
offer for a ne•.v contract which may be accepted by OSTs performance. delivery or reply and shall not be binding or enforceable, unless spedficelly end expressly
agreetl to for each such additional term in writing by DST. -
Governlna Law- V The parties agree [hat North Carolina law. axclutling its Choice of law or wnflictsoNa•xs provisions. shall apply to the interpretation and
enforcement of this Ouote or Purchase Ober (intlutling Nese terms and condiaons7, and that 1ha exclusive jurisdiction for the filing of litigation relating'to or arising
out of this Ouote-or Purchase Order (indutling these terns and contlitians) antl the performance hereunder, shall be federal w state~wurts sitting in Warta County.
North Carolina. and the panics herein submit to end will not contest personal judsdictlons of such courts. '
Copyright E 2009 tAgital.Safety Tecmologies. Inc.
Document number 150-0005V3
Page 3 Port Arthur 9.28.09
DST QUOTE 9/28/2009
DISCLAIMERS AND LIMITATIONS• ~ PLEASE READ CAREFULLY: EXCEPT AS EXPRESSLY PROVIDED in THE
WARRANTIES SET FORTH ABOVE, THE 'PRODUCT AND SERVICES SOLD OR LICENSED HEREUNDER ARE
PROVIDED "AS IS" WITHOUT WARRANTY OR INDEMNIFICATION OF ANY KIND, EITHER EXPRESS OR IMPLIED,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A
PARTICULAR PURPOSE, OR THE WARRANTY OF NON-INFRINGEMENT. SOME STATES OR JURISDICTIONS DO
NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES OR LIMITATIONS ON HOW LONG AN IMPLIED
WARRANTY MAY LAST, SO THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN JURISDICTIONS WHERE
WARRANTIES. GUARANTEES, REPRESENTATIONS, AND/OR CONDITIONS OF ANY TYPE MAY NOT BE
DISCLAIMED OR LIMITED, ANY SUCH WARRANTY, GUARANTEE, REPRESENTATION AND/OR WARRANTY IS: (1)
HEREBY LIMITED TO THE PERIOD OF EITHER (A) THIRTY (30) DAYS FROM THE DATE OF INSTALLATION OR (8)
THE SHORTEST PERIOD ALLOWED BY LAW IN THE APPLICABLE JURISDICTION IF A THIRTY (30) DAY
LIMITATION WOULD BE UNENFORCEABLE; AND (2) DST'S SOLE LIABILITY FOR ANY BREACH OF ANY SUCH
WARRANTY. GUARANTEE. REPRESENTATION, AND/OR CONDITION SHALL BE TO REPAIR OR REPLACE THE
AFFECTED PRODUCT(S). WARRANTIES SHALL NOT APPLY TO THE EXTENT PERFORMANCE OR USE OF THE
PRODUCTS OR SERVICES IS ADVERSELY IMPACTED BY PRODUCTS OR SERVICES OF 07HERS, OR USE OF
THE PRODUCTS OR SERVICES IN A MANNER OTHER THAN RECOMMENED IN DST DOCUMENTA710N.
IN NO EVENT SHALL DST OR ITS SUPPLIERS BE LIABLE TO YOU OR ANY THIRD PARTY FOR ANY SPECIAL,
INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES OF ANY KIND, OR ANY DAMAGES WHATSOEVER,
INCLUDING, WITHOUT LIMITATION, THOSE RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER OR
NOT LICENSOR HAD BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND ON ANY THEORY OF
LIABILITY, ARISING OUT OF OR IN CONNECTION WITH THE USE OF THE PRODUCTS OR SERVICES SOLD OR
LICENSED HEREUNDER. SOME JURISDICTIONS PROHIBIT THE EXCLUSION OR LIMITATION OF LIABILITY FOR
CONSEQUENTIAL OR INCIDENTAL DAMAGES, SO THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. THESE
LIMITATIONS SHALL APPLY NOTWITHSTANDING ANY FAILURE OF ESSENTIAL PURPOSE OF ANY LIMITED
REMEDY.
Page 4 pon nrtnur s.2e.os