HomeMy WebLinkAboutPR 24981: APPROVING THE HOME INVESTMENT PARTNERSHIPS AMERICAN RESCUE PLAN PROGRAM (HOME-ARP) CONTRACT AMENDMENT #3 BETWEEN THE CITY OF PORT ARTHUR AND FAMILY SERVICES OF SOUTHEAST TEXAS P. R. #24981
05/21/2026 M. Essex city of
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INTEROFFICE MEMORANDUM
Date: June 16, 2026
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM
City Manager
From: Pam Langford,Asst. City Manager—Operations
Development Services Manager
RE: P. R. #24981
Introduction:
This agenda item seeks the approval of the City Council of P. R. #24981 for Amendment#3 to the
contract between the City of Port Arthur and Family Services of Southeast Texas.The amendment
will extend the contract expiration date from July 09, 2026, to July 08, 2028.
Background:
To address the need for homelessness assistance and supportive services, Congress appropriated
Rescue Plan funds to be administered through billion in American the Home Investment
Partnerships (HOME) program to perform four activities that must primarily benefit qualifying
individuals and families who are homeless, at risk of homelessness, or in other vulnerable
populations. These activities include: (1) development and support of affordable housing; (2)
tenant-based rental assistance (TBRA); (3) provision of supportive services; and (4) acquisition
and development of non-congregate shelter units.
The Department of Housing and Urban Development states that HOME-ARP funds must be fully
expended by September 30, 2030. Unspent funds after this date will be recaptured by the U. S.
Treasury.
Budget Impact:
Resolution # 23-295 approved $60,000.00 of HOME Investment Partnerships American Rescue
Plan (HOME-ARP) funding for the Family Services of Southeast Texas. Family Services of
Southeast Texas will provide case management and crisis intervention to victims of domestic
violence. Family Services has assisted over 400 families and has a HOME-ARP balance of
$22,146.89. Account# 108-13-033-5470-00-40-000; Project#HMEARP5.No additional funding
is requested or required for completion of the project or administration of the program.
Resolution#24-306 approved a budget amendment that eliminated and replaced the travel budget
with office supplies. Resolution #25-290, approved the contract expiration date from July 10,
2025,to July 09, 2026.
P. R. #24981
05/21/2026 M. Essex
RESOLUTION NUMBER
A RESOLUTION APPROVING THE HOME INVESTMENT
PARTNERSHIPS AMERICAN RESCUE PLAN PROGRAM
(HOME-ARP) CONTRACT AMENDMENT #3 BETWEEN THE
CITY OF PORT ARTHUR AND FAMILY SERVICES OF
SOUTHEAST TEXAS. THE AMENDMENT WILL EXTEND
THE CONTRACT EXPIRATION DATE FROM JULY 09, 2026,
TO JULY 08, 2028. NO ADDITIONAL FUNDING IS
REQUESTED OR REQUIRED FOR COMPLETION OF THE
PROJECT OR ADMINISTRATION OF THE PROGRAM.
ACCOUNT# 108-13-033-5470-00-40-000; PROJECT #HMEARP5
WHEREAS, Congress appropriated approximately $5,000,000,000.00 through the
American Rescue Plan Act ("ARPA") to be administered by the United States Department of
Housing and Urban Development ("HUD") through the HOME Investment Partnerships
American Rescue Plan Program("HOME-ARP")to address the need for homelessness assistance
and supportive services for qualifying individuals and families who are homeless, at risk of
homelessness, or otherwise members of vulnerable populations; and,
WHEREAS, HOME-ARP funds may be utilized for eligible activities including: (1)
development and support of affordable housing; (2)tenant-based rental assistance("TBRA"); (3)
provision of supportive services; and (4) acquisition and development of non-congregate shelter
units; and,
WHEREAS, pursuant to Resolution No. 23-295, the City Council approved a HOME-
ARP Agreement between the City of Port Arthur and Family Services of Southeast Texas in the
amount of$60,000.00 to provide case management, crisis intervention, and supportive services
to victims of domestic violence who qualify under HOME-ARP program guidelines; and
WHEREAS, Family Services of Southeast Texas has successfully provided services to
more than four hundred (400) families through the program and currently has an unexpended
HOME-ARP balance of$22,146.89; and
WHEREAS, pursuant to Resolution No. 24-306, the City Council approved budget
amendment reallocating funds by eliminating the travel budget category and replacing it with
office supplies to better support program operations; and
WHEREAS, pursuant to Resolution No. 25-290, the City Council approved Amendment
No. 2 to the Agreement, extending the contract expiration date from July 10, 2025, to July 9,
2026; and
P. R. #24981
05/21/2026 M. Essex
WHEREAS, Amendment No. 3, attached hereto as Exhibit "A," will extend the contract
term from July 9, 2026, to July 8, 2028, to allow additional time for completion of required
HOME-ARP compliance activities, including participant income verification, collection and
review of eligibility documentation, expenditure of remaining grant funds, and completion of all
required HUD grant close-out procedures; and
WHEREAS, no additional HOME-ARP funding is requested or required to complete the
project, administer the program, or fulfill the obligations of the Agreement; and
WHEREAS, the City Council finds that approval of Amendment No. 3 is necessary and
in the best interests of the City and will facilitate compliance with HOME-ARP program
requirements while ensuring the successful completion and close-out of the program.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS:
Section 1. That, the facts and opinions in the preamble are true and correct.
Section 2. That,the City Council of the City of Port Arthur hereby approves the contract
amendment#3 between the City of Port Arthur and Family Services of Southeast Texas.
Section 3. That, the City Council deems it is in the City's best interest to approve and
authorize the City Manager and the Director of Family Services of Southeast Texas to amend the
contract to change the contract completion date from July 09, 2026, to July 08, 2028. No
additional funding is requested or required for completion of the project or administration of the
program.
Section 4. That, a copy of the caption of this Resolution be spread upon the minutes of
the City Council.
READ, ADOPTED, AND APPROVED this day
of A. D., 2026, at a Regular Meeting of the City Council of the City of Port
Arthur, Texas, by the following vote: AYES:
MAYOR
COUNCILMEMBERS
NOES:
Charlotte M. Moses, Mayor
P. R. #24981
05/21/2026 M. Essex
ATTEST:
CHRISTE WHITLEY NED
CITY SECRETARY
APPROVED FO •
ROXANN PAIS COTRONEO
CITY ATTORNEY
APPROVED F INISTRATION:
RONALD BURT
TY AN R,
c
PAMELA LANGFORD
ASSISTANT CITY MANAGER—OPERATIONS/
DIRECTOR OF DEVELOPMENT SERVICES
APPROVED FOR AVAILABILITY OF FUNDS:
LYNDA BOS LL, ICMA-CM, MA
DIRECTOR OF FINANCE
S:\grants2\HOME ARP\Resolutions\Amendment#3 to Family Services of Southeast Texas.docx
P. R. #24981
05/21/2026 M. Essex
EXHIBIT "A"
P. R. #24972
05/22/2026 M. Essex
AMENDMENT #3
DATE: June 16, 2026
ORIGINAL AGREEMENT TERMINATION DATE: July 10, 2025
PROJECT DESCRIPTION: HOME-ARP funding will cover the cost of salaries,
HMIS/Client Track, Office Supplies, Copier Costs, Internet/Desktop, Computer,
Cell Phone, Food, Outreach Services, Transportation, Financial Assistance, and
State ID/Driver's License Assistance.
AMENDED AGREEMENT TERMINATION DATE: July 08, 2028
Executed day of June 16, 2026
CATHOLIC CHARITIES
By:
Print Name:
Title:
City of Port Arthur
By:
Ronald Burton, City Manager, CPM
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