HomeMy WebLinkAboutPR 24987: CONTRACT WITH CITY FENCE OF PORT ARTHUR, TEXAS, FOR THE REPLACEMENT OF THE PERIMETER FENCE AT THE ARMORY BUILDING eery o f
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: May 27, 2026
To: The Honorable Mayor and City Council
Through: Ron Burton, CPM, City Manager
From: Chandra Alpough, CPM, CPRP,Director of Parks and Recreation
RE: P.R. 24987—Contract with City Fence for Installation of Fence at Armory
Building
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 24987
authorizing the City Manager to enter into a contract with City Fence of Port Arthur, Texas,
for replacement of the perimeter fence at the Armory Building with a galvanized commercial
9-gauge chain link fence with razor wire and an electrical gate opening system in the amount
of$41,200.00.
Background:
The existing fence surrounding the Armory Building has deteriorated over time due to age,
weather exposure, and normal wear and tear. As a result, portions of the current fencing have
become damaged and less effective in providing adequate security and protection for the facility.
The replacement and installation of a commercial grade galvanized 9-gauge chain link fence
with razor wire, and an electrical opening system will provide increased durability, improved
security, and long-term protection of City property. In addition, the electrical gate opening
system will allow for controlled access and improve operational efficiency for authorized
personnel. Replacement of the fence will improve the security infrastructure at the Armory
Building and help protect City property and enhance the overall appearance and functionality of
the facility.
Budget Impact:
Funding in the amount $41,200.00 is available for this purpose in the Parks and Recreation
Capital Improvement Account Number 307-25-065-8512-00-10-000 Project Code BU0024
Recommendation:
It is recommended that the City Council approve P.R.No. 24987 authorizing the City Manager
to enter into a contract with City Fence of Port Arthur,Texas, for replacement of the perimeter
fence at the Armory Building with a galvanized commercial 9-gauge chain link fence with
razor wire and an electrical gate opening system in the amount of$41,200.00.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R. #24987
05/27/2026 ca-tnr
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH CITY FENCE OF PORT ARTHUR, TEXAS,
FOR THE REPLACEMENT OF THE PERIMETER FENCE AT THE
ARMORY BUILDING LOCATED AT 3451 57TH STREET WITH A
COMMERCIAL-GRADE GALVANIZED CHAIN LINK FENCE, RAZOR
WIRE SECURITY FEATURES, AND AN ELECTRICALLY OPERATED
GATE SYSTEM IN THE AMOUNT OF $41,200.00. FUNDING
AVAILABLE IN THE PARKS AND RECREATION CAPITAL
IMPROVEMENT ACCOUNT NUMBER 307-25-065-8512-00-10-000
PROJECT CODE BU0024
WHEREAS, the City of Port Arthur has determined that the existing perimeter fence at
the Armory Building located at 3451 57th street has reached the end of its useful life and
requires replacement to adequately secure the facility and protect public assets; and
WHEREAS, replacement of the perimeter fence is necessary to improve site security,
control access to City property, reduce opportunities for vandalism and unauthorized entry,
enhance operational efficiency, and improve the overall appearance and functionality of the
facility; and
WHEREAS, the proposed project includes the installation of a commercial-grade
galvanized 9-gauge chain link fence, razor wire security enhancements, and an electrically
operated gate opening system designed to provide increased durability, controlled access, and
long-term protection of City property; and
WHEREAS, the City's Purchasing Department solicited and received three (3)
quotations for the project, and the quote tabulation is attached hereto as Exhibit"A"; and
WHEREAS, after review of the quotations received, City Fence of Port Arthur, Texas,
submitted the lowest responsive and responsible quotation for the project in the amount of
$41,200.00. The work will be completed within three (3) weeks following issuance of the Notice
to Proceed as reflected in the proposal attached hereto as Exhibit"B"; and
WHEREAS, funding for this project is available in the Parks and Recreation Capital
Improvement Account No. 307-25-065-8512-00-10-000,Project Code BU0024; and
WHEREAS, the City Council finds that awarding the contract to City Fence of Port
Arthur, Texas, is in the best interest of the City and will enhance the security and protection of
municipal property at the Armory Building located at 3451 57th Street, Port Arthur, Texas.
P. R. # 24987
05/27/2026 ca-tnr
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR,TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. The City Council hereby authorizes the City Manager to execute a
contract with City Fence of Port Arthur, Texas, for the replacement of the perimeter fence at the
Armory Building located at 3451 57th Street, Port Arthur, Texas, including installation of a
commercial-grade galvanized 9-gauge chain link fence, razor wire security features, and an
electrically operated gate opening system, in the amount of$41,200.00, substantially in the form
attached hereto as Exhibit"B."
Section 3. Funding is available in the Parks and Recreation Capital Improvement
Account Number 307-25-065-8512-00-10-000 Project Code BU0024.
Section 4. That a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2026, at a
Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES: (Mayor)
Councilmembers:
NOES:
Charlotte M. Moses
Mayor
ATTEST:
Christe Whitley Ned, City Secretary
P. R. #24987
05/27/2026 ca
APPROVED AS TO FORM:
Roxann Pais Cotroneo, Esq.
City Attorney
APPROVE S TO ADMINISTRATION:
WIV
Ron Burton, 'M
City M. ._er
ditameitAoccdp-
Chandra Alpough, CPM 1
Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
t\fSlx-
L da Boswell
Director of Finance
(PI •itAkeds's
Clifto Williams, CPPB
Purchasing Manager
Exhibit "A"
0 !
CITY OF POK"I' ARTIIUK, TEXAS
Bid "tabulation
eiif 1'f i:t(t r.
Fence for Armory Building
May 26, 2026
S.H. Absolute Barnett Fence
Construction Company City Fence
Item# DESCRIPTION COST COST COST
1 Fence for Armor Building $ 52,828.00 $ 51,535.00 $41,200.00
Days to Complete 7 Days 10 Days 3 Weeks
Location Nederland,TX Port Neches,TX Port Arthur, TX
-aiietl\ L, ,'-iec:.?,- . Ss/c-.) / ,lc, .4 ,',
Clifton Williams, Purchasing Manager Date
Exhibit "B"
CONTRACT FOR FENCE FOR
ARMORY BUILDING
Q26-005
TABLE OF CONTENTS
A. CONTRACT AGREEMENT
B. GENERAL INFORMATION
C. QUOTE SHEET
D. SCOPE OF WORK
E. NOTICE OF AWARD
F. NOTICE TO PROCEED
SECTION A
CONTRACT AGREEMENT
CONTRACT FOR FENCE FOR ARMORY BUILDING
THIS AGREEMENT, made this day of ,20,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and CITY FENCE
hereinafter called "CONTRACTOR".
WITNESSED: That for and in consideration of the payment terms, conditions
and agreements set forth herein,OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be 3 weeks from the start date on the Notice to
Proceed
2. During the term of this Contract,the Contractor will furnish at his own expense all
the materials, supplies,tools,equipment, labor and other services necessary to
connection therewith, excepting those supplies specifically not required of
Contractor in the Specifications
3. The CONTRACTOR agrees to perform all the work described in the specifications
and contract documents and to comply with the terms therein in the not to exceed
amount of$41,200.
5. The term "Contract Documents" means and includes the following:
a. Agreement
b. General Information
c. Quote Sheet
d. Scope of Work
e. Notice of Award
f. Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in (2 copies) each of which shall be
deemed an original on the date first above written.
Signed on the day of 2026.
OWNER:
CITY OF PORT ARTHUR
City Manager
Signed on the day of 2026.
CONTRACTOR:
CITY FENCE
SECTION B
GENERAL INFORMATION
GENERAL INFORMATION:
Proposers are cautioned to read the information contained in this RFP carefully and to submit a
complete response to all requirements and questions as directed.
TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this RFP, the terms "Bid" and 'Proposal"
shall be equivalent.
AWARD: The City of Port Arthur will review all proposals for responsiveness and compliance with
these specifications. The City reserves the right to award on the basis of the Lowest and Best Offer in
accordance with the laws of Texas, to waive any formality or irregularity, and/or to reject any or all
proposals.
ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations,
alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing
authenticity.
WITHDRAWAL OF PROPOSAL: The proposer may withdraw its proposal by submitting written
request, over the signature of an authorized individual, to the Purchasing Division any time prior to the
submission deadline. The proposer may thereafter submit a new proposal prior to the deadline. Modification
or withdrawal of the proposal in any manner, oral or written, will not be considered if submitted after
the deadline.
CONFLICT OF INTEREST: No public official shall have interest in this contract, in accordance with
Vernon's Texas Code Annotated,Local Government Code Title 5, Subtitle C, Chapter 171.
CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire (Form
CIQ). The Texas legislature recently enacted House Bill 914 which added Chapter 176 to the Texas Local
Government Code. Chapter 176 mandates the public disclosure of certain information concerning persons
doing business or seeking to do business with the City of Port Arthur, including affiliations and business
and financial relationships such persons may have with City of Port Arthur officers. The form can be can
be located at the Texas Ethics Commission website:
https://www.ethics.state.tx.us/filinginfo/conflict forms.htm
By doing business or seeking to do business with the City of Port Arthur including submitting a response to
this RFP, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas
Local Government Code and you are representing that you in compliance with them.
Any information provided by the City of Port Arthur is for information purposes only. If you have
concerns about whether Chapter 176 of the Texas Local Government Code applies to you or the
manner in which you must comply,you should consult an attorney.
The following are the current City Council and City Employees who are anticipated to either recommend or
ETHICS: Public employees must discharge their duties impartially so as to assure fair, competitive
access to governmental procurement by responsible contractors. Moreover, they should conduct
themselves in such a manner as to foster public confidence in the integrity of the City of Port Arthur's
procurement organization.
Any employee that makes purchases for the City is an agent of the City and is required to follow the
City's Code of Ethics.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder
must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following
requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
3. Have a satisfactory record of integrity and ethics.
4. Be otherwise qualified and eligible to receive an award.
5. Be engaged in a full time business and can assume liabilities for any performance or warranty
service required.
6. The City Council shall not award a contract to a company that is in arrears in its
obligations to the City.
7. No payments shall be made to any person of public monies under any contract by
the City with such person until such person has paid all obligations and debts
owed to the City, or has made satisfactory arrangements to pay the same.
ADDENDA: Any interpretations, corrections or changes to the RFP will be made by addenda no later
than 48 hours prior to the date and time fixed for submission of proposals. Sole issuing authority of
addenda shall be vested in the City of Port Arthur Purchasing Manager. The City assumes no responsibility
for the proposer's failure to obtain and/or properly submit any addendum. Failure to acknowledge and
submit any addendum may be cause for the proposal to be rejected. It is the vendor's responsibility to
check for any addendums that might have been issued before bid closing date and time. All addenda will
be numbered consecutively,beginning with 1.
PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of
each item listed. In the event of error or discrepancy in the mathematics,the unit price shall prevail.
PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful
bidder. The purchase order number must appear on all itemized invoices.
INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Accounts Payable,
P.O. Box 1089,Port Arthur,Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or
services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act,Article 601 f
V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the
invoice.
SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal
Excise Tax;therefore the proposal shall not include Sales Tax.
VENUE: This agreement will be governed and construed according to the laws of the State of Texas.
This agreement is performable in Port Arthur, Texas, Jefferson County. The City of Port Arthur may
request and rely on advice, decisions, and opinions of the Attorney General of Texas and the City
Attorney concerning any portion of these requirements.
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances,
rules, orders, regulations and codes of the federal, state and local governments relating to performance of
work herein.
INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other
officer, employee or agent of the City who exercises any functions or responsibilities in connection with
the planning and carrying out of the program, shall have any personal financial interest,direct or indirect, in
this Contract;and,the Contractor shall take appropriate steps to assure compliance.
DELINOUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the
City from granting any license, privilege or paying money to any-one owing delinquent taxes, paving
assessments or any money to the City until such debts are paid or until satisfactory arrangements for
payment has been made. Bidders must complete and sign the AFFIDAVIT included as part of this RFP.
OUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and
agreed that these quantities are approximate and any additional quantities will be paid for at the quoted
price. It is further understood that the contractor shall not have any claim against the City of Port Arthur for
quantities less than the estimated amount.
SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur,Port Arthur,TX 77640
INCORPORATION OF PROVISIONS REOUIRED BY LAW: Each provision and clause required by
law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and
enforced as though each were included herein. If, through mistake or otherwise, any such provision is not
inserted or is not correctly inserted the Contract shall be amended to make such insertion on application by
either party.
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner,
perform all work and furnish all supplies and materials, machinery, equipment, facilities and means,
except as herein otherwise expressly specified, necessary or proper to perform and complete all the work
required by this Contract, in accordance with the provisions of this Contract and said specifications.
The apparent silence of these specifications as to any detail or to the apparent omission from it of a
detailed description concerning any point shall be regarded as meaning that only the best commercial
practices are to prevail.
While the purpose of the specifications is to indicate minimum requirements in the way of capability,
performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the
option of selecting goods which may be considered more suitable for the purpose involved.
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or
national origin, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving Federal financial assistance.
TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and
proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants,
agreements or stipulations of this contract, the City shall thereupon have the right to terminate this
contract by giving written notice to the Contractor of such termination and specifying the effective date
thereof, at least fifteen (15) days before the effective date of such termination. Notwithstanding the
above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by
Ir
virtue of any breach of the contract by the Contractor, and the City may withhold any payments to the
Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the
Contractor is determined.
TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at
least thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as
provided herein, the Contractor will be paid for the service that it has performed up to the termination
date. If this contract is terminated due to fault of the Contractor, the previous paragraph hereof relative to
termination shall apply.
RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the
Contractor to furnish releases or receipts for any or all persons performing work and supplying material or
service to the Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to
protect its interests.
CARE OF WORK: The Contractor shall be responsible for all damages to person or property that
occurs as a result of his fault or negligence in connection with the work performed until completion and
final acceptance by the City.
SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any
sub-contractor to perform any work included in this Contract until he has received from the City of Port
Arthur written approval of such agreement.
INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of
Texas, unless otherwise permitted by Owner. The Contract shall, at his own expense, purchase, maintain
and keep in force insurance that will protect against injury and/or damages which may arise out of or
result from operations under this contract, whether the operations be by himself or by any subcontractor or
by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may
be liable, of the following types and limits
1. Standard Worker's Compensation Insurance:
2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers,
agents,and employees must be named as an additional insured):
a. Bodily injury$1,000,000 single limit per occurrence or$1,000,000 each
person/$1,000,000 per occurrence;and,
b. Property Damage$1,000,000 per occurrence regardless of contract amount;and,
c. Professional Liability: $1,000,000.
Contractor shall cause Contractor's insurance company or insurance agent to fill in all information
required (including names of insurance agency, contractor and insurance companies, and policy numbers,
effective dates and expiration dates) and to date and sign and do all other things necessary to complete
and make into valid certificates of insurance and pertaining to the above listed items,and before commencing
any of the work and within the time otherwise specified, Contractor shall file completed certificates of
insurance with the Owner.
IF
None of the provisions in said certificate of insurance should be altered or modified in any respect except as
herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that
coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen
(15) days prior written notice has been given to the City of Port Arthur. Contractor shall also file with the
City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors
and showing the Subcontractor (s) as the Insured. Said completed CERTIFICATE OF INSURANCE
Form (s) shall in any event be filed with the City of Port Arthur not more than ten (10) days after
execution of this Contract.
NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the
Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such
period,the time may be extended by mutual agreement between OWNER and CONTRACTOR.
DISCLOSURE OF INTERESTED PARTIES FORM 1295: A person or business, who enters into a
contract with the City,meeting the conditions according to Texas Local Government Code Sec.2252.908, is
required to file Form 1295 with Texas Ethics Commission. This form is not required unless there is a
contract between the vendor and the City of Port Arthur. Do not submit this form unless you
receive an award letter from the City.
PUBLIC INSPECTION OF PROPOSALS: The City strictly adheres to the Texas Public Information
Act (Texas Government Code Chapter 552.001, et seq.) and all other governing statutes, regulations, and
laws regarding the disclosure of RFP information. Proposal Documents are not available for public
inspection until after the contract award. If the Proposer has notified the City, in writing, that the Proposal
Document contains trade secrets or confidential information,the City will generally take reasonable steps to
prevent disclosure of such information, in accordance with the Public Information Act. This is a
statement of general policy only, and in no event shall the City be liable for disclosure of such information
by the City in response to a request, regardless of the City's failure to take any such reasonable
steps, even if the City is negligent in failing to do so.
PROPOSAL EVALUATION AND CONTRACT AWARD: Proposal Evaluation and Contract Award
Process: An award of a contract to provide the goods or services specified herein will be made using
competitive sealed proposals, in accordance with Chapter 252 of the Texas Local Government Code and
with the City's purchasing policy. The City will evaluate all proposals to determine which offerors are
reasonably qualified for the award of the contract, applying the anticipated evaluation factors and emphasis
to be placed on each factor as identified in the Scope of Services. A variety of factors may be used in the
evaluation of the submitted proposals for this project. The City may, at its option, conduct discussions
with or accept proposal revisions from any reasonably qualified proposer. Discussions may not be initiated
by offerors. These discussions will be limited to issues and topics brought forth by the City. Any
attempt by proposer or vendor at deviating from the issues and topics to discuss other issues and
topics concerning the Proposal brought forth by the City of Port Arthur shall be grounds for
disqualification. Vendors shall not contact any City of Port Arthur personnel during the proposal process
without the express permission from the City's Purchasing Manager.
t1114BIGUITY: Any ambiguity in the Proposal Document as a result of omission, error, lack of clarity or
non-compliance by the Proposer with specifications, instructions and all conditions shall be construed in
the favor of the City.
ADDITIONAL INFORMATION: City may request any other information necessary to determine Proposer's
ability to meet the minimum standards required by this RFP.
SECTION C
QUOTE SHEET
t Ill top royo kRTIII
11F 'tftl l - FOP \ POt!
s tNeircificitissas arr atta.he.tj%roe./-*VW"
Date of Request:
Department Reg Iles nut Quote:
Bad \um her:
`er%ices \ceded:
Quote Due Date CC. Time: m nda\, \ta\ 1.
Deli1 try: Quoter are to he fa‘ed to ON)
E-mailed to Clifton \villiam.t po tatthuit\
Deli\erg to the Purchasing; Di _ door. Ctt }Lip,
Questions. Please contact: Clifton Williams, Purchasing; \tan.ac :
Clifton \\illi ams.f rort,aithuit\
DAN S TO
ITEM= DESCRIPTION COMPLETt: t't1s I
Fence for ..k ntor\ Building 3 L .e_ [ s /"
Company Vame Signs turc
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Printed Name Phone
grti 6(11 It.)OLCI _
Address Fax
I
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Cit,,State.Zip E-mai
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SECTION D
SCOPE OF WORK
FENCE FOR ARMORY BUILDING
Little League Field
• Location is 3451, 57th Street, Port Arthur
• Replace current fence
• 8 ft high with razor wire
• 9 gauge
• Replace post with the same type.
• Sliding electric gate
Pre-Bid Meeting scheduled for Tuesday,May 5, 2026 at 10:00 a.m..
Any questions about specifications, contact Johnny Brown at 409-983-8166 or
johnny.brown@portarthurtx.gov
SECTION R
NOTICE OF AWARD
CHARLOTTE M.MOSES,MAYOR =�' RONALD BURTON,CPM
THOMAS KINLAW,III City of 4 CITY MANAGER
MAYOR PRO TEM
CI-IRISTE WHITLEY NED,TRMC
COUNCIL MEMBERS: ►. CITY SECRETARY
WILLIE BAE LEWIS,JR o r t r t/i u r
CAL J.JONES ROXANN PAIS COTRONEO
DONEANE BECKCOM 7r ras CITY ATTORNEY
HAROLD L.DOUCET,SR.,
DONALD FRANK,SR.
NOTICE OF AWARD
Date
Contractor Name
Attn:
Address
City, State Zip
Re:
You are notified that on , 2026, the City of Port Arthur City Council awarded
referenced contract.
Within ten (10) days after you comply with the conditions listed below, the Purchasing Manager will
issue to you with a contract number. Work must not begin until these documents have been issued to
you.
Two (2) original Contract Documents and one (1) copy of Resolution No. accompany this
Notice of Award
You must comply with the following conditions precedent within ten (10) days of the date of this Notice
of Award that is by , 2026 or by the first working day thereafter. You must deliver to
the Purchasing Manager:
1. One (1) fully executed Contract.
2. One (1) signed, original Notice of Award
3. One (1) HB 1295 Form filled out completely. For more information go to the following
website. https://www.ethics.state.tx.us/whatsnew/elf info form1295.htm.
4. One (1) original Certificate of Insurance, naming the Owner (City of Port Arthur) and their
respective agents and employees, to be expressly named as additional insurers, in accordance
with the General Conditions.
Please return all requested documents to:
City of Port Arthur, TX
Attn: Clifton Williams,Purchasing Manager
P.O. Box 1089
Port Arthur,TX 77641
Page 1 of 2
Purchasing Division/Finance Department I Purchasing Manager,Clifton Williams
P.O.Box 10891444 4th Street I Port Arthur,Texas 776411 409.983.8160 I Fax 409.983.8291
RONALD BURTON,CPM
CHARLOTTE M.MOSES,MAYOR — r:.wrn>
THOMAS KINLAW,III City of — C!v CITY MANAGER
MAYOR PRO TEM
�J CHRISTE WHITLEY NED,TRMC
COUNCIL MEMBERS: ,, CITY SECRETARY
WILLIE BAE LEWIS,JR. o r t r t h rr r
CAL J.JONES ROXANN PAIS COTRONEO
DONEANE BECKCOM I eras CITY ATTORNEY
HAROLD L.DOUCET,SR.,
DONALD FRANK,SR.
NOTICE OF AWARD
Contractor Name
Date
Page 2
Failure to comply with these conditions within the time specified will entitle Owner to consider your bid
in default and to annul this Notice of Award.
OWNER: CITY OF PORT ARTHUR,TEXAS
BY:
Clifton Williams, Purchasing Manager
ACCEPTANCE OF AWARD:
Contractor:
Signature:
Print:
Title:
Date:
CC:
Page 2 of 2
Purchasing Division/Finance Department I Purchasing Manager,Clifton Williams
P.O.Box 10891444 4th Street I Port Arthur,Texas 776411 409.983.8160 I Fax 409.983.8291
SECTION S
NOTICE TO PROCEED
CHARLOTTE M.MOSES,MAYOR RONALD BURTON,CPM
HAROLD L.DOUCET,SR., CITY MANAGER
MAYOR PRO TEM
City of
COUNCIL MEMBERS: SHERRI BELLARD,TRMC
WILLIE BAE LEWIS,JR. ! CITY SECRETARY
TIFFANY L.HAMILTON EVERFIELD
DONEANE BECKCOM or t r t h u r
THOMAS KINLAW,IH Texas ROXANN PAIS COTRONEO
DONALD FRANK,SR. CITY ATTORNEY
NOTICE TO PROCEED
Date
Contractor Name
Attn:
Address
City, State Zip
Re:
You are notified that the Contract Times under the above contract will begin to run on
, by that date you are to start performing your obligations under the Contract
Documents The date of Contract Termination will be , It is the responsibility of
the contractor to meet the schedule as set forth and in accordance with the terms and conditions of the
contract.
Before you may start any work, you must deliver to the Purchasing Manager all required documents as
listed in your Notice of Award and a signed original of this Notice to Proceed.
Invoices for payment must be submitted to PO Box 1089, Attn: Accounting, Port Arthur, TX 77641.
Contract# must appear on all related invoices.
Should you have any questions regarding this project, you may contact me at 409.983.8160 or
thank you for partnering with the City of Port Arthur.
Respectfully, ACCEPTANCE OF NOTICE TO PROCEED
Company:
Clifton Williams, Signature:
Purchasing Manager
Print:
Title:
Date:
CC:
Purchasing Division/Finance Department I Purchasing Manager,Clifton Williams
P.O.Box 10891444 4th Street' Port Arthur,Texas 776411 409.983.8160 I Fax 409.983.8291