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Home My WebLink AboutPR 24999: REPLACEMENT RADIO REPEATER 1 City of 4, 44 % ort rtltur Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: June 4, 2026 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager i From: Timothy W. Duriso, Chief of Police - 10' tf5e RE: PR 24999—Purchase of Replacement Radio Repeater from Motorola Solutions through HGAC Contract RA05-21 Introduction: The intent of this agenda item is to seek the City-Council's approval for the City Manager to authorize the Police Department to purchase a replacement radio repeater for the police department at a total cost of$28,749.65 through the Houston-Galveston Area Council(HGAC) Cooperative Purchasing contract RA05-21. Background: The Port Arthur Police Department has undertaken a comprehensive,multi-year effort to modernize and upgrade its public safety communications infrastructure. Despite this progress,the Department's primary radio repeater—a critical component of the communications backbone—has exceeded its service life. The unit is no longer supported by the manufacturer and cannot be repaired if it fails. The primary repeaters are located at the tower on Highway 73 and the Savannah Tower,both of which are simulcast-capable and carry the majority of radio traffic. The repeater being replaced serves as a critical backup to those primary towers,providing improved in-building coverage and filling weak spots throughout the service area. While the Department has historically operated without this backup repeater for periods of time, doing so creates unnecessary operational risk—particularly during major incidents or emergencies when radio traffic is heaviest and system reliability is most critical. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 - — —... - - -- T:- - - --- — - - - Enentv 740 Ciry of Gry _ ort rtlau�� www.PortArthurTx.gov Budget Impact: The total cost of this purchase is $28,749.65. Funding for this purchase will come for account 001-17-045-548 8-00-3 0-000. Recommendation: It is recommended that the City Council authorize the purchase of replacement radio repeater from Motorola Solutions of Houston, Texas,through HGAC Cooperative Purchasing Contract RA05-21, in the amount of$28,749.65,,as shown as Exhibit"A". "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R.No. 24999 6/4/26 JLH RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A REPLACEMENT RADIO REPEATER FOR THE PORT ARTHUR POLICE DEPARTMENT COMMUNICATIONS SYSTEM FROM MOTOROLA SOLUTIONS OF HOUSTON, TEXAS, THROUGH HOUSTON-GALVESTON AREA COUNCIL (HGAC) COOPERATIVE PURCHASING CONTRACT RA05-21 IN THE AMOUNT NOT TO EXCEED $28,749.65. FUNDING AVAILABLE IN POLICE ACCOUNT NO. 001-17-045-5488-00-30-000. WHEREAS, the Port Arthur Police Department operates a public safety radio communications system that is essential to day-to-day law enforcement operations and emergency response; and WHEREAS, the Department's primary radio repeater has exceeded its manufacturer's service life and is no longer repairable, requiring immediate replacement to maintain communications reliability and redundancy; and WHEREAS, the Police Department obtained a quote from Motorola Solutions of Houston, Texas, for the replacement repeater for a total cost of$28,749.65, as attached hereto as Exhibit"A"; and WHEREAS, the replacement repeater represents the final major equipment component of a two-year communications modernization effort that has included new APX portable radios for all officers,upgraded dispatch consoles, and new mobile radio units; and WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as the HGAC Cooperative Purchasing Program, as an alternative to the formal bid process; and WHEREAS, pursuant to Res. 11-196, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with HGAC Cooperative Purchasing Program, Contract 17724-HGAC (TX)-RA05-21; and WHEREAS, funds for this purchase are budgeted in the FY 2025-2026 Support of Prisoners Account in the amount of$28,749.65.Funding is available in the Police Account No. 001-17-045-5488-00-30-000. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. P.R.No.24999 6/4/26 JLH Section 2. That the City Manager is hereby authorized to purchase a replacement radio repeater for the Port Arthur Police Department communications system in an amount not to exceed $28,749.65, as attached hereto as Exhibit "A". Funding available in Police Account No. 001-17-045-548 8-00-3 0-000. Section 3. That a copy of the Resolution shall be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED on this day of June, A.D., 2026, at a Regular Meeting of the City Council of the City of Port Arthur,Texas,by the following vote: AYES:Mayor: ,Councilmembers: NOES: Charlotte M. Moses,Mayor ATTEST: Christe Whitley Ned, TRMC, City Secretary P.R.No.24999 6/4/26 JLH APPROVED AS TO FORM: Roxann Pais Cotroneo, City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton, CPM i Manager lo-q o0-the Sti3 Timot y W. Duriso, Chief of Police APPROVED AS TO AVAILABILITY OF FUNDS: Lynda Boswell, Director of Finance APPROVED FOR PURCHASING: Nis& LJJA Clifton Williams, Purchasing Director P.R.No.24999 6/4/26 JLH Exhibit A 0 MOTOROLA SOLUTIONS QUOTE-3667187 800 Conventional Repeater Billing Address: Shipping Address: Quote Date:06/03/2026 PORT ARTHUR POLICE PORT ARTHUR POLICE Expiration Date:08/02/2026 DEPARTMENT DEPARTMENT Quote Created By: 645 4TH ST 645 4TH ST Mike Wise PORT ARTHUR,TX 77641 PORT ARTHUR,TX 77641 mike.wise@bearcom.com 4093511950 US US End C u�stomer: PORT/ARTHUR POLICE DEPARTMENT Brian Cater fbria.ccater@portarthurtx.gov 409.983.8'623 Contract: 7 -24 HGAC(TX)-RA05-21 \</K-Z)//2 Line# Item Number Description Qty Contract Price Sale Price Ext.Sale Price GTR 8000 Base Radio f�,� 1 T7039A BASE RADIO,GTR 8000 4\ Vs------.....1 �-., $26,618.40 $26,618.40 $26,618.40 \ la CA04110AA ADD:ASTRO NEXT SYSTEM 1 RELEASE 2025.X \ 1 b CA00855AA ADD:700/00-MHZ 1 1c CA01948AA ADDyDT/GITAL } \O 1 CONY%ENTIONL SO.ETWARE 1 d CA01953AA ADD. POWER EFFTCIEN 1 PACKAGE , le X182BX ADD:DUPLEX R,,800 MHZ 1 1f X153AW ADD'RACK MOUNT 1 HARDWARE Product Servtces 1 2 LSVO1 Q00387A ASTRO TECHNICAL 1 $2,131.25 $2,131.25 $2,131.25 , S ASISTANCE Grand Total $28,749.65(USD) Notes: • Placeholder frequency information has been used to create this quote. Please note that any changes to this information could impact pricing. Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the ""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between 0Motorola and customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661—#:3 6-111 5 8 0 0 Page 1 0 MOTOROLA SOLUTIONS QUOTE-3667187 800 Conventional Repeater • Additional information is required for one or more items on the quote for an order. • Unless otherwise noted,this quote excludes sales tax or other applicable taxes(such as Goods and Services Tax,sales tax,Value Added Tax and other taxes of a similar nature).Any tax the customer is subject to will be added to invoices. ! t (\Is\ 0 Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the ""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661—#:36-1115800 Page 2 0 MOTOROLA SOLUTIONS QUOTE-3667187 800 Conventional Repeater Line# Item Number Parametric Data 1 T7039A Incomplete ,,,,,/#2/2 Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola(the 4111) ""Underlying Agreement"")that authorizes Customer to purchase equipment and/or services or license software(collectively""Products"").If no Underlying Agreement exists between Motorola and Customer,then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions,Inc.:500 West Monroe,United States-60661—#:3 6-111 5 8 0 0 Page 3 MOTOROLA SOLUTIONS Purchase Order Checklist NA OM Marked as POI Contract/Notice to Proceed on Company Letterhead (PO will not be processed without this) PO Number/Contract Number PO Date Vendor=Motorola Solutions,Inc. Payment(Billing)Terms/State Contract Number Bill-To Name on PO must be equal to the Legal Bill-To Name • Bill To Address Ship-To Address(If we are shipping to a MR location,it must be documented on PO) Ultimate Address (If the Ship-To address is the MR location then the Ultimate Destination address must be documented on PO) PO Amount must be equal to or greater than Order Total Non-Editable Format(Word/Excel templates cannot be accepted) Tax Exemption Status Signatures(As required) NOTE: When an email order is submitted a confirmation is sent from Motorola AutoNotify referencing a case number. Once checklist is complete, order still must go through Order Validation/Credit Approval