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PR 24876: A CONTRACT WITH THE RESERVE AND ARGUS TALENT FOR TEMPORARY EMPLOYEES
www.Po rtArth u rTx.gov INTEROFFICE MEMORANDUM OFFICE OF THE CITY MANAGER Date: June 12,2026 To: The Honorable Mayor and City Council Through: Ron Burton,CPM,City Manager From: Dr.Albert Thigpen,Assistant City Manager-Administration C/ Re: P.R.24876—A Resolution Authorizing the City Manager to Execute Contract with The Reserve and Argus Talent,respectively, for Temporary Employees COMMENT Recommendation: It is recommended the City Council of the City of Port Arthur adopt Proposed Resolution No. 24876 which authorizes the City Manager to execute contracts with The Reserve and Argus Talent,respectively, for temporary employees. Background: The City of Port Arthur is a full service municipality with several services being offered outside of regular business hours or on twenty-four(24)hour basis. In order to meet this service requirement to the citizens it is necessary to augment, or supplement,the existing regular staff with temporary employees.The majority of temporary employees are hired through a temporary agency.This method accrues several advantages including: greater flexibility and responsiveness,decreased direct City liability. The City of Port Arthur advertised a non-exclusive Request for Proposals to which there were twenty-four (24) respondents.There were no companies responding which indicated that they were a Port Arthur based business.City staff reviewed the bid responses in accordance with the advertised criteria. Following review "The Reserve" and "Argus Talent" scored the highest and are hereby recommended to be awarded non-exclusive contracts for the provision of temporary employees. Budgetary: Funding is available in the various departmental accounts. The estimated impact is $3,000,000.00 Staffing/Employee Effect: Various departments will be provided supplemental staff as needed. Summary: It is recommended the City Council of the City of Port Arthur adopt Proposed Resolution No. 24876 which authorizes the City Manager to execute contracts with The Reserve and Argus Talent,respectively, for temporary employees. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P.R.No. 24876 06/10/26 ATT-tnr RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE NON-EXCLUSIVE AGREEMENTS WITH THE RESERVE NETWORK AND ARGUS TALENT, LLC FOR THE PROVISION OF TEMPORARY STAFFING SERVICES; DESIGNATING THE RESERVE NETWORK AS THE PRIMARY VENDOR AND ARGUS TALENT, LLC AS THE SECONDARY VENDOR; AUTHORIZING A ONE-YEAR TERM WITH TWO OPTIONAL ONE-YEAR RENEWALS; PROVIDING FOR A PROJECTED ANNUAL BUDGETARY IMPACT OF $3,000,000.00; OF WHICH $1,204,637.00 IS AVAILABLE FOR FISCAL YEAR 2026, THE REMAINING$1,795,363.00 IS SUBJECT TO APPROVAL AND APPROPRIATIONS OF THE FISCAL YEAR 2027 BUDGET. FUNDING SHALL BE PROVIDED BY VARIOUS DEPARTMENTS UNDER THE LINE ITEM 5476 "TEMP SERVICES". WHEREAS, the City of Port Arthur is a full-service municipality that operates twenty-four (24) hours per day, seven(7)days per week and provides essential governmental services to its residents; and WHEREAS, the City periodically experiences staffing shortages, vacancies, special projects, seasonal demands, and other operational needs that require the utilization of temporary personnel to maintain service levels and continuity of operations; and WHEREAS, the City solicited proposals for temporary staffing services through a competitive Request for Qualifications process,which was publicly advertised on March 4, 2026, and March 11, 2026, as reflected in Exhibit"A"; and WHEREAS, proposals were evaluated in accordance with the criteria established in the solicitation, and The Reserve Network and Argus Talent, LLC were determined to be the two highest- ranked respondents, as reflected in Exhibit"B"; and WHEREAS, City staff recommends entering into non-exclusive agreements with The Reserve Network, as the primary vendor, and Argus Talent, LLC, as the secondary vendor, to provide temporary staffing services on an as-needed basis, as reflected in Exhibits "C"and"D"; and WHEREAS, utilization of both vendors will provide flexibility in meeting departmental staffing needs and ensure the continued delivery of municipal services; and WHEREAS, the anticipated budgetary impact of temporary staffing services under these agreements is projected not to exceed $3,000,000.00 during the authorized contract term, with actual expenditures dependent upon departmental needs and annual appropriations. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: P.R. No. 24876 06/10/26 ATT-tnr Section 1. That,the facts and opinions in the preamble are true and correct. Section 2. The City Council hereby authorizes the City Manager to execute non-exclusive agreements, in substantially the forms attached as Exhibits "C" and "D," with The Reserve Network, as the primary vendor, and Argus Talent, LLC, as the secondary vendor, for the provision of temporary staffing services. Section 3. The agreements shall have an initial term of one (1)year and may be renewed for up to two (2) additional one-year terms upon mutual agreement of the parties, satisfactory vendor performance, and the availability of appropriated funds. Nothing herein shall be construed as guaranteeing any minimum amount of work or compensation to either vendor. Section 4. Providing for a projected annual budgetary impact of $3,000,000.00, of which $1,204,637.00 is available for fiscal year 2026, the remaining $1,795,363.00 is subject to approval and appropriations of the fiscal year 2027 budget. Funding shall be provided by various departments under the line item 5476 "Temp Services". Section 5. That, a copy of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED this day of , AD, 2026, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:AYES:Mayor Councilmembers NOES: Hon. Charlotte M. Moses Mayor ATTEST: Christe Whitley Ned, City Secretary P.R.No. 24876 06/10/26 ATT PAGE 3 OF 3 APPROVED AS TO FORM: Roxann Pais Cotroneo, Esq. City Attorney APPROVED FOR ADMINISTRATION: ( lI'I 411 Clifton Williams Purchasing Manager PIZ,b i,20 if/637 4124,47124_ter0-7 /, 74s, 34'3 Lynda Bo , CGFO Director of Finance .__1(vookiodt.ct jovi Shanell Perkins,MBA,TML—Fellow Interim Director of Human Resources Assistant to the City Manager 7(90/ Ron Burton,CPM City Manager EXHIBIT «A„ CITY OF PORT ARTHUR Advertisement for Bids Staffing Agency for City of Port Arthur March 4, 2026 March 11, 2026 PUBLIC NOTICE CITY OF PORT ARTHUR,TEXAS ADVERTISEMENT FOR PROPOSALS 1.NOTICE IS HEREBY GIVEN THAT sealed Proposals,addressed to the City of Port Arthur,will be received at the Office of the City Secretary, City Hall 444 4th Street or P.Q.Box 1089, Port Arthur, Texas 77641 no later than 3:00 P. M.,Wednesday, March 25,2026.Applicant names will be read aloud beginning at 3:15 P.M.,Wednesday,March 25,2026 on this date in the City Council Chambers, ICity Hall,5th Floor for certain services briefly described as: STAFFING AGENCY FOR CITY OF PORT ARTHUR Proposals received after the deadline stated above,regardless of method of delivery,will not be con- sidered and returned unopened. Copies of the Specifications and other Contract Documents are on file in the Purchasing Office,.444 4th Street,City of Port Arthur,and are open for public inspection without charge.They can also be retrieved from the City's website at at www.portarthurtx.gov/bids.aspx or www.publicpurchase.com. The City of Port Arthur reserves the right to reject any and all proposals and to waive infor- malities. Per Chapter 2 Article VI Sec.2-262(C)of the City's Code of Ordinance,the City Council shall not award a contract to a company that is in arrears in its obligations to the City. is/Clifton Williams Purchasing Manager PUBLIC NOTICE CITY OF PORT ARTHUR,TEXAS ADVERTISEMENT FOR PROPOSALS NOTICE IS HEREBY GIVEN THAT sealed Proposals,addressed to the City of Port Arthur,will be received at the Office of the City Secretary,City Hall 444 4th Street or P.O.Box 1089,Port Arthur, Texas 77641 no later than 3:00 P. M.,Wednesday,March 25,2026.Applicant names will be read aloud beginning at 3:15 P.M.,Wednesday,March 25,2026 on this date in the City Council Chambers, City Hall,5th Floor for certain services briefly described as: STAFFING AGENCY FOR CITY OF PORT ARTHUR Proposals received after the deadline stated above,regardless of method of delivery,will not be con- sidered and retumed unopened. Copies of the Specifications and other Contract Documents are on file in the Purchasing Office,444 4th Street,City of Port Arthur,and are open for public inspection without charge.They can also be retrieved from the City's website at at www.portarthurtx.govlbids.aspx or www.publicpurchase.com. The City of Port Arthur reserves the right to reject any and all proposals and to waive infor- malities. Per Chapter2 Article VI Sec.2-262(C)of the City's Code of Ordinance, the City Council shall not award a contract to a company that is in arrears in its obligations to the City. Is/Clifton Williams Purchasing Manager EXHIBIT «B „ City of Port Arthur Staffing for the City of Port Arthur Agenda Totals P26-024 Absolute InliCare Health, The Reserves Information Infinite Talent Lofton Industrial Openwork Weight Inc. Network, Inc. Technology Group Corp. Services Holdings, LLC Dulles, VA Houston, TX Princeton, NJ San Antonio, TX Beaumont, TX Austin, TX Qualifications/Experience in the Provision of Temporary Employees 60 60 60 60 40 0 60 Qualifications/Experience in the Provision of Temporary Employees in a Municipal Setting 60 55 60 25 30 0 50 Pricing 90 57 78 36 66 69 60 Categories of Temporaries 60 55 60 55 60 45 50 References 30 30 30 _ 30 30 0 30 Port Arthur Business 15 0 0 0 0 0 0 Total 315 257 288 206 226 114 250 ort rthrr Page 1 of 4 City of Port Arthur Staffing for the City of Port Arthur Agenda Totals P26-024 Marathon Bergman BE Staffing Texas Elite Galaxy I Staffing Group, Noor Staffing Core Group Weight Brothers Staffing Solutions, LLC Stuffing, LLC. Technology,Inc. Inc. Group, Inc. Resources Charlotte, NC. Houston, TX Fort Worth, TX Scottsdale,AZ Desoto, TX New York, NY Katy, TX Qualifications/Experience in the Provision of Temporary Employees 60 60 45 0 0 60 55 60 Qualifications/Experience in the Provision of Temporary Employees in a Municipal Setting 60 15 15 0 0 60 15 10 Pricing 90 45 87 36 21 57 84 45 • Categories of Temporaries 60 60 60 45 45 60 45 60 References 30 30 30 0 0 20 30 30 Port Arthur Business 15 0 0 0 0 0 0 0 Total 315 210 237 81 66 257 229 205 ('itv of ort rtfta lr t,t, Page 2 of 4 City of Port Arthur Civil Engineers for the City of Port Arthur Agenda Totals P24-025 Fusion Life Solir!USA 22nd Century Sciences Consulting, Technologies, Technologies, A &Associates, Weight LLC Inc. LLC. Labor Finders Inc. Trylacta, Inc. Sapphirus Systems, LLC. Orlando, FL Houston, TX Alpharetta, GA Cedar Park, TX Dallas, TX Pleasanton, CA Peachtree Corners, GA Qualifications/Experience in the Provision of Temporary Employees 60 20 60 60 0 60 60 60 Qualifications/Experience in the Provision of Temporary Employees in a Municipal Setting 60 2 55 20 0 55 50 35 Pricing 90 81 75 72 27 72 60 72 Categories of Temporaries 60 45 60 60 35 60 60 60 References 30 10 20 30 0 30 30 20 Port Arthur Business 15 0 0 0 0 0 0 0 Total 315 158 270 242 62 277 260 260 City of r' o r t rtltu�.� Page 3 of 4 City of Port Arthur Staffing for the City of Port Arthur Agenda Totals P26-024 MGT Impact Argus Talent, Talantage, Weight Solutions, LLC Diskriter,Inc. LLC. LLC Northfield,IL Pittsburgh, PA Houston, TX Lithonia, GA Qualifications/Experience in the Provision of , Temporary Employees 60 60 60 60 45 Elergr• -� City of C;ry ,^-•`-- Qualifications/Experience � A in the Provision of 410..} Temporary Employees in tl['t r l It U� a Municipal Setting 60 60 20 55 20 iri Texas Pricing 90 30 39 75 42 Categories of Temporaries 60 15 60 60 55 References 30 30 20 30 20 Port Arthur Business 15 0 0 0 0 Total 315 195 199 280 182 YO Aubr4 scYProu-501/ MEAVX 6/15/2026 Yolanda Scypion-Goudeaux, Purchasing Assistant Date Page 4 of 4 EXHIBIT «C » NON-EXCLUSIVE CONTRACT FOR TEMPORARY STAFFING SERVICE FOR THE CITY OF PORT ARTHUR THIS AGREEMENT, made this day of , 2026, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and The Reserve Network hereinafter called "CONTRACTOR". WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be 365 calendar days from date of execution with the option to renew for two additional one-year period. The City can terminate this contract at its convenience which includes, but is not limited to, funding not bring available in any budget cycle within thirty (30) days written notice. 2. The Contractor will supply temporary staffing services at the cost in bid documents. 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies,tools,equipment,labor and other services necessary to connection therewith,excepting those supplies specifically not required of Contractor in the Specifications. 4. The term "Contract Documents" means and includes the following: 1) Agreement 2) General Information 3) Specification 4) Proposal 5) Addendum 6) Notice of Award 5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in ( 2 copies) each of which shall be deemed an original on the date first written above. Signed on the day of 2026 ATTEST CITY OF PORT ARTHUR BY CITY SECRETARY CITY MANAGER Signed on the day of , 2026 ATTEST THE RESERVE NETWORK BY CITY SECRETARY PRINT NAME: TITLE: Pr CHARLOTTE M.MOSES,MAYOR RONALD BURTON,CPM HAROLD L.DOUCET,SR., CITY MANAGER MAYOR PRO TEM City of SHERRI BELLARD,TRMC COUNCIL MEMBERS: 'I/ CITY SECRETARY WILLIE BAE LEWIS,JR. TIFFANY L.HAMILTON EVERFIELD n r t m b a r ROXANN PAIS COTRONEO DONEANE BECKCOM CITY ATTORNEY THOMAS KINLAW,HI Texas DONALD FRANK,SR. March 8, 2026 REQUEST FOR PROPOSAL STAFFING AGENCY FOR CITY OF PORT ARTHUR DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00 p.m.,Central Standard Time, Wednesday, March 25, 2026. (The clock located in the City Secretary's office will be the official time.) All proposals received will be read aloud at 3:15 p.m.on March 25,2026 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. Proposals will be opened in a manner to avoid public disclosure of contents; however, only the names of proposers will be read aloud. MARK ENVELOPE: P26-024 DELIVERY ADDRESS: Please submit one(1) original and three (3) exact duplicate copies of your RFP to: CITY OF PORT ARTHUR CITY OF PORT ARTHUR CITY SECRETARY or CITY SECRETARY P.O. BOX 1089 444 4TH STREET,4th Floor PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640 POINTS OF CONTACT: Questions concerning the Request for Proposal should be directed in writing to: City of Port Arthur, TX Clifton Williams, Purchasing Manager P.O. Box 1089 Port Arthur, TX 77641 clifton.williams@portarthurtx.gov Purchasing Division/Finance Department I Purchasing Manager,Clifton Williams P.O.Box 10891444 4th Street I Port Arthur,Texas 77641 1409.983.8160 I Fax 409.983.8291 The enclosed REQUEST FOR PROPOSAL (RFP) and accompanying General Instructions are for your convenience in submitting proposals for the enclosed referenced services for the City of Port Arthur. Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of the envelope. ALL PROPOSALS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFP submittal arrives at the above location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically transmitted RFP submittals will not be accepted. Clifton Williams Purchasing Manager Page 2 of 41 REQUESTS FOR PROPOSALS STAFFING AGENCY FOR CITY OF PORT ARTHUR DEVELOPMENT SERVICES BUILDING (To be Completed ONLY IF YOU DO NOT BID.) FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request. In the event you desire not to submit a bid,we would appreciate your response regarding the reason(s).Your assistance in completing and returning this form in an envelope marked with the enclosed bid would be appreciated. NO BID is submitted: this time only not this commodity/service only Yes No Does your company provide this product or services? Were the specifications clear? Were the specifications too restrictive? Does the City pay its bills on time? Do you desire to remain on the bid list for this product or service? Does your present work load permit additional work? Comments/Other Suggestions: Company Name: Person Completing Form: Telephone: Mailing Address: Email: City, State, Zip Code: Date: Page 3 of 41 OBJECTIVE The City of Port Arthur is seeking a Staffing Agency or Staffing Agencies to provide temporary employment services to the City on an as needed basis. Services must meet the minimum specifications detailed in this request. BACKGROUND 1. The City of Port Arthur operates with, but is not limited to,the following Departments: A. Finance B. Public Works C. Utility Operations D. Library E. Parks&Recreation F. Civic Center G. Health H. Development Services 2. The City may request, but will not limit to, personnel in the following categories: A. General Labor B. CDL Driver C. General Clerical D. Administrative Professional E. Executive-level Professional F. Medical Professional G. Event Laborer for Civic Center 3. The position descriptions represented herein are general requirements. Additional knowledge, skills and abilities may be applicable for individual positions in the employing agency. 4. The Staffing requests will be initiated through the Human Resources department for an urgent need,a planned need(vacation replacements or staffing for project periods),or to fill a full time opening (to keep the work in operation during the interim to find the right individual to fill a position). 5. The Event Laborer request will be initiated through the Civic Center when staff is needed for an event done at the Civic Center. 6. The City will be provided a minimum of two agency employee's work and after hour contact numbers. 7. This contract may be awarded up to four(4) separate vendors if advantageous to the City. The City makes no guarantee as to the specific amount of service required from the Vendor. During the twelve(12)month period,the City is under no obligation to request or utilize any number of services. SCOPE OF WORK 1. Agency shall perform a comprehensive program for employment screening, including drug screening and DOT testing, evaluation, advertising, recruitment, and disciplinary actions involving any temporary employee under this contract, to ensure the best- qualified candidates are selected. Page 4 of 41 a) All temporaries assigned to the City shall be pre-screened and tested by the Vendor before being assigned to ensure temporary meets the requirements of the assignment. Vendor is responsible for all costs associated with pre-screening requirements and background searches. b) The vendor shall perform a criminal history search through the Texas Department of Public Safety(DPS)public access crime records website.Information pertaining to this service may be obtained at: https://records.txdps.state.tx.us/accountinfo.cfm. The DPS public database shall be searched for any conviction record and sex offender registration status for each temporary prior to assignment with the City. Results of this search shall be provided to the City prior to the placement of an individual in an assignment. Convictions or sex offender registration shall not automatically disqualify personnel from an assignment, however the City reserves the right,at its sole discretion,to accept or reject personnel for a job assignment based on the results of this search. 2. Agency shall provide administration and maintenance of all employment and payroll records,payroll processing, remittance of payroll and taxes, including the provision for the distribution of payroll time sheets and checks,for all temporary employees provided within this contract. 3. Agency shall provide the City a candidate within two (2) hours of request for all employees except Event Laborer for Civic Center. Agency shall provide the City a candidate within one (1) hour of request for Event Laborer for Civic Center. If the Agency is unable to provide a candidate within the required time frame, the City may contact another agency. 4. Agency,upon request,shall provide immediate access to reports measuring absenteeism, turnovers, over-time hours and payroll; or, any customized reports for every employee assigned to the City. The Agency shall have the resources and knowledge to understand the City's business, to ensure accurate evaluation of the staffing requirements and be able to respond quickly to the needs of the requesting department. 5. The City reserves the right to immediately terminate any employee provided by the Agency when the City is dissatisfied with the performance of the work or for any other reason. a) The Vendor will waive all charges for employees who report to work and are deemed unsatisfactory within the first two(2)hours. If the employee works more than two(2)hours and is then deemed unsatisfactory, the Vendor may bill the City for all hours worked in the shift. 6. Agency shall not supply the City any unauthorized aliens. a) The Vendor shall verify that personnel provided for assignment to City positions, are fully documented and authorized to work in the United States. Such documentation shall be provided to City upon request. 7. They City will have thirty(30)days to pay an invoice after receipt. 8. The Agency may request an increase/decrease in the hourly rates prior to any renewal period. The price increase/decrease shall not exceed the price increase/decrease stated in the latest Consumer Price Index for all Urban Wage Earners and Clerical Workers (CPI-W),Other Services. Any increase/decrease will be subject to the City approval and is not guaranteed. Page 5 of 41 9. Agency shall ensure that all temporary employees filling the requirements of this contract report to their workplace dressed in the proper attire for the position being filled. 10.Any temporary employee may be hired by the City on a part-time basis after ninety(90) days of continuous temporary employment without a fee paid to the providing Agency. 11. The City of Port Arthur is a twenty-four(24)hour operation; therefore temporaries may be needed for any shift as well as emergency basis. 12. All temporaries shall meet the job skill requirements of the assignment as indicated by the attached job descriptions. 13. The Vendor providing personnel for assignments requiring a CDL shall insure that the individual contemplated has the proper license endorsements for the position requirement, together with a current and valid DOT medical certificate accompanying the CDL. 14. Hours worked will be reported in whole and quarter hours. The City will specify the time for the temporary employees arrival and departure from the work site. Temporary employees are responsible for their own transportation to and from the work site. The City will not be responsible for payment for time spent applying and testing/interviewing for City jobs nor for any time not actually spent in productive work for the City. 15. Work assignments shall vary depending on the needs of the hiring department/division and work may include shifts, holidays,weekends, etc. 16. Temporary employees may be required to work overtime or beyond the work shift with prior authorization from the hiring supervisor/manager. Time and one-half the regular hourly rate will be paid for hours worked in excess of a consecutive forty (40) hour period calculated from Monday to Sunday. 17. The Vendor shall abide by all labor laws. 18. The Vendor shall not be eligible for any fee if any person assigned to the City under this contract is subsequently hired by the City through a competitive hiring process after working 500 hours as a temporary employee. 19. The amount must include the hourly rate for employees and the surcharge Page 6 of 41 GENERAL JOB DESCRIPTIONS Administrative Clerk II To perform a wide variety of general clerical work in support of an assigned specialized function; and to provide information and assistance to the public regarding departmental policies and procedures. This is the entry level class in the clerical series and is distinguished from higher level classes by the performance of routine clerical duties. Incumbents assigned to this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. Receive immediate supervision from higher level professional, technical and clerical staff. 1.0 Examples of Essential Duties are the following A. Act as receptionist assisting the public over the telephone or in person by providing routine information pertaining to policies and procedures of assigned division; refer inquiries as appropriate. B. Prepare and review a variety of memorandums, correspondence, reports, public notices, work orders,bills and documents as assigned; complete various forms. C. Perform a wide variety of general clerical work including the maintenance of accurate and detailed records and files, verifying accuracy information, researching discrepancies and recording information. D. Sort and file documents and records,maintaining alphabetical, index,and cross-reference files. E. Research and compile easily accessible information and data for use in statistical and financial reports; maintain a variety of statistical records; check and tabulate statistical data. F. Contact the public and outside agencies in acquiring and providing information and making referrals. G. Prepare and issue water utility service work orders including leak adjustments, customers and cut-offs; enter information on new and transfer customers into the city computer system H. Schedule appointments and meetings for assigned division. I. Receive, sort and distribute incoming and outgoing correspondence; maintain accurate records pertaining to outgoing mail including postage and pieces of mail distributed. J. May maintain and review work and leave time records for various personnel; assist in processing personnel forms. K. Order and maintain office supplies. L. Perform related duties as assigned. 2.0 Qualifications A. Knowledge, Skills,Ability include 1) English usage, spelling, grammar, and punctuation. 2) Modern office practices,procedures, methods and equipment. 3) Organization,procedures, and operating details of function to which assigned. 4) Policies,procedures and techniques regarding records maintenance. 5) Work independently in the absence of supervision. Page 7 of 41 6) Learn and correctly interpret and apply the policies and procedures of the function to which assigned. 7) Perform general clerical work including maintenance of appropriate records and compiling information for reports. 8) Communicate effectively, both orally and in writing. 9) Type and transcribe at a speed necessary for successful job performance. 10)Maintain effective audio-visual discrimination and perception needed for: a. Making observations b. Reading and writing c. Operating assigned equipment d. Communicating with others. 11)Maintain mental capacity which allows the capability of: a. Making sound decisions b. Demonstrating intellectual capabilities c. Operate office machines and word processing equipment. d. Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following: 1. Standing or sitting for extended periods of time 2. Operating assigned equipment. 12)Understand and carry out oral and written directions. 13)Perform simple mathematical calculations. 14)Establish and maintain cooperative working relationships with those contacted in the course of work. 3.0 Experience and Training Guidelines A. One year of experience comparable to that of an entry level administrative clerk. B. Equivalent to the completion of the twelfth grade including or supplemented by clerical courses. Secretary Employee will perform a wide variety of responsible secretarial and clerical duties in support of the staff and activities of a division within a department; and to provide general information and assistance to the public. This is the entry/journey level class in the secretarial series and is distinguished from lower level clerical classes by the level of difficulty of assigned duties encompassed in acting as a personal secretary to a member of middle management staff. In addition, positions of this class are distinguished from those allocated to the Administrative Secretary class by the scope and complexity of duties assigned to a position providing secretarial support to a city department head. Employee receives general supervision from a division manager or other management staff. Employee may exercise functional and technical supervision over clerical staff. 1.0 Examples of Essential Duties are the following Page 8 of 41 A. Provide clerical and secretarial support to assist designated division staff in the completion of their duties and responsibilities. B. Compose, prepare and review a variety of memorandums, correspondence, reports, public notices, bills and documents as assigned; type and proofread assigned materials; complete various forms; prepare and distribute reports for review and use; prepare and maintain a variety of forms used by an assigned division; copy and collate materials as necessary. C. Screen office and telephone callers; respond to complaints and requests for information related to regulations, procedures, systems and precedents of assigned division or section; receive and route mail. D. Compile, assemble and input data into computer for various uses. E. Maintain calendars of division activities, meetings and various events; coordinate activities with other city departments,the public and outside agencies. F. Prepare and maintain a variety of files and filing systems; prepare, maintain and update various records; verify information as requested. G. Perform general clerical work including filing, scheduling, appointments, and processing personnel,payroll and purchase requisitions and reimbursements requests. H. Research, compile and analyze data for special projects; collect and assemble data and background materials for a variety of reports. I. Schedule travel arrangements, reservations, daily operations or meetings for division staff as assigned. J. Order and maintain office supplies. K. May attend and provide assistance at night meetings related to city functions. L. Perform related duties as assigned. 2.0 Qualifications A. Knowledge of: 1) Proper public contact and telephone etiquette. 2) English usage, spelling, grammar and punctuation. 3) Modem office methods,practices,procedures and equipment, including computers. 4) Business letter writing and basic report preparation. 5) Record keeping and basic reporting procedures. B. Ability to: 1) Tactfully respond to requests and inquiries from the general public. 2) Simultaneously perform a variety of responsible clerical and secretarial functions. 3) Understand the organization and operation of the city and of outside agencies as necessary to assume assigned responsibilities. 4) Compile and maintain complex and extensive records. 5) Independently prepare a variety of correspondence. 6) Work independently in the absence of supervision. Page 9 of 41 7) Maintain effective audio-visual discrimination and perception needed for: a) making observations b) reading and writing c) operating assigned equipment d) communicating with others. 8) Maintain mental capacity which allows the capability of: a) making sound decisions b) demonstrating intellectual capabilities. 9) Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following: a) sitting for extended periods of time b) operating assigned equipment. 10)Analyze situations carefully and adopt effective courses of action. 11)Establish and maintain cooperative working relationships with those contacted in the course of work. 12)Communicate effectively,both orally and in writing. 13)Operate and use modem office equipment. 14)Type at a speed necessary for successful job performance. 3.0 Experience and Training Guidelines A. One year of responsible secretarial and clerical experience. B. Equivalent to the completion of the twelfth grade supplemented by specialized training in secretarial science is desirable. Municipal Health Medical Assistant Employee will provide responsible medical care for a socio-economic,ethnically diverse patient group within the scope of credentials and training as authorized by physician. Appointment to this classification indicates completion of a professional training program resulting in the ability to assume a number of roles in a health care setting. Said individuals are to be proficient in multi-tasking administrative and clinical assignments. As direct patient contact staff they are to be equipped to communicate with,and effectively serve,an ethnically and socio-economically diverse patient group. 1.0 Examples of Essential Duties are the following A. Exhibit professional general medical knowledge, including terminology, anatomy, physiology,behavioral science,and medical law and ethics. B. Exhibit professional administrative ability including medical records management, collections,insurance processing,etc. C. Demonstrate professional clinical knowledge,including examination room techniques, medication preparation and administration, pharmacology, laboratory procedures, injection and venipuncture procedures. D. Provide a variety of advanced medical care services to assigned patients; assist in regulating clinic flow. Page 10 of 41 E. Assist physicians and other medical/professional staff with examinations and treatments. F. Make entries into,update,and maintain medical records system. G. Administer medications as prescribed by a physician. H. Monitor vital signs; take blood pressures and pulse rates; obtain specimens for laboratory tests. I. Document health care, medication and visual observations; advise appropriate staff of changes in condition or patient progress. J. Provide input as a member of a health care team in planning, implementing and evaluating nursing care. K. Instruct patients in the proper procedures and alternatives for health care;refer patients as appropriate. L. Assist in diet planning; impart basic elements of nutrition to patients. M. Inventory drugs and supplies and stock as directed. N. Assist in the development of new procedures. O. Attend workshops,conferences,and in-service training sessions to improve vocational nursing skills and knowledge. P. Maintain mental capacity which allows the capabilities to: 1) Exercise sound judgment and rational thinking under stressful circumstances 2) Evaluate various options and alternatives and choose an appropriate and reasonable course of action 3) Prepare complex policies and recommendations 4) Effectively supervise personnel 5) Operate effectively in an economically and culturally diverse environment Q. Maintain physical condition which will allow the capability to perform the following: 1) Running,walking,or standing for extended periods of time 2) Climbing stairs or ladders 3) Moving loads of approximately 25 -50 lbs. R. Maintain effective audio-visual discrimination and perception for: 1) Making observations 2) Reading and writing 3) Operating necessary and assigned equipment 4) Communicating with others S. Effectively deal with personal danger which may include exposure to: 1) Contagious and deadly disease 2) Contaminated materials and equipment 3) Undiagnosed infections and/or communicable diseases Page 11 of 41 T. Performs related duties as assigned 2.0 Qualifications A. Knowledge of: 1) Principles and practices of general medical standards of care. 2) Medical terminology and its application to assigned responsibilities. 3) Proper methods used in checking vital signs. 4) Anatomy and physiology. 5) Basics of proper nutrition. 6) Medication side effects and drug interactions. 7) Policies and procedures related to area of assignment. 8) Specific needs of the community and population served. 9) Departmental and divisional policies and procedures. B. Ability to: 1) Provide licensed vocational nursing or advanced medical assistant services to patients. 2) Independently implement approved procedures for health care. 3) Accurately check and document vital signs. 4) Maintain accurate and up-to-date patient files and charts. 5) Instruct patients on health care services and alternatives,and on proper nutrition and diet. 6) Operate related medical equipment. 7) Properly perform venipuncture and injection according to established medical practice guidelines. 8) Establish and maintain cooperative working relationships with those contacted in the course of work. 9) Communicate effectively,both orally and in writing. 10)Interpret and apply policies and procedures for clients and staff. 11)Work independently in the absence of supervision. 3.0 Experience and Training Guidelines: A. Experience: 1) One to two (1-2)years experience providing vocational nursing care or two to three (2-3) years experience as a medical assistant in an equivalent practice environment. B. Training: 1) Completion of a Licensed Vocational Nursing program from an accredited school of vocational nursing or completion of an accredited medical assistant program from an (CAAHEP or ABHES)accredited institution. C. License or Certificate: Page 12 of 41 1) Possession of a valid license to practice vocational nursing in the State of Texas or credentialed as a Certified Medical Assistant by the American Association of Medical Assistants(AAMA)or equivalent credentialing body. 2) Possession of,or ability to obtain,an appropriate Texas driver's license. Maintenance Worker I To perform semi-skilled labor in construction, maintenance, and related service activities in the street,drainage, and/or water/wastewater utility operations for the city;and to provide staff support to an assigned function or crew. This is the entry level class in the Maintenance Worker series. Positions in this class will usually perform most of the duties required of Maintenance Workers I and II however; as compared to the Maintenance Worker II, is not expected to function at the same skin level and will usually exercise less independent direction and judgment on matters related to work procedures and methods.Work is usually supervised while in progress and fits a pattern which has been established and explained before the work is started. Generally, changes in procedures or exceptions are explained in detail as they arise. Under the class series concept, positions assigned to the Maintenance Worker II class which become vacant may reasonably be filled at the Maintenance Worker I level for training purposes. 1.0 Examples of Essential Duties are the following A. Operate a variety of maintenance equipment including jackhammers, trucks, mowers, weedeaters, air compressors, sprayers, saws, drills, tapping machines, generators, bobcats, rollers and other similar equipment and machinery in maintaining and repairing various city facilities and properties. B. Participate in a variety of activities involving travel between various city facilities and properties and other related,external business and government agencies which may include collecting and delivering materials and supplies. C. Ensure safety of worksite; setup barricades and other safety devices. D. Plant, cut or trim herbage as requested including trimming trees and shrubs and planting flowers and trees; remove and transport a variety of debris and excess material. E. Perform minor repairs on equipment and report the need for major repairs. F. Inspect and restore equipment and machinery fluid levels including oil, fuel, water, and transmission fluid;verify operation of gauges and tires; lubricate equipment as needed. G. Utilize a variety of manual tools to complete assigned projects including shoveling various materials,hammering nails,building small wooden objects and repairing equipment. H. Provide maintenance support to assist designated staff in the completion of their duties and responsibilities;provide functional and technical direction as needed. I. Complete daily schedules and timesheets;report all daily work to appropriate staff member. J. Inspect ditches, drainage areas and roadside shoulders for noxious weeds; remove weeds; identify weeds and apply appropriate herbicides. K. Remove blockages from and repair and install water,sewer and storm drain lines and mains. L. Assist in installing,maintaining and repairing pumps,mechanical and electric motors,water meters, valves and hydrants. M. Participate in performing field repairs on meters, valves, pumps, lift stations and irrigation systems. Page 13 of 41 N. Locate and repair storm drains, catch basins and storm drain pipes. O. Read and interpret maps of underground sewer and drainage systems. P. Spread asphalt in patching and repairing streets; cut and break obsolete concrete; pour and assist in finishing concrete; construct concrete forms and perform rough carpentry work. Q. Clean ditches, alleys, streets, culverts and storm drains; resurface and slurry seal streets and alleys. R. Assist in repairing and replacing roofs, floors, doors,windows, screens, and fences. S. Install and replace insulation,tile, and interior walls. T. Collect and skim various liquid surfaces to remove debris. U. Assist with rerouting main and service water lines. V. May collect samples of water, waste and wastewater for testing; assist with testing of samples. W. May answer questions and provide information to the public as necessary. X. May build, refinish and repair furniture as requested. Y. Paint, remodel, clean, and improve interior and exterior of city facilities. Z. Pack, unpack and issue supplies and equipment; stock shelves; distribute and receive supplies; maintain routine records of materials and supplies received and used. 2.0 Qualifications A. Knowledge of: 1) Uses and purposes of general maintenance tools and equipment. 2) Basic operation of a variety of machinery, equipment and tools to perform assignments: 3) Safe work practices. B. Ability to: 1) Tactfully respond to requests and inquiries from the general public. 2) Perform unskilled and semi-skilled tasks in a variety of maintenance activities. 3) Perform heavy manual labor. 4) Maintain effective audio-visual discrimination and perception needed for: a) making observations b) reading c) operating assigned equipment d) communicating with others. 5) Maintain mental capacity which allows the capability of: a) interpreting work orders and directions. 6) Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following: a) elevating and moving various equipment and materials Page 14 of 41 b) walking, standing, stooping, kneeling or sitting for extended periods of time c) performing heavy manual labor d) operating assigned equipment including a motor vehicle. 7) Learn to operate a variety of maintenance equipment including jackhammers, trucks, mowers, weedeaters, air compressors, sprayers, saws, drills, tapping machines, generators and other similar equipment and machinery in maintaining and repairing various city facilities and properties. 8) Effectively deal with personal danger which may include exposure to: a) hazardous and toxic fumes, chemicals and materials b) confined or high work places c) considerably loud noises d) hazards associated with working in and near traffic. 9) Learn city and departmental policies and procedures. 10)Operate a Motor vehicle. 11)Maintain assigned equipment and associated parts including verifying and replenishing fluid levels. 12)Establish and maintain effective working relationships with others encountered in the course of work. 13)Understand and follow oral and written instructions. 3.0 Experience and Training Guidelines A. No experience needed. B. Completion of formal or informal education which provides the ability to read and write at a level required by the job. Maintenance Worker II To perform semi-skilled labor in construction, maintenance, and related service activities in the street,drainage, and/or water/wastewater utility operations for the city; and to provide staff support to an assigned function or crew. This is the full journey level class in the Maintenance Worker series. Positions in this class are flexibly staffed and are normally filled by advancement from the Maintenance Worker I class, or when filled from the outside, require prior experience in the construction and maintenance of streets, drainage,water/wastewater related facilities.Appointment to the higher class requires that the employee be performing substantially the full range of duties for the class and meet the qualification standards for the class.All positions assigned to this class require the ability to work independently exercising judgment and initiative. Duties will normally require the ability to operate the full range of mechanical equipment related to a specific assignment. 1.0 Examples of Essential Duties are the following A. Operate a variety of maintenance equipment including jackhammers, trucks, mowers, weedeaters, air compressors, sprayers, saws, drills, tapping machines, generators, bobcats, rollers and other similar equipment and machinery in maintaining and repairing various city facilities and properties. Page 15 of 41 B. Participate in a variety of activities involving travel between various city facilities and properties and other related,external business and government agencies which may include collecting and delivering materials and supplies. C. Ensure safety of worksite; setup barricades and other safety devices. D. Plant, cut or trim herbage as requested including trimming trees and shrubs and planting flowers and trees;remove and transport a variety of debris and excess material. E. Perform minor repairs on equipment and report the need for major repairs. F. Inspect and restore equipment and machinery fluid levels including oil, fuel, water, and transmission fluid;verify operation of gauges and tires; lubricate equipment as needed. G. Utilize a variety of manual tools to complete assigned projects including shoveling various materials, hammering nails, building small wooden objects and repairing equipment. H. Provide maintenance support to assist designated staff in the completion of their duties and responsibilities;provide functional and technical direction as needed. I. Complete daily schedules and timesheets; report all daily work to appropriate staff member. J. Inspect ditches, drainage areas and roadside shoulders for noxious weeds; remove weeds; identify weeds and apply appropriate herbicides. K. Remove blockages from and repair and install water, sewer and storm drain lines and mains. L. Assist in installing,maintaining and repairing pumps,mechanical and electric motors,water meters,valves and hydrants. M. Participate in performing field repairs on meters, valves, pumps, lift stations and irrigation systems. N. Locate and repair storm drains,catch basins and storm drain pipes. O. Read and interpret maps of underground sewer and drainage systems. P. Spread asphalt in patching and repairing streets; cut and break obsolete concrete; pour and assist in finishing concrete; construct concrete forms and perform rough carpentry work. Q. Clean ditches,alleys, streets,culverts and storm drains; resurface and slurry seal streets and alleys. R. Assist in repairing and replacing roofs, floors, doors,windows, screens, and fences. S. Install and replace insulation,tile, and interior walls. T. Collect and skim various liquid surfaces to remove debris. U. Assist with rerouting main and service water lines. V. May collect samples of water, waste and wastewater for testing; assist with testing of samples. W. May answer questions and provide information to the public as necessary. X. May build, refinish and repair furniture as requested. Y. Paint,remodel, clean, and improve interior and exterior of city facilities. Z. Pack, unpack and issue supplies and equipment; stock shelves; distribute and receive supplies; maintain routine records of materials and supplies received and used. Page 16 of 41 2.0 Qualifications A. Knowledge of: 1) Uses and purposes of general maintenance tools and equipment. 2) Basic operation of a variety of machinery, equipment and tools to perform assignments: 3) Safe work practices. 4) Methods, techniques, tools and the operational characteristics of mechanical equipment used in the maintenance of city facilities and properties. 5) City and departmental policies and procedures. B. Ability to: 1) Perform unskilled and semi-skilled tasks in a variety of maintenance activities. 2) Perform heavy manual labor. 3) Maintain effective audio-visual discrimination and perception needed for: a) making observations b) reading c) operating assigned equipment d) communicating with others. 4) Maintain mental capacity which allows the capability of: a) interpreting work orders and directions. 5) Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following: a) elevating and moving various equipment and materials b) walking, standing, stooping,kneeling or sitting for extended periods of time c) performing heavy manual labor d) operating assigned equipment including a motor vehicle. 6) Learn to operate a variety of maintenance equipment including jackhammers, trucks, mowers, weedeaters, air compressors, sprayers, saws, drills, tapping machines, generators and other similar equipment and machinery in maintaining and repairing various city facilities and properties. 7) Effectively deal with personal danger which may include exposure to: a) hazardous and toxic fumes, chemicals and materials b) confined or high work places c) considerably loud noises d) hazards associated with working in and near traffic. 8) Maintain assigned equipment and associated parts including verifying and replenishing fluid levels. 9) Establish and maintain effective working relationships with others encountered in the course of work. Page 17 of 41 10)Understand and follow oral and written instructions 11)Operate a variety of maintenance equipment including jackhammers, trucks, mowers, weedeaters, air compressors, sprayers, saws, drills, tapping machines, generators and other similar equipment and machinery in maintaining and repairing various city facilities and properties. 12)Operate a variety of vehicular and stationary mechanical equipment in a safe and effective manner in routine situations. 13)Work independently in the absence of supervision. 14)Use and operate various hand tools required for work in a safe and efficient manner. 3.0 Experience and Training Guidelines A. One year of increasingly responsible experience performing field maintenance duties comparable to those performed by a Maintenance Worker I in the City of Port Arthur. B. Completion of formal or informal education which provides the ability to read and write at a level required by the job. C. Possession of an appropriate Texas Class A or B Commercial Driver's License(CDL). Equipment Services II To perform a variety of skilled tasks in the operation of equipment for various public works activities and operations including excavation, sanitation collection, construction, loading and related operations according to required standards; and to participate in a wide variety of maintenance and construction work. This is the full journey level class in the equipment operator class series. All positions assigned to this class require the ability to work independently, exercising judgment and initiative.This class can be distinguished from lower level classes by assignment of duties involving the operation of complex mechanical equipment related to specific area of assignment. Positions assigned to this class are further distinguished from those allocated to the Equipment Operator I class in that incumbents may provide lead supervision to a small crew of lower level maintenance staff. 1.0 Examples of Essential Duties are the following A. Operate a variety of equipment including trucks,backhoes,tractors,air compressors,mixers, rollers, loaders, bobcats and other similar equipment and machinery in excavating, filling, constructing, repairing,maintaining and moving various materials and property. B. Inspect and restore equipment fluid levels including oil, fuel, water, and transmission fluid; verify operation of gauges and tires; lubricate equipment as needed; service and adjust as necessary. C. Assist with identifying equipment needs for each assigned site or route; ensure proper materials and tools are available to the crew when they are needed. D. Perform minor repairs on equipment and report the need for major repairs. E. Utilize a variety of manual tools to complete assigned projects including shoveling various materials,hammering nails, building small wooden objects and repairing equipment. F. Participate in a variety of activities involving travel between various city facilities and properties and other related external business and government agencies which may include site preparations and hauling materials and debris. Page 18 of 41 Pr G. Install,repair, clean and maintain various public works materials and city property including fireplugs,water and sewer taps,water and service lines,water meters and valves, utility piping,manholes and refuse containers: H. Ensure safety of worksite; setup barricades and other safety devices. I. Provide technical support to assist division staff in the completion of their duties and responsibilities; provide functional and technical direction as needed. J. Assist with preparing grades and elevations for project construction; prepare and pour concrete; set wood forms and position steel as necessary; remove wooden forms; clean site. K. Collect and complete daily schedules and timesheets; report all daily work to appropriate division member. L. May mark various city properties with a variety of marking materials including paint and chalk dust. M. Measure a variety of areas including cuts,trenches, depths and curb lines. N. May respond to emergency situations as requested. O. May plant, cut or trim herbage as requested including trimming trees and planting flowers and trees; remove and transport a variety of debris and excess material. P. Collect,empty and distribute commercial and recyclable material containers;tarp,paint and repair containers as necessary. Q. May rebuild private property damaged by site operations. R. Perform related duties as assigned. 2.0 Qualifications A. Knowledge of: 1) Operational attributes of a variety of equipment and vehicles. 2) Practices,methods and materials used in various public works services. 3) Traffic laws, ordinances, and rules involved in truck and heavy equipment operations. 4) City and departmental policies and procedures. 5) Safe work practices. B. Ability to: 1) Operate a variety of equipment including trucks, backhoes, tractors, air compressors, mixers, rollers, loaders, bobcats and other similar equipment and machinery in excavating, filling, constructing, repairing, maintaining and moving various materials, and property. 2) Perform a variety of semi-skilled and skilled construction, repair and maintenance tasks. 3) Learn the geography and street system of the city. 4) Perform maintenance on assigned equipment in an efficient, safe manner. 5) Understand and follow oral and written instructions. 6) Work independently or in a crew situation, as assigned. Page 19 of 41 7) Read blueprints, sketches, and construction drawings. 8) Maintain effective audio-visual discrimination and perception needed for: A. making observations B. reading and writing C. operating and maintaining assigned equipment D. communicating with others. 9) Maintain mental capacity which allows the capability of: A. making sound decisions B. determining and avoiding dangerous situations C. interpreting written communication including drawings. 10)Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following: A. walking, stooping, kneeling, standing or sitting for extended periods of time B. crawling or climbing to perform construction, maintenance or repairs C. lifting various heavy materials and equipment D. operating assigned equipment. 11)Effectively deal with personal danger which may include exposure to: A. hazardous and toxic chemicals and materials B. various fumes C. electrical hazards D. confined or high work places E. various weather conditions F. temperature extremes G. extremely loud noises H. hazards associated with working in and near traffic. 12)Establish and maintain effective working relationships with those contacted in the course of work. 3.0 Experience and Training Guidelines A. Three years of increasingly responsible experience performing maintenance work involving the operation of heavy construction equipment. B. Completion of formal or informal education which provides the ability to read and write at a level required by the job. C. Possession of, or ability to obtain, an appropriate Texas driver's license. Possession of an appropriate Texas Class A or B Commercial Driver's License (CDL). D. When employee is assigned to the Landfill A Class C or higher Municipal Solid Waste License issued by the Texas Commission of Environmental Quality(TCEQ)is required upon Page 20 of 41 appointment, or must be acquired within twelve (12) months of appointment, in order to supervise others or work alone at the landfill. Management Analyst To perform a wide variety of tasks In providing responsible professional administrative staff assistance in conducting specific and comprehensive analyses of a wide range of municipal policies, procedures, organizational and financial services; and to provide administrative services relating to grants management. 1.0 Examples of Essential Duties are the following A. Investigate,interpret,analyze and prepare recommendations in relation to proposals for new programs, policies, procedures and services. B. Participate in the planning,design and cost estimation for a variety of administrative projects related to the area of assignment. C. Ensure that activities related to the assigned area of responsibility comply with federal and state rules and regulations; monitor State and Federal legislation; inform departments of pending changes in new legislation affecting the assigned area of responsibility. D. Monitor federally funded city projects including community development sub-recipients and on-site monitoring; complete related forms and documents; maintain related records. E. Complete and submit various Federal and State required forms and reports including a Grantee Performance Report, Housing Assistance Applications and Grants, grant asset management lists, Contract and Subcontract Report and Federal Labor Standards Report. F. Collect and compile factual materials and data required for grant application; complete and submit various grants including the housing assistance grants;prepare special grant reports; maintain special grant records in compliance with agency reporting procedures and legal requirements. G. Reconcile Grants Management record keeping with the Accounting Department. H. Prepare contracts and resolutions for Community Development Block Grant Sub-recipients. 1. Prepare and maintain a variety of files and filing systems; complete, maintain and update various records including community development environment records; file pertinent reports, magazines and periodicals. J. Analyze and monitor department or division expenditures and revenue related reports. K. Confer with members of the public to explain policies and programs and respond effectively to citizen complaints and requests for information. L. Provide administrative support to assist designated division staff in the completion of their duties and responsibilities. M. May oversee the conduct of public hearings. N. Plan, organize and direct assigned programs; research, analyze, coordinate and implement program policies and procedures. O. May participate in a variety of activities involving travel between various city facilities, external business and government agencies and residential areas which may include on-site monitoring and basic inspection. Page 21 of 41 P. May assist in budget preparation for a department or division. Q. Work with members of the general public and outside agencies and organizations in providing services related to the assigned area of responsibility. R. Make oral presentations to City Management staff and to the City Council. S. Perform related duties as assigned. 2.0 Qualifications A. Knowledge of: 1) Operational attributes of a variety of equipment and vehicles. 2) Principles and practices of organization and public administration. 3) Advanced research techniques, sources and availability of information and methods of report presentation. 4) Applicable federal, state and local laws, rules and regulations pertaining to local government operations. 5) Principles and practices of organization review and analysis. 6) Advanced methods and techniques of grant application, monitoring and compliance. B. Ability to: 1) Communicate effectively, both orally and in writing. 2) Assume control of a project and make sound recommendations. 3) Properly interpret and make decisions in accordance with laws,regulations and policies. 4) Prepare and write complete and accurate reports. 5) Maintain effective audio-visual discrimination and perception needed for: a) making observations b) reading and writing c) operating assigned equipment d) monitoring assigned activities e) communicating with others. 6) Maintain mental capacity which allows the capability of: a) making sound decisions b) analyzing administrative problems c) recommending effective policies and procedures d) demonstrating intellectual capabilities. 7) Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may; include the following: a) sitting for extended periods of time b) operating assigned equipment. 8) Establish and maintain effective working relationships with those contacted in the course Page 22 of 41 of work. 3.0 Experience and Training Guidelines A. Two years of increasingly responsible experience performing professional level administrative work. B. Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration or a related field. A Masters degree is preferred. Event Laborer for Civic Center Based on the size of an event the Civic Center may need service of a staffing company to supply workers when the Civic Center needs additional staff to prepare for an event at the Civic Center 1.0 Examples of Essential Duties are the following A. Labor to assist Civic Center Staff, under supervision of designated Civic Center staff member, in striking the Civic Center: 1) Moving,putting away and/or stacking tables. 2) Moving,putting away and/or stacking chairs. 3) Moving and/or putting away other Civic Center items or equipment. B. Labor to assist Civic Center staff, under supervision of designated Civic Center Staff member, in cleaning the Civic Center: 1) Cleaning tables, chairs and other Civic Center items or equipment. 2) Cleaning floors,windows,walls and other surfaces. 3) Cleaning and restocking restrooms. C. Labor to assist Civic Center Staff, under supervision of designated Civic Center Staff member, in resetting the Civic Center: 1) Moving and/or setting up tables. 2) Moving and/or setting chairs. 3) Moving and/or setting other Civic Center items or equipment. D. Labor may be needed any day Monday thru Sunday. It will include nights. E. Labor may be requested to work longer than twelve(12)hours at a time. CONTRACT TERMS 1. The Contract will be one-year with an option to renew for two additional one-year periods. 2. All prices shall be firm for the duration of the initial contract period and shall include all services specified. 3. This contract allows for an annual percentage price adjustment based on the Consumer Price Index (CPI) Series ID:CWUR0300SAO-Groups:Urban Wage Earners and Clerical Workers, South Urban,Not Seasonally Adjusted. 4. City may award to more than more contractor. Page 23 of 41 The City of Port Arthur requires comprehensive responses to every section within this RFP. Conciseness and clarity of content are emphasized and encouraged. Vague and general proposals will be considered non-responsive and will result in disqualification. To facilitate the review of the responses, Firms shall follow the described proposal format. The intent of the proposal format requirements is to expedite review and evaluation. It is not the intent to constrain proposers with regard to content, but to assure that the specific requirements set forth in this RFP are addressed in a uniform manner amenable to review and evaluation. Failure to arrange the proposal as requested may result in the disqualification of the proposal. It is requested that proposals be limited to no more than 50 pages, excluding resumes. All pages of the proposal must be numbered and the proposal must contain an organized, paginated table of contents corresponding to the sections and pages of the proposal. EVALUATION CRITERIA: The Proposer shall provide the following information: EXPERIENCE: 1. Proposer's performance in Janitorial Service for governmental entities or other clients. Proposer should indicate the number of years of experience the firm has in performing Janitorial Service with businesses of comparable size to the City or other clients. 2. State the number of years experience for the supervisor. REFERENCES: Include three (3) business references for which similar services have been provided. Include the following: 1. The period for which you have provided this service; 2. A brief description of the scope of work; and 3. Contact name,title, address, and telephone number. The Proposer hereby authorizes and requests any person,firm,corporation and/or government entity to furnish any information requested by the City in verification of the references provided and for determining the quality and timeliness of providing the services. PRICING: Labor rates, parts mark-up, and materials mark-up competitive with service and repairs typical for fire apparatus.See Appendix A CATEGORIES OF TEMPORARIES PROVIDED 1. Describe your firm's capability to provide all services required. 2. Provide a description of the firm's typical approach to provide temporary staffing employees to the City of Port Arthur 3. Provide all categories that you firm can provide to the City of Port Arthur. Page 24 of 41 PORT ARTHUR BUSINESSES Points for Businesses located in Port Arthur,Texas. SELECTION PROCESS: All applications will be screened by an evaluation committee and those applicants selected for a short list may be invited to attend an interview, at the applicant's own expense. The City shall not incur any costs for applicant preparation and/or submittal of qualifications. The City will evaluate all responses based on the qualifications, past performance and project approach. The City reserves the right to negotiate the final fee prior to recommending any business for a contract. The City's process is as follows: 1. The evaluation committee shall screen and rate all of the responses that are submitted. Evaluation ratings will be on a 105 point scale and shall be based on the following criteria: a. Qualifications/Experience in the Provision of <3 years 5 points Temporary Employees 3-5 years 10 points 5+— 10 years 15 points 10+years 20 points b. Qualifications/Experience in the Provision of <3 years 5 points Temporary Employees in a municipal setting 3-5 years 10 points 5+— 10 years 15 points 10+years 20 points c. Pricing 30 points d. Categories of Temporaries Provided 0 - 2 5 points 3 - 4 10 points 5 - 6 15 points 7 20 points e. References 1 3 points 2 6 points 3 10 points f. Port Arthur Business 5 points 2. City staff shall recommend the most qualified business to the City Council and request authority to enter into a contract. 3. When services and fees are agreed upon,the selected business shall be offered a contract subject to City Council approval. Page 25 of 41 4. Should negotiations be unsuccessful,the City shall enter into negotiations with the next, highest ranked business. The process shall continue until an agreement is reached with a qualified business. 5. This RFP does not commit the City to pay for any direct and/or indirect costs incurred in the preparation and presentation of a response. All finalist(s)shall pay their own costs incurred in preparing for,traveling to and attending interviews. Page 26 of 41 IP GENERAL INFORMATION: NOTE: It is extremely important that the Vendor,Bidder,and/or Contractor furnish the City of Port Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package. All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance with the specifications of the invitation. The City reserves the right to accept any and all or none of the exception(s)/substitutions(s)deemed to be in the best interest of the City of Port Arthur. ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations,alteration,or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity. BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these specifications. The award shall be made to the responsive, responsible bidder who submits the best value bid. The City reserves the right to: 1. Reject any and all bids and to make no award if it deems such action to be in its best interest. 2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City. 3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall deem to be in the best interests of the City. 4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid is within 5% of the lowest bid price, as provided by Section 271.905 of the Texas Government Code. Excluding Federal Funds TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB, the terms "Bid" and Proposal" shall be equivalent. Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response to all requirements and questions as directed. CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire (Form CIQ).The Texas legislature recently enacted House Bill 914 which added Chapter 176 to the Texas Local Government Code. Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Port Arthur, including affiliations and business and financial relationships such persons may have with City of Port Arthur officers. The form can be can be located at the Texas Ethics Commission website: https://www.ethics.state.tx.us/filinginfo/conflict forms.htm By doing business or seeking to do business with the City of Port Arthur including submitting a response to this RFP, you acknowledge that you have been notified of the requirements of Chapter Page 27 of 41 176 of the Texas Local Government Code and you are representing that you in compliance with them. Any information provided by the City of Port Arthur is for information purposes only. If you have concerns about whether Chapter 176 of the Texas Local Government Code applies to you or the manner in which you must comply,you should consult an attorney. ETHICS: Public employees must discharge their duties impartially so as to assure fair,competitive access to governmental procurement by responsible contractors. Moreover, they should conduct themselves in such a manner as to foster public confidence in the integrity of the City of Port Arthur's procurement organization. Any employee that makes purchases for the City is an agent of the City and is required to follow the City's Code of Ethics. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements: 1. Be able to comply with the required or proposed delivery schedule. 2. Have a satisfactory record of performance. 3. Have a satisfactory record of integrity and ethics. 4. Be otherwise qualified and eligible to receive an award. 5. Be engaged in a full time business and can assume liabilities for any performance or warranty service required. 6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City. 7. No payments shall be made to any person of public monies under any contract by the City with such person until such person has paid all obligations and debts owed to the City, or has made satisfactory arrangements to pay the same. ADDENDA: Any interpretations,corrections or changes to the ITB and Specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's responsibility to check for any addendums that might have been issued before bid closing date and time. PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port Arthur as its principal place of business must have an official business address (office location and office personnel)in Port Arthur,the principal storage place or facility for the equipment shall be in Port Arthur and/or the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid. PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each item listed. In the event of error or discrepancy in the mathematics,the unit price shall prevail. Page 28 of 41 PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices. INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Accounts Payable,P.O. Box 1089,Port Arthur, Texas 77641. PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the invoice. SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise Tax; therefore the proposal shall not include Sales Tax. VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in Port Arthur, Texas,Jefferson County. COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws,ordinances, rules, orders, regulations and codes of the federal, state and local governments relating to performance of work herein. INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer, employee or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract;and,the Contractor shall take appropriate steps to assure compliance. DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or any money to the City until such debts are paid or until satisfactory arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT included as part of this ITB. QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities less than the estimated amount. SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640 INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is not correctly inserted the Contract shall be amended to make such insertion on application by either party. CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and Page 29 of 41 complete all the work required by this Contract, in accordance with the provisions of this Contract and said specifications. The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. While the purpose of the specifications is to indicate minimum requirements in the way of capability, performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option of selecting goods which may be considered more suitable for the purpose involved. In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is specifically advised that the written bid proposal will prevail in the determination of the successful bidder. Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. TERMINATION FOR CAUSE:If,through any cause,the Contractor shall fail to fulfill in a timely and proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants, agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. Notwithstanding the above,the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined. TERMINATION FOR CONVENIENCE:The City may terminate this contract at any time giving at least thirty(30)days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein, the Contractor will be paid for the service that it has performed up to the termination date. If this contract is terminated due to fault of the Contractor,the previous paragraph hereof relative to termination shall apply. RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor to furnish releases or receipts for any or all persons performing work and supplying material or service to the Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its interests. CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a result of his fault or negligence in connection with the work performed until completion and final acceptance by the City. SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur written approval of such agreement. Page 30 of 41 INSURANCE:All insurance must be written by an insurer licensed to conduct business in the State of Texas,unless otherwise permitted by Owner.The Contractor shall,at his own expense,purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations under this contract,whether the operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following types and limits 1. Standard Worker's Compensation Insurance: 2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents, and employees must be named as an additional insured): a. Bodily injury $500,000 single limit per occurrence or$500,000 each person/$500,000 per occurrence for contracts of$100,000 or less; or Bodily injury $1,000,000 single limit per occurrence or$500,000 each person/$1,000,000 per occurrence for contracts in excess of$100,000; and, b. Property Damage $100,000 per occurrence regardless of contract amount; and, c. Minimum aggregate policy year limit of$1,000,000 for contracts of $100,000 or less; or,Minimum aggregate policy year limit of$2,000,000 for contracts in excess of$100,000. 3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles coverage's). a. Minimum combined single limit of$500,000 per occurrence, for bodily injury and property damage. b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per occurrence for bodily injury and$100,000 per occurrence for property damage. Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required (including names of insurance agency, contractor and insurance companies, and policy numbers,effective dates and expiration dates)and to date and sign and do all other things necessary to complete and make into valid certificates of insurance and pertaining to the above listed items, and before commencing any of the work and within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner. None of the provisions in said certificate of insurance should be altered or modified in any respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that coverage afforded under the policies will not be altered,modified or canceled unless at least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the Subcontractor (s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur not more than ten(10)days after execution of this Contract. Page 31 of 41 NOTICE TO PROCEED: Notice to Proceed shall be issued within ten(10)days of the execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR. CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor. Page 32 of 41 APPENDICES Please include Appendix A- D when submitting proposal documents. Page 33 of 41 APPENDIX A CITY OF PORT ARTHUR,TEXAS BID SHEET BID FOR: Staffing Agency for the City of Port Arthur BID DUE DATE: March 25, 2026 1. Labor Charge for Jobs stated Regular Markup Overtime Markup Cost Per Hour Cost Per Hour A Administrative Clerk II $ 23.22 29% $ 34.83 29% B Secretary ,$25.80 29% $ 38.70 29% Municipal Health Medical I C ,Assistant $ 24.51 29% $ 36.77 29% D Maintenance Worker I , $23.22 29% $ 34.83 29% 4 E Maintenance Worker II $27.09 29% $40.64 29% F Equipment Operator II ,$30.96 29% $46.44 29% G Management Analyst $34.83 29% $52.25 29% H Event Laborer at Civic Center $ 19.35 29% $29.03 29% The Reserves Network, Inc. 5424 Katy Freeway COMPANY NAME STREET ADDRESS N/A S GNAT BIDDER P.O. BOX Laura Bowen, CTS/CSP Houston, TX 77007 PRINT OR TYPE NAME CITY STATE ZIP Chief Operating Officer (713) 590-2987 TITLE AREA CODE TELEPHONE NO. Ibowen@trnstaffing.corn * EMAIL FAX NO. Page 34 of 41 27 APPENDIX C AFFIDAVIT All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer of the company whose signature is binding. The undersigned offers and agrees to one of the following: I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. The Reserves Network, Inc. March 30, 2026 Firm Name Date Ote< �6 ; Chief Operating Officer uthori d Signature Title Laura Bowen, CTS/CSP (713) 590-2987 Name(please print) Telephone Ibowen@trnstaffing.com Email STATE: Texas COUNTY: Harris SUBSCRIBED AND SWORN to before me by the above named UtrtI ems' 66v -17 on this the 31 51' day of Ida Bch , VERONICA GALVAN =r°' =Notary Public,State of Texas Notary Comm.Expires 09-05-2028 '47,,°„ Notary ID 135077752 RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL 411 Page 36 of 41 APPENDIX D CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by M.B.23,84th Leg.,Regular Session. OFFICEUSEONLY This questionnaire is being riled in accordance with Chapter 17e,Local Govemment.Code,by a vendor who Date Received has a business relationship as defined by Section 178.001(1-a)with a local governmental entity and the vendor meets requirements under Section 176.006(a). Bylaw,lhis questionnaire must be filed with the records administrator of the local governmental entity not later 'than the 7th business day after the data the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1),Local Government Code. A vendor commits an offense II the vendor knowingly violates Section 176.006,Local Government Code:An offense under this section is a misdemeanor, 11 Name of vendor who has a business relationship with local governmental entity. The Reserves Network, Inc. LI ElCheck this box if you are filing an update to a previously filed questionnaire.(The law requires thatyou file an updated completed questionnaire with the appropriate filing authority not later than the"7th business day after the date on which you became aware that the originally filed questionnaire was Incomplete or inaccurate.) J Name of local,government officer about whom the information's being disclosed. N/A Name of Officer J Describe each employment or other business relationship with the local government officer,or a family member of the officer,as described by Section 176.003(a)(2XA).Also describe any family relationship with the local government officer, Complete subparts A and Bier each employment or business relationship described.Attach additional pages to this Form CIO as necessary. A. Is.the local government officer or a family member of the officer receiving or likely to receive taxable Income, other than investment Income,from the vendor? 1]Yes El No B. Is the vendor receiving or likely to receive taxable Income,other than Investment Income,from or at the direction of the local government officer or a family member of tha officer AND the taxable income is not received from the local governmental entity? n Yes [71 No S I Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director,,or holds an ownershipiaterast.of one percent or more. �1 Check this box it the vendor has given the local government officer or a family member of the:officer one;ar:moregifEs I I as described 1 Section 176.003(a)(2)(8), excluding gifts descrbed in,-Section 176..003(a-1). March 30. 2026 r . _:tgf-v of the.govermen entity Date Ft}kfnpt,Odded by Texas Ethics Commission ww.w.sthlcs ltBte.tx.us Revised 11/301201ee Page 37 of 41 APPENDIX E NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § STATE OF TEXAS § By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal. Signature: 6 'sD Printed Name: Laura Bowen, CTS/CSP Title: Chief Operating Officer Company: The Reserves Network, Inc. Date: March 30, 2026 SUBSCRIBED and sworn to before me the undersigned authority on behalf of said bidder. 4JP�., VERONICA GALVAN ' :ill ns Notary Public,State of Texas Comm.Expires 09-05-2028 s'tam Notary ID 135077752 Notary Public in and-#c State of Texas My commission expires: CA tO Page 39 of 41 APPENDIX F SB 252 CHAPTER 2252 CERTIFICATION I, Laura Bowen. CTS/CSP ,the undersigned an representative of The Reserves Network, Inc. (Company or Business Name) being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252,Section 2252.152 and Section 2252.153,certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051,Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran,Sudan or any Foreign r4 Terrorist Organization,I will immediately notify the City of Port Arthur Purchasing Department. Laura Bowen, CTS/CSP Name of Company Representative(Print) OftlA 1;‘) gnature o ompany Representative March 30, 2026 Date Page 40 of 41 �3 APPENDIX G House Bill 89 Verification i, Laura Bowen, CTS/CSP (Person name), the undersigned representative (hereafter referred to as "Representative") of The Reserves Network, Inc. (company or business name, hereafter referred to as"Business Entity"), being an adult over the age of eighteen (18)years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1. That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Port Arthur; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. :IGNATUR 0 REPRESENTATIVE SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this day of a IGr) , 20�`� uuua VERONICA GALVAN Y1 P`9, t,=Notary Public,State of Texas W ,y Comm.Expires 09-05-2028 Notary ID 135077752 Notary Public 1 Page 41 of 41 32 a l ® DATE(MM/DD/YYYY) ACCORD CERTIFICATE OF LIABILITY INSURANCE 3/30/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. I IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Hannah Franklin Acrisure East Insurance Services, LLC PHONE FAX 10 (A/C.No.Eat): 866-282-9742 (A/C,No):610-995-0105 E-MAIL Suite 120 ADDRESS: MidAtlanticCerts@acrisure.com Fairfield NJ 07004 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Philadelphia Indemnity Insurance Company 18058 INSURED INSURER B:Federal Insurance Company 20281 The Reserves Network, Inc.22021 Brookpark Road INSURER c:Zurich American Insurance Company 16535 Fairview Park OH 44126 INSURER D:Beazley Insurance Company Inc. 37540 INSURER E: 1 INSURER F COVERAGES CERTIFICATE NUMBER:1844294460 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS / LTR DI INSD WVD POLICY NUMBER (MM/DYYYY) (MM/DDIYYYY) A X COMMERCIAL GENERAL LIABILITY ' Y Y PHPK2639966006 1/1/2026 1/1/2027 EACH OCCURRENCE $1,000,000DAMAGE CLAIMS-MADE X OCCUR PREMISESO(EaENTED occurrence) $1,000,000 X Contractual Liab MED EXP(Any one person) $20,000 PERSONAL 8,ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $3,000,000 PRO X POLICY JECT LOC PRODUCTS-COMP/OP AGG $3,000,000 OTHER: $ ellssk AUTOMOBILE LIABILITY Y Y PHPK2639966006 1/1/2026 1/1/2027 COMBINED SINGLE LIMIT $1,000,000 (Ea accident) X ANY AUTO BODILY INJURY(Per person) $ 'a OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED x NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) A X UMBRELLA LIAB X OCCUR PHUB895243006 1/1/2026 1/1/2027 EACH OCCURRENCE $10,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $10,000,000 1 DED X RETENTION$lnnnn ,$ C WORKERS COMPENSATION Y WC437819804 1/1/2026 1/1/2027 X AND EMPLOYERS'LIABILITY STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE Yf/'--N� N/A E.L.EACH ACCIDENT $1,000,000 1 OFFICER/MEMBEREXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 B Crime 3rd Party Coverage J06084011 1/1/2026 1/1/2027 Occurrence 2,000,000 A Professional Liability PHPK2639966006 1/1/2026 1/1/2027 Occ.-1,000,000 Agg.-2,000,000 D Cyber Liability D3669D250201 1/1/2026 1/1/2027 Occurrence 5,000,000 IIDESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) City of Port Arthur,its officers,agents and employees are included as Additional Insured with regard to General Liability coverage,when required by a written contract,but only as respects liability arising from the named insured's operations on behalf of the Additional Insured and subject to policy terms and conditions. Insured will endeavor to provide advanced notice of cancellation. III CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Port Arthur,TX ACCORDANCE WITH THE POLICY PROVISIONS. n Clifton Williams, Purchasing Manager P.O. Box 1089 AUTHORIZED REPRESENTATIVE Port Arthur, TX 77641 _S C i �J ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD 0 3:3 -CITY OF PORT ARTHUR,TEXAS ADDENDUM NQ. ONE (1) MARCH 20,2026 • BID FOR: STAFFING AGENCY FOR CITY OF PORT ARTHUR BID: P26-024 The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. DEADLINE: Sealed proposal submittal must be received and time stamped by 3:00 p.m., Central Standard Time,Wednesday,April 1,2026 (The clock located in the City Secretary's office will be the official time.)All proposals received will be read aloud at 3:15 p.m. on Wednesday,February April 1, 2026 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. Proposals will be opened in a manner to avoid public disclosure of contents;however, only the names of proposers will be read aloud. If you have any questions,please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. Cli Williams Purchasing Manager O 1 ` fie i? C (...S March 39. 292C Si:nature of Proposer Date The Reserves Network, Inc. Company Vendor Name Page 1 of 1 3I City of -CITY OF PORT ARTHUR,TEXAS ort rthu�i"'^ ADDENDUM NO. TWO (2) Tam. MARCH 26,2026 BID FOR: STAFFING AGENCY FOR CITY QF PORT ARTHUR BID: P26-024 The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. DEADLINE: Sealed proposal submittal must be received and time stamped by 3:00 p.m., Central Standard Time, Wednesday, April 8,2026 (The clock located in the City Secretary's office will be the official time.)All proposals received will be read aloud at 3:15 p.m. on Wednesday,February April 8, 2026 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. Proposals will be opened in a -- manner to avoid public disclosure of contents; however, only the names of proposers will be read aloud. 2. On page 24 under Experience.Number 1 should be the following Proposer's performance in temporary staffing for governmental entities or other clients. Proposer should indicate the number of years of experience the firm has in performing this service with businesses of comparable size to the City or other clients. 3. Attached is questions received and our answers in red. If you have any questions,please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. I Clif n Williams Purchasing Manager :� •ti/AD March 30, 2026 i nature of Proposer Date The Reserves Network, Inc. - Company Vendor Name Page 1 of 5 4 35 City of -CITY OF PORT ARTHUR,TEXAS ort rNtu '''— ADDENDUM NO.THREE (3) Triry MARCH 26,2026 BID FOR: STAFFING AGENCY FOR CITY OF PORT ARTHUR BID: P26-024 The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. On page 24 under Pricing should be the following List cost on Bid Sheet listed as Appendix A. If you have any questions,please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. �� rL ll'a�'4 .4/t - Cli n Williams Purchasing Manager NC_ March 30, 2026 .gnature of Proposer Date 4 The Reserves Network Company Vendor Name I 4 4 Page 1 of 1 COVER LETTER March 31, 2026 Clifton Williams City of Port Arthur Purchasing Department 444 4th Street, 4th Floor Port Arthur,TX 77640 Re: RFP P26-024—Staffing Agency Services for the City of Port Arthur Dear Mr.Williams, The Reserves Network (TRN) is pleased to submit this proposal in response to RFP P26-024 for staffing services for the City of Port Arthur. TRN understands the City requires a staffing partner that can respond quickly, deliver qualified and compliant candidates, and support uninterrupted operations across departments. Our service model is designed to meet these expectations through rapid response, disciplined screening, reliable payroll administration, and accountable service delivery. We confirm our ability to support all requested staffing categories and Appendix A positions, including administrative, clerical, maintenance, CDL, medical, professional, and event labor roles. With more than 40 years of experience and a strong track record supporting public-sector clients, TRN brings proven capability, scalability, and operational consistency. Our approach is further strengthened by: • Regional and remote recruiting capabilities that expand access to qualified candidates • Rapid deployment through pre-qualified pipelines and mobile technology, including our ReservaJob app • Emergency recruiting deployment to support surge and event-based staffing needs TRN's service model emphasizes: • Rapid response to staffing requests, including the City's two-hour standard for most roles and one- hour standard for event labor • Thorough screening and compliance processes, including DPS criminal history checks, drug screening, and credential validation • Reliable payroll administration and reporting, providing visibility into attendance,turnover, overtime, and workforce performance • Dedicated account management with clear points of contact and after-hours availability 111 • A structured transition approach to ensure continuity from any current provider We have structured this proposal to be clear, concise, and directly responsive to the RFP requirements. TRN is prepared to begin service immediately upon award and is committed to being a responsive, dependable partner to the City of Port Arthur. Thank you for your consideration. Sincerely, Laura Bowen,CTS/CSP Chief Operating Officer The Reserves Network,Inc. (713)590-2987 I ibowenc trnstaffing.com The Reserves Network, Inc. I An Equal Opportunity Employer EXHIBIT CONTRACT FOR TEMPORARY STAFFING SERVICE FOR THE CITY OF PORT ARTHUR THIS AGREEMENT, made this day of , 2026, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and Argus Talent hereinafter called "CONTRACTOR". WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be 365 calendar days from date of execution with the option to renew for two additional one-year period. The City can terminate this contract at its convenience which includes, but is not limited to, funding not bring available in any budget cycle within thirty (30) days written notice. 2. The Contractor will supply temporary staffing services at the cost in bid documents. 3. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 4. The term "Contract Documents" means and includes the following: 1) Agreement 2) General Information 3) Specification 4) Proposal 5) Addendum 6) Notice of Award 5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 6. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in ( 2 copies) each of which shall be deemed an original on the date first written above. Signed on the day of 2026 ATTEST CITY OF PORT ARTHUR BY CITY SECRETARY CITY MANAGER Signed on the day of , 2026 ATTEST ARGUS TALENT BY CITY SECRETARY PRINT NAME: TITLE: k CHARLOTTE M.MOSES,MAYOR RONALD BURTON,CPM HAROLD L.DOUCET,SR, su,R.. CITY MANAGER MAYOR PRO TEM City of I. SHERRI BELLARD,TRMC COUNCIL MEMBERS: 0/74;o. ,J CITY SECRETARY WILLIE BAE LEWIS,JR. TIFFANY L.HAMILTON EVERFIELD Zt rthur ROXANN PAIS COTRONEO DONEANE BECKCOM CITY ATTORNEY THOMAS KINLAW,III Texas DONALD FRANK,SR March 8, 2026 REQUEST FOR PROPOSAL STAFFING AGENCY FOR CITY OF PORT ARTHUR DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00 p.m.,Central Standard Time, Wednesday, March 25, 2026. (The clock located in the City Secretary's office will be the official time.) All proposals received will be read aloud at 3:15 p.m.on March 25,2026 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. Proposals will be opened in a manner to avoid public disclosure of contents; however, only the names of proposers will be read aloud. MARK ENVELOPE: P26-024 DELIVERY ADDRESS: Please submit one (1) original and three (3) exact duplicate copies of your RFP to: CITY OF PORT ARTHUR CITY OF PORT ARTHUR CITY SECRETARY or CITY SECRETARY P.O. BOX 1089 444 4TH STREET, 4th Floor PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640 POINTS OF CONTACT: Questions concerning the Request for Proposal should be directed in writing to: City of Port Arthur, TX Clifton Williams,Purchasing Manager P.O. Box 1089 Port Arthur, TX 77641 clifton.williams@portarthurtx.gov Purchasing Division/Finance Department 1 Purchasing Manager,Clifton Williams P.O.Box 10891444 4th Street I Port Arthur,Texas 776411 409.983.8160 1 Fax 409.983.8291 The enclosed REQUEST FOR PROPOSAL (RFP) and accompanying General Instructions are for your convenience in submitting proposals for the enclosed referenced services for the City of Port Arthur. Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of the envelope. ALL PROPOSALS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFP submittal arrives at the above location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically transmitted RFP submittals will not be accepted. Clifton Williams Purchasing Manager Page 2 of 41 REQUESTS FOR PROPOSALS STAFFING AGENCY FOR CITY OF PORT ARTHUR DEVELOPMENT SERVICES BUILDING (To be Completed ONLY IF YOU DO NOT BID.) FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request. In the event you desire not to submit a bid,we would appreciate your response regarding the reason(s). Your assistance in completing and returning this form in an envelope marked with the enclosed bid would be appreciated. NO BID is submitted: this time only not this commodity/service only Yes No Does your company provide this product or services? Were the specifications clear? Were the specifications too restrictive? Does the City pay its bills on time? Do you desire to remain on the bid list for this product or service? Does your present work load permit additional work? Comments/Other Suggestions: Company Name: Person Completing Form: Telephone: Mailing Address: Email: City, State, Zip Code: Date: Page 3 of 41 OBJECTIVE The City of Port Arthur is seeking a Staffing Agency or Staffing Agencies to provide temporary employment services to the City on an as needed basis. Services must meet the minimum specifications detailed in this request. BACKGROUND 1. The City of Port Arthur operates with, but is not limited to, the following Departments: A. Finance B. Public Works C. Utility Operations D. Library E. Parks& Recreation F. Civic Center G. Health H. Development Services 2. The City may request, but will not limit to,personnel in the following categories: A. General Labor B. CDL Driver C. General Clerical D. Administrative Professional E. Executive-level Professional F. Medical Professional G. Event Laborer for Civic Center 3. The position descriptions represented herein are general requirements. Additional knowledge, skills and abilities may be applicable for individual positions in the employing agency. 4. The Staffing requests will be initiated through the Human Resources department for an urgent need,a planned need(vacation replacements or staffing for project periods),or to fill a full time opening (to keep the work in operation during the interim to find the right individual to fill a position). 5. The Event Laborer request will be initiated through the Civic Center when staff is needed for an event done at the Civic Center. 6. The City will be provided a minimum of two agency employee's work and after hour contact numbers. 7. This contract may be awarded up to four(4) separate vendors if advantageous to the City. The City makes no guarantee as to the specific amount of service required from the Vendor. During the twelve(12)month period,the City is under no obligation to request or utilize any number of services. SCOPE OF WORK 1. Agency shall perform a comprehensive program for employment screening, including drug screening and DOT testing, evaluation, advertising, recruitment, and disciplinary actions involving any temporary employee under this contract, to ensure the best- qualified candidates are selected. Page 4 of 41 a) All temporaries assigned to the City shall be pre-screened and tested by the Vendor before being assigned to ensure temporary meets the requirements of the assignment. Vendor is responsible for all costs associated with pre-screening requirements and background searches. b) The vendor shall perform a criminal history search through the Texas Department of Public Safety(DPS)public access crime records website.Information pertaining to this service may be obtained at: https://records.txdps.state.tx.us/accountinfo.cfm. The DPS public database shall be searched for any conviction record and sex offender registration status for each temporary prior to assignment with the City. Results of this search shall be provided to the City prior to the placement of an individual in an assignment. Convictions or sex offender registration shall not automatically disqualify personnel from an assignment, however the City reserves the right,at its sole discretion,to accept or reject personnel for a job assignment based on the results of this search. 2. Agency shall provide administration and maintenance of all employment and payroll records,payroll processing, remittance of payroll and taxes, including the provision for the distribution of payroll time sheets and checks, for all temporary employees provided within this contract. 3. Agency shall provide the City a candidate within two (2) hours of request for all employees except Event Laborer for Civic Center. Agency shall provide the City a candidate within one (1) hour of request for Event Laborer for Civic Center. If the Agency is unable to provide a candidate within the required time frame, the City may contact another agency. 4. Agency,upon request,shall provide immediate access to reports measuring absenteeism, turnovers, over-time hours and payroll; or, any customized reports for every employee assigned to the City. The Agency shall have the resources and knowledge to understand the City's business, to ensure accurate evaluation of the staffing requirements and be able to respond quickly to the needs of the requesting department. 5. The City reserves the right to immediately terminate any employee provided by the Agency when the City is dissatisfied with the performance of the work or for any other reason. a) The Vendor will waive all charges for employees who report to work and are deemed unsatisfactory within the first two(2)hours. If the employee works more than two(2)hours and is then deemed unsatisfactory,the Vendor may bill the City for all hours worked in the shift. 6. Agency shall not supply the City any unauthorized aliens. a) The Vendor shall verify that personnel provided for assignment to City positions, are fully documented and authorized to work in the United States. Such documentation shall be provided to City upon request. 7. They City will have thirty (30) days to pay an invoice after receipt. 8. The Agency may request an increase/decrease in the hourly rates prior to any renewal period. The price increase/decrease shall not exceed the price increase/decrease stated in the latest Consumer Price Index for all Urban Wage Earners and Clerical Workers (CPI-W),Other Services. Any increase/decrease will be subject to the City approval and is not guaranteed. Page 5 of 41 9. Agency shall ensure that all temporary employees filling the requirements of this contract report to their workplace dressed in the proper attire for the position being filled. 10. Any temporary employee may be hired by the City on a part-time basis after ninety(90) days of continuous temporary employment without a fee paid to the providing Agency. 11. The City of Port Arthur is a twenty-four(24)hour operation;therefore temporaries may be needed for any shift as well as emergency basis. 12.All temporaries shall meet the job skill requirements of the assignment as indicated by the attached job descriptions. 13. The Vendor providing personnel for assignments requiring a CDL shall insure that the individual contemplated has the proper license endorsements for the position requirement, together with a current and valid DOT medical certificate accompanying the CDL. 14. Hours worked will be reported in whole and quarter hours. The City will specify the time for the temporary employees arrival and departure from the work site. Temporary employees are responsible for their own transportation to and from the work site. The City will not be responsible for payment for time spent applying and testing/interviewing for City jobs nor for any time not actually spent in productive work for the City. 15. Work assignments shall vary depending on the needs of the hiring department/division and work may include shifts, holidays,weekends, etc. 16. Temporary employees may be required to work overtime or beyond the work shift with prior authorization from the hiring supervisor/manager. Time and one-half the regular hourly rate will be paid for hours worked in excess of a consecutive forty (40) hour period calculated from Monday to Sunday. 17. The Vendor shall abide by all labor laws. 18. The Vendor shall not be eligible for any fee if any person assigned to the City under this contract is subsequently hired by the City through a competitive hiring process after working 500 hours as a temporary employee. 19. The amount must include the hourly rate for employees and the surcharge Page 6 of 41 mornmaammassiow GENERAL JOB DESCRIPTIONS Administrative Clerk II To perform a wide variety of general clerical work in support of an assigned specialized function; and to provide information and assistance to the public regarding departmental policies and procedures. This is the entry level class in the clerical series and is distinguished from higher level classes by the performance of routine clerical duties. Incumbents assigned to this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. Receive immediate supervision from higher level professional, technical and clerical staff. 1.0 Examples of Essential Duties are the following A. Act as receptionist assisting the public over the telephone or in person by providing routine information pertaining to policies and procedures of assigned division; refer inquiries as appropriate. B. Prepare and review a variety of memorandums, correspondence, reports, public notices, work orders,bills and documents as assigned; complete various forms. C. Perform a wide variety of general clerical work including the maintenance of accurate and detailed records and files, verifying accuracy information, researching discrepancies and recording information. D. Sort and file documents and records,maintaining alphabetical, index,and cross-reference files. E. Research and compile easily accessible information and data for use in statistical and financial reports; maintain a variety of statistical records; check and tabulate statistical data. F. Contact the public and outside agencies in acquiring and providing information and making referrals. G. Prepare and issue water utility service work orders including leak adjustments, customers and cut-offs; enter information on new and transfer customers into the city computer system H. Schedule appointments and meetings for assigned division. I. Receive, sort and distribute incoming and outgoing correspondence; maintain accurate records pertaining to outgoing mail including postage and pieces of mail distributed. J. May maintain and review work and leave time records for various personnel; assist in processing personnel forms. K. Order and maintain office supplies. L. Perform related duties as assigned. 2.0 Qualifications A. Knowledge, Skills, Ability include 1) English usage, spelling, grammar, and punctuation. 2) Modern office practices, procedures,methods and equipment. 3) Organization,procedures,and operating details of function to which assigned. 4) Policies,procedures and techniques regarding records maintenance. 5) Work independently in the absence of supervision. Page 7 of 41 6) Learn and correctly interpret and apply the policies and procedures of the function to which assigned. 7) Perform general clerical work including maintenance of appropriate records and compiling information for reports. 8) Communicate effectively, both orally and in writing. 9) Type and transcribe at a speed necessary for successful job performance. 10)Maintain effective audio-visual discrimination and perception needed for: a. Making observations b. Reading and writing c. Operating assigned equipment d. Communicating with others. 11)Maintain mental capacity which allows the capability of: a. Making sound decisions b. Demonstrating intellectual capabilities c. Operate office machines and word processing equipment. d. Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following: 1. Standing or sitting for extended periods of time 2. Operating assigned equipment. 12)Understand and carry out oral and written directions. 13)Perform simple mathematical calculations. 14)Establish and maintain cooperative working relationships with those contacted in the course of work. 3.0 Experience and Training Guidelines A. One year of experience comparable to that of an entry level administrative clerk. B. Equivalent to the completion of the twelfth grade including or supplemented by clerical courses. Secretary Employee will perform a wide variety of responsible secretarial and clerical duties in support of the staff and activities of a division within a department; and to provide general information and assistance to the public. This is the entry/journey level class in the secretarial series and is distinguished from lower level clerical classes by the level of difficulty of assigned duties encompassed in acting as a personal secretary to a member of middle management staff. In addition, positions of this class are distinguished from those allocated to the Administrative Secretary class by the scope and complexity of duties assigned to a position providing secretarial support to a city department head. Employee receives general supervision from a division manager or other management staff. Employee may exercise functional and technical supervision over clerical staff. 1.0 Examples of Essential Duties are the following Page 8 of 41 A. Provide clerical and secretarial support to assist designated division staff in the completion of their duties and responsibilities. B. Compose, prepare and review a variety of memorandums, correspondence, reports, public notices, bills and documents as assigned; type and proofread assigned materials; complete various forms; prepare and distribute reports for review and use; prepare and maintain a variety of forms used by an assigned division; copy and collate materials as necessary. C. Screen office and telephone callers; respond to complaints and requests for information related to regulations, procedures, systems and precedents of assigned division or section; receive and route mail. D. Compile, assemble and input data into computer for various uses. E. Maintain calendars of division activities, meetings and various events; coordinate activities with other city departments,the public and outside agencies. F. Prepare and maintain a variety of files and filing systems; prepare, maintain and update various records; verify information as requested. G. Perform general clerical work including filing, scheduling, appointments, and processing personnel,payroll and purchase requisitions and reimbursements requests. H. Research, compile and analyze data for special projects; collect and assemble data and background materials for a variety of reports. I. Schedule travel arrangements, reservations, daily operations or meetings for division staff as assigned. J. Order and maintain office supplies. K. May attend and provide assistance at night meetings related to city functions. L. Perform related duties as assigned. 2.0 Qualifications A. Knowledge of: 1) Proper public contact and telephone etiquette. 2) English usage, spelling, grammar and punctuation. 3) Modem office methods,practices,procedures and equipment, including computers. 4) Business letter writing and basic report preparation. 5) Record keeping and basic reporting procedures. B. Ability to: 1) Tactfully respond to requests and inquiries from the general public. 2) Simultaneously perform a variety of responsible clerical and secretarial functions. 3) Understand the organization and operation of the city and of outside agencies as necessary to assume assigned responsibilities. 4) Compile and maintain complex and extensive records. 5) Independently prepare a variety of correspondence. 6) Work independently in the absence of supervision. Page 9 of 41 7) Maintain effective audio-visual discrimination and perception needed for: a) making observations b) reading and writing c) operating assigned equipment d) communicating with others. 8) Maintain mental capacity which allows the capability of: a) making sound decisions b) demonstrating intellectual capabilities. 9) Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following: a) sitting for extended periods of time b) operating assigned equipment. 10)Analyze situations carefully and adopt effective courses of action. 11)Establish and maintain cooperative working relationships with those contacted in the course of work. 12)Communicate effectively, both orally and in writing. 13)Operate and use modern office equipment. 14)Type at a speed necessary for successful job performance. 3.0 Experience and Training Guidelines A. One year of responsible secretarial and clerical experience. B. Equivalent to the completion of the twelfth grade supplemented by specialized training in secretarial science is desirable. Municipal Health Medical Assistant Employee will provide responsible medical care for a socio-economic,ethnically diverse patient group within the scope of credentials and training as authorized by physician. Appointment to this classification indicates completion of a professional training program resulting in the ability to assume a number of roles in a health care setting. Said individuals are to be proficient in multi-tasking administrative and clinical assignments. As direct patient contact staff they are to be equipped to communicate with,and effectively serve,an ethnically and socio-economically diverse patient group. 1.0 Examples of Essential Duties are the following A. Exhibit professional general medical knowledge, including terminology, anatomy, physiology,behavioral science,and medical law and ethics. B. Exhibit professional administrative ability including medical records management, collections, insurance processing,etc. C. Demonstrate professional clinical knowledge,including examination room techniques, medication preparation and administration, pharmacology, laboratory procedures, injection and venipuncture procedures. D. Provide a variety of advanced medical care services to assigned patients; assist in regulating clinic flow. Page 10 of 41 E. Assist physicians and other medical/professional staff with examinations and treatments. F. Make entries into,update,and maintain medical records system. G. Administer medications as prescribed by a physician. H. Monitor vital signs; take blood pressures and pulse rates; obtain specimens for laboratory tests. I. Document health care, medication and visual observations; advise appropriate staff of changes in condition or patient progress. J. Provide input as a member of a health care team in planning, implementing and evaluating nursing care. K. Instruct patients in the proper procedures and alternatives for health care;refer patients as appropriate. L. Assist in diet planning; impart basic elements of nutrition to patients. M. Inventory drugs and supplies and stock as directed. N. Assist in the development of new procedures. O. Attend workshops,conferences,and in-service training sessions to improve vocational nursing skills and knowledge. P. Maintain mental capacity which allows the capabilities to: 1) Exercise sound judgment and rational thinking under stressful circumstances 2) Evaluate various options and alternatives and choose an appropriate and reasonable course of action 3) Prepare complex policies and recommendations 4) Effectively supervise personnel 5) Operate effectively in an economically and culturally diverse environment Q. Maintain physical condition which will allow the capability to perform the following: 1) Running,walking,or standing for extended periods of time 2) Climbing stairs or ladders 3) Moving loads of approximately 25 -50 lbs. R. Maintain effective audio-visual discrimination and perception for: 1) Making observations 2) Reading and writing 3) Operating necessary and assigned equipment 4) Communicating with others S. Effectively deal with personal danger which may include exposure to: 1) Contagious and deadly disease 2) Contaminated materials and equipment 3) Undiagnosed infections and/or communicable diseases Page 11 of 41 T. Performs related duties as assigned 2.0 Qualifications A. Knowledge of: 1) Principles and practices of general medical standards of care. 2) Medical terminology and its application to assigned responsibilities. 3) Proper methods used in checking vital signs. 4) Anatomy and physiology. 5) Basics of proper nutrition. 6) Medication side effects and drug interactions. 7) Policies and procedures related to area of assignment. 8) Specific needs of the community and population served. 9) Departmental and divisional policies and procedures. B. Ability to: 1) Provide licensed vocational nursing or advanced medical assistant services to patients. 2) Independently implement approved procedures for health care. 3) Accurately check and document vital signs. 4) Maintain accurate and up-to-date patient files and charts. 5) Instruct patients on health care services and alternatives,and on proper nutrition and diet. 6) Operate related medical equipment. 7) Properly perform venipuncture and injection according to established medical practice guidelines. 8) Establish and maintain cooperative working relationships with those contacted in the course of work. 9) Communicate effectively,both orally and in writing. 10)Interpret and apply policies and procedures for clients and staff. 11)Work independently in the absence of supervision. 3.0 Experience and Training Guidelines: A. Experience: 1) One to two (1-2) years experience providing vocational nursing care or two to three (2-3) years experience as a medical assistant in an equivalent practice environment. B. Training: 1) Completion of a Licensed Vocational Nursing program from an accredited school of vocational nursing or completion of an accredited medical assistant program from an (CAAHEP or ABHES)accredited institution. C. License or Certificate: Page 12 of 41 1) Possession of a valid license to practice vocational nursing in the State of Texas or credentialed as a Certified Medical Assistant by the American Association of Medical Assistants(AAMA)or equivalent credentialing body. 2) Possession of,or ability to obtain, an appropriate Texas driver's license. Maintenance Worker I To perform semi-skilled labor in construction, maintenance, and related service activities in the street, drainage, and/or water/wastewater utility operations for the city; and to provide staff support to an assigned function or crew. This is the entry level class in the Maintenance Worker series. Positions in this class will usually perform most of the duties required of Maintenance Workers I and II however; as compared to the Maintenance Worker II, is not expected to function at the same skin level and will usually exercise less independent direction and judgment on matters related to work procedures and methods.Work is usually supervised while in progress and fits a pattern which has been established and explained before the work is started. Generally, changes in procedures or exceptions are explained in detail as they arise. Under the class series concept, positions assigned to the Maintenance Worker II class which become vacant may reasonably be filled at the Maintenance Worker I level for training purposes. 1.0 Examples of Essential Duties are the following A. Operate a variety of maintenance equipment including jackhammers, trucks, mowers, weedeaters, air compressors, sprayers, saws, drills, tapping machines, generators, bobcats, rollers and other similar equipment and machinery in maintaining and repairing various city facilities and properties. B. Participate in a variety of activities involving travel between various city facilities and properties and other related,external business and government agencies which may include collecting and delivering materials and supplies. C. Ensure safety of worksite; setup barricades and other safety devices. D. Plant, cut or trim herbage as requested including trimming trees and shrubs and planting flowers and trees; remove and transport a variety of debris and excess material. E. Perform minor repairs on equipment and report the need for major repairs. F. Inspect and restore equipment and machinery fluid levels including oil, fuel, water, and transmission fluid; verify operation of gauges and tires; lubricate equipment as needed. G. Utilize a variety of manual tools to complete assigned projects including shoveling various materials,hammering nails, building small wooden objects and repairing equipment. H. Provide maintenance support to assist designated staff in the completion of their duties and responsibilities; provide functional and technical direction as needed. I. Complete daily schedules and timesheets; report all daily work to appropriate staff member. J. Inspect ditches, drainage areas and roadside shoulders for noxious weeds; remove weeds; identify weeds and apply appropriate herbicides. K. Remove blockages from and repair and install water,sewer and storm drain lines and mains. L. Assist in installing,maintaining and repairing pumps,mechanical and electric motors,water meters,valves and hydrants. M. Participate in performing field repairs on meters, valves, pumps, lift stations and irrigation systems. Page 13 of 41 N. Locate and repair storm drains, catch basins and storm drain pipes. O. Read and interpret maps of underground sewer and drainage systems. P. Spread asphalt in patching and repairing streets; cut and break obsolete concrete; pour and assist in finishing concrete; construct concrete forms and perform rough carpentry work. Q. Clean ditches, alleys, streets,culverts and storm drains; resurface and slurry seal streets and alleys. R. Assist in repairing and replacing roofs, floors, doors,windows, screens, and fences. S. Install and replace insulation,tile, and interior walls. T. Collect and skim various liquid surfaces to remove debris. U. Assist with rerouting main and service water lines. V. May collect samples of water, waste and wastewater for testing; assist with testing of samples. W. May answer questions and provide information to the public as necessary. X. May build, refinish and repair furniture as requested. Y. Paint, remodel, clean, and improve interior and exterior of city facilities. Z. Pack, unpack and issue supplies and equipment; stock shelves; distribute and receive supplies; maintain routine records of materials and supplies received and used. 2.0 Qualifications A. Knowledge of: 1) Uses and purposes of general maintenance tools and equipment. 2) Basic operation of a variety of machinery, equipment and tools to perform assignments: 3) Safe work practices. B. Ability to: 1) Tactfully respond to requests and inquiries from the general public. 2) Perform unskilled and semi-skilled tasks in a variety of maintenance activities. 3) Perform heavy manual labor. 4) Maintain effective audio-visual discrimination and perception needed for: a) making observations b) reading c) operating assigned equipment d) communicating with others. 5) Maintain mental capacity which allows the capability of: a) interpreting work orders and directions. 6) Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following: a) elevating and moving various equipment and materials Page 14 of 41 b) walking, standing, stooping,kneeling or sitting for extended periods of time c) performing heavy manual labor d) operating assigned equipment including a motor vehicle. 7) Learn to operate a variety of maintenance equipment including jackhammers, trucks, mowers, weedeaters, air compressors, sprayers, saws, drills, tapping machines, generators and other similar equipment and machinery in maintaining and repairing various city facilities and properties. 8) Effectively deal with personal danger which may include exposure to: a) hazardous and toxic fumes, chemicals and materials b) confined or high work places c) considerably loud noises d) hazards associated with working in and near traffic. 9) Learn city and departmental policies and procedures. 10)Operate a Motor vehicle. 11)Maintain assigned equipment and associated parts including verifying and replenishing fluid levels. 12)Establish and maintain effective working relationships with others encountered in the course of work. 13)Understand and follow oral and written instructions. 3.0 Experience and Training Guidelines A. No experience needed. B. Completion of formal or informal education which provides the ability to read and write at a level required by the job. Maintenance Worker II To perform semi-skilled labor in construction, maintenance, and related service activities in the street,drainage, and/or water/wastewater utility operations for the city;and to provide staff support to an assigned function or crew. This is the full journey level class in the Maintenance Worker series. Positions in this class are flexibly staffed and are normally filled by advancement from the Maintenance Worker I class, or when filled from the outside, require prior experience in the construction and maintenance of streets, drainage,water/wastewater related facilities. Appointment to the higher class requires that the employee be performing substantially the full range of duties for the class and meet the qualification standards for the class.All positions assigned to this class require the ability to work independently exercising judgment and initiative. Duties will normally require the ability to operate the full range of mechanical equipment related to a specific assignment. 1.0 Examples of Essential Duties are the following A. Operate a variety of maintenance equipment including jackhammers, trucks, mowers, weedeaters, air compressors, sprayers, saws, drills, tapping machines, generators, bobcats, rollers and other similar equipment and machinery in maintaining and repairing various city facilities and properties. Page 15 of 41 B. Participate in a variety of activities involving travel between various city facilities and properties and other related, external business and government agencies which may include collecting and delivering materials and supplies. C. Ensure safety of worksite; setup barricades and other safety devices. D. Plant, cut or trim herbage as requested including trimming trees and shrubs and planting flowers and trees;remove and transport a variety of debris and excess material. E. Perform minor repairs on equipment and report the need for major repairs. F. Inspect and restore equipment and machinery fluid levels including oil, fuel, water, and transmission fluid; verify operation of gauges and tires; lubricate equipment as needed. G. Utilize a variety of manual tools to complete assigned projects including shoveling various materials,hammering nails,building small wooden objects and repairing equipment. H. Provide maintenance support to assist designated staff in the completion of their duties and responsibilities;provide functional and technical direction as needed. I. Complete daily schedules and timesheets; report all daily work to appropriate staff member. J. Inspect ditches, drainage areas and roadside shoulders for noxious weeds; remove weeds; identify weeds and apply appropriate herbicides. K. Remove blockages from and repair and install water,sewer and storm drain lines and mains. L. Assist in installing,maintaining and repairing pumps,mechanical and electric motors,water meters,valves and hydrants. M. Participate in performing field repairs on meters, valves, pumps, lift stations and irrigation systems. N. Locate and repair storm drains, catch basins and storm drain pipes. O. Read and interpret maps of underground sewer and drainage systems. P. Spread asphalt in patching and repairing streets; cut and break obsolete concrete; pour and assist in finishing concrete; construct concrete forms and perform rough carpentry work. Q. Clean ditches, alleys, streets,culverts and storm drains; resurface and slurry seal streets and alleys. R. Assist in repairing and replacing roofs, floors, doors,windows, screens, and fences. S. Install and replace insulation,tile, and interior walls. T. Collect and skim various liquid surfaces to remove debris. U. Assist with rerouting main and service water lines. V. May collect samples of water, waste and wastewater for testing; assist with testing of samples. W. May answer questions and provide information to the public as necessary. X. May build,refinish and repair furniture as requested. Y. Paint, remodel, clean, and improve interior and exterior of city facilities. Z. Pack, unpack and issue supplies and equipment; stock shelves; distribute and receive supplies; maintain routine records of materials and supplies received and used. Page 16 of 41 2.0 Qualifications A. Knowledge of: 1) Uses and purposes of general maintenance tools and equipment. 2) Basic operation of a variety of machinery, equipment and tools to perform assignments: 3) Safe work practices. 4) Methods, techniques, tools and the operational characteristics of mechanical equipment used in the maintenance of city facilities and properties. 5) City and departmental policies and procedures. B. Ability to: 1) Perform unskilled and semi-skilled tasks in a variety of maintenance activities. 2) Perform heavy manual labor. 3) Maintain effective audio-visual discrimination and perception needed for: a) making observations b) reading c) operating assigned equipment d) communicating with others. 4) Maintain mental capacity which allows the capability of: a) interpreting work orders and directions. 5) Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following: a) elevating and moving various equipment and materials b) walking, standing, stooping,kneeling or sitting for extended periods of time c) performing heavy manual labor d) operating assigned equipment including a motor vehicle. 6) Learn to operate a variety of maintenance equipment including jackhammers, trucks, mowers, weedeaters, air compressors, sprayers, saws, drills, tapping machines, generators and other similar equipment and machinery in maintaining and repairing various city facilities and properties. 7) Effectively deal with personal danger which may include exposure to: a) hazardous and toxic fumes, chemicals and materials b) confined or high work places c) considerably loud noises d) hazards associated with working in and near traffic. 8) Maintain assigned equipment and associated parts including verifying and replenishing fluid levels. 9) Establish and maintain effective working relationships with others encountered in the course of work. Page 17 of 41 10)Understand and follow oral and written instructions 11)Operate a variety of maintenance equipment including jackhammers, trucks, mowers, weedeaters, air compressors, sprayers, saws, drills, tapping machines, generators and other similar equipment and machinery in maintaining and repairing various city facilities and properties. 12)Operate a variety of vehicular and stationary mechanical equipment in a safe and effective manner in routine situations. 13)Work independently in the absence of supervision. 14)Use and operate various hand tools required for work in a safe and efficient manner. 3.0 Experience and Training Guidelines A. One year of increasingly responsible experience performing field maintenance duties comparable to those performed by a Maintenance Worker 1 in the City of Port Arthur. B. Completion of formal or informal education which provides the ability to read and write at a level required by the job. C. Possession of an appropriate Texas Class A or B Commercial Driver's License(CDL). Equipment Services II To perform a variety of skilled tasks in the operation of equipment for various public works activities and operations including excavation, sanitation collection, construction, loading and related operations according to required standards; and to participate in a wide variety of maintenance and construction work. This is the full journey level class in the equipment operator class series. All positions assigned to this class require the ability to work independently, exercising judgment and initiative.This class can be distinguished from lower level classes by assignment of duties involving the operation of complex mechanical equipment related to specific area of assignment. Positions assigned to this class are further distinguished from those allocated to the Equipment Operator I class in that incumbents may provide lead supervision to a small crew of lower level maintenance staff. 1.0 Examples of Essential Duties are the following A. Operate a variety of equipment including trucks,backhoes,tractors,air compressors,mixers, rollers, loaders, bobcats and other similar equipment and machinery in excavating, filling, constructing,repairing,maintaining and moving various materials and property. B. Inspect and restore equipment fluid levels including oil, fuel, water, and transmission fluid; verify operation of gauges and tires; lubricate equipment as needed; service and adjust as necessary. C. Assist with identifying equipment needs for each assigned site or route; ensure proper materials and tools are available to the crew when they are needed. D. Perform minor repairs on equipment and report the need for major repairs. E. Utilize a variety of manual tools to complete assigned projects including shoveling various materials, hammering nails, building small wooden objects and repairing equipment. F. Participate in a variety of activities involving travel between various city facilities and properties and other related external business and government agencies which may include site preparations and hauling materials and debris. Page 18 of 41 G. Install,repair, clean and maintain various public works materials and city property including fireplugs,water and sewer taps,water and service lines,water meters and valves, utility piping,manholes and refuse containers: H. Ensure safety of worksite; setup barricades and other safety devices. I. Provide technical support to assist division staff in the completion of their duties and responsibilities; provide functional and technical direction as needed. J. Assist with preparing grades and elevations for project construction; prepare and pour concrete; set wood forms and position steel as necessary; remove wooden forms; clean site. K. Collect and complete daily schedules and timesheets; report all daily work to appropriate division member. L. May mark various city properties with a variety of marking materials including paint and chalk dust. M. Measure a variety of areas including cuts,trenches,depths and curb lines. N. May respond to emergency situations as requested. O. May plant, cut or trim herbage as requested including trimming trees and planting flowers and trees; remove and transport a variety of debris and excess material. P. Collect,empty and distribute commercial and recyclable material containers;tarp,paint and repair containers as necessary. Q. May rebuild private property damaged by site operations. R. Perform related duties as assigned. 2.0 Qualifications A. Knowledge of: 1) Operational attributes of a variety of equipment and vehicles. 2) Practices, methods and materials used in various public works services. 3) Traffic laws, ordinances, and rules involved in truck and heavy equipment operations. 4) City and departmental policies and procedures. 5) Safe work practices. B. Ability to: 1) Operate a variety of equipment including trucks, backhoes, tractors, air compressors, mixers, rollers, loaders, bobcats and other similar equipment and machinery in excavating, filling, constructing, repairing, maintaining and moving various materials, and property. 2) Perform a variety of semi-skilled and skilled construction,repair and maintenance tasks. 3) Learn the geography and street system of the city. 4) Perform maintenance on assigned equipment in an efficient, safe manner. 5) Understand and follow oral and written instructions. 6) Work independently or in a crew situation, as assigned. Page 19 of 41 7) Read blueprints, sketches, and construction drawings. 8) Maintain effective audio-visual discrimination and perception needed for: A. making observations B. reading and writing C. operating and maintaining assigned equipment D. communicating with others. 9) Maintain mental capacity which allows the capability of: A. making sound decisions B. determining and avoiding dangerous situations C. interpreting written communication including drawings. 10)Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following: A. walking, stooping, kneeling, standing or sitting for extended periods of time B. crawling or climbing to perform construction,maintenance or repairs C. lifting various heavy materials and equipment D. operating assigned equipment. 11)Effectively deal with personal danger which may include exposure to: A. hazardous and toxic chemicals and materials B. various fumes C. electrical hazards D. confined or high work places E. various weather conditions F. temperature extremes G. extremely loud noises H. hazards associated with working in and near traffic. 12)Establish and maintain effective working relationships with those contacted in the course of work. 3.0 Experience and Training Guidelines A. Three years of increasingly responsible experience performing maintenance work involving the operation of heavy construction equipment. B. Completion of formal or informal education which provides the ability to read and write at a level required by the job. C. Possession of, or ability to obtain, an appropriate Texas driver's license. Possession of an appropriate Texas Class A or B Commercial Driver's License (CDL). D. When employee is assigned to the Landfill A Class C or higher Municipal Solid Waste License issued by the Texas Commission of Environmental Quality(TCEQ)is required upon Page 20 of 41 appointment, or must be acquired within twelve (12) months of appointment, in order to supervise others or work alone at the landfill. Management Analyst To perform a wide variety of tasks In providing responsible professional administrative staff assistance in conducting specific and comprehensive analyses of a wide range of municipal policies, procedures, organizational and financial services; and to provide administrative services relating to grants management. 1.0 Examples of Essential Duties are the following A. Investigate, interpret,analyze and prepare recommendations in relation to proposals for new programs, policies,procedures and services. B. Participate in the planning,design and cost estimation for a variety of administrative projects related to the area of assignment. C. Ensure that activities related to the assigned area of responsibility comply with federal and state rules and regulations; monitor State and Federal legislation; inform departments of pending changes in new legislation affecting the assigned area of responsibility. D. Monitor federally funded city projects including community development sub-recipients and on-site monitoring; complete related forms and documents; maintain related records. E. Complete and submit various Federal and State required forms and reports including a Grantee Performance Report, Housing Assistance Applications and Grants, grant asset management lists,Contract and Subcontract Report and Federal Labor Standards Report. F. Collect and compile factual materials and data required for grant application; complete and submit various grants including the housing assistance grants; prepare special grant reports; maintain special grant records in compliance with agency reporting procedures and legal requirements. G. Reconcile Grants Management record keeping with the Accounting Department. H. Prepare contracts and resolutions for Community Development Block Grant Sub-recipients. I. Prepare and maintain a variety of files and filing systems; complete, maintain and update various records including community development environment records; file pertinent reports,magazines and periodicals. J. Analyze and monitor department or division expenditures and revenue related reports. K. Confer with members of the public to explain policies and programs and respond effectively to citizen complaints and requests for information. L. Provide administrative support to assist designated division staff in the completion of their duties and responsibilities. M. May oversee the conduct of public hearings. N. Plan, organize and direct assigned programs; research, analyze, coordinate and implement program policies and procedures. O. May participate in a variety of activities involving travel between various city facilities, external business and government agencies and residential areas which may include on-site monitoring and basic inspection. Page 21 of 41 P. May assist in budget preparation for a department or division. Q. Work with members of the general public and outside agencies and organizations in providing services related to the assigned area of responsibility. R. Make oral presentations to City Management staff and to the City Council. S. Perform related duties as assigned. 2.0 Qualifications A. Knowledge of: 1) Operational attributes of a variety of equipment and vehicles. 2) Principles and practices of organization and public administration. 3) Advanced research techniques, sources and availability of information and methods of report presentation. 4) Applicable federal, state and local laws, rules and regulations pertaining to local government operations. 5) Principles and practices of organization review and analysis. 6) Advanced methods and techniques of grant application,monitoring and compliance. B. Ability to: 1) Communicate effectively, both orally and in writing. 2) Assume control of a project and make sound recommendations. 3) Properly interpret and make decisions in accordance with laws,regulations and policies. 4) Prepare and write complete and accurate reports. 5) Maintain effective audio-visual discrimination and perception needed for: a) making observations b) reading and writing c) operating assigned equipment d) monitoring assigned activities e) communicating with others. 6) Maintain mental capacity which allows the capability of: a) making sound decisions b) analyzing administrative problems c) recommending effective policies and procedures d) demonstrating intellectual capabilities. 7) Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may; include the following: a) sitting for extended periods of time b) operating assigned equipment. 8) Establish and maintain effective working relationships with those contacted in the course Page 22 of 41 of work. 3.0 Experience and Training Guidelines A. Two years of increasingly responsible experience performing professional level administrative work. B. Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration or a related field. A Masters degree is preferred. Event Laborer for Civic Center Based on the size of an event the Civic Center may need service of a staffing company to supply workers when the Civic Center needs additional staff to prepare for an event at the Civic Center 1.0 Examples of Essential Duties are the following A. Labor to assist Civic Center Staff, under supervision of designated Civic Center staff member, in striking the Civic Center: 1) Moving,putting away and/or stacking tables. 2) Moving,putting away and/or stacking chairs. 3) Moving and/or putting away other Civic Center items or equipment. B. Labor to assist Civic Center staff, under supervision of designated Civic Center Staff member, in cleaning the Civic Center: 1) Cleaning tables, chairs and other Civic Center items or equipment. 2) Cleaning floors, windows,walls and other surfaces. 3) Cleaning and restocking restrooms. C. Labor to assist Civic Center Staff, under supervision of designated Civic Center Staff member, in resetting the Civic Center: 1) Moving and/or setting up tables. 2) Moving and/or setting chairs. 3) Moving and/or setting other Civic Center items or equipment. D. Labor may be needed any day Monday thru Sunday. It will include nights. E. Labor may be requested to work longer than twelve(12)hours at a time. CONTRACT TERMS 1. The Contract will be one-year with an option to renew for two additional one-year periods. 2. All prices shall be firm for the duration of the initial contract period and shall include all services specified. 3. This contract allows for an annual percentage price adjustment based on the Consumer Price Index (CPI) Series ID:CWUR0300SAO-Groups:Urban Wage Earners and Clerical Workers, South Urban,Not Seasonally Adjusted. 4. City may award to more than more contractor. Page 23 of 41 The City of Port Arthur requires comprehensive responses to every section within this RFP. Conciseness and clarity of content are emphasized and encouraged. Vague and general proposals will be considered non-responsive and will result in disqualification. To facilitate the review of the responses, Firms shall follow the described proposal format. The intent of the proposal format requirements is to expedite review and evaluation. It is not the intent to constrain proposers with regard to content, but to assure that the specific requirements set forth in this RFP are addressed in a uniform manner amenable to review and evaluation. Failure to arrange the proposal as requested may result in the disqualification of the proposal. It is requested that proposals be limited to no more than 50 pares, excluding resumes. All pages of the proposal must be numbered and the proposal must contain an organized, paginated table of contents corresponding to the sections and pages of the proposal. EVALUATION CRITERIA: The Proposer shall provide the following information: EXPERIENCE: 1. Proposer's performance in Janitorial Service for governmental entities or other clients. Proposer should indicate the number of years of experience the firm has in performing Janitorial Service with businesses of comparable size to the City or other clients. 2. State the number of years experience for the supervisor. REFERENCES: Include three (3) business references for which similar services have been provided. Include the following: 1. The period for which you have provided this service; 2. A brief description of the scope of work; and 3. Contact name, title, address, and telephone number. The Proposer hereby authorizes and requests any person,firm,corporation and/or government entity to furnish any information requested by the City in verification of the references provided and for determining the quality and timeliness of providing the services. PRICING: Labor rates, parts mark-up, and materials mark-up competitive with service and repairs typical for fire apparatus. See Appendix A CATEGORIES OF TEMPORARIES PROVIDED 1. Describe your firm's capability to provide all services required. 2. Provide a description of the firm's typical approach to provide temporary staffing employees to the City of Port Arthur 3. Provide all categories that you firm can provide to the City of Port Arthur. Page 24 of 41 PORT ARTHUR BUSINESSES Points for Businesses located in Port Arthur,Texas. SELECTION PROCESS: All applications will be screened by an evaluation committee and those applicants selected for a short list may be invited to attend an interview, at the applicant's own expense. The City shall not incur any costs for applicant preparation and/or submittal of qualifications. The City will evaluate all responses based on the qualifications, past performance and project approach. The City reserves the right to negotiate the final fee prior to recommending any business for a contract. The City's process is as follows: 1. The evaluation committee shall screen and rate all of the responses that are submitted. Evaluation ratings will be on a 105 point scale and shall be based on the following criteria: a. Qualifications/Experience in the Provision of <3 years 5 points Temporary Employees 3-5 years 10 points 5+— 10 years 15 points 10+years 20 points b. Qualifications/Experience in the Provision of <3 years 5 points Temporary Employees in a municipal setting 3-5 years 10 points 5+— 10 years 15 points 10+years 20 points c. Pricing 30 points d. Categories of Temporaries Provided 0 - 2 5 points 3 -4 10 points 5 - 6 15 points 7 20 points e. References 1 3 points 2 6 points 3 10 points f. Port Arthur Business 5 points 2. City staff shall recommend the most qualified business to the City Council and request authority to enter into a contract. 3. When services and fees are agreed upon,the selected business shall be offered a contract subject to City Council approval. Page 25 of 41 4. Should negotiations be unsuccessful,the City shall enter into negotiations with the next, highest ranked business. The process shall continue until an agreement is reached with a qualified business. 5. This RFP does not commit the City to pay for any direct and/or indirect costs incurred in the preparation and presentation of a response. All finalist(s)shall pay their own costs incurred in preparing for,traveling to and attending interviews. Page 26 of 41 GENERAL INFORMATION: NOTE: It is extremely important that the Vendor,Bidder,and/or Contractor furnish the City of Port Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package. All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance with the specifications of the invitation. The City reserves the right to accept any and all or none of the exception(s)/substitutions(s)deemed to be in the best interest of the City of Port Arthur. ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations,alteration,or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity. BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these specifications. The award shall be made to the responsive, responsible bidder who submits the best value bid. The City reserves the right to: 1. Reject any and all bids and to make no award if it deems such action to be in its best interest. 2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City. 3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall deem to be in the best interests of the City. 4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid is within 5% of the lowest bid price, as provided by Section 271.905 of the Texas Government Code.Excluding Federal Funds TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB, the terms "Bid" and Proposal" shall be equivalent. Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response to all requirements and questions as directed. CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire (Form CIQ).The Texas legislature recently enacted House Bill 914 which added Chapter 176 to the Texas Local Government Code. Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Port Arthur, including affiliations and business and financial relationships such persons may have with City of Port Arthur officers. The form can be can be located at the Texas Ethics Commission website: https://www.ethics.state.tx.us/filinginfo/conflict forms.htm By doing business or seeking to do business with the City of Port Arthur including submitting a response to this RFP, you acknowledge that you have been notified of the requirements of Chapter Page 27 of 41 ■IE' 176 of the Texas Local Government Code and you are representing that you in compliance with them. Any information provided by the City of Port Arthur is for information purposes only.If you have concerns about whether Chapter 176 of the Texas Local Government Code applies to you or the manner in which you must comply,you should consult an attorney. ETHICS: Public employees must discharge their duties impartially so as to assure fair,competitive access to governmental procurement by responsible contractors. Moreover, they should conduct themselves in such a manner as to foster public confidence in the integrity of the City of Port Arthur's procurement organization. Any employee that makes purchases for the City is an agent of the City and is required to follow the City's Code of Ethics. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements: 1. Be able to comply with the required or proposed delivery schedule. 2. Have a satisfactory record of performance. 3. Have a satisfactory record of integrity and ethics. 4. Be otherwise qualified and eligible to receive an award. 5. Be engaged in a full time business and can assume liabilities for any performance or warranty service required. 6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City. 7. No payments shall be made to any person of public monies under any contract by the City with such person until such person has paid all obligations and debts owed to the City, or has made satisfactory arrangements to pay the same. ADDENDA:Any interpretations,corrections or changes to the ITB and Specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's responsibility to check for any addendums that might have been issued before bid closing date and time. PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port Arthur as its principal place of business must have an official business address (office location and office personnel)in Port Arthur,the principal storage place or facility for the equipment shall be in Port Arthur and/or the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid. PRICES: The bidder should show in the proposal both the unit price and total amount, where required,of each item listed. In the event of error or discrepancy in the mathematics,the unit price shall prevail. Page 28 of 41 PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices. INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Accounts Payable,P.O. Box 1089,Port Arthur, Texas 77641. PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the invoice. SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise Tax; therefore the proposal shall not include Sales Tax. VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in Port Arthur, Texas,Jefferson County. COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws,ordinances, rules, orders, regulations and codes of the federal, state and local governments relating to performance of work herein. INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer, employee or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest,direct or indirect, in this Contract;and,the Contractor shall take appropriate steps to assure compliance. DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or any money to the City until such debts are paid or until satisfactory arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT included as part of this ITB. QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities less than the estimated amount. SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640 INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is not correctly inserted the Contract shall be amended to make such insertion on application by either party. CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and Page 29 of 41 Pr complete all the work required by this Contract, in accordance with the provisions of this Contract and said specifications. The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. While the purpose of the specifications is to indicate minimum requirements in the way of capability, performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option of selecting goods which may be considered more suitable for the purpose involved. In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is specifically advised that the written bid proposal will prevail in the determination of the successful bidder. Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. TERMINATION FOR CAUSE: If,through any cause,the Contractor shall fail to fulfill in a timely and proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants, agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. Notwithstanding the above,the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined. TERMINATION FOR CONVENIENCE:The City may terminate this contract at any time giving at least thirty(30)days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein, the Contractor will be paid for the service that it has performed up to the termination date. If this contract is terminated due to fault of the Contractor,the previous paragraph hereof relative to termination shall apply. RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor to furnish releases or receipts for any or all persons performing work and supplying material or service to the Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its interests. CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a result of his fault or negligence in connection with the work performed until completion and final acceptance by the City. SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur written approval of such agreement. Page 30 of 41 INSURANCE:All insurance must be written by an insurer licensed to conduct business in the State of Texas,unless otherwise permitted by Owner.The Contractor shall,at his own expense,purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations under this contract,whether the operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following types and limits 1. Standard Worker's Compensation Insurance: 2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents, and employees must be named as an additional insured): a. Bodily injury $500,000 single limit per occurrence or$500,000 each person/$500,000 per occurrence for contracts of$100,000 or less;or Bodily injury $1,000,000 single limit per occurrence or$500,000 each person/$1,000,000 per occurrence for contracts in excess of$100,000; and, b. Property Damage $100,000 per occurrence regardless of contract amount; and, c. Minimum aggregate policy year limit of$1,000,000 for contracts of $100,000 or less; or, Minimum aggregate policy year limit of$2,000,000 for contracts in excess of$100,000. 3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles coverage's). a. Minimum combined single limit of$500,000 per occurrence, for bodily injury and property damage. b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per occurrence for bodily injury and$100,000 per occurrence for property damage. Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required (including names of insurance agency, contractor and insurance companies, and policy numbers,effective dates and expiration dates)and to date and sign and do all other things necessary to complete and make into valid certificates of insurance and pertaining to the above listed items, and before commencing any of the work and within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner. None of the provisions in said certificate of insurance should be altered or modified in any respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that coverage afforded under the policies will not be altered,modified or canceled unless at least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the Subcontractor (s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur not more than ten(10)days after execution of this Contract. Page 31 of 41 NOTICE TO PROCEED: Notice to Proceed shall be issued within ten(10)days of the execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR. CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor. Page 32 of 41 APPENDICES Please include Appendix A— D when submitting proposal documents. Page 33 of 41 APPENDIX B LETTER OF INTEREST RFP—Staffing Agency for the City of Port Arthur Deadline: March 25,2026 The undersigned firm submits the following information (this RFP submittal) in response to the Request for Proposals (as amended by any Addenda), issued by the City of Port Arthur, TX (City) for Staffing Agency for the City of Port Arthur. Enclosed, and by this reference incorporated herein and made a part of this RFP, are the following: ❖ Bid Sheet •:• Completed RFP Letter of Interest Form • Completed Affidavit • Completed Conflict of Interest Form •:• Non Collusion Affidavit • SB 252 •3 House Bill 89 Firm understands that the City is not bound to select any firm for the final pre-qualified list and may reject any responses submitted. Firm also understands that all costs and expenses incurred by it in preparing this RFP and participating in this process will be borne solely by the firm, and that the required materials to be submitted will become the property of the City and will not be returned. Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or incomplete statements in this RFP. Firm accepts all terms of the RFP submittal process by signing this letter of interest and making the RFP submittal. This RFP shall be governed by and construed in all respects according to the laws of the State of Texas. Argus Talent LLC 04/06/2026 Firm Name Date ki--- Vice President Authorized Signature Title Zeyn Patel 713-465-5985 Name (please print) Telephone info@argustalent.com Email Page 35 of 41 APPENDIX C AFFIDAVIT All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer of the company whose signature is binding. The undersigned offers and agrees to one of the following: x I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. Argus Talent LLC 04/06/2026 Firm Name Date Vice President Authorized Signature Title Zeyn Patel 713-465-5985 Name (please print) Telephone info@argustalent.com Email STATE: Texas COUNTY: Harris SUBSCRIBED AND SWORN to before me by the above named 7.-e Cct.fd Dr> this_the N 11, day of 1p , 201-, , ""' JOANNA DAVID Notary Public,State of Texas ‘42�.�+P Comm.Expires 05-17.202S Notary I b is '•SOP`:,`•,,,,„�� Notary ID 134901519 RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL Page 36 of 41 APPENDIX D CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B.23,84th Leg., Regular Session. OFFICE USE ONLY This questionnaire is being filed in accordance with Chapter 176,Local Government Code,by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a)with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1),Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006,Local Government Code.An offense under this section is a misdemeanor. A Name of vendor who has a business relationship with local governmental entity. Argus Talent LLC J ❑ Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) J Name of local government officer about whom the information is being disclosed. None Name of Officer 4l Describe each employment or other business relationship with the local government officer,or a family member of the officer,as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described.Attach additional pages to this Form CIO as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than investment income,from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? Yes No J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director,or holds an ownership interest of one percent or more. If Check this box if the vendor has given the local government officer or atamily member of the officer one or more gifts as described in Section 176.003(a)(2)(8), excluding gifts described in Section 176.003(a-1). 04/06/2026 Signature of vei dor doing]business with the governmental entity Date Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30'2015 Page 37 of 41 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm.For easy reference,below are some of the sections cited on this form. Local Government Code§176.001(1-a):"Business relationship"means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an agency of a federal,state,or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public;or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,and reporting to,that agency. Local Government Code§176.003(a)(2)(A)and(B): (a)A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income,other than investment income, that exceeds$2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than$100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed;or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code§176.006(a)and(a-1) (a)Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity,or a family member of the officer,described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity,or a family member of the officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),excluding any gift described by Section 176.003(a-1);or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity;or (B) submits to the local governmental entity an application,response to a request for proposals or bids,correspondence, or another writing related to a potential contract with the local governmental entity;or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer,or a family member of the officer,described by Subsection(a); (B) that the vendor has given one or more gifts described by Subsection(a);or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015 Page 38 of 41 APPENDIX E NON-COLLUSION AFFIDAVIT CITY OF PORT ARTHUR § § STATE OF TEXAS § By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation, partnership or institution represented by the signatory or anyone acting for the firm bidding this project has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to any competitor or any other person engaged in the same line of business, nor has the signatory or anyone acting for the firm, corporation or institution submitting a bid committed any other act of collusion related to the development and submission of this bid proposal. Signature: 12, _ Printed Name: Zeyn Patel Title: Vice President Company: Argus Talent LLC Date: 04/06/2026 SUBSCRIBED and sworn to before me the undersigned thority by L the Rent- of, -2P ©n behalf of said bidder. `,��pr a�`, JOANNA DAVID __;�17;,"-K:.Notary Public,State of Texas Notary Public in and for the zN.:xv.,-,E,c Comm.Expires 05-17-2028 State of Texas �9 OF � Notary ID 134907519 f. My commission expires: CSC —(1— A Page 39 of 41 APPENDIX F SB 252 CHAPTER 2252 CERTIFICATION Zeyn Patel I ,the undersigned an representative ofArgus Talent LLC (Company or Business Name) being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code, Chapter 2252,Section 2252.152 and Section 2252.153,certify that the company named above is not listed on the website of the Comptroller of the State of Texas concerning the listing of companies that are identified under Section 806.051,Section 807.051 or Section 2253.153. I further certify that should the above-named company enter into a contract that is on said listing of companies on the website of the Comptroller of the State of Texas which do business with Iran,Sudan or any Foreign Terrorist Organization,I will immediately notify the City of Port Arthur Purchasing Department. Zeyn Patel Name of Company Representative (Print) Signature of Company Representative 04/06/2026 Date Page 40 of 41 APPENDIX G House Bill 89 Verification Zeyn Patel (Person name), the undersigned representative (hereafter referred to as "Representative") of Argus Talent LLC _(company or business name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18) years of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following: 1 . That Representative is authorized to execute this verification on behalf of Business Entity; 2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any contract that will be entered into between Business Entity and the City of Port Arthur; and 3. That Representative understands that the term "boycott Israel" is defined by Texas Government Code Section 2270.001 to mean refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. SIGNATURE OF REPRESENTATIVE SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this 6 day of (21 Ztrittko„ JOANNA DAVID r U Notary Public,State of Texas •:= Comm.Expires 05-17-2028 % °;,%a°% Notary ID 134907519 Notary Public Page 41 of 41 CY -CITY OF PORT ARTHUR,TEXAS i-- ,.-- ADDENDUM NO. ONE (1) MARCH 20,2026 BID FOR: STAFFING AGENCY FOR CITY OF PORT ARTHUR BID: P26-024 The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. DEADLINE: Sealed proposal submittal must be received and time stamped by 3:00 p.m., Central Standard Time, Wednesday,April 1,2026 (The clock located in the City Secretary's office will be the official time.)All proposals received will be read aloud at 3:15 p.m. on Wednesday, February April 1, 2026 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. Proposals will be opened in a manner to avoid public disclosure of contents; however, only the names of proposers will be read aloud. If you have any questions,please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. 02‘114.alltd- Clin Williams Purchasing Manager 2i 04/06/2026 Signature of Proposer Date Argus Talent LLC Company Vendor Name Page 1 of 1 City of 2- 0 -CITY OF PORT ARTHUR,TEXAS ,- t rtbur ADDENDUM NO. TWO (2) titnr Tcxat MARCH 26, 2026 BID FOR: STAFFING AGENCY FOR CITY OF PORT ARTHUR BID: P26-024 The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. DEADLINE: Sealed proposal submittal must be received and time stamped by 3:00 p.m., Central Standard Time,Wednesday,April 8,2026 (The clock located in the City Secretary's office will be the official time.)All proposals received will be read aloud at 3:15 p.m. on Wednesday,February April 8, 2026 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. Proposals will be opened in a manner to avoid public disclosure of contents; however, only the names of proposers will be read aloud. 2. On page 24 under Experience.Number 1 should be the following Proposer's performance in temporary staffing for governmental entities or other clients. Proposer should indicate the number of years of experience the firm has in performing this service with businesses of comparable size to the City or other clients. 3. Attached is questions received and our answers in red. If you have any questions,please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. ( 61J��� Cli n Williams Purchasing Manager Pg-- ,' 04/06/2026 Signature of Proposer Date Argus Talent LLC Company Vendor Name Page 1 of 5 RFP#P26-024—QUERY RESPONSES 1. Is this a new contract or a re-bid?If it is a re-bid, could you please provide the incumbent vendor details? The incumbent is Argus Talent. This is the first time bidding as an RFP. 2. What was the total spending during the previous contract term? $2,556,519 3. What is the anticipated budget for the upcoming contract? $3,000,000 to $3,500.000 4. Is there any preference given to local vendors? 5 points additional in scoring for Port Arthur vendors. 5. For the Port Arthur business license requirement, can a subcontractor be used to satisfy this requirement? If you sub to a Port Arthur Vendor, you may get a portion of the five points. 6. Please confirm whether the Port Arthur business license requirement applies only to the prime vendor, or if subcontractors may also be used to qualify for the 5 evaluation points. For the full five (5) points the Prime vendor must reside in Port Arthur. May get a portion for the sub depending on the percentage of work the sub does. 7. Could you please specify the background checks and drug testing requirements mandated by the City? Drug Testing—positions requiring a CDL, temporaries should meet FMCSA or FTA requirements as applicable.Non-DOT positions may be screened using a standard 10 panel screen or the DOT screening. Background Checks—positions requiring CDLs should be screened for license status, local, state, national criminal databases, sex offender registration. Non-DOT positions do not require a license screen unless otherwise specified. 8. What is the expected turnaround time for submitting qualified candidate resumes? Variable with the position and need. Professional/licensed skill will have a greater anticipated lead time than labor. However, DOT/labor and entry-level clerical positions would anticipate a 24-48 hour response time. 9. Does the City use an online timesheet system or paper-based timesheets? The City uses online timesheet system if available from the contractor; else paper-based timesheets. 10. Does the City have its own timesheet system, or would vendor-provided online timesheets be acceptable? The City does not have a timesheet system for contracted temporaries. Vendor provided timesheets will be used if access and input are reasonable. 11. What method will be used to communicate new job openings with selected vendors (e.g., email, vendor management system, or other software)? Requests will be provided via e-mail and phone contact by the Department of Human Resources unless otherwise specified by the Department of Human Resources. 12. What have been the most significant challenges encountered when working with vendors under this contract? While not deemed significant, obtaining candidates in the professional/para-professional realm has been a challenge. 13. How many days are allotted to complete the background check process after a candidate has been selected???? Is this in the case where the City provides a candidate? It is presumed that all temporaries offered have already undergone background check. (see pg. 5) 14. Are vendors permitted to contact individual departments for marketing purposes under this contract? If so, are there specific guidelines that must be followed?No. All contact is with the Department of Human Resources unless otherwise approved. (see pg.5) Page 2 of 5 15. As part of the minimum vendor experience requirement, the City is requesting experience in janitorial services; however, the positions listed under Background—3 fall under Non-IT services. Could the City please clarify this requirement? Pg. 24. This does not apply to this RFP. 16. Under the Evaluation Criteria, Experience Question 2 asks for the supervisor's number of years of experience. Could the City please specify whether this refers to experience as an Account Manager or a Project Manager? Project Manager. 17. The RFP states that the Agency must provide a candidate within two (2) hours for most positions and within one (1) hour for Event Laborer roles at the Civic Center. Could the City please clarify whether "providing a candidate" means the submission of a qualified candidate's resume/profile within the specified timeframe, or ensuring that the candidate is fully confirmed and physically available to report to the job site within the required timeframes? Physically available for Event Laborer and resume for other positions. 18. The RFP lists multiple personnel categories such as General Labor,CDL Driver,Clerical,Administrative, Executive-level, Medical, and Event Laborer roles; however, the Experience section on Page 24 specifically requests details regarding the Proposer's performance in providing Janitorial Services. Could the City please clarify whether Proposers are required to demonstrate experience specifically limited to Janitorial Services, or if experience across all the listed staffing categories will be considered relevant for evaluation? The Janitorial Services reference/section does not apply to this RFP. It was an error. 19. With reference to the "Port Arthur Businesses" section, could the City please clarify whether Proposers are required to have an existing local business presence or headquarters within the City of Port Arthur at the time of proposal submission,or if providing a local address is sufficient?Additionally, is it mandatory to have such a presence during submission, or can the required local office or business presence be established after award? To In order to receive the full 5 points,the bidder must have a staffing business located in the City of Port Arthur. Bidders outside of Port Arthur are allowed to bid, but will not receive the five points. 20. Under the"Minimum Standards for Responsible Prospective Bidders"section,it is stated that the Proposer must "be engaged in a full-time business and can assume liabilities for any performance or warranty service required." Could the City please clarify whether this requirement implies that the Proposer must maintain a full-time physical office or business presence within Port Arthur, or if operating as a full-time business from another location while serving the City would be acceptable? The business is not required to have, or maintain, a full-time business presence in Port Arthur; however, must operate as a business with the ability to assume liabilities for any performance or warranty service provided. 21. Can the City provide historical usage data(number of temporary employees or total hours used annually)? Avg. 40 — 50 agency temporary employees per year. 22. What is the approximate distribution of requests by staffing category (labor.clerical, CDL, medical,etc.)? Proposed percentage distribution for the RFQ — CDL - 34.88% labor—23.26% clerical - 18.6% medical -- 18.6% administrative—4.65% Note: (1) the number; thus the percentages, will shift depending on the needs of the City, but will likely approximate these percentages. (2) Event laborers are on demand and depends strictly on Civic Center event programming and need. Page 3 of 5 23. Are certain departments expected to utilize temporary staffing more frequently than others? Yes: Parks and Recreation, Public Works, Utility Operations. 24. Is there a minimum or maximum number of temporary employees anticipated during peak periods? No there is not. 25. Besides the criminal history search through the Texas Department of Public Safety, are any additional background checks required? Background Checks—positions requiring CDLs should be screened for license status, local, state, national criminal databases, sex offender registration. Non-DOT positions do not require a license screen unless otherwise specified. 26. Does the City require fingerprinting or additional security clearance for any positions? No, unless specifically specified in a request. 27. Could the City please clarify the proposal page limit requirements? The RFP specifies that proposals should be limited to a maximum of 50 pages excluding resumes; however, we would appreciate confirmation on whether the following items are included in or excluded from the page limit: the cover letter,table of contents, section dividers or separators,certifications and attachments.and appendices. The items mentioned would not be considered in the limit. 28. Should resumes be limited only to key personnel, or should vendors also include sample resumes of candidates for the requested positions? Resumes should be limited to key personnel. 29. The RFP references staffing categories in two different sections: the categories listed in Background Section 2 (Page 4)and the positions listed under General Job Descriptions(Page 7). Could the City please clarify which of these lists should be used by proposers for evaluation under the criterion "Categories of Temporaries Provided"? The Page 7 General Job Descriptions provided are actual examples of the jobs listed in Section 2 Page 4. 1. If vendors are able to provide additional staffing categories beyond those listed, will those be considered in the evaluation? This will be considered in overall best value and prospective need. 2. Should vendors provide one markup percentage applicable to all labor categories, or should separate markups be provided for each job category? Mark-up provision is at the vendor's discretion. 3. How will the City evaluate "Pricing—30 Points"? Will this be based strictly on lowest markup, or based on overall best value? Overall best value. 4. For the two-hour unsatisfactory worker rule, will the City require replacement staff immediately, and if so, within what timeframe? The City may require replacement depending on the project. The Department of Human Resources will coordinate the replacement time with the department. 5. Are there typical notice periods for planned staffing needs. such as project assignments? Staffing needs vary widely among departments;therefore,notice of need will vary on the department and/or project. 6. Under Texas Government Code Section 271.905. local vendors may receive preference if within 5%of the lowest bid. Could the City clarify whether this applies to RFP evaluations based on best value. or only to formal low-bid procurements? The 5 points is preference used in this RFP. Page 4 of 5 7. The City states that up to four vendors may be awarded contracts. Could the City clarify how work will be distributed among awarded vendors? The City would intend to choose a primary and secondary vendor;however, should the first two be unable to meet the needs of the City. 8. The RFP allows the City to hire temporary employees after 90 days or 500 hours without a fee. Could the City confirm whether vendors are allowed to establish any conversion terms prior to those thresholds? Currently that is not anticipated. What format or system does the City prefer for workforce reports (spreadsheet, portal access. etc.)? If by "workforce reports"you mean employee time sheets, either is acceptable. Page 5 of 5 ar /4 -CITY OF PORT ARTHUR,TEXAS tr Prtr,h:1- ADDENDUM NO. THREE (3) MARCH 26,2026 BID FOR: STAFFING AGENCY FOR CITY OF PORT ARTHUR BID: P26-024 The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be incorporated in the contract documents. Provisions of this addendum shall take precedence over requirements of the original contract documents and all BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR BID. Addendum as follows 1. On page 24 under Pricing should be the following List cost on Bid Sheet listed as Appendix A. If you have any questions,please contact the Purchasing Division at 409-983-8160. NOTE: ALL PAGES OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS. ne rL 0241/ �rt, Cliffiddn Williams Purchasing Manager 1 ��.�P 04/06/2026 Si of Proposer Date Argus Talent LLC Company Vendor Name Page 1 of 1