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Home My WebLink AboutPR 25032: RATIFYING THE EMERGENCY RENTAL OF PUMPS FOR THE LAKESHORE DRIVE LIFT STATION; RATIFYING PAYMENT TO UNITED RENTALS, INC. City of or! rt{tu _ INTEROFFICE MEMORANDUM Date: June 29, 2026 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR No. 25032—Ratify Emergency Bypass Pump Rentals at Lakeshore Drive Lift Station Introduction: The intent of this Agenda Item is for the City Council to ratify the emergency pump rental at Lakeshore Drive Lift Station and authorize the payment to United Rentals(North America),Inc. of Beaumont, Texas through BuyBoard Contract No. 22/052SG-03 in the total amount of $36,567.86. Background: On January 15, 2026,the pumps at the Lakeshore Drive Lift Station failed and in order to make the necessary repairs,two 12-inch diesel pumps, along with all the fittings, were needed. The pumps were rented through United Rentals (North America), Inc. of Beaumont, Texas, BuyBoard Contract No. 22/052SG-03, for the duration of the repairs until the lift station was back in service on February 12, 2026. United Rentals has submitted their invoice for the rental of the pumps in the total amount of$36,567.86. On June 26, 2026 a memo was issued for the approval of the payment. Budget Impact: The budgetary impact is $36,567.86 and funding in Account 410-40-220-5313-00-00-000, Sewer System Maintenance. Recommendation: It is recommended that City Council approve PR No. 25032 ratifying the pump rental and authorizing the payment of $36,567.86 for the emergency pump rental as discussed/outlined above. "Remember,we are here to serve the Citizens of Port Arthur" PR No. 25032 6/29/26 cm-tnr RESOLUTION NO. A RESOLUTION RATIFYING THE EMERGENCY RENTAL OF PUMPS FOR THE LAKESHORE DRIVE LIFT STATION; RATIFYING PAYMENT TO UNITED RENTALS (NORTH AMERICA), INC. OF BEAUMONT, TEXAS, IN THE AMOUNT OF $36,567.86 THROUGH BUYBOARD CONTRACT NO. 22/0052SG-03; WITH FUNDING FROM ACCOUNT NO. 410-40-220-5313-00-00-000, SEWER SYSTEM MAINTENANCE. WHEREAS, on January 15, 2026, the pumps at the Lakeshore Drive Lift Station experienced an unexpected mechanical failure, creating an emergency condition that threatened the continued operation of the City's wastewater collection system and required immediate action to protect the public health, safety, and welfare; and WHEREAS, to maintain uninterrupted wastewater service while permanent repairs were completed, the City rented two (2) 12-inch diesel bypass pumps, together with the necessary fittings and related equipment, from United Rentals (North America), Inc. of Beaumont, Texas, through BuyBoard Contract No. 22/0052SG-03; and WHEREAS, the temporary pumping equipment remained in service until repairs were completed and the Lakeshore Drive Lift Station was restored to normal operation on February 12, 2026; and WHEREAS, United Rentals, Inc. has submitted an invoice in the amount of$36,567.86 for the emergency equipment rental, attached hereto as Exhibit "B"; and WHEREAS, on June 26, 2026, the City Manager approved the emergency expenditure by memorandum attached hereto as Exhibit "A," pending ratification by the City Council; and WHEREAS, pursuant to Chapter 271 of the Texas Local Government Code, local governments are authorized to procure goods and services through cooperative purchasing programs; and WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur is a participating member of the BuyBoard Cooperative Purchasing Program, and the emergency rental was procured through BuyBoard Contract No. 22/0052SG-03; and WHEREAS, the City Council finds that the emergency rental of the pumping equipment was necessary to preserve the continuous operation of the City's sanitary sewer system, prevent potential sanitary sewer overflows, and protect the public health, safety, and welfare. PR No. 25032 6/29/26 cm-tor NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: THAT,the facts and opinions in the preamble are true and correct. THAT, the City Council further ratifies payment to United Rentals (North America), Inc. in the amount of$36,567.86 for the emergency rental of the pumping equipment, as reflected in Exhibit "B." THAT, funding for this expenditure is available in Sewer System Maintenance Account No. 410-40-220-5 313-00-00-000. THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the Meeting of the City Council. READ, ADOPTED, AND APPROVED this day of , 2026 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: NOES: Charlotte M. Moses Mayor ATTEST: Christe Whitley Ned City Secretary PR No. 25032 6/29/26 cm Page 3 of 3 APPROVED AS TO FORM: Roxann Pais Cotroneo City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton, City Manage ksim,b levr- Suhail Kanwar, P.E. Director of Public Services (V/ik Calvin Matthews, P.E. Water Utilities Director APPROVED AS TO THE AVAILABILITY OF FU S: y L n oswell, MA CGFO Finance Director l� Clifton . Williams Jr. CPPB Purchasing Manager Exhibit "A" (Memo) nI h ort rti u Tr ,. INTEROFFICE MEMORANDUM Date: June 26, 2026 To: Ronald Burton, City Manager From: Jess Liao, P.E., Water Utilities Assistant Director RE: Emergency Bypass Pump Rental on Lakeshore Drive Lift Station Due to the failure of the pumps at the Lakeshore Drive Lift Station(near Lamar University) on January 15,2026,two 12-inch diesel pumps,along with all fittings,are needed for the lift station repair. The lift station was back in service on February 12, 2026. The total expenditure for the rental service is $36,567.86 and will be charged under the Sewer System Maintenance account 410-40-220-5313-00-00-000. I, Ronald Burton, hereby approve the emergency diesel pumps rental payment to the United Rentals. dia 4 Ron Burt . CPM1 City N, nager "Remember. we are here to serve the Citizens of Port Arthur" Exhibit "B" (Invoice) O United Rentals. 4 WEEK BILLING FLUID SOLUTIONS INVOICE BRANCH I30 3385 W CARDINAL DR _ # 257740860-001 BEAUMONT TX 77705-4416409-840-5886 Customer # : 3447995 Invoice Date : 02/13/26 00 0 LAKE CHARLES LIFT STATION Date out : 01/16/26 08:00 AM Billed Through : 02/13/26 00:00 ...1 1924 LAKESHORE DR 'UR Job Loc : 1924 LAKESHORE DR, P M PORT ARTHUR TX 77640 UR Job # : 5 Customer Job ID: # : Update 0 Office: 4 0 9-9 8 3-8171 Ordered By : KING OSHEA I� Reserved By : JOSHUA ZUNIGA ARGUME Salesperson : JOSHUA ZUNIGA ARGUME CITY OF PORT ARTHUR Invoice Amount: $36,567.86 PO BOX 1089 ._ PORT ARTHUR TX 7 7 6 41-10 8 9 Terms: Due Upon Receipt Payment options: Contact our credit office 980-341-5494 REMIT TO: UNITED RENTALS(NORTH AMERICA),INC. PO BOX 840514 DALLAS TX 75284-0514 RENTAL ITEMS: Qty Equipment Description Minimum Day Week 4 Week Amount 1 11640367 PUMP 12" SUPERVAC ASSIST - DIESEL 535.00 1,597.00 4,791.00 4,791.00 Make: PREMIER Model: 121217T-RP-QSB Serial: 264095 Meter out: 388.10 Meter in: .00 1 11634522 PUMP 12" SUPERVAC ASSIST - DIESEL 535.00 1,597.00 4,791.00 4,791.00 Make: PREMIER Model: 121217T-RP-QSB Serial: 264094 Meter out: 3948.30 Meter in: .00 24 540/2400 HOSE 12X20 COMPOSITE - FLANGED 117.00 117.00 141.00 425.00 10,200.00 1 545/1111 MISC FITTINGS 5,200.00 577.00 1,733.00 5,200.00 5,200.00 -DUAL 12IN 150# Y W/ GATE VALVES X 18IN 150# OUTLET W/ 90 ****INCLUDES COST OF TWO GATE VALVES* ****INCLUDES COST OF 18IN 90* ****INCLUDES COST OF 12IN Y TO 18IN HEADER* 2 545/6901 FLOAT SWITCH 5.00 11.00 89.00 178.00 4 545/1111 MISC FITTINGS 5.00 5.00 16.00 49.00 196.00 12IN 150# FLG 90S 2 545/1105 STRAINERS (ALL SIZES) 3.00 11.00 37.00 74.00 12IN 150# FLG STRAINERS Rental Subtotal: 25,430.00 SALES/MISCELLANEOUS ITEMS: Qty Item Price Unit of Measure Extended Amt. 1 ASSEMBLY/DISMANTLE LABOR [AD LABOR/MCI] 6200.000 EACH 6,200.00 ESTIMATED TURNKEY LABOR SETUP INCLUDES F OREMAN, LABOR, ANDOPERATOR. ESTIMATED ON E DAY SETUP AT $5623 PER DAY, 8-10HOUR S ETUP TIME. TOOLS INCLUDED, EXCAVATOR TO MOVE EQUIPMENTON SEPARATE QUOTE. **** HALF DAY CHARGE 2811 1 MISCELLANEOUS MERCHANDISE SALES [MDSE/MCI] 2363.580 EACH 2,363.58 30) 12IN 150# FLG NUTS BOLTS AND GASKETS 1 DELIVERY RENTAL CONTRACT [DELIVERY/MCI] 989.000 EACH 989.00 DELIVERY OF ORDER TO JOBSITE BY THIRD PARTY HAULERS. COST INCLUDES 2 TRAILER LOADS TO MOVE ALL EQUIPMENT 1 DELIVERY RENTAL CONTRACT [DELIVERY/MCI] 1566.880 EACH 1,566.88 INBOUND FREIGHT TO GET EQUIPMENT BROUGHT IN FROM OUT OF DISTRICT FACILITY FOR ORDER 1 TX UNIT PROPERTY TAX [DRSURTX/MCI] 18.398 EACH 18.40 CONTINUED Effective February 1, 2024 and where permitted by law, United Rentals may impose a surcharge of 2.0% for credit card payments on charge accounts. This surcharge is not greater than our merchant discount rate for credit card transactions and is subject to sales tax. NOTICE: This invoice is subject to the terms and conditions of the Rental and Service Agreement, which are available at https://www.unitedrentala.com/legal/rental-service-terms-US and which are incorporated herein by reference. A COPY OF THE RENTAL AND SERVICE AGREEMENT TERMS ARE AVAILABLE IN PAPER FORM UPON REQUEST. II1INVPDF Page: 1 0 United Rentals. 4 WEEK BILLING FLUID SOLUTIONS ' INVOICE BRANCH I30 3385 W CARDINAL DR # 2 5 7740860-00 1 BEAUMONT TX 77705-4416 _. 409-840-5886 Customer # : 3447995 Invoice Date : 02/13/26 LAKE CHARLES LIFT STATION G) Date Out : 02/13/26 08:00 AM Billed Through 02/13/26 00:00 1924 LAKESHORE DR OR Job Loc : 1924 LAKESHORE DR, P '� i UR Job # : 5 M PORT ARTHUR TX 77640 Customer Job ID: P.O. # : Update 1-1 Office: 409-983-8171 Ordered By : KING OSHEA 'Reserved By : JOSHUA ZUNIGA ARGUME Salesperson : JOSHUA ZUNIGA ARGUME CITY OF PORT ARTHUR Invoice Amount: $36,567.86 PO BOX 1089 PORT ARTHUR TX 7 7 6 41-10 8 9 Terms: Due Upon Receipt Payment options: Contact our credit office 980-341-5494 REMIT TO: UNITED RENTALS(NORTH AMERICA),INC. PO BOX 840514 DALLAS TX 75284-0514 Qty Item Price Unit of Measure Extended Amt. Sales/Misc Subtotal: 11,137.86 Agreement Subtotal: 36,567.86 Total: 36,567.86 COMMENTS/NOTES: ONSITE CONTACT: KING OSHEA CELL#: 409-728-3719 DLV/PKU LOC SELECTED BY MAP PIN OPTION Billing period: 28 Days From 1/16/26 08:00 AM Thru 2/13/26 08:00 AM CHOICE PARTNERS 22/052SG-03 tJ1INVPDF Page: 2