HomeMy WebLinkAboutPR 25017: AWARDING A CONTRACT TO LARK GROUP, INC. FOR DEMOLITION OF SIX (6) RESIDENTIAL STRUCTURES WITH TRANSITE (GROUP A-T) City of
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Texas
INTEROFFICE MEMORANDUM
Development Services Department
Code Compliance-Demolition Division
Date: July 1, 2026
To: Ronald Burton, CPM, City Manager; Pamela Langford, CPM, Assistant City Manager/Director of
Development Services
From: Darlene Thomas-Pierre, CPM, Code Compliance Manager
Re: P. R. NO. 25017 — AWARDING A CONTRACT TO LARK GROUP, INC., OF WARREN,
TEXAS, FOR DEMOLITION OF SIX (6) RESIDENTIAL STRUCTURES WITH
TRANSITE (GROUP A-T) LOCATED THROUGHOUT THE CITY.
COMMENT
Nature of the Request:
Staff recommends that the City Council adopt P. R. No. 25017 authorizing the City Manager to execute a
contract with Lark Group,Inc., of Warren,Texas,in the amount of$25,750.00 for demolition of six(6)
residential structures with transite located throughout the city.
Staff Analysis/Considerations:
As part of the City's ongoing nuisance abatement and neighborhood revitalization efforts, the Purchasing
Division solicited competitive sealed bids for the demolition of thirty-seven (37) unsafe residential
structures located throughout the City. To facilitate efficient bidding and contract administration, the
structures were divided into six(6) separate bid groups, designated Groups A through F.
Competitive bids were publicly opened on June 10, 2026. Following a review of the bids received, Lark
Group, Inc., of Warren, Texas, submitted the lowest responsive and responsible bid for Group A-T,
consisting of six (6) residential structures, in the amount of$25,750.00. The contractor has committed to
completing the work within eighteen(18) calendar days after receipt of the Notice to Proceed.
CONTRACTOR GROUP A-T
Nuko Enterprise,LLC.; Vidor,Tx. $89,500.00
Peach of Mind Comfort Solutions,LLC.;Houston Tx. $64,385.00
Inman Construction Services,Inc.; Brookeland Tx. $40,028.00
*Lark Group,Inc.; Warren Tx. $25,750.00
*Successful Bidder
P.R. NO. 25017
7/1/2026 LA
The structure located at 1910 E. 15th Street is expressly excluded from the scope of this Agreement because
ownership of the property changed prior to the execution of this Agreement. Accordingly, the City rejects
the bid associated with the demolition of that structure, as identified in the table below, and reserves the
right to solicit new bids following completion of the appropriate administrative process with the current
owner of record.
DEMOLITION OF SIX (6) RESIDENTIAL STRUCTURES WITH TRANSITE:
GROUP A-T TYPE OF STRUCTURE(S)
(TRANSITE-6)
8244 Mississippi Avenue Shed (Remove all concrete/front sidewalk/driveway/front wooden
poles/trash/ debris/high grass/underbrush/backfill with dirt &level; leave
City sidewalk&driveway apron)
2483 62nd Street Garage/Shed (Remove all concrete/front
sidewalk/driveway/trash/debris/high grass/underbrush/backfill with dirt
&level; leave City sidewalk&driveway apron)
925 Atlanta Avenue Burned Residence (Remove Structure/all
concrete/fence/trees/trash/debris/high grass/underbrush)
1340 E. 5th Street Residence (Remove all concrete/front sidewalk/driveway/rear
bricks/trash/ debris/high grass/underbrush; leave City sidewalk&
driveway apron)
1910 E. 15th Street Residence (Remove all concrete/slabs/driveway/fence/small downed
(Removed) trees/trash/ debris/high grass/underbrush)
1935 E. 19th Street Residence (Remove all concrete/rear slab/front
sidewalk/driveway/trash/debris/ high grass/underbrush; leave City
sidewalk&driveway apron)
Recommendation:
Staff recommends that the City Council adopt P. R. No. 25017, thereby authorizing the City Manager to
execute a contract with Lark Group, Inc., of Warren, Texas, in the amount of$25,750.00 for demolition
of six (6) residential structures with transite located throughout the city.
Budget Consideration:
Acceptance of this recommendation will not require a budget amendment. Funding is available in Account
No. 001-13-036-5470-00-10-000 (General Fund; Other Contractual Service).
"Remember,we are here to serve the Citizens of Port Arthur"
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P.R.NO.25017
7/1/2026 LA
RESOLUTION NO.
A RESOLUTION AWARDING A CONTRACT TO LARK
GROUP, INC., OF WARREN, TEXAS, IN THE AMOUNT OF
$25,750.00 FOR DEMOLITION OF SIX (6) RESIDENTIAL
STRUCTURES WITH TRANSITE (GROUP A-T), AND
REJECTING AND REMOVING THE BID FOR THE
STRUCTURE LOCATED AT 1910 E. 15TH STREET, WITH
FUNDING AVAILABLE IN ACCOUNT NO. 001-13-036-5470-
00-10-000 (GENERAL FUND-OTHER CONTRACTUAL
SERVICE)
WHEREAS, the City of Port Arthur determined that certain residential structures located
throughout the City constitute unsafe structures requiring demolition in furtherance of the City's efforts to
protect the public health, safety, and welfare; and
WHEREAS, the City's Purchasing Division solicited competitive sealed bids from qualified
contractors for the demolition of thirty-seven(37)residential structures,which were divided into six(6)bid
groups designated as Groups A through F; and
WHEREAS,bids were publicly opened on June 10, 2026, as reflected in Exhibit "A"; and
WHEREAS, following a review and evaluation of the bids received, Lark Group, Inc., of Warren,
Texas, submitted the lowest responsive and responsible bid for Group A-T, consisting of six(6)residential
structures with transite, in the amount of$25,750.00, with completion of the work within eighteen (18)
calendar days following receipt of the Notice to Proceed as reflected in Exhibit "B"; and
WHEREAS, the structure located at 1910 E. 15th Street is expressly excluded from the scope of
this Agreement because ownership of the property changed prior to the execution of this Agreement.
WHEREAS, accordingly, the City rejects the bid associated with the demolition of 1910 E. 15th
Street, as identified in the Exhibit "C", and reserves the right to solicit new bids following completion of
the appropriate administrative process with the current owner of record.
WHEREAS, sufficient funds are available in the General Fund, Other Contractual Services
Account No. 001-13-036-5470-00-10-000.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR,TEXAS:
SECTION 1. The findings and recitals set forth in the preamble are hereby found to be true and
correct and are incorporated herein for all purposes.
SECTION 2. The City Manager is hereby authorized to execute a contract with Lark Group, Inc.,
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P. R. NO. 25017
7/1/2026 LA
of Warren,Texas, for the demolition of six(6)residential structures identified as Group E,in a total contract
amount of$25,600.00, as more particularly described in Exhibit "C."
SECTION 3. The demolition of the structure located at 1910 E. 15th Street is expressly excluded
from the scope of this Contract due to a change in property ownership. Accordingly, the City rejects the bid
associated with the demolition of 1910 E. 15th Street, as identified in the Exhibit"C",and reserves the right
to solicit new bids following completion of the appropriate administrative process with the current owner
of record.
SECTION 4. Funding for this contract shall be charged to General Fund — Other Contractual
Services Account No. 001-13-036-5470-00-10-000.
SECTION 5. A copy of the caption of this Resolution shall be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED this the 28th day of July, A.D., 2026, at a Regular Meeting
of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: MAYOR: Councilmembers:
NOES:
Charlotte M. Moses, Mayor
ATTEST: APPROVED AS TO FORM:
Christe Ned Whitley, City Secretary Roxann Pais Cotroneo, CITY ATTORNEY
APPROVED FOR ADMINISTRATION:
10°N/
Ron Burton, CITY ► ' AGER
4
_.._____(..)
alYYt,LI' :---; •
40 , .
ASSISTANT CITY MANAGEWDIRECTOR OF CO E CO PLIA A
DEVELOPMENT SERVICES
t
APPROVED AS 0 AVAILABILITY OF FUNDS: APPROVED FOR PURCHASING:
466_
DIRECT OF FIN CE POZCHASING MANAGER
5
EXHIBIT "A"
Bid Tabulation
City of Port Arthur d
PAGE 1 of 2 =//-77tt rrF�•
Bid Location:City Hall,5th Floor Council Chambers Bid Opening Date:June 10,2026 rem.,
Bid:P26-040
Description:Demolition of 14 Residential Properties with Transite
NAME OF BIDDER Lark Group,Inc Nuko Enterprise,LLC Peace of Mind Comfort Solutions,LLC Inman Construction Services,Inc
ITEM DESCRIPTION DAYS COST DAYS COST DAYS COST DAYS COST
8244 Misiisstppi Avenue 3 $ 4.55000 2 $ 8,060.00 2 $ 2.800.00 1 $ 1.588.00
2483 62nd Street 3 $ 3,500.00 4 $ 16.300.00 2 $ 9,280.00 3 $ 9,188.00
925 Atlanta.Avenue 3 S 4.550.00 4 $ 16,30000 2 S 10.400.00 1 $ 4,988.00
1340 E.5th Street 3 S 6,000.00 4 $ 16,300.00 2 S 13023.00 3 S 7.888.00
1910 E.15th Street 3 $ 4,700.00 4 S 18.300 00 2 S 14.325.00 3 S 8,188.00
1935E 19th Street 3 S 7 200 00 4 S .,6.J00 00 2 0 13,757.00 3 $ 8.188.00
tout.GROUP A-T
fIRANSrTF1 18 $30,450.00 22 f 139,500.00 12 $ 66r1 . .f4 :. g a
3040.1042 511,Sore' 3 $ 11.550 00 4 S 16,300 00 3 5 23,960.00 5 $ 16488.00
3045 14th Street 3 $ 5,000.00 4 $ 18,300.00 2 $ 10,500.00 3 S 7.488.00
3319 15th Sorer 3 S 8,400.00 4 S 16,300.00 2 $ 16,075.00 3 $ 8,188.00
1030 Delaware Avenue 3 S 5.430 00 4 S 16,30000 2 S 16,773.00 4 S 10,488.00
'ro'rAL GROUP&T
JTRANSIIEI 12 S 29,380.00 16 $ 65,200.00 9 S 87,308.00 15 S 42.86200
Bid Tabulation
City of Port Arthur
PAGE 2 OF 2 VP,r rr. —
Bid Location:City Hall,5th Floor Council Chambers r"„"
Bid Opening Date:June 10,2026
Bid:P26-040
Description:Demolition of 14 Residential Properties with Transite
NAME OF BIDDER _ Lark Group,Inc Nuko Enterprise,LLC Peace of Mind Comfort Solutions LLC Inman Construction Services,Inc
ITEM DESCRIPTION DAYS COST DAYS COST DAYS COST DAYS COST
5049 L 4keshore Drive 3 $ 5,450.00 4 S 16.300 00 2 $ 10,813.00 3 $ 7,488.00
7018 Neches Avenue 3 $ 6,650.00 4 S 16,300.00 2 $ 11.361.00 5 $ 13,5138.00
4100 Dryden Road 3 $ 1,600.00 4 $ 16.300.00 2 $ 9,020.00 2 $ 7,088.00
3420 E.28h Street 3 S 5,575.00 4 S 16.300.00 2 $ 12,020.00 4 $ 9,488.00
TOTAI.GROUP C-T
(TRAASI E) 12 $ 19,275.00 16 $ 65,200.00 8 S 43,214.00 14 S 37,652.00
LOCA'I'' y%�� /, ��
1O\ ���J�, Warren,TX / Vidor,TX Houston,TX Brookeland,TX
��
Clifton Williams,Purchasing Manager Date
t
EXHIBIT " B "
Bid Tabulation
City of Port Arthur
PAGE oft _`///'77���
Bid Location:City Hall,5th Floor Council Chambers t rr�—
Bid Opening Date:June 10,2026 r„L
Bid:P26-040
Description:Demolition of 14 Residential Properties with Trensite
NAME OF BIDDER Lark Group,Inc Nuko Enterprise,LLC Peace of Mind Comfort Solutions,LLC Inman Construction Services,Inc
ITEM DESCRIPTION DAYS COST DAYS COST DAYS COST DAYS COST
8244 Mississippi Avenue 3 S 4,55000 2 $ 8,000.00 2 $ 2,800.00 1 $ 1,588,00
2483 62nd Street 3 $ 3.500.00 4 $ 16.300.00 2 $ 9.280.00 3 5 9,188.00
925 Atlanta.Avenue 3 S 4,550.00 4 $ 16,300.00 2 S 10,400.00 1 $ 4,988.00
1340 E.5th Street 3 S 6,000,00 4 S 16,300.00 2 $ 13,823.00 3 $ 78188.00
1910 E.15th Street 3 $ 4,700.00 4 5 16,300-00 2 $ 14,325.00 3 S 8,188.00
1915 E.19th Street 3 $ 7.200.00 4 $ 16,300.00 2 $ 13,757.00 3 $ 8,188.00
TOTAL IMANSI7R1 EI M
/TRANalT 16 130.450.00 22. S S9.500.00 12 S 64,U116.00. 14 S emu.
EXHIBIT " C "
DEMOLITION OF SIX (6) RESIDENTIAL PROPERTIES IN GROUP A-T
THIS AGREEMENT,made this day of , 2026,by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY" and Lark Group, Inc hereinafter called
"CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this contract shall be 18 days from the start date on the Notice to Proceed. The
City can terminate this contract at its convenience, which includes, but is not limited to,
funding not being available in any budget cycle within thirty(30) days'written notice.
2. During the term of this Contract, the Contractor will furnish at his own expense all of the
materials, supplies, tools, equipment, labor, and other services necessary to connection
therewith, excepting those supplies specifically not required of the Contractor in the
Specifications.
3. The CONTRACTOR agrees to perform all the work described in the specifications and
contract documents in accordance with the terms and conditions thereof, for an amount of
Twenty-five Thousand Seven hundred fifty dollars ($25,750.00). The contract award is for
Group A-T and covers the demolition of six (6) residential structures, as identified in the
chart below. The structure located at 1910 E. 15th Street is expressly excluded from the
scope of this Agreement because ownership of the property changed prior to the execution
of this Agreement. Accordingly, the City rejects the bid associated with the demolition of
that structure, as identified in the table below, and reserves the right to solicit new bids
following completion of the appropriate administrative process with the current owner of
record.
GROUP A-T TYPE OF STRUCTURE(S)
(TRANSITE-6)
8244 Mississippi Avenue Shed(Remove all concrete/front sidewalk/driveway/front wooden
poles/trash/ debris/high grass/underbrush/backfill with dirt&level;
leave City sidewalk&driveway apron)
2483 62nd Street Garage/Shed(Remove all concrete/front
sidewalk/driveway/trash/debris/high grass/underbrush/backfill with dirt
&level;leave City sidewalk&driveway apron)
925 Atlanta Avenue Burned Residence (Remove Structure/all
concrete/fence/trees/trash/debris/high grass/underbrush)
1340 E. 5th Street Residence (Remove all concrete/front sidewalk/driveway/rear
bricks/trash/ debris/high grass/underbrush;leave City sidewalk&
driveway apron)
1910 E. 15th Street Residence (Remove all concrete/slabs/driveway/fence/small downed
(Removed) trees/trash/ debris/high grass/underbrush)
1935 E. 19th Street Residence (Remove all concrete/rear slab/front
sidewalk/driveway/trash/debris/ high grass/underbrush;leave City
sidewalk&driveway apron)
4. The term "Contract Documents" means and includes the following:
1) Agreement
2) General Information
3) Specification
4) Bid
5) Notice of Award
6) Notice to Proceed
5. This Agreement shall be binding upon all parties hereto and their respective heirs,executors,
administrators, successors, and assigns.
6. IN WITNESS WHEREOF, the parties hereto have executed or caused to be executed by
their duly authorized officials, this Agreement in(2 copies), each of which shall be deemed
an original on the date first written above.
[ THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK. SIGNATURE
PAGE FOLLOWS.]
Signed on the day of 2026
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY
Signed on the day of , 2026
ATTEST LARK GROUP,INC.
BY
CITY SECRETARY
PRINT NAME:
TITLE:
CHARLOTTE M.MOSES,MAYOR E. = RONALD BURTON,CPM
THOMAS KINLAW,HI City of Go CITY MANAGER
MAYOR PRO TEM
del SHERRI BELLARD,TRMC
COUNCIL MEMBERS: CITY SECRETARY
WILLIE BAE LEWIS,JR. ili o r t r t h u r
CAL J.JONES ROXANN PAIS COTRONEO
DONEANE BECKCOM Texas CITY ATTORNEY
HAROLD L.DOUCET,SR.,
DONALD FRANK,SR.
MAY 29,2026
INVITATION TO BID
DEMOLITION OF FOURTEEN (14)RESIDENTIAL PROPERTIES WITH TRANSITE
Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard Time,Wednesday,
June 10,2026 (The clock located in the City Secretary's office will be the official time.) All bids received will
be read aloud at 3:15 p.m. on Wednesday, June 10, 2026 in the City Council Chambers, City Hall, 5th Floor,
Port Arthur, TX. You are invited to attend.
MARK ENVELOPE:P26-040
DELIVERY ADDRESS: Please submit one(1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET,4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
Page 1 of 21
The enclosed INVITATION TO BID (ITB) and accompanying GENERAL INSTRUCTIONS, CONDITIONS
SPECIFICATIONS, are for your convenience in submitting bids for the enclosed referenced services for the
City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed
envelope, with the Vendor's name and address in the upper left-hand corner of the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE
AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above
location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically
transmitted ITB submittals will not be accepted.
ClioZSAP aidAallts-
Clifton Williams
Purchasing Manager
Page 2 of 21
INVITATION TO BID
DEMOLITION OF FOURTEEN (14) RESIDENTIAL PROPERTIES WITH TRANSITE
(To be Completed ONLY IF YOU DO NOT BID)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN
REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request.
In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s).
Your assistance in completing and returning this form in an envelope marked with the enclosed bid
would be appreciated.
NO BID is submitted: this time only not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:
Page 3 of 21
SUBMIT THE FOLLOWING FORMS
1. BID SHEET—PAGE 9 - 10. MAKE SURE TO FILL IN PRICE AND THE DAYS
2. NON-COLLUSION AFFIDAVIT—PAGE 11 (MUST BE NOTARIZED)
3. AFFIDAVIT—PAGE 12 (MUST BE NOTARIZED)
4. CONFLICT OF INTEREST -PAGES 13 & 14(IF NO CONFLICT, WRITE NA ON LINE 1 AND
SIGN AT THE BOTTOM).
5. HOUSE BILL 89 VERIFICATION-PAGE 15
6. SB 252CHAPTER 2252 CERTIFICATION -PAGE 16
Page 4 of 21
SPECIFICATIONS FOR
DEMOLITION OF THIRTY-SEVEN (37) RESIDENTIAL PROPERTIES
I. TITLE
The provisions embraced within these sections and subsections shall constitute; be known as;
and will be referred to herein and in any relevant AGREEMENT and CONTRACT as
"DEMOLITION SPECIFICATIONS".
II. SCOPE
The scope and purpose of these specifications is to establish certain regulations, general
requirements, and particular requirements necessary for the demolition, removal and cleanup of
the unsafe and/or unsanitary structure(s) as required by the Inspections Department of the City of
Port Arthur.
III. CONTRACTOR BIDS
Contracts for the demolition of structures will be awarded in accordance with the terms and
conditions listed in the Community Services Department's BID FORM FOR DEMOLITION.
The completion of the demolition package will be of vital importance to the City. The number of
calendar days given on the proposal form will be used to establish the completion date as used in
the Contract. In case the work is not completed within the time specified in the Contract, there
shall be liquidated damages of one hundred fifty dollars ($150) per day for each day exceeding
the completion date.
IV. PERMITS
The Contractor/Successful Bidder must obtain from the City of Port Arthur and all other
governmental entities, at his own expense, all necessary general and special permits and pay any
and all fees for said permits and any other fees, public or private.
All Contractors are required to have a Landfill Permit, which includes a minimum escrow
account of five hundred dollars ($500). If you opt not to set up an escrow account, you
must pay cash or by cashier's check as you dispose.
V. GENERAL CONDITIONS AND REQUIREMENTS
The following list of conditions and requirements are to be understood as being a general guide
in the demolition of structures. It must be noted, however, that there are special requirements
listed below in Section VII of these specifications, which are in addition to these general
requirements for demolition, and that it is the responsibility of the Contractor/Successful Bidder
to comply with all particular requirements.
A. It is understood and agreed that the Contractor/Successful Bidder will function and
operate as an independent contractor. Any liability incurred by the Contractor/Successful
Bidder will accrue only to that party as an independent contractor and not to the City of
Port Arthur.
1
B. No work under a City DEMOLITION CONTRACT shall be subcontracted by the
Contractor/Successful Bidder without prior, written approval of the Community
Services Department. No subcontractor will be approved unless that subcontractor meets
the same insurance requirements specified for and required of the Contractor.
C. The demolition work specified herein shall be performed in a safe, satisfactory condition,
starting with the roof and working down, with the safety and welfare of all people and
property being of the highest priority.
D. All materials, debris, and rubble from the demolition of the structure(s) specified herein
will become the property of the Contractor/Successful Bidder. Salvage can only begin
immediately prior to the beginning of demolition.
E. The Contractor/Successful Bidder will be held responsible for repair of broken or
damaged water, gas, or any other type of lines, which occur during the course of the
demolition work. The Contractor shall repair or replace, if necessary, to the City's
satisfaction, any damage to the work site, the adjacent areas, the access areas to the work
site and to any elements within these areas that may have suffered damage as a result of
the Contractor's or any of the subcontractor's operations. The Contractor shall leave
these areas in a satisfactory condition.
F. The Contractor/Successful Bidder shall haul off all debris and unsalvageable materials;
and no debris or rubble which may pose a threat to public safety will be left on the site
overnight. No such debris or material will be placed on a sidewalk or public right-of-way
so that it poses a danger to any person.
G. All demolition work must be carried out to the satisfaction of the City's Inspections
Official.
H. The City (without prejudice to any other right or remedy it may have) has the right to
terminate the contract in the event of any default by the Contractor after giving the
Contractor fifteen (15) days written notice. Such notice of termination shall be
subsequent to default by the Contractor and after receiving written notice from the City
certifying cause for such action. In addition to other events of default or grounds for
termination identified in the contract, it shall be considered default by the Contractor
whenever he/she shall:
1. Declare bankruptcy, become insolvent, or assign his/her assets for the benefit of
his/her creditors.
2. Violate or disregard provisions of the Contract or instruction from the Owner.
3. Fail to prosecute the work according to the agreed Schedule of Completion,
including amendments and/or modifications thereof
4. Fail to provide a qualified superintendent, competent workmen or subcontractors,
or proper materials, or failure to make prompt payment therefor.
If the Contract is terminated as provided above or as pro\ided in the Contract, the City
will engage another contractor to complete the work. Payment for the completion of such
2
work will come from funds obligated by the City under its contract with the original
Contractor.
J. METHOD OF PAYMENT
Payment shall be made as provided in Section II of the contract.
K. PAYMENT WITHHELD
Any part or the whole of any payment may be withheld by the City to the extent deemed
necessary and reasonable should evidence of the following be discovered:
1. Defective work not corrected.
2. Claims filed against the Contractor.
3. Reasonable evidence indicating the probability of filing claims against the
Contractor.
4. Failure of the Contractor to make proper payments to subcontractors or for
materials or for labor.
5. The contract cannot be completed for the then unpaid balance.
6. Unsatisfactory progress of the work by the Contractor.
When the above grounds are removed, the amount withheld because of them shall be paid to the
Contractor subject to and within the other terms of this contract.
L. CONTRACT PAYMENT RETAINAGE
Contract payment retainage shall be as provided in the Contract.
PARITCULAR WORK REQUIREMENTS
DEMOLITION OF SIX(6)RESIDENTIAL STRUCTURES WITH TRANSITE:
GROUP A-T (TRANSITE-6) TYPE OF STRUCTURE(S)
8244 Mississippi Avenue Shed (Remove all concrete/front sidewalk/driveway/front wooden poles/
trash/debris/high grass/underbrush/backfill with dirt&level;leave City
sidewalk&driveway apron)
2483 62nd Street Garage/Shed(Remove all concrete/front sidewalk/driveway/trash/debris/
high grass/underbrush/backfill with dirt&level;leave City sidewalk&
driveway apron)
925 Atlanta Avenue Burned Residence (Remove Structure/all concrete/fence/trees/trash/
debris/high grass/ underbrush)
1340 E. 5th Street Residence (Remove all concrete/front sidewalk/driveway/rear bricks/trash/
debris/high grass/underbrush;leave City sidewalk& driveway apron)
1910 E. 15th Street Residence (Remove all concrete/slabs/driveway/fence/small downed trees/
trash/debris/ high grass/underbrush)
1935 E. 19th Street Residence (Remove all concrete/rear slab/front sidewalk/driveway/trash/
debris/high grass/underbrush;leave City sidewalk& driveway apron)
3
The following particular work requirements and conditions apply specifically to the building(s)
or structure(s)which are located at and described as:
A. Before any building or structure is demolished, its utilities shall be safely disconnected.
The Contractor shall serve notice to all suppliers of utilities to the building to be
demolished and have them disconnect the services and remove all meters and equipment
belonging to them. Forty-eight (48) hours' written notice must be given the City for
termination of their utilities. All piping and wiring shall be properly terminated. Any
costs incurred in the termination of utilities and services shall be borne by the Contractor.
B. Demolition and clean-up includes, but is not limited to, the removal of all lumber, doors,
windows, wire, sheet metal, appliances, furniture, loose rock, brick, mortar, concrete, and
the cleaning and removal of all rubbish, trash or other debris that would inhibit or prevent
the mechanical mowing of said lot and premises.
C. Fill, grade and level with clean fill dirt all depressions in the earth which exist beneath
demolished building(s) or structure(s) and all ruts or other depressions created during the
demolition work when the average depth of such depressions exceeds three (3) inches.
D. Any trees and shrubs designated by the Code Enforcement/Inspections Department will
be cut down and removed from the premises.
E. The grass at the demolition site shall be mowed to a height not exceeding two (2) inches.
F. All sewer lines exposed through demolition work must be cut off within two (2) inches of
the surface to the ground or concrete slab and must be plugged with concrete in such a
manner as to prevent ground water incursion into the City's sanitary sewer system.
G. REMOVAL OF STEPS AND CONCRETE PORCHES UNLESS OTHERWISE
NOTED.
H. HAZARDOUS MATERIALS
Materials defined by the Environmental Protection Agency to be hazardous to the
environment or persons, shall be disposed of in accordance with all local, state and
federal government regulations and governing laws. This shall be the responsibility of
the Contractor. The Contractor shall furnish written proof of such disposal.
I. PERFORMANCE AND PAYMENT BOND REQUIREMENTS
Per Government Code Chapter 2253. Bonds. If the contract exceeds fifty thousand
dollars ($50,000) a payment bond is required. If the contract exceeds one hundred
thousand dollars ($100,000) a performance bond is required. Performance and Payment
4
Bonds shall be furnished on prescribed forms in the amount of one hundred percent
(100%) of the contract price with corporate surety duly authorized to do business in the
State of Texas. Attorneys-in-fact who sign Bonds must file with each bond a certified
and effective date copy of their Power of Attorney.
5
CITY OF PORT ARTHUR BID SHEET
Page 1 of 2
State Cost&Days to Complete for Each Location and State the Total.
BID FOR: Demolition of 14 Residential Structures with Transite BID DUE DATE:June 10,2026
DAYS TO
ITEM STRUCTURE COMPLETE COST
Shed(Remove all concrete/front sidewalk/driveway/front wooden
8244 Mississippi poles/trash/debris/high grass/underbrush/backfill with dirt&level; 3 $ (,`cop
bv
Avenue leave City sidewalk&driveway apron)
Garage/Shed(Remove all concrete/front
sidewalk/driveway/trash/debris/high grass/underbrush/backfill with `'a
2483 62'Street dirt&level;leave City sidewalk&driveway apron)) 3 $ 3 D •
925 Atlanta Burned Residence(Remove Structure/all ';. S Lk M�"
Avenue concrete/fence/trees/trash/debris/high grass/underbrush)
Residence(Remove all concrete/front sidewalk/driveway/rear
bricks/trash/debris/high grass/underbrush;leave City sidewalk& �$ ooD �`
1340 E.5"'Street driveway apron)
Residence(Remove all concrete/slabs/driveway/fence/small downed 4-1 o• ‘)31910 E. 15"'Street trees/trash/debris/high grass/underbrush) $
Residence(Remove all concrete/rear slab/front sidewalk/driveway/
trash/debris/high grass/underbrush;leave City sidewalk&driveway 3 $ - ,4� ''�
1935 E. 19th Street apron)
TOTAL g CO u.,
GROUP AT $ 1
2-Story Duplex/Rear Residence/Attached Garage(Remove all
concrete/front sidewalk/driveway/rear bricks/downed
3040-3042 8th trees/trash/debris/high grass/underbrush;leave City sidewalk& 3 $ j
Street driveway apron) 1 '/ s
Garage Apartment(Remove all concrete/slab/front sidewalk/driveway
fence/metal poles/trash/debris/high grass/underbrush;leave City 2 `7.
3045 14th Street sidewalk&driveway apron) , $ 51 OD°.
Residence/Garage/Shed(Remove all structures/remove all Lot 4.4 oD u"
3319 15th Street concrete/driveway/trash/debris/high grass/underbrush) $
Residence/2 Sheds/Carport/Garage(Remove all
1030 Delaware structures/concrete/porch/slabs/driveway/fence/metal poles/small l Li z
Avenue trees/trash/debris/high grass/underbrush;leave apron S I J
TOTAL
GROUP B-T
Residence/Garage(Remove all concrete/front sidewalk/driveway/front I `;,
5049 Lakeshore fence/downed trees/trash/debris/high grass/underbrush;leave City
Drive sidewalk&driveway apron) $ 5 ( 1 su
•
Residence/Garage(Remove all concrete/rear slab/front ,,
2018 Neches sidewalk/driveway/front metal light pole/trash/debris/high/underbrush; ` $ L.,` c Q
Avenue leave City sidewalk&driveway apron) 3
Rear Residence(Remove all structures/all concrete/slab/front
4100 Dryden sidewalk/driveway/front metal poles/trash/debris/high / O
Road grass/underbrush;leave City sidewalk&driveway apron) $
Residence(Remove all concrete/rear slab/front sidewalk/fence/front 2 ;,
3420 E.28th metal poles/rear metal clothesline/down tree/trash/debris/high 5 $ 5J's 1 S'.
Street grass/underbrush;leave City sidewalk&driveway apron)
TOTAL I s , s/ 7a/c'
GROUP C-T
66kAkihr _ ,„ \:.;
Sl ,N. URE E�B'TD ER DATE
1 Page 9 of 21
1
CITY OF PORT ARTHUR BID SHEET
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11( IN N 141.11 1 4inci Cie:, ictio
O PANY N :Sr-IC."' STREET ADDRESS
SIG ATURE OF BIDDER P.O.BOX
r0 ` �. Ul ILY 1` (6k -Ty � `Ed 1(�7
T OR TYPE NAME CITY STATE ZIP
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Page 10 of 21
CITY OF PORT ARTHUR,TEXAS
NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR §
STATE OF TEXAS
By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation,
partnership or institution represented by the signatory or anyone acting for the firm bidding this project
has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and
Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made
to any competitor or any other person engaged in the same line of business, nor has the signatory or
anyone acting for the firm, corporation or institution submitting a bid committed any other act of
collusion related to the development and submission of this bid proposal.
Signature: y(Qom, f ,
Printed Name: t__Gure-in
Title: P'f2SG wA-
Company: ( , Cog 0
Date: ( - Qkg.Lo
SUBSCRIBED and sworn to before me by the above named \/-4g i+n ��c,��t� -`1.0 on this the w -�
day of i,t0^Z- ,
p��, N y HOPE BIDDLE
� Not �iblic in and for the
. 's otar Public,State of Texas St a of Texas
V.. '" Comm.Expires 08-28-2028
Notary ID 132618229
My commission expires: 05-Lu -Gc 1 U
Page 11 of 21
. n de•msk
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer
of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
I/ I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay
succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said
debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an
agreement for the payment of said debts. I further agree to pay succeeding debts as they become due.
Firm Name Date,
'kG1A QA/ N-- p .2 .,u._-t
Authorized Signature Title
c. -V1 . e-k`n Llc (-(,
Name (please print) Telephone
(LKU(pueT-1® aDL -Cow
Email
STATE: Tt Y4
COUNTY: rI'ddl I\A
vp
SUBSCRIBED AND SWORN to before me by the above named 12
f''�1 _y\ oi.1,,l y-
on this the q'1. day of Jv\ , 20 Zcz—
.��""�� HOPE BIDDLE
`�Y Le`'NotaryPublic,State of Texas N a Pu lie
': 41 Comm.Expires 08-28-2028
''.; , Notary ID 132618229
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
Page 12 of 21
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICE USE ONLY
This questionnaire is being filed in accordance with Chapter 176,Local Government Code.by a vendor who Date P..ec=r,=d
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be flied with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. Sae Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006. Local Government Code.An
_ffense under this section is a misdemeanor
iJ Name of vendor who has a business relationship with local governmental entity.
Check this box if you are filing an update to a previously filed questionnaire.(The law requires that you file an updated
I 1 completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate)
J Name of local government officer about whom the information is being disclosed.
. -
Name of Officer
,,4.1 Describe each employment or other business relationship with the local government officer. or a family member of the
officer.as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
nYes o
B. Is the vendor receiving or likely to receive taxable income. other than investment income,from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
Yes �-No
J Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director. or holds an
ownership interest of one percent or more.
l\
Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176003(a)(2)(B). excluding gifts described in Section 176.003(a-1)
w.jtw`
Signature of vendor doing business with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics state tx.us Revised 11/30r2015
0 0
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
Acornplete copy of Chapter 176 of the Local Government Code may be found at httpalwww.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm.For easy reference,below are some of the sections cited on this form.
Local Government Code§176.001(1-a):'Business relationship'means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal,state,or local governmental entity or an
agency of a federal,state,or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public;or
(C)a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by,and reporting to,that agency.
Local Government Code 6176.003(a)(2)(A)and(B):
(a)A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2)the vendor.
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income,other than investment income,that exceeds$2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i)a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B)has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than$100 in the 12-month period preceding the date the
officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code§176.006(a)and(a-1)
(a)A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity,ora family member of the officer,described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity,or a family member of the
officer,one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B),exduding any
gift described by Section 176.003(a-1);or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filedwith the appropriate recordsadministrator
not later than the seventh business day after the later of:
(t) the date that the vendor.
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity;or
(B)submits to the local governmental entity an application,response to a request for proposals
or bids,correspondence,or another writing related to a potential contract with the local
governmental entity;or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer,or a
family member of the officer,described by Subsection(a);
(B) that the vendor has given one or more gifts described by Subsection(a);or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethos Commission www.ethics.state.tx.us Revised 11/30/2015
Page 14 of 21
House Bill 89 Verification
I \ake,-', 13-ou'L r1 (Person name), the undersigned representative
(hereafter referred to as "Representative") of L av
(company or business
name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen (18) years
of age, after being duly sworn by the undersigned notary, do hereby depose and affirm the following:
1. That Representative is authorized to execute this verification on behalf of Business Entity;
2. That Business Entity does not boycott Israel and will not boycott Israel during the term of any
contract that will be entered into between Business Entity and the City of Port Arthur; and
3. That Representative understands that the term "boycott Israel" is defined by Texas
Government Code Section 2270.001 to mean refusing to deal with, terminating business activities
with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit
commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an
Israeli-controlled territory, but does not include an action made for ordinary business purposes.
SIGNATURE OF REPRESENTATIVE
SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this day
of lv2. , 20t .
�����. Ar-N.. HOPE BIDDLE )&/
`�,=.Notary Public,State of Texas G'�
Comm.Expires 08-28-2028
�'.;;,� Notary ID 132618229
Nota ublic
Page 15 of 21
•
SB 252
CHAPTER 2252 CERTIFICATION
1, 1\areilveiNfJP-0A-N- , the undersigned n
representative of \.- Lv (L€}j f )
(Company or/Business Name)
being an adult over the age of eighteen (18) years of age, pursuant to Texas Government Code,
Chapter 2252, Section 2252.152 and Section 2252.153, certify that the company named above
is not listed on the website of the Comptroller of the State of Texas concerning the listing of
companies that are identified under Section 806.051, Section 807.051 or Section 2253.153. I
further certify that should the above-named company enter into a contract that is on said listing
of companies on the website of the Comptroller of the State of Texas which do business with
Iran, Sudan or any Foreign Terrorist Organization, I will immediately notify the City of Port
Arthur Purchasing Department.
41keiii\ Rk A it07--
Name of Company Representative (Print)
. CiA1/171 66.JG1462‘1—
Signature of Company Representative
Date
Page 16 of 21
GENERAL INFORMATION:
NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor furnish the City of Port
Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package.
All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING
EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE
EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the
bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance
with the specifications of the invitation. The City reserves the right to accept any and all or none of the
exception(s)/substitutions(s) deemed to be in the best interest of the City of Port Arthur.
ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations,
alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing
authenticity.
BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these
specifications. The award shall be made to the responsive, responsible bidder who submits the best value bid.
The City reserves the right to:
1. Reject any and all bids and to make no award if it deems such action to be in its best interest.
2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City.
3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall
deem to be in the best interests of the City.
4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid
is within 5%of the lowest bid price, as provided by Section 271.905 of the Texas Government Code.
Excluding federally funded projects.
TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB, the terms "Bid" and Proposal" shall be
equivalent.
Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response
to all requirements and questions as directed.
CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire (Form CIQ).
The Texas legislature recently enacted House Bill 914 which added Chapter 176 to the Texas Local
Government Code. Chapter 176 mandates the public disclosure of certain information concerning persons doing
business or seeking to do business with the City of Port Arthur, including affiliations and business and financial
relationships such persons may have with City of Port Arthur officers. The form can be can be located at the
Texas Ethics Commission website: https://www.ethics.state.tx.us/filinginfo/conflict forms.htm
By doing business or seeking to do business with the City of Port Arthur including submitting a response to this
RFP, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local
Government Code and you are representing that you in compliance with them.
Any information provided by the City of Port Arthur is for information purposes only. If you have
concerns about whether Chapter 176 of the Texas Local Government Code applies to you or the manner
in which you must comply,you should consult an attorney.
ETHICS: Public employees must discharge their duties impartially so as to assure fair, competitive access to
governmental procurement by responsible contractors. Moreover, they should conduct themselves in such a
manner as to foster public confidence in the integrity of the City of Port Arthur's procurement organization.
Page 19 of 23
Any employee that makes purchases for the City is an agent of the City and is required to follow the City's
Code of Ethics.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must
affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
3. Have a satisfactory record of integrity and ethics.
4. Be otherwise qualified and eligible to receive an award.
5. Be engaged in a full-time business and can assume liabilities for any performance or warranty service
required.
6. The City Council shall not award a contract to a company that is in arrears in its
obligations to the City.
7. No payments shall be made to any person of public monies under any contract by
the City with such person until such person has paid all obligations and debts
owed to the City,or has made satisfactory arrangements to pay the same.
ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be made by
addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The
City assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure
to acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's
responsibility to check for any addendums that might have been issued before bid closing date and time.
PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port
Arthur as its principal place of business must have an official business address (office location and office
personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and/or
the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or
interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid.
PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each
item listed. In the event of error or discrepancy in the mathematics, the unit price shall prevail.
PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful
bidder. The purchase order number must appear on all itemized invoices.
INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Accounting, P.O. Box
1089, Port Arthur,Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or
services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601 f
V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the
invoice.
SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise
Tax; therefore,the proposal shall not include Sales Tax.
VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This
agreement is performable in Port Arthur, Texas,Jefferson County.
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules,
orders, regulations and codes of the federal, state and local governments relating to performance of work herein.
Page 20 of 23
INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer,
employee or agent of the City who exercises any functions or responsibilities in connection with the planning
and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract;
and,the Contractor shall take appropriate steps to assure compliance.
DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City
from granting any license,privilege or paying money to any-one owing delinquent taxes, paving assessments or
any money to the City until such debts are paid or until satisfactory arrangements for payment has been made.
Bidders must complete and sign the AFFIDAVIT included as part of this ITB.
QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and
agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It
is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities
less than the estimated amount.
SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640
INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law
to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced
as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is
not correctly inserted the Contract shall be amended to make such insertion on application by either party.
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner,perform all
work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein
otherwise expressly specified, necessary or proper to perform and complete all the work required by this
Contract, in accordance with the provisions of this Contract and said specifications.
The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed
description concerning any point shall be regarded as meaning that only the best commercial practices are to
prevail.
While the purpose of the specifications is to indicate minimum requirements in the way of capability,
performance,construction, and other details, its use is not intended to deprive the City of Port Arthur the option
of selecting goods which may be considered more suitable for the purpose involved.
In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is
specifically advised that the written bid proposal will prevail in the determination of the successful bidder.
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national
origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity receiving Federal financial assistance.
TERNIINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and
proper mariner his obligations under this contract, or if the Contractor shall violate any of the covenants,
agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by
giving written notice to the Contractor of such termination and specifying the effective date thereof, at least
fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall
not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract
by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until
such time as the exact amount of damages due the City from the Contractor is determined.
Page 21 of 23
TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least
thirty (30)days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein,
the Contractor will be paid for the service that it has performed up to the termination date. If this contract is
terminated due to fault of the Contractor,the previous paragraph hereof relative to termination shall apply.
RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor
to furnish releases or receipts for any or all persons performing work and supplying material or service to the
Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its
interests.
CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a
result of his fault or negligence in connection with the work performed until completion and final acceptance by
the City.
SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any
sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur
written approval of such agreement.
INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas,
unless otherwise permitted by Owner. The Contractor shall, at his own expense, purchase, maintain and keep in
force insurance that will protect against injury and/or damages which may arise out of or result from operations
under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or
indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following
types and limits
1. Standard Worker's Compensation Insurance:
2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents,
and employees must be named as an additional insured):
a. Bodily injury $500,000 single limit per occurrence or$500,000 each
person/$500,000 per occurrence for contracts of$100,000 or less; or
Bodily injury $1,000,000 single limit per occurrence or$500,000 each
person/$1,000,000 per occurrence for contracts in excess of$100,000; and,
b. Property Damage $100,000 per occurrence regardless of contract amount; and,
c. Minimum aggregate policy year limit of$1,000,000 for contracts of
$100,000 or less; or, Minimum aggregate policy year limit of$2,000,000
for contracts in excess of$100,000.
3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles
coverage's).
a. Minimum combined single limit of$500,000 per occurrence, for bodily
injury and property damage.
b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per
occurrence for bodily injury and$100,000 per occurrence for property damage.
Page 22 of 23
Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required
(including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates
and expiration dates) and to date and sign and do all other things necessary to complete and make into valid
certificates of insurance and pertaining to the above listed items, and before commencing any of the work and
within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner.
None of the provisions in said certificate of insurance should be altered or modified in any respect except as
herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that
coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days
prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port
Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the
Subcontractor(s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form(s) shall in any event
be filed with the City of Port Arthur not more than ten(10) days after execution of this Contract.
NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the
Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period,
the time may be extended by mutual agreement between OWNER and CONTRACTOR.
CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday
through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor.
Page 23 of 23