HomeMy WebLinkAboutPR 24970: EXECUTE CHANGE ORDERS NOS. 6, 7, AND 8 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND CONSTRUCTION MANAGERS OF SOUTHEAST TEXAS, LLC. FOR PHASE II AND PHASE III ROADWAY AND DRAINAGE RECONSTRUCTION AT THE H.O. MILLS MAINTENANCE FACILITY City of Port Arthur
Transit Department
Memorandum
To: Ronald Burton,City Manager
From: Ivan Mitchell,Transit-Fleet Director
Date: May 25,2026
Re: P.R.24970—A resolution authorizing the City Manager to execute change orders No.6,7,
and 8 for Phase II and Phase III reconstruction and drainage repairs at the H.O.Mills
Maintenance Facility
NATURE OF REQUEST:
Authorize the City Manager to execute change orders No. 6, 7, and 8 in the amount of$38,486.25 to
Construction Managers of Southeast Texas,LLC,for Phase II and Phase III reconstruction and drainage
repairs at the H.O. Mills Maintenance Facility.
BACKGROUND:
Pursuant to Resolution No. 25-446, the City Council awarded a construction contract to
Construction Managers of Southeast Texas, LLC, in the amount of$1,114,939.19 for roadway
reconstruction and drainage improvements at the H.O. Mills Maintenance Facility.
During construction, several unforeseen site conditions and field adjustments were encountered,
requiring modifications to the original construction contract. City Council previously approved
Change Orders Nos. 1 through 5 to address conditions discovered during construction and to
facilitate continued progress on the project.
As construction has continued, additional unforeseen conditions have been identified,
necessitating changes to complete the project in accordance with the approved engineering design
and applicable construction standards.
ANALYSIS:
The proposed change orders address conditions encountered during construction that could not
reasonably have been identified during the design phase and are necessary to ensure the long-term
functionality, durability, and safety of the completed roadway and drainage infrastructure.
Change Order No. 6 provides for the removal, transportation, and proper disposal of additional
contaminated soil encountered during excavation activities. Removal of the contaminated material
is necessary to allow construction to proceed safely and in compliance with applicable
environmental requirements.
Change Order No. 7 provides for the installation of additional dowel bars and limestone
stabilization resulting from field adjustments to roadway grades necessary to improve pavement
support and drainage performance. These improvements will strengthen the roadway structure and
reduce the likelihood of premature pavement failure.
Change Order No. 8 provides for the installation of larger drainage inlets to improve stormwater
collection capacity and reduce the potential for future structural cracking and maintenance issues
associated with the drainage system.
Collectively, these changes represent prudent construction modifications that address unforeseen
field conditions while enhancing the long-term performance of the completed improvements.
Completing this work during construction is significantly more cost-effective than undertaking
corrective work after project completion and minimizing the City's future maintenance obligations.
RECOMMENDATION: The cumulative cost of Change Orders Nos. 6, 7, and 8 is $38,486.25,
increasing the contract amount to $1,313,094.56. Considering the overall scope of the roadway
and drainage reconstruction project, the requested increase is reasonable and necessary to ensure
the project is completed in accordance with accepted engineering standards and the City's
operational needs.
BUDGETARY/FISCAL EFFECT: Funding to pay for the construction services is available in
Account Funds 307-13-037-8525-00-10-000.
P.R. No. 24970
7/7/2026 IM-TNR
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDERS NOS. 6, 7, AND 8 TO THE CONTRACT BETWEEN
THE CITY OF PORT ARTHUR AND CONSTRUCTION MANAGERS OF
SOUTHEAST TEXAS, LLC, OF BEAUMONT, TEXAS, FOR PHASE II
AND PHASE III ROADWAY AND DRAINAGE RECONSTRUCTION AT
THE H.O. MILLS MAINTENANCE FACILITY LOCATED AT 101 H.O.
MILLS BOULEVARD, INCREASING THE CONTRACT AMOUNT BY
$38,486.25 FOR A NEW TOTAL CONTRACT AMOUNT OF$1,313,094.56;
FUNDING IS AVAILABLE IN ACCOUNT NO. 307-13-037-8525-00-10-000.
WHEREAS, pursuant to Resolution No. 25-446, the City Council authorized the City
Manager to execute a contract with Construction Managers of Southeast Texas, LLC, of
Beaumont, Texas, for Phase II and Phase III roadway reconstruction and drainage improvements
at the H.O. Mills Maintenance Facility in the amount of$1,114,939.19; and
WHEREAS, pursuant to Resolution No. 26-102, the City Council approved Change
Orders Nos. 1 and 2, increasing the contract by $67,002.50, for a revised contract amount of
$1,181,941.69; and
WHEREAS, pursuant to Resolution No. 26-192, the City Council approved Change
Orders Nos. 3, 4, and 5, increasing the contract by $61,330.37, for a revised contract amount of
$1,274,608.31; and
WHEREAS, during the continued construction of the project, additional field conditions
were encountered that could not reasonably have been identified prior to construction and
required modifications to the work in order to complete the project in accordance with
engineering standards and project specifications; and
WHEREAS, Change Order No. 6, in the amount of $11,000.00, provides for the
removal, transportation, and lawful disposal of additional contaminated soil encountered during
excavation activities, which is necessary to allow construction to proceed safely and in
compliance with applicable environmental requirements, as reflected in Exhibit "A"; and
WHEREAS, Change Order No. 7, in the amount of $20,336.25, provides for the
installation of additional dowel bars and limestone stabilization resulting from grade adjustments
necessary to improve roadway integrity and drainage performance, as reflected in Exhibit "B";
and
WHEREAS, Change Order No. 8, in the amount of $7,150.00, provides for the
installation of larger drainage inlets to improve stormwater conveyance and reduce the potential
for future inlet deterioration and structural cracking, as reflected in Exhibit "C"; and
P.R. No. 24970
7/7/2026 IM-TNR
WHEREAS, the Public Works Department has determined that the work encompassed
within Change Orders Nos. 6, 7, and 8 is necessary for the proper completion of the project, is
directly related to unforeseen site conditions and field adjustments encountered during
construction, and is in the best interest of the City to ensure the long-term performance and
durability of the reconstructed roadway and drainage infrastructure; and
WHEREAS, the cumulative amount of Change Orders Nos. 6, 7, and 8 is $38,486.25,
increasing the contract amount from$1,274,608.31 to $1,313,094.56.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR,TEXAS:
THAT, the facts and opinions in the preamble are true and correct.
THAT,the City Manager is hereby authorized to execute Change Orders Nos. 6, 7, and 8
to the contract with Construction Managers of Southeast Texas, LLC, in the cumulative amount
of$38,486.25, increasing the total contract amount to $1,313,094.56, substantially in the form
attached hereto as Exhibits "A," "B," and "C."
THAT, funding for the additional work is available in Account No. 307-13-037-8525-00-
10-000.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED,AND APPROVED this day of A.D. 2026
at a Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
•
NOES:
Charlotte M. Moses, Mayor
ATTEST:
Christe Whitley Ned, City Secretary
P.R. No. 24970
7/7/2026 IM-TNR
APPROVED AS TOFORM:
Roxann Pais Cotroneo, City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS 0 AVAILABILITY
OF FUN S:
Ronald Burton, CP Lyn sw 11
City Manager Di ctor of ' ance
gil/tavt beilae
Clifton Williams, CP
PB Ivan ell
Purchasing Manager Transit-Fleet Director
P.R. No. 24970
7/7/2026 IM-TNR
Exhibit "A"
Construction Managers
of Southeast Texas. LLC
5520 GORMAN ROAD—BEAUMONT,TEXAS 77705—PHONE(409) 736—9010
May 22,2026
CHANGE ORDER#6- CITY OF PORT ARTHUR—HO MILLS PHASES 2&3
Please find below the cost associated with the Changes Requested and the Additional Work that has arisen due
to unforeseen existing conditions of the worksite.
ITEM DESCRIPTION QUAN UNIT UNIT PRICE EXT PRICE
I Contaminated Material Handling_ - Day Rate 11 DAY $1,000.00 $1 1,000.00
Total: $11,000.00
Excavation,Disposal,and Haul of Contaminated Soils.
• 375 CY of Contaminated soils are to be placed in Republic Services Containers and hauled to their
Labell Facility.
• Took a total of 20 Days to get all contaminated materials out of the project due to limitations set by
Republic Services.
o Of 20 days 5 were originally agreed upon during Change Order 5.
o Of the remaining 15 days,only 11 Days are billable as 4 were Rain Days.
0
If you have any questions,please feel free to give me a call.
Sincerely,
Construction Managers
of Southeast Texas,LLC
uan He r, andez—Sr. Project Manager
Page 1 of 1
P.R. No. 24970
7/7/2026 IM-TNR
Exhibit "B"
6. Construction Managers
of Southeast Texas, LLC
5520 GORMAN ROAD—BEAUMONT,TEXAS 77705—PHONE(409) 736—9010
May 22,2026
CHANGE ORDER#7-CITY OF PORT ARTHUR—HO MILLS PHASES 2&3
Please find below the cost associated with the Changes Requested and the Additional Work that has arisen due
to unforeseen existing conditions of the worksite.
ITEM DESCRIPTION QUAN UNIT UNIT PRICE EXT PRICE
1 Construction Joint-Dowel Bars 205 LF $41.95 $8,599.75
2 Additional Limestone for Grade Adjustments 30 TON $253.15 $7,594.50
3 Additional Demo&Paving of Drive for Storm Water 218 SF $19.00 $4,142.00
Total: $20,336.25
3 Additional Calendar Days to Contract due to Additions.
• Grade Elevations were adjusted by Engineer due to poor drainage of previous elevations.Additional
Limestone Base is needed for adjustments made to grade.
• Construction Joint was missing from the Drawing.
o This required additional Dowel Bars to be placed on the Existing Concrete.
• Demo and Replacement of Concrete Pavement on Drive between Inlets#4.
o Was going to overrun quantities during phase but due to increase in contract amount is now
included in this change order.
o Work needed to accomplish installation of New RCP that was to be connected to existing
inlet leading to both New Inlets#4.
If you have any questions,please feel free to give me a call.
Sincerely,
Construction Managers
of Southeast Texas,LLC
uan He r, andez—Sr. Project Manager
Page 1 of 1
P.R. No. 24970
7/7/2026 IM-TNR
Exhibit "C"
Construction Managers
of Southeast Texas, LLC
5520 GORMAN ROAD—BEAUMONT,TEXAS 77705—PHONE(409) 736—9010
June 10,2026
CHANGE ORDER#8- CITY OF PORT ARTHUR—HO MILLS PHASES 2&3
Please find below the cost associated with the Changes Requested and the Additional Work that has arisen due
to unforeseen existing conditions of the worksite.
ITEM DESCRIPTION QUAN UNIT UNIT PRICE EXT PRICE
1 Inlet Type A Replacement(Houston Gate) 1 LSU $1,950.00 S1,950.00
2 Inlet Top Replacements w/Square Grate 4 EA $1,300.00 S5,200.00
Total: $7,150.00
• Demo Inlet Top and Rise at Houston Gate. Replace with Type A with Square Grate. HES Ready
Mix to be used for this task.
o Pricing is for Material Only. (Grate,Riser,and Ready Mix).
o This pricing is assuming the top and riser can be removed without damaging the
surrounding concrete. Subcontractor to focus on demo with minimal contact to existing
concrete.
o An Addition of$1,900.00 will apply is surrounding concrete will require sawcut and pour
back.
• Replace all inlet tops for remainder of project with tops that accommodate Square Grates.
o Manufacturer will not buy back or provide credit for Tops and Grates already on site.These
will become the property of the City.
If you have any questions,please feel free to give me a call.
Sincerely,
Construction Managers
of Southeast Texas, LLC
44/
uan He andez—Sr. Project Manager
Page 1 of 1
MATERIALS SUBMITTAL
HO Mills Facility Driveway Reconstruction Phase II & Ill
City of Port Arthur Project No. 25-139 TSG—2025-03-1268
To:CMOS
From: Mira Martin PMP CM —The Solco Group
CC: Keith Richard-PA Associated
Contractor CMOST-CivDiv
Submittal Date: 06/10/2026
Submittal Number: 1
Submittal Description: Inlet Tops &Grates
TX Contract Item 465
Specification:
Reviewed By:
Review Date:
Submittal Type: ❑ Material Data 0 Shop Drawing ❑Test Reports ❑Sample ❑ 0&M ❑ As Built ❑
Additional Information
❑ Approved
❑Approved With Changes Noted
❑ Revise And Resubmit
❑ Rejected
❑ Other:
Submittal was reviewed only for general conformance with the contract documents. This review does not
>lieve contractor of responsibility for the full compliance with the contract documents.
Comments:
TSG Project No. 2025-03-1268
Construction & Municipal Castings : Frame & Grates. ����
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Item#2670 Flow Rate= 13.2 Cu. ft./sec. (499 inches2 Open Area) 38"X 38" 1 1/8"X 11" 51 Nos.
34"X 34" 7/8"X 10 1/2"-54 Nos.
Item# 2680 Flow Rate= 16.6 cu. ft./sec. (631 inches2 Open Area)
Note:Above calculations are based on 6 inch water head, 0.67 orifice coefficient and no clogging factor.
DESCRIPTION : FRAME, GRATE & COVER.
MATERIAL : Cast Iron,ASTM A48, Class 35B.
LOAD RATING : H-20 Load Rating
SERAMPORE INDUSTRIES TOLL FREE PHONE : 1-877-921-6111
dba SIP Industries TOLL FREE FAX : 1-877-921-6114
I www.sipindustries.Com E-MAIL :info@sipindustries.com
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TOTAL OPEN AREA:748.80 IN2(Approx.)
FLOW RATE: 19.76 Feet3/Sec.(Approx.) ' ( I f I
Note:Above Calculations Are Based On 6-Inch Water Head And No ( 11 1
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UNLESS OTHERWISE SPECIFIED: 37.75 X 37.75 Inch Reversible
MATERIAL DIMENSIONS ARE IN INCHES Frame&Grate
Gray Iron Per ASTM A48 TOLERANCES: SIP Industries/Serampore
Class 35B FRACTIONAL:i0.06
DECIMAL:!0.031 2900 Patio Drive
FINISH ANGLES:i I' SIP
DRAFT ANGLES:z^_I° Houston,TX 77017
UNDIPPED/BARE NAME DATE United States of America
PROPRIETARY AND CONFIDENTIAL DRAWN
SS 08/19/20 Ph:(713)923-61 l l Fax:(713)923-6114
THE INFORMATION CONTAINED IN MS
DRAWING IS THE SOLE PROPERTY OF LOAD RATING: SIZE DWG. NO. REV
ITEM# DESCRIPTION SIP INDUSTRIES/SERAMPORE ANY
REPRODUCTION M PART OR AS A WHOLE A
CUD WITHOUT TUE%BUREN PERMISSION OF 2728
2729 37.75 X 37.75 INCH GRATE ONLY SIP M9UREoIES,SERAMPOREIS Heavy Duty as per AASHTO
M 306,40,000 LBS
BOTTOM VIEW SHEET 1 OF 1
2730 37.75 X 37.75 INCH REVERSIBLE FRAME ONLY DO NOT SCALE DRAWING and H-20/HS-20 Load Rating SCALE:1:16
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