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Home My WebLink AboutPR 25033: ENTER INTO AN AGREEMENT WITH SOLID IT NETWORKS, INC., FOR THE PURCHASE AND INSTALLATION OF TEN (10) VERKADA PTZ CAMERA SYSTEMS FOR THE PORT ARTHUR POLICE DEPARTMENT i I r:0; vyi i r„ r r l h u � 7e kuN INTEROFFICE MEMORANDUM Date: June 30, 2026 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Timothy W. Duriso, Chief of Police RE: PR 25033 —Purchase and Installation of(10)Verkada PTZ Camera Systems from Solid IT Network Inc, in the amount of$103,586.36,through The Interlocal Purchasing System (TIPS) Cooperative Purchasing Program, Contract No. 230105. Funding available through Account No. 001-17-045-5488-00-30- 000. Introduction: The intent of this agenda item is to seek the City Council's approval for the City Manager enter into an agreement with Solid IT Networks, Inc., utilizing TIPS Cooperative Purchasing Contract No. TIPS-230105, for the purchase and installation of ten, (10)Verkada PTZ Camera System for the Port Arthur Police Department in the amount of$103,586.36. Background: The Police Department requests approval to purchase and install a Verkada Pan-Tilt-Zoom (PTZ) camera system to enhance public safety through expanded video surveillance, improved situational awareness, and increased investigative capabilities. The proposed project consists of the purchase and installation of ten(10)Verkada outdoor PTZ cameras, cellular gateways, cloud licensing, mounting hardware, PoE injectors, and installation services. The system will be installed on City-owned poles at strategic locations throughout the City, with the City providing electrical power to each installation point. The camera system will: • Improve crime prevention and deterrence. • Enhance officer safety through real-time monitoring. • Increase investigative capabilities through high-resolution recorded video. s (,tof ,,., ` / '; j Q1 v ,_ rt rthu Tetus www.PortArthurTx.gov • Support emergency management and critical incident response. • Expand coverage of high-traffic and high-crime areas. Budget Impact: The total cost of this purchase is $103,586.36, as shown in Exhibit"A". Funding for this purchase will come for account 001-17-045-5488-00-30-000. Recommendation: It is recommended that the City Council authorize the City Manager to execute an agreement with Solid IT Networks, Inc.,utilizing TIPS Cooperative Purchasing Contract No. TIPS- 230105, in the amount of$103,586.36. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 25033 6/30/26 JLH RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH SOLID IT NETWORKS, INC., THROUGH THE INTERLOCAL PURCHASING SYSTEM (TIPS) COOPERATIVE PURCHASING PROGRAM CONTRACT NO. TIPS-230105, FOR THE PURCHASE AND INSTALLATION OF TEN, (10) VERKADA PTZ CAMERA SYSTEMS FOR THE PORT ARTHUR POLICE DEPARTMENT IN THE AMOUNT OF $103,586.36. FUNDING AVAILABLE IN ACCOUNT NUMBER 001-17-045-5488-00-30-000. WHEREAS, The Port Arthur Police Department has identified the need to enhance its public safety camera network to improve crime prevention, investigations, officer safety, and emergency response; and WHEREAS, the proposed project consists of the purchase and installation of ten(10) Verkada outdoor PTZ cameras, cellular gateways, cloud licensing, mounting hardware, PoE injectors, and installation services; and WHEREAS,the system will be installed on City-owned poles at strategic locations throughout the City, with the City providing electrical power to each installation point; and WHEREAS, Solid IT Networks, Inc. has submitted a proposal for the purchase and installation of ten, (10)Verkada PTZ Camera System in the amount of$103,586.36; and WHEREAS, the proposed purchase will be made through the Texas Interlocal Purchasing System (TIPS) Cooperative Purchasing Program Contract No. TIPS-230105, an approved cooperative purchasing program authorized under Texas law; and WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, as an alternative to a formal bid process; and WHEREAS, Solid IT Network Inc can provide the services through The Interlocal Purchasing System (TIPS) in the amount of$103,586.36 as shown in Exhibit"A"; and WHEREAS, The City Council finds that purchasing the Verkada PTZ Camera System will enhance public safety and improve law enforcement operations throughout the City; and WHEREAS, funds for this purchase are budgeted in the FY 2026-2027 Support of Prisoners Account 001-17-045-5488-00-30-000. P.R. No. 25033 6/30/26 JLH NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager is hereby authorized to execute an agreement with Solid IT Networks, Inc., utilizing DIR Cooperative Purchasing Contract No. DIR-CPO-5404, for the purchase and installation of ten(10)Verkada PTZ Camera System for the Port Arthur Police Department in the amount of One Hundred Three Thousand Five Hundred Eighty-Six Dollars and Thirty-Six Cents ($103,586.36). Section 3. That funding for this purchase are budgeted in FY 2026-2027 Support of Prisoners Account No. 001-17-045-5488-00-30-000. Section 4. That a copy of the Resolution shall be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED on this day of July, A.D., 2026, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: NOES: . Charlotte M. Moses, Mayor ATTEST: Christe Whitley Ned, TRMC, City Secretary P.R. No. 25033 6/30/26 JLH APPROVED AS TO FORM: Roxann Pais Cotroneo, City Attorney APPROVED F l ° • D NIST'e TION: NI II Ronald Burton, CP , City Manager Tim. by W. Duriso, Chief of Police APPROV AS TO AVAILABI OF FUNDS: Lynda Boswell, irector of Finance APPROVED FOR PURCHASING: J4L&ALOL Clifton Williams, Purchasing Director P.R. No. 25033 6/30/26 JLH Exhibit A ( ( s lid I T Contact: Deke Kemp Phone: 281-636-0244 Netvvorks Email: dkemp@soliditnetworks.com Web: http://www.solidit.com Solid Relationships, Solid Solutions Verkada PTZ Camera Project - TIPS# 230105 Quote #022870 Version 3 Prepared for: Port Arthur Police Dept Solid IT Networks, Inc. 16507 Hedgecrott, Ste 100 Houston, TX 77060 ((( Solid IT Contact: Deke Kemp Phone: 281-636-0244 )4) Networks Email: dkemp@soliditnetworks.com Web: http://www.solidit.com PREPARED FOR: DATE NUMBER VER TERMS Port Arthur Police Dept 06/30/2026 022870 3 Net 30 Deputy Chief Lam Nguyen 645 4th Street Port Arthur,TX 77640 PROJECT lam.nguyen@portarthurtx.gov Verkada PTZ Camera Project-TIPS#230105 (409)984-8563 Verkada ITEM DESCRIPTION PRICE QTY TOTAL LIC-CAM-1Y- 1-Year Camera License, Capacity Increase $166.98 10 $1,669.80 CAP ACC-MNT-POLE Pole Mount $166.98 10 $1,669.80 -1 ACC-MNT- Large Arm Mount(PTZ) $126.74 10 $1,267.40 XLARM-1 ACC-POE-90W- Outdoor 90W PoE++(802.3bt-2018) Injector, GigE, NA Type B $200.51 10 $2,005.10 E-NA GC31-E-HW GC31 Cellular Gateway, Outdoor $1,072.27 10 $10,722.70 CP63-1TBE-HW CP63 Outdoor PTZ Camera,4K, 1TB of Storage, Maximum 30 $3,553.45 10 $35,534.50 Days of Retention LIC-GC-1Y-CAP 1-Year Cellular Gateway License, Capacity Increase $234.04 10 $2,340.40 ACC-MNT-PEND Pendant Cap Mount $52.98 10 $529.80 -1 Shipping estimated Shipping and Handling $1,421.18 1 $1,421.18 Verkada Subtotal $57,160.68 Servcies ITEM DESCRIPTION PRICE QTY TOTAL SRV-SIT-B5 Solid IT Network Installation-installation of 10 cameras on city $46,425.68 1 $46,425.68 poles. Customer will provide power to each pole IServcies Subtotal $46,425.68 Quote Totals SECTION TOTAL Verkada $57,160.68 Servcies $46,425.68 Total $103,586.36 1/2 Solid IT Networks, Inc. 16507 Hedgecroft, Ste 100 Houston, TX 77060 (((Solid IT Contact: Deke Kemp Phone: 281-636-0244 )j�, Netvvorks Email: dkemp@soliditnetworks.com Web: http://www.solidit.com 1)AGREEMENT-By ordering or accepting the goods described herein,Buyer agrees to the terms and conditions set forth herein and in any attachments hereto,none of which may be added to,modified,superseded or otherwise altered except by a written instrument signed by an authorized representative of Seller and delivered to Buyer. 2)TERMS OF PAYMENT/PENALTY.Invoices are issued as of the date of delivery covering deliveries from our stocks and as of the date of shipment covering direct shipments and are due and payable in lawful money of the United States of America upon the issuance thereof unless otherwise specifically agreed in writing.All unpaid items will be charged a 10%late penalty beginning the 10th day the invoice is deemed late,such charges not to exceed the maximum charge permitted by law. 3)BUYER'S DUTY TO INSPECT.Buyer must immediately inspect all material for shortages,conformity with order and defects.If goods appear not to conform to the contract between Buyer and Seller,Buyer shall discontinue their use and immediately notify Seller of such condition and afford Seller a reasonable opportunity to inspect the same.Claims for shortage or deductions for erroneous charges must be presented within fifteen(15)days after receipt of the goods or they will not be allowed.No material will be taken back and credited or replaced unless arrangements for return have been made with Seller.Seller may,at its option,replace those products proven defective or allow credit for an amount not exceeding the sum of the original purchase price thereof.Manufacturer and Distribution warranty,cancellation,and return policies will apply. 4)PRICES,TAXES&LCP PRICING—Unless otherwise indicated,prices are exclusive of all city,state and federal taxes.Any taxes which Seller may be required to collect under any existing law upon or with respect to the sale,purchase delivery,storage, processing,use or consumption of any of the material covered hereby,including taxes upon or measured by the receipts from the sale,thereof,shall be for the account of Buyer and Buyer shall promptly pay the amount thereof to Seller upon request. Product,inventory,and pricing data are updated frequently and subject to change without notice.Please consult your Solid IT Networks sales representative for timely, updated pricing prior to placing an order. 5)SHIPPING AND CREDIT CARD CHARGES-Additional shipping charges may apply.Payments by credit card will be subject to an additional 4%processing fee. 6)CONFIDENTIALITY-SOLID IT NETWORKS,INC.ASSERTS THE INFORMATION SUBMITTED IN CONNECTION WITH THIS QUOTATION IS CONFIDENTIAL, AND IF RELEASED,MAY GIVE ADVANTAGE TO A COMPETITOR,AND THEREFORE SHOULD NOT BE DISCLOSED TO THIRD PARTIES.IN ADDITION,SOLID IT ASSERTS THE INFORMATION SUBMITTED CONTAINS INTERNAL PROPRIETARY METHODS IN PREPARING THE NETWORK CONFIGURATION AND IMPLEMENTATION OF THE WORK AND ALSO MAY CONSTITUTE TRADE SECRETS WHICH SHOULD NOT BE DISCLOSED. 7)Due to the ongoing tariff volatility,pricing is subject to change without notice.All pricing and quotes provided are valid for 7 days after issue and must be reconfirmed at the time of purchase. Signature Date 2/2 Solid IT Networks, Inc. 16507 Hedgecroft, Ste 100 Houston, TX 77060