The URL can be used to link to this page

Home My WebLink AboutPR 25052: CHANGE ORDER NO. 1 TO THE CONTRTACT WITH MARSH WATERPROOFING P.R.No.25052 07/21/2026 AJS-tnr Memorandum City of Port Arthur, Texas Robert A. `Bob"Bowers Civic Center To: The Honorable Mayor and City Council Through: Ron Burton,City Manager From: Adam J Saunders,Civic Center Dir RE: Proposed Resolution No. 25052 In April 2026, the City Council approved Resolution No. 26-164 for Roof Replacement at the Sabine Pass Community Center. Between the time the bids were submitted and the issuing of the contract between the City of Port Arthur and Marsh Waterproofing, Texas Windstorm Insurance Association approved and required new regulations. These new regulations now require dual-layer underlayment. New shingle roofs and reroofs in high-wind zones now require a double underlayment (two layers of approved underlayment beneath the shingles) to create a stronger secondary water barrier. New underlayment is now required. This work will be Change Order No. 1. The cost of Change Order No. 1 is $2,950.00. The original cost for this work was $65,000.00. With this change order,the total amount for this work increases to $67,950.00. Marsh Waterproofing of Vidor, Texas, has agreed to perform the work for $2,950.00 from Account No. 307-15-043-8512-00-10-000, BU0030.CON. ANALYSIS/CONSIDERATION: Sabine Pass Community Center needs additional work on the Roof Replacement due to new Texas Windstorm regulations. Change Order No. 1 will cover this additional work. BUDGETARY AND FISCAL EFFECT Funds are available in Account No. 307-15-043-8512-00-10-000, BU0030.CON. STAFFING EFFECT None RECOMMENDATION It is recommended that the City Council approve the City Manager to execute Change Order No. 1 to the contract with Marsh Waterproofing of Vidor, Texas, for additional repairs at the Sabine Pass Community Center in the amount of$2,950.00. P.R.No.25052 07/21/2026 AJS-tnr RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT WITH MARSH WATERPROOFING OF VIDOR, TEXAS, FOR ADDITIONAL ROOF REPLACEMENT WORK AT THE SABINE PASS COMMUNITY CENTER IN THE AMOUNT OF $2,950.00, INCREASING THE TOTAL CONTRACT AMOUNT TO $67,950.00; FUNDS AVAILABLE IN ACCOUNT NO. 307- 15-043-8512-00-10-000,BU0030.CON WHEREAS, the City Council, by Resolution No. 26-164, approved a contract with Marsh Waterproofing of Vidor, Texas, in the amount of$65,000.00 for roof replacement at the Sabine Pass Community Center; and WHEREAS, after the project was bid and prior to execution of the contract, the Texas Windstorm Insurance Association implemented revised construction requirements applicable to new shingle roofs and reroofing projects located within designated high-wind zones; and WHEREAS, the revised requirements mandate the installation of a dual-layer underlayment system to provide an enhanced secondary water barrier beneath the roof shingles, thereby requiring additional work that was not contemplated in the original contract documents; and WHEREAS, Marsh Waterproofing has submitted Change Order No. 1 in the amount of $2,950.00 to perform the additional work necessary to comply with the revised Texas Windstorm requirements; and WHEREAS, approval of Change Order No. 1 will increase the total contract amount from$65,000.00 to $67,950.00; and WHEREAS, funds in the amount of$2,950.00 are available in Account No. 307-15-043- 8512-00-10-000, Project BU0030.CON; and WHEREAS, the City Council finds that approval of Change Order No. 1 is necessary and in the best interest of the City to ensure compliance with applicable Texas Windstorm construction standards and the successful completion of the project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: THAT,the facts and opinions in the preamble are true and correct. THAT, the City Manager is hereby authorized to execute Change Order No. 1 to the contract with Marsh Waterproofing of Vidor, Texas, in substantially the same form attached hereto as Exhibit "A," for additional roof replacement work at the Sabine Pass Community Center in the amount of$2,950.00. . - — P.R.No.25052 07/21/2026 AJS-tnr THAT,the City Council approves Change Order No. 1, which increases the total contract amount from $65,000.00 to $67,950.00. Funding for the additional work is available in Account No. 307-15-043-8512-00-10-000, Project BU0030.CON. THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED,AND APPROVED,this day of 2026 AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following Vote: AYES: Mayor: Councilmembers: NOES: Charlotte M. Moses,Mayor ATTEST: Christe Ned Whitley, City Secretary FUNfr VAILABILITY: APPROVED AS TO FORM: •� 4_ 694a-el/ Lynda Boswell, M.A., ICMA-CM Roxann Pais Cotroneo Director of Finance City Attorney • APPROVE R ADMINISTRATIO . pi . (0\ Clifto Williams, CPPB Purchasing Manager Ronald Burto , City Man — EXHIBIT "A" CHANGE ORDER COPA-Sabine Pass Community Center: { PROJECT: Re-Roofing CHANGE ORDER NO: 1 CONTRACTOR: Marsh Waterproofing DATE: 07.16.2026 240 South Main St,Ste#2 ARCHITECTS PROJECT NO.: 25035 Vidor,TX 77662 CONTRACT DATE: 01.26.2026 CONTRACT FOR: Roofing This Contract is changed as follows: DESCRIPTION UNIT QTY UNITS TYPE TOTALS •Due to recently adopted TDI windstorm codes as of 4/1/26,it is now a requirement to install two(2)layers of underlayment across the roof deck.These new windstorm requirements were released after the specifications were built for the project.Change order price includes the cost to install one(1)additional layer of the approved synthetic underlayment to meet the newly adopted windstorm codes. ti DESCRIPTION UNIT QTY UNIT S TYPF TOTALS 1 Material Per Roll 12 $ 100.00 mtrl $ 1,200.00 2 Labor hourly 70 $ 25.00 lbr $ 1,750.00 SUBTOTAL $ 2,950.00 CONTRACTOR'S 1 I±. $ - SUBTOTAL $ 2,950.00 BONDS&INSURANCE $ - TOTAL $ 2,950.00 **See attached breakdown Not valid until signed by the Owner,Architect and Contractor The original Contract Sum was $ 65,000.00 Net change by previously authorized Change OrdersThe Contract Sum prior to this Change Order was _. $ 65,000.00 The Constract Sum will be increased by this Change Order in the amount of • $ 2,950.00 The new Contract Sum including this Change Order will be $ 67,950.00 The Contract Time will be increased by zero(00)days The date of Substantial Completion as of the date of this Change Order therefore remains NOTE-The summary does not reflect changes in the Contract Sum or Contract Time which have been authorized by Construction Change Directive. The LaBiche Archit- tural Group,Inc. Marsh Waterproofing City of Port Arthur 79•. • s: -, uite 101 240 South Main St,Ste#2 3401 Culture Civic Center Dr l : 1/.��/, ,x. 77706 Vidor,Texas 77662 Port Arthur,Texas 77642 By: /��L ��. By:�1' ' �� /�t/ BY Date: ' : f,I/A' Date: 77/7/24 Date: ram: ; iilFy i `t=f�)�kA. Ca��,y . tlf `fir (5' 11592 7 Page 1 of 1 0///".-Haee-/7100.- VOA?, Specializing in Building Restoration Physical Address: Mailing Add: 240 South Main St.Suite#2 P.O.Drawer 968 Vidor,TX 77662 Vidor,TX 77670-0968 Ph#409-769-0459 Toll free:1-866-251-0234 Fax#409-769-1682 Email: Offtce(a Marshwaterpraofng.com July 15,2026 Attn: LaBiche Architectural RE: Sabine Pass Community Center Re-roofing—Change Order#1 Our recommendations and specifications are based on the information received from your engineer or representative. We will furnish at the above building,all labor,materials,tools, equipment,supervision,Workmen's Compensation,Public Liability and Property Damage Insurance necessary to complete in a thoroughly workmanlike manner all the work described below: Scope of Work: Additional UnderIayment • • Due to recently adopted TDI windstorm codes as of 4/1/26,it is now a requirement to install two(2)layers of underlayment across the roof deck.These new windstorm requirements were released after the specifications were built for the project. Change order price includes the cost to install one(I)additional layer of the approved synthetic underlayment to meet the newly adopted windstorm codes. Price: $2,950.00 plus all applicable taxes Price Breakdown Material: $1,200.00 12 rolls of Roof Runner Synthetic Underlayment @$100 per roll Labor: $1,750.00 5 workers, 14 hours each,total of 70 hours,$25 per hour Respectfully Submitted, Tint/Man y President Marsh Waterproofing,Inc. Acceptance Signature&Date: NOTES—THIS PROPOSAL IS ONLY VALID FOR 30 DAYS • If needed,Owner to furnish two(2) 110-volt amp outlets and one(1)220 volt 50-amp single phase outlet and connect contractors power cord as supplied by contractor. • If needed,Owner to furnish cold water at spigot in work area. ■ If needed,Owner will cooperate with contractor in moving cars,etc.to minimize the • risk of overspray. • a This proposal does not include any asbestos removal,encapsulation,or disposal of the same. • We are not responsible for the relocation or covering of any product or production areas that could get damaged by dust,dirt,falling deck or water during the project. • If needed,Owner will furnish interior and exterior storage area,parking space for trucks and storage trailers. • If needed,Owner to move all non-permanently mounted items away from surfaces to be treated. • If needed,Owner to cut back any existing landscaping a minimum of two feet away from the building prior to work commencing if needed. ■ The scope of work under this contract expressly does NOT include investigation, detection,abatement,replacement,removal or detoxification of and Hazardous Environmental Condition. * "Hazardous Environmental Condition"means any type or form of asbestos,lead or fungus,including mildew,mold,rot,rust,mycotoxins,spores,scents or byproducts produced or released by fungi. ■' Our quote is based on the fact that this specification meets your insurance company approval and local code approval.