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Home My WebLink AboutPR 25079: CONTRACT WITH PAVECON LTD. FOR THE SABINE AVENUE ASPHALT OVERLAY \ ii ____ ICiry of j' �/ IIt )l ort rtlzu�- Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: July 27, 2026 To: The Honorable Mayor and City Council Members Through: Ron Burton, CPM, City Manager From: Suhail Kanwar,P.E.,M.S., CFM, Director of Public Services/City Engineer RE: PR No. 25079: Authorizing the City Manager to enter into a contract with PaveCon, Ltd.,of Houston, Texas for the Sabine Avenue Asphalt Overlay Project. Funding available in the Account No. 410-40-220-5470-00-00-000 Project No. ST5115. Introduction: The intent of this agenda item is to seek the Port Arthur City Council Member's approval for the City Manager to enter into a contract with PaveCon,Ltd.,of Houston,Texas,for the Sabine Avenue Asphalt Overlay project for the amount of$77,175.50. Funding is available in the Account No. 410-40-220- 5470-00-00-000 Project No. ST5115. Background: On March 10,2025,the City Manager authorized the emergency repair of the 8-inch sewer line and the cleaning and sewer camera inspection(TV) of the 10-inch sewer line on Sabine Avenue. Pursuant to Resolution No. 25-195, the Port Arthur City Council authorized the emergency repair of sewer overflows identified in Cause No. D-1-GN-25-001285; the State of Texas' original petition and application for temporary and permanent injunction by Global Drilling, Inc. of Winnie, Texas and the emergency cleaning by Chief Solutions,Inc. of Houston,Texas for a combined total of$221,480.00. Global Drilling, Inc., completed the repair and replacement of approximately 900 linear feet of 8-inch sewer line,2 manholes,and service line connections on Sabine Avenue. Chief Solutions,Inc.completed the cleaning and TV of approximately 6,000 linear feet of sewer lines on loth Street and Lewis Drive, near the affected are of Sabine Avenue. The Public Services department assessed the work post installation and cleaning, and determined that due to the significant amount of damage to the roadway, a contractor was best suited to complete the street repairs. The City provided PaveCon,Ltd.,previously identified as a qualified contractor through "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 the BuyBoard Cooperative Purchasing Program, with a bid table, project layout, and the City of Port Arthur's applicable standards and specifications for the purpose of obtaining a cost proposal for the Sabine Avenue Asphalt Overlay. PaveCon, Ltd. submitted a BuyBoard-compliant proposal in the amount of$77,175.50 for the Sabine Avenue Asphalt Overlay, as attached. Staff from the Utilities and Engineering Departments reviewed the cost proposal submitted by PaveCon, Ltd. and determined that the proposed pricing is competitive with similar projects recently bid. Chapter 271 Subchapter D, of the Texas Local Government Code authorizes municipalities to participate in cooperative purchasing programs through a resolution adopted by their governing bodies, including programs such as (BuyBoard), as an alternative to the formal bidding process. Budget Impact: Funds are available in Account No. 410-40-220-5470-00-00-000 Project No. ST5115. Recommendation: It is recommended that the City of Port Arthur's City Council Members approve PR No. 25079 authorizing the City Manager to enter into a contract with PaveCon, Ltd., of Houston, Texas, for the Sabine Avenue Asphalt Overlay project for the amount of $77,175.50. Funding is available in the Account No. 410-40-220-5470-00-00-000 Project No. ST5115. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 PR No.25079 07/27/2026 RLD Page 1 of 4 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH PAVECON, LTD., OF HOUSTON, TEXAS, BUYBOARD COOPERATIVE CONTRACT NO. 800-26, FOR THE SABINE AVENUE ASPHALT OVERLAY PROJECT FOR THE AMOUNT OF $77,175.50. FUNDS ARE AVAILABLE IN ACCOUNT NO. 410-40-220-5470-00-00-000. PROJECT NO. ST5115. WHEREAS, on March 10, 2025, the City Manager authorized the emergency repair of the 8- inch sewer line and the cleaning and sewer camera inspection (TV) of the 10-inch sewer line on Sabine Avenue; and, WHEREAS, pursuant to Resolution No. 25-195, the Port Arthur City Council authorized the emergency repair of sewer overflows identified in Cause No. D-1-GN-25-001285; the State of Texas' original petition and application for temporary and permanent injunction by Global Drilling, Inc. of Winnie, Texas and the emergency cleaning by Chief Solutions, Inc. of Houston, Texas for a combined total of$221,480.00; and, WHEREAS, Global Drilling, Inc., completed the repair and replacement of approximately 900 linear feet of 8-inch sewer line, 2 manholes, and service line connections on Sabine Avenue; and, WHEREAS, Chief Solutions, Inc. completed the cleaning and TV of approximately 6,000 linear feet of sewer lines on 10th Street and Lewis Drive, near the affected area of Sabine Avenue; and, WHEREAS, the Public Services department assessed the work post installation and cleaning, and determined that due to the significant amount of damage to the roadway, a contractor was best suited to complete the street repairs; and, WHEREAS, the City provided PaveCon, Ltd., previously identified as a qualified contractor through the BuyBoard Cooperative Purchasing Program, with a bid table, project layout, and the City of PR No.25079 07/27/2026 RLD Page 2 of 4 Port Arthur's applicable standards and specifications for the purpose of obtaining a cost proposal for the Sabine Avenue Asphalt Overlay; and, WHEREAS, PaveCon, Ltd. submitted a BuyBoard-compliant proposal in the amount of $77,175.50 for the Sabine Avenue Asphalt Overlay, see Exhibit A; and, WHEREAS, staff from the Utilities and Engineering Departments reviewed the cost proposal submitted by PaveCon, Ltd. and determined that the proposed pricing is competitive with similar projects recently bid; and, WHEREAS, Chapter 271 Subchapter D, of the Texas Local Government Code authorizes municipalities to participate in cooperative purchasing programs through a resolution adopted by their governing bodies, including programs such as (BuyBoard), as an alternative to the formal bidding process; and, WHEREAS, approval of PR No. 25079 to award the Sabine Avenue Asphalt Overlay project to PaveCon, Ltd.,Houston,Texas, is herein deemed an appropriate action. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the funding in the amount of$77,175.50 for this project is available in the Account No. 410-40-220-5470-00-00-000 Project No. ST5115; and, THAT, the City Manager is authorized to enter into a contract with PaveCon, Ld., of Houston, Texas, for the Sabine Avenue Asphalt Overlay project, attached hereto as Exhibit A; and, THAT,a copy of the Resolution shall be spread upon the Minutes of the City Council Members. - -_ - - PR No.25079 07/27/2026 RLD Page 3 of 4 READ, ADOPTED AND APPROVED this the day of , A.D., 2026, at a of the City Council of the City of Port Arthur, Texas, by the following vote: Ayes: Mayor: Councilmembers: Noes: Charlotte M. Moses Mayor ATTEST: Christe Whitley Ned,TRMC City Secretary PR No. 25079 07/27/2026 RLD Page 4 of 4 APPROVED AS TO FORM: APPROVED ►+: rjr Ii ISTRATION: Roxann Pais Cotroneo, Esquire Ronald Burton, C` ► City Attorney City Manage APPROVED AS FOR AVAILABILITY OF FUNDS: Aljje OAu , l;,1, a"Lyn"Boswell,M.A., ICMA-CM Clifton Williams,.CPPB Director of Finance Purchasing Manager 't Ka*,tAirls,e Suhail Kanwar, PE,Director of Public Services/City Engineer - EXHIBIT A t PEA -==�� I PAVECON PROPOSAL PACKAGE - 1 i Sabine Ave Asphalt Overlay 1 i i, Prepared for: City of Port Arthur Public Works I 1 i 1 r 1 tip... i 1. v F . 1 e : '`^ r'----- ''''--',.,4',,x.,,,,,11..:•-......:: ''.ip,0.,)..,-;p2'7,,• 1.'..rii....1:'. •7::::,.11,%.‘:.::::.;::.ii'lf:L:.1:'''::::::..(7.,.:1"::::,.:.:1;'..--;'''''.. If \ 4 ;- , Z. °31 , t • .l u 1 . y_ • a 3S ,r_g �' a w t7 �'' —_ l , S o-.,,., r`` a Y _ • f s. �—b. r`t 3^i a `1`f r s Y N"1 a1 i • `j�-'�' '(, 1 • wry ' a, ? n �:. J �! ray ,,x• ¢v R•=�+.-..'��c )„.,,,,,,_re::.-'..`--�.'S� c i PROPOSAL & CONTRACT Sabine Ave Asphalt Overlay Houston Division City of Port Arthur Public Works 9900 Windfern Rd Sabine Ave Houston Tx BuyBoard#800-26 Sabine Ave. Asphalt Overlay SOW Description Quantity Unit Unit Price Total 310.001 PRIME COAT(AE-P) 212 Gal $ 4.76 $ 1,009.12 340.001 D-GR HMATY-D PG64-22(2")(SURFACE COURSE) 2"x9'x1060' 117 Tns $ 312.57 $ 36,570.69 340.001 D-GR HMATY-D PG64-22(1")(SURFACE COURSE) 1"x18'x1060' 117 Tns $ 312.57 $ 36,570.69 Striping Pavement Markings ,1 LS $ 1,825.00 $ 1,825.00 BOND Payment Bond 1 LS $ 1,200.00 $ 1,200.00 Total Project Cost = $ 77,175.50 !I {S 11 4Y PAVECON,Ltd.will furnish all labor,materials and equipment required for the performance of the following described work in connection with construction or improvements. ACCEPTED: PAVECON, LTD. Tristan Frerich City of Port Arthur Senior Project Manager Pavecon LTD. August 3,2026 Corporate Office P.O.Box 535457,Grand Prairie,TX 75053•3022 Roy Orr Blvd.,Grand Prairie,TX 75050 PROPOSAL & CONTRACT DESCRIPTION OF WORK: 2"TY D Aspahlt Overlay 9'x1060' Pavement edge will be sawcut and cleaned prior to prime coat and overlay.Pave a compacted 2" asphalt surface course(TY D)to match existing road edge. 1"TY D Aspahlt Overlay 18'x1060' Pavement surface will be swept and cleaned prior to asphalt tack and overlay. Pave a compacted 1" asphalt surface course(TY D)full width of the road. A cross slope of 2.5%where able with restrictions from current road surface and elevations of driveway tie ins. Payment Marking } After paving is complete.Payment markings will be applied using Sea[master Liquid Thermoplastic paint. Yellow Skip Center Line 2 White Stop Bars I ' Traffic Control Traffic Control included in line item pricing-flaggers,barricades and signage. 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CD - >- (NI 1 L } PROPOSAL & CONTRACT 3 3 TERMS AND CONDITIONS 1.PAVECON,Ltd.,(PAVECON)will carry workmen's compensation insurance covering its employees and shall provide public liability and property damage insurance. 2.Any changes from the specifications or modifications of the terms of this contract shall be set put in writing and signed by both parties. 3.This proposal expires 30 days from the date hereof but may be accepted at any later date at the sole option of the Company. 4.By accepting this proposal,Owner agrees to indemnify and to hold PAVECON,Ltd.harmless to the extent authorized by law from all claims,including its reasonable attorneys'fee incurred in defending any claim, resultingfrom damages to any utility line,irrigation line,private electrical,or sub structure not identified or clearly marked.Any damage to clearly marked utility lines,irrigation line,private electrical lines,or sub structures shall be the responsibility of PAVECON,Ltd. 1 5.Unless a lump sum price is to be paid for the foregoing work and is clearly so stated it is understood and agreed that the quantities referred to above are estimates only and that payment shall be made at the stated unit prices on the actual quantities of work performed by PAVECON as determined upon completion of the work. 6.PAVECON shall not be responsible for any damage to or deterioration of any of our work,whether completed or in process,resulting from any cause or causes beyond our control,but not limited to failure of subgrade,including soilvolume changes,or failure of inadequacy of any labor or materials not furnished and installed by us,whether or not such failure or inadequacy was or could have been known at the time our work was undertaken. 7.PAVECON is not responsible for removing vehicles from repair areas.PAVECON will notify you in advance and you must make arrangements to have vehicles removed at your expense. 8.In the event all work under this contract is not completed in one operation,Company shall be paid in full for 1 all items of work completed upon the completion thereof.Any work under this contract for which PAVECON has not received a"work order"calling for completion within one year from the date of this agreement will be ' subject to renegotiations of prices,or cancellation at PAVECON's option. } f i f PROPOSAL & CONTRACT _ INCLUSIONS: s Barricades and Traffic Control Unit pricing prevails on all items unless otherwise noted. IPAVECON,Ltd.guarantees this work for materials and workmanship for a period of 1-year from installation,excluding unusual abuse or neglect. BuyBoard Contract#800-26 Payment Bond EXCLUSIONS: Subgrade or Subbase remediation required in the repair area discovered during construction or through investigation by a proof-roll or any other construction activities. I Taxes(Resale or Exempt must be provided). !i Permits and Testing. Storm water and gas utility relocation/adjustment,irrigation,or landscape repair outside defined limits of scope. z 1 Private resident culvert cleaning or replacement i 1 Design/Engineering of project scope } All work areas must be free of materials&equipment. Rock excavation and tree removal. Demo,sawing,haul off of spoils created by others. Grading or Base Placement Sleeves for Irrigation.Dewatering. 1 Performance Bond s 1 3