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HomeMy WebLinkAbout12.15.09 REGULAR MEETINGDELORIS "BOBBIE" PRINCE, MAYOR ELIZABETH "LIZ" SEGLER, MAYOR PRO TEM COUNCIL MEMBERS: JACK CHATMAN, JR. MORRIS ALBRIGHT, III MARTIN FLOOD JOHN BEARD, JR. ROBERT E. WILLIAMSON D. KAY WISE THOMAS J. HENDERSON AGENDA City Council Regular Meeting December 15, 2009 5:30 p.m. STEPHEN FITZGIBBONS CITY MANAGER TERRI HANKS CITY SECRETARY VAL TIZENO ACTING CITY ATTORNEY In compliance with the Americans With Disabilities Act, the City of Port Arthur will provide for reasonable accommodations for persons attending City Council meetings. To better serve you, requests should be received 24 hours prior to the meeting. Please contact the City Secretary's Office, at (409) 983-8115. P.O. BOX 1089 'PORT ARTHUR, TEXAS 77641-1089 ~ 409/983-8115 'FAX 409/983-8291 City Council Meeting City Hall Council Chamber City Of Port Arthur December 15, 2009 5:30PM PLEASE TURN OFF OR MUTEALL CELL PHONES I. INVOCATION, PLEDGE & ROLL CALL Mayor Prince Mayor Pro Tem Segler Councilmember Chatman Councilmember Albright III Councilmember Flood Councilmember Beard Councilmember Williamson Councilmember Wise Councilmember Henderson City Manager Fitzgibbons _ City Secretary Hanks _ Acting City Attorney Tizeno _ Sergeant At Arms: Police Chief Blanton Or Designee, II. PROCLAMATIONS & MINUTES Proclamations Minutes November 24, 2009 Special Meeting December 01, 2009 Regular Meeting III. PETITIONS & COMMUNICATIONS A. Speakers Charles Coursey Regarding Policy On Recreational Vehicles On Pleasure Island AGENDA DECEMBER 15, 2009 III. PETITIONS & COMMUNICATIONS -CONTINUED B. Presentations (1) Presentation Of Bicycles To The Blue Santa Program By John Bassana And Tom Combs Of DRC Emergency Services (2) Presentation By Pleasure Island Commission Regarding Possible Logan Park Improvements C. Correspondence -None IV. PUBLIC HEARINGS - 7:00 PM None V. UNFINISHED BUSINESS The Following Item Of Business Was Held From The Previous Meeting At Which No Action Was Taken On This Items: P. R. No. 15635 - A Resolution Appointing And/Or Reappointing A Member Or Members To The Zoning Board Of Adjustment And Appeals VI. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. A. Consideration And Approval Of Payment To BuyBoard (Through Chastang's Bayou City Autocar, Houston, TX In The Amount Of $233,287 For The Purchase Of A 2010 Commercial Front-Load Garbage Truck B. Consideration And Approval Of Awarding A Bid To Copes Trailer Sales, Rose City, TX In The Amount Of $14,622.26 For The Purchase Of A Trailer For The Police SWAT Team 2 AGENDA DECEMBER 15, 2009 VI. CONSENT AGENDA -CONTINUED C. Consideration And Approval Of Awarding A Bid To Popular Subscription Service, Terre Haute, Indiana In The Amount Of $6,564.30 For The Purchase Of Calendar Year 2010 Library Periodicals D. Consideration And Approval Of Awarding A Bid To Digital Safety Technologies, Morrisville, NC In The Amount Of $40,635 For The Purchase Of Seven Digital Camera Systems For The Police Department E. Consideration And Approval Of Payment To One Stop Construction & Restoration, LLC, Nederland, TX In The Amount Of $5,290.05 For The Purchase And Installation Of A New Air Conditioner At Fire Station No. 2 F. Consideration And Approval Of Payment To HD Supply, Beaumont, TX In The Estimated Amount Of $112,000 For The Purchase Of Fire Hydrants For The Utility Operations Department G. Consideration And Approval Of Payment To Allen Precision, Duluth, GA In The Amount Of $8,553 For The Purchase Of New Land Survey Equipment For The Engineering Department H. Consideration And Approval Of Payment To Maverick Communications, Inc., Beaumont, TX In The Amount Of $12,894.43 For The Relocation Of The City Hall Security System Consideration And Approval Of Payment To All-Phase Electric Supply Company, Groves, TX In The Amount Of $34,950 For The Purchase Of City Hall Parking Lot Lighting Fixtures Consideration And Approval Of Awarding A Bid To CDW-G, Vernon Hills, IL In The Amount Of $24,570.14 For The Purchase Of Seven Laptop Computer Systems For The Police Department AGENDA DECEMBER 15, 2009 VI. CONSENT AGENDA -CONTINUED K. Consideration And Approval Of Payment To Hart InterCivic In The Amount Of $32,235.83 For The Purchase Of Electronic Poll Books (ePollBooks) For The City Secretary's Office L. Expense Reports City Secretary Terri Hanks: Attended NLC Annual Conference, San Antonio, TX November 10-13, 2009 $1,945.05 Municipal Court Judge Kermit C. Morrison, Jr.: Attended Annual Judges Conference, Austin, TX November 18-20, 2009 $ 481.60 Resolutions -Consent (1) P. R. No. 15605 - A Resolution Authorizing The City Manager To Enter Into A Construction Authorization And Donation Agreement With Port Arthur For Positive Action ("PAPA") For The Sabine Pass Community Center (2) P. R. No. 15633 - A Resolution Calling For A Public Hearing For Consideration Of A Zoning Change From "SF" (Single-Family) To A "PD-NS" (Planned Development For Neighborhood Services) Located At 4400 Atlantic Road AKA Portions Of Tracts 1,2,3,4, And 5 Of The Whittington Place No. Two Addition And Joseph Grigsby League A-27, Approximately 3.400 Acres That Lies On The Eastern Sector Of Atlantic Road And North Of 39th Street, In Port Arthur, Jefferson County, Texas (3) P. R. No. 15634 - A Resolution Authorizing The City To Advertise For A Request For Qualifications (RFQ) For An Architectural/Engineering (A/E) Firm For The Design Phase Of The Renovations Of The City Of Port Arthur's Existing Transit Terminal And Transit Service Center (Located At 300 Procter Street And 320 Dallas Avenue Respectively) With The Use Of Grants TX90-X859, TX-96-X040 And Proposed TX-96-X042 AGENDA DECEMBER 15, 2009 VI. CONSENT AGENDA -CONTINUED (4) P. R. No. 15637 - A Resolution Amending A Consulting Contract With Gallagher Benefit Services, Inc. For Actuarial Services Related To The City's Other Post Employment Benefit (OPEB), Retiree Health Insurance Plan (5) P. R. No. 15639 - A Resolution Authorizing The Extension Of A Contract With ICU Environmental, Health & Safety For Asbestos Abatement Consulting Services. Account No. 105-1431-552.54-00, Project No. C35120 (6) P. R. No. 15650 - A Resolution Authorizing The Donation Of Excess Inventory To The Museum Of The Gulf Coast (7) P. R. No. 15651 - A Resolution Authorizing The City Of Port Arthur To Enter Into A Contract With The Texas Department Of Rural Affairs (TDRA) For The Texas Community Development Block Grant Program 2008 Supplement Disaster Recovery Funds In The Amount Of $13,010,493 (8) P. R. No. 15652 - A Resolution Authorizing The Mayor And City Manager To Execute An Agreement With Arceneaux & Gates Consulting Engineers, Inc. Of Port Arthur, Texas To Provide Engineering And Design Of Drainage Improvements On Rev. Raymond Scott Avenue For An Amount Not To Exceed $123,800 (9) P. R. No. 15653 - A Resolution Authorizing The Mayor And City Manager To Execute An Agreement With Arceneaux & Gates Consulting Engineers, Inc. Of Port Arthur, Texas To Provide Engineering And Design Of Drainage Improvements On Procter Street For An Amount Not To Exceed $108,000 (10) P. R. No. 15654 - A Resolution Authorizing The Mayor And City Manager To Execute An Agreement With Bob Shaw Consulting Engineers Of Port Arthur, Texas To Provide Engineering And Design Of Drainage Improvements Of Zwolle Ditch For An Amount Not To Exceed $110,000 AGENDA DECEMBER 15, 2009 VI. CONSENT AGENDA -CONTINUED (11) P. R. No. 15655 - A Resolution Authorizing The City Manager And Fire Chief To Enter Into A Memorandum Of Understanding With Golden Pass LNG That Designates The Port Arthur Fire Department As The Primary Responder For Fires And PAFD Will Maintain Personnel Trained In Advanced LNG Firefighting (12) P. R. No. 15656 - A Resolution Authorizing The Fire Chief To Apply For The 2009 Staffing For Adequate Fire And Emergency Response Program (SAFER) Grant (13) P. R. No. 15660 - A Resolution Approving The Form And Content Of The Preliminary Official Statement For The Sale Of $8,000,000 City Of Port Arthur, Texas, General Obligation Bonds, Series 2010 And Authorizing First Southwest Company To Proceed With The Printing And Distribution Of Same In Preparation For Competitive Sale January 12, 2010 (14) P. R. No. 15661 - A Resolution Authorizing The City Manager To Execute Change Order 02 To The Contract Between The City Of Port Arthur And One Stop Construction & Restoration, LLC For The Repair And Remodeling Of Fire Station #2, Increasing The Contract Amount By $3,438.00 To A New Total Of $64,281.64. PROD I KE FS2, 121-2300-901.59-00 (15) P. R. No. 15662 - A Resolution Approving A Memorandum Of Understanding Between The City Of Port Arthur And The Port Arthur Independent School District For The Nurse Family Partnership Program (16) P. R. No. 15663 - A Resolution Authorizing The City Of Port Arthur's 2010 Funding For Employee Retirement Contributions At Seventeen Percent (17%) Of Covered Payroll To The Texas Municipal Retirement System And The Port Arthur Firemen's Relief And Retirement Fund (17) P. R. No. 15665 - A Resolution Authorizing The City Manager To Publish A Request For Qualifications (RFQ's) For An Architectural/Engineering Firm For The Renovation Of The Downtown Pavilion Located At Austin Ave And Proctor Street AGENDA DECEMBER 15, 2009 VI. CONSENT AGENDA -CONTINUED (18) P. R. No. 15666 - A Resolution Authorizing Acceptance Of The Engineer's Certificate Of Completion, Contractor's Certificate And Release, And Contractor's Certificate Of Guarantee From Odyssey Residential Construction III, LP For Angel Trace Phase I Subdivision Infrastructure Improvements And Authorizing The City Manager To Sign The Certificate Of Acceptance On Behalf Of The City Of Port Arthur, Texas (19) P. R. No. 15669 - A Resolution Rescinding Resolution 09-110 And Authorizing The Execution Of A New Payment Agreement Between The City Of Port Arthur And Elite GP1 Corporation For The Payment Of Delinquent Water, Sewer And Garbage Accounts (20) P. R. No. 15670 - A Resolution Accepting A Grant Agreement And A Reporting Agreement With The Texas Water Development Board Clean Water State Revolving Fund Funded Through The American Recovery And Reinvestment Act Of 2009, TWDB Contract Number G 100003 VII. ITEMS REQUIRING INDIVIDUAL ACTION -NON-CONSENT A. Resolutions (1) P. R. No. 15657 - A Resolution Approving The Execution Of A Contract Between The City Of Port Arthur Section 4A Economic Development Corporation And Sprint Sand And Clay, LLC In The Amount Of $393,353.28 For Construction Of Stormwater Detention Facilities To Serve The City Of Port Arthur Section 4A Economic Development Corporation Business Park Phase II (2) P. R. No. 15659 - A Resolution Appointing A Local Historic Preservation Officer (HPO)/Local Certified Local Government (CLG) Representative To The Texas Historical Commission (THC) (3) P.R. No. 15664 - A Resolution Approving The Sale Of Property Along Fourth Street Between Mobile And Shreveport Avenues In The City Of Port Arthur, Texas By The City Of Port Arthur Section 4A Economic Development Corporation To The Port Arthur Housing Authority AGENDA DECEMBER 15, 2009 VII. ITEMS REQUIRING INDIVIDUAL ACTION -NON-CONSENT- CONTINUED (4) P. R. No. 15667 - A Resolution Recommending An Amendment Of The Bylaws Of The City Of Port Arthur Section 4A Economic Development Corporation (Requested By Councilmembers Beard, Flood, And Chatman) B. Ordinances P. R. No. 6055 - An Appropriation Ordinance Amending The Budget For The Fiscal Year Beginning October 1, 2009 And Ending September 30, 2010 As To Fund Election Equipment For The City Secretary C. *Reports And Recommendations (1) Financial Report For September, 2009 (2) Port Arthur Economic Development Corporation's Annual Report For Fiscal Year 2008-2009 (3) Report On Round 2 CDBG Infrastructure Funding Request (4) Report On Additional Funding Request To TDHCA For Round 1 NSP Funding (5) Report On Status Of The GPS Fleet Tracking Systems. (Requested By Councilmember Flood) (6) Report On Trip To Ibn Sina Community Clinic (7) Port Arthur Economic Development Corporation's Report On SSBG Funds And Job Training Program *The City Council Can Act On Any Of The Above Reports And Recommendations As To Accept The Report/Recommendation Or To Request Additional Information And Records VIII. REPORTS OF BOARDS & COMMITTEES -None IX. FUTURE AGENDA ITEMS OR REQUESTED REPORTS Items For Future Agenda Consideration Or Reports From Staff May Be Requested But No Discussion Of Any Item Or Request Shall Take Place AGENDA DECEMBER 15, 2009 X. ADJOURNMENT OF MEETING NOTE: If Evening Meeting Extends Past 11:59PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30AM On December 16, 2009. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law MULES OF DECORUM . pERSCNS AaDRE53~ffG COt~NCIL 8~ AUDIENCE MEMBERS Pr~i~ p°~OO mall addt~as the Co~mdl without Hest 6iing t~eoogn~ed by the _' ~ ~~ i.Lteltatloa oa - . up $o the microphoM pt+avtded fist ~ quattioah~g. ~N.adt poison addressitts ltte GouttdE t~taQ step woiea fbr the - t~be,that wb~ae! ~ Melsh~ P~~c gad ~ ~ Hanle and address 1n an addible toae of ~9+~tlat o f otlser ,,~to whoee•he Ts npcwndeq 1( hi rte ae rsma'ta ~ gad tml~s ~ tlwe .~. ~ ~ iyi ram shtl ba addraradg~ ~ahaR l~tit his thereon tlo p~sOA atiter• ~ afetttbess of Ym ao1/ t~a6er •~ ~ atty. ,y eotr~p and. tl~e. par:a~nr ~laneh~ the :fioa~.t~ M peri„lt6ed tp Ofltotr. ~r°r theoe~A a flambee a! the srlOraat ~!.P of the why i~es~!onafi tmpertl~, sfrd~ ~ ~ ~. fly or .~ thew. o derma ~ a aaodu~s waatd oe tl~e q~~. ~ ~a~d~aeaet ~ tk~oau ~a •bal~oe ~ tsMn do..e~,~ , ~, ~ ~ ~ Cxarsec.lle~r a arowoa aaa bean .ord. or i pe6ie hac~g•i~ ~ the coundt .thsaa Ste aediertoa m. t!M weelfbeer tattler s s,~.~ ~'° ~- ~ tee. a~w.a~eoaw, sp«ehea for ar a ~ tam rrlss has y'e's !!f° Qq Ooeatcl! by e°kMg a akody adae~ otr a 6e11oR ibr won. eattoerioad oe does annorsnoe 6b ieabsattoa bo tvay ar iasere ~ ~lliarditrlj-. Cahdbie~G No poesgn in the ae td~ stamping o! ~9aQe bt disoe+daeiy cortdeat srw6 as hand dis6ucfis the ~°•~` fi'g' mh'g fadat±e Iae,Setagey 9. and sieidlar whirls aondu~ 7. Ldm~rdibtae ~a~ gOed older d the aae0ag. rnofton Pi~rtre eamaezs ~ ~~ ~ ~ aaeo~mt on tae d sapptat i~htln9 for~~betai~on and aitd/ot•disootetOrtto the pu6fk. enae widt oe~ dishn6aaae d Cout~atl pe+oaead'u~gs 8. Pors+oiRS f brLsL i/Qat/atlo~ a~ anY ~P~bst, spaditc alkgatlon, or cha e~~as ~l~ Ltdlvli~ta/ t9lfjr finp~bramc. No porsoe tihaU Hake unless la;ltiet shown that Ise has' ~ 9ainst an •lndividua[ CIty.Emplayae by name in st.pubec ttteedag . puaeted apprvpriatis admintstua~re dsatusabt; ENFOttCEMENT OF DECORUM ~~ ~ ~~+ tdseti at the ~equrest a! the Raawus6 If, afbsr 9 h4m the p ; be sitenL ~aiviesg a wansia Ol'fEeer may order him to remove hLradt fk+aea the ~~' a won P~ in dtstuibiesg the meeting, such ardor the Sergeant-atdarans to ressso~re bite. a9• If ha does esot removt hieswdt, the Pessiding Officer maY. i~ataf CodeR42.05.~ ~ Mott who rasisls removal fay flee Sergget-at grans shall is charged with viotadng V.T.C.11, ~° ~ Any L:oetadimasaber naa1/move bo squire the fkas:dtng Ot4[cer bo estfores #his division, and the amity d the Couadt shalt require hieaE to do so. RULES OF PROCEDURE The ~y shalt make public, is ae~Maaee with the Texas Open i~laatiesgs'Law, an agenda eoa#aining ail business ~ be dtscussad at a m~ng at the C1ty Cousuil. ~/I! ~R~OEIef'NRa TD ~ ~ ~ aw f ant/ l11itt~ •enaX do so by no ~1~ Residents. ~Y. resida~nt who w~hes to addreen the Cauneil oee Pone+esideats. '~R9 the ~ Cif Secretary ~ accordance wkh the ~ Tasaa Opmet lKeetdcsgs ' taw. (2~ ~ aonresideat ~wishi~g to address the Cauadl shalE rodt~ the City Secretary goad apedf~ his interest is bee matter beieg me+sidered. The Clt'~ Secretary shat! ~resant snot request to the Psasidiag Otlicae.to~ apQroval before ,piadtig the nan-e on the Jlgeada. Seedrle Aae~ds ~ Alter a enotioa, saeoad and ddsetrssioeE the 'before a vote. is taken, the i~residi by Citj/ Cauesdt as any spedtic agenda ltetu, ar~d on such steer, who ahail be ~ Offiair shalt recognize any dtiaaa in the audianen wishing ~ address•tha eouaeil ~rarittad to addcesa the Coundl thereon for a peHod of three {3~ minutes. "Specifle Agenda 2tems" are deflaed as any item spadtled oa the Nodce of l~aLting posted for purposes at the Texas flgaa i~Aee:tings Law and "+~rhid~ becomes the sub~eet of a mocha before the Council.