HomeMy WebLinkAboutPR 25078: ENTER INTO A CONTRACT WITH PAVECON, LTD. FOR THE 25TH STREET BRIDGE REPAIR PROJECT ,v' ''j -"ice
City of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: August 5, 2026
To: The Honorable Mayor and City Council Members
Through: Ron Burton, CPM, City Manager
From: Suhail Kanwar, P.E., M.S., CFM, Director of Public Services/City Engineer
RE: PR No. 25078: Authorizing the City Manager to enter into a contract with PaveCon,
Ltd.,of Houston, Texas, for the 25th Street Bridge over the drainage ditch - Phase 2.
Funding available in the Account No. 307-21-053-8517-00-10-000 Project No.
BR0002.CON.
Introduction:
The purpose of this memorandum is to recommend approval of a Resolution authorizing the City
Manager to enter into a contract with PaveCon, Ltd. of Houston,Texas,through BuyBoard Cooperative
Contract No. 800-26, for Phase 2 of the 25th Street Bridge Repair Project, in an amount not to exceed
$72,949.46.
Background:
The Texas Department of Transportation ("TxDOT") conducts periodic inspections of off-system
bridges maintained by local governmental jurisdictions. TxDOT's 2023 inspection identified several
City-maintained bridges requiring repairs, including the 9th Avenue Bridge spanning the Pear Ridge
Main Canal and the 25th Street Bridge over the drainage ditch.
Based upon its review of the inspection findings,the City's Engineering Department determined that the
25th Street Bridge presented the most critical repair needs and developed a scope of work to address the
identified deficiencies.
Certain TxDOT inspection materials and photographs are not being included with the public agenda
materials due to restrictions concerning the dissemination of infrastructure-related information for
homeland security purposes. The absence of such materials from the public agenda packet does not
affect the City's ability to proceed with the repair project or the Council's consideration of the proposed
contract.
The City has elected to undertake the necessary improvements in phases based upon project planning,
the scope and sequencing of the work, and available funding.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Phase 1:
For Phase 1 of the project, PaveCon, Ltd. submitted a BuyBoard-compliant proposal in the amount of
$24,923.00 for the removal and replacement of guardrails and grouting at the 25th Street Bridge. That
work was previously authorized and executed under Contract No. 3000582.
Proposed Phase 2:
Phase 2 constitutes additional repair work necessary to continue addressing the deficiencies identified
at the bridge.
PaveCon, Ltd. has submitted a BuyBoard-compliant proposal in the amount of$72,949.46 for Phase 2
of the 25th Street Bridge Repair Project. The proposal is attached to the Resolution as Exhibit"A."
City Engineering staff reviewed the proposal and determined that PaveCon's proposed pricing is
competitive with pricing for similar projects recently procured by the City. The proposed contract will
be procured through BuyBoard Cooperative Contract No. 800-26.
Budget Impact:
Funding is available in the Account No. 307-21-053-8517-00-10-000 Project No. BR0002.CON.
Chapter 271 Subchapter D of the Texas Local Government Code authorizes municipalities to participate
in cooperative purchasing programs through a resolution adopted by their governing bodies, including
programs such as(BuyBoard), as an alternative to the formal bidding process. The City is authorized to
participate in the BuyBoard Cooperative Purchasing Program.PaveCon,Ltd.is an eligible vendor under
BuyBoard Cooperative Contract No. 800-26.
Recommendation:
It is recommended that the City of Port Arthur's City Council Members approve this resolution
authorizing the City Manager to enter into a contract with PaveCon, Ltd., of Houston, Texas, through
BuyBoard Cooperative Contract No. 800-26, for the 25th Street Bridge Repair Project—Phase 2, in an
amount not to exceed $72,949.46.
Approval will allow the City to proceed with the next phase of necessary repairs to the 25th Street
Bridge and continue addressing deficiencies identified through the City's bridge inspection and
engineering review process.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No. 25078
07/27/2026 RLD-TNR
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH PAVECON, LTD., OF HOUSTON, TEXAS, BUYBOARD
COOPERATIVE CONTRACT NO. 800-26, FOR THE 25TH STREET BRIDGE
REPAIR PROJECT— PHASE 2 FOR THE AMOUNT OF $72,949.46. FUNDS ARE
AVAILABLE IN ACCOUNT NO. 307-21-053-8517-00-10-000. PROJECT NO.
BR0002.CON.
WHEREAS, the Texas Department of Transportation ("TxDOT") conducts periodic inspections
of off-system bridges, including bridges maintained by local governmental jurisdictions; and
WHEREAS, TxDOT's 2023 inspection identified several City-maintained bridges requiring
repairs, including the 9th Avenue Bridge spanning the Pear Ridge Main Canal and the 25th Street
Bridge over the drainage ditch, both of which were identified as requiring immediate attention; and
WHEREAS, due to the nature of the information contained in the TxDOT inspection report,
certain inspection materials and photographs are not included with or publicly disseminated with this
Resolution for homeland security purposes; and
WHEREAS, the City's Engineering Department evaluated the condition of the identified bridges
and determined that the 25th Street Bridge over the drainage ditch was the most critical and required
priority repairs; and
WHEREAS, the Engineering Department developed a scope of work for the necessary repairs
and solicited cost proposals from qualified contractors through the BuyBoard Cooperative Purchasing
Program; and
WHEREAS, City staff from the Engineering Department reviewed PaveCon, Ltd.'s proposal
and determined that the proposed pricing is competitive with pricing for similar projects recently
procured by the City; and
WHEREAS, PaveCon, Ltd., of Houston, Texas, submitted a BuyBoard-compliant proposal in
the amount of$24,923.00 for Phase 1 of the 25th Street Bridge repair project, consisting of the removal
and replacement of guardrails and grouting, which was previously authorized and executed as Contract
No. 3000582; and
WHEREAS, the City has determined that the 25th Street Bridge repair project should be
undertaken in phases based upon available funding, project planning, and the scope and sequencing of
the necessary improvements; and
PR No. 25078
07/27/2026 RLD-TNR
Page 2 of 4
WHEREAS, PaveCon, Ltd. has submitted a BuyBoard-compliant proposal in the amount of
$72,949.46 for Phase 2 of the 25th Street Bridge Repair Project, as more particularly described in the
proposal attached hereto and incorporated herein as Exhibit "A"; and
WHEREAS, Chapter 271 of the Texas Local Government Code authorizes municipalities to
participate in cooperative purchasing programs through an interlocal agreement and governing-body
authorization, including cooperative purchasing programs such as BuyBoard, as an alternative
procurement method when authorized by law; and
WHEREAS, the City of Port Arthur is authorized to participate in the BuyBoard Cooperative
Purchasing Program, and PaveCon, Ltd. is an eligible vendor under BuyBoard Cooperative Contract No.
800-26; and
WHEREAS, the City Council finds that awarding Phase 2 of the 25th Street Bridge Repair
Project to PaveCon, Ltd. is necessary to address identified deficiencies in the City's bridge infrastructure
and is in the best interest of the health, safety, and welfare of the citizens of Port Arthur; and
WHEREAS, approval of PR No. 25078 to award the 25th Street Bridge Repair Project—Phase 2
to PaveCon, Ltd., of Houston, Texas, is hereby deemed appropriate and in the best interest of the City;
and
WHEREAS, sufficient funds are available for the project in Account No. 307-21-053-8517-00-
10-000, Project No. BR0002.CON.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR, TEXAS:
THAT, the facts and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized to execute a contract with PaveCon, Ltd., of
Houston, Texas, through BuyBoard Cooperative Contract No. 800-26, for the 25th Street Bridge Repair
Project — Phase 2, in an amount not to exceed $72,949.46, substantially in accordance with the proposal
attached hereto as Exhibit "A."
THAT, funding in an amount not to exceed $72,949.46 for the project is hereby authorized from
Account No. 307-21-053-8517-00-10-000, Project No. BR0002.CON, subject to applicable budgetary
requirements and the availability of appropriated funds.
THAT, inspection reports, photographs, or other materials that are restricted from public
dissemination for homeland security purposes shall not be attached to or incorporated into the public
record of this Resolution except to the extent permitted or required by applicable law
THAT, a copy of the Resolution shall be spread upon the Minutes of the City Council.
PR No. 25078
07/27/2026 RLD-TNR
Page 3 of 4
READ, ADOPTED AND APPROVED this the day of , A.D.,
2026, at a of the City Council of the City of Port Arthur, Texas, by the following
vote: Ayes: Mayor:
Councilmembers:
Noes:
Charlotte M. Moses
Mayor
ATTEST:
Christe Whitley Ned, TRMC
City Secretary
PR No. 25078
07/27/2026 RLD
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
• ./.)6by 7/12/72-0t)
Roxann Pais Cotroneo, Esquire Ronald Burton, CPM
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
ln
yn" oswell, M. ., C A-7
Clifton Williams, CPPB
Director of Finance Purchasing Manager
/Ca44141.'*c✓ 8/6 /u
Suhail Kanwar, PE, Director of Public Services/City Engineer
EXHIBIT A
PAVECON PROPOSAL PACKAGE VE444444
25th St Bridge Repair - CO
2600 15th St Port Arthur Tx
Prepared for:
City of Port Arthur Public Works
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PROPOSAL & CONTRACT IngeklEt'Arirdre.rAr.or
25th St Bridge Repair - CO Houston Division
City of Port Arthur Public Works 9900 Windfern Rd
Houston Tx
BuyBoard # 800-26
SOW Description Quantity Unit Unit Price Total
Asphalt 2"Asphalt Mill and Overlay 5,610 SF $ 8.65 $ 48,526.50
Topsoil Additional Top Soil Placment(Second Bridge Deck) 1 LS $ 4,429.63 $ 4,429.63
Guard Rail Concrete Drainage Channel(18"Inverted Flumes) 1 LS $ 3,749.33 $ 3,749.33
Rip Rap Rip Rap Placment 1,400 SF $ 9.71 $ 13,594.00
GC Traffic Control 1 LS $ 1,550.00 $ 1,550.00
BOND Payment Bond 1 LS $ 1,100.00 $ 1,100.00
Total Project Cost = $ 72,949.46
Estimated Project Timeline-30 Calender Days
PAVECON, Ltd.will furnish all labor, materials and equipment required for the performance of the
following described work in connection with construction or improvements.
ACCEPTED: PAVECON, LTD.
Tristan Frerich
City of Port Arthur Senior Project Manager
Pavecon LTD. July 30, 2026
Corporate Office P.O.Box 535457,Grand Prairie,TX 75053• 3022 Roy Orr Blvd.,Grand Prairie,TX 75050
PROPOSAL & CONTRACT PAW
DESCRIPTION OF WORK:
Bridge Slope Top Soil Placment
Provide and place top soil underneath bridge between sloped paving and edge of bridge deck. Does not
include removal or excavation of existing material.
Concrete Drainage Flume-18"Wide with Invert
Form and reinforce concrete drainage flume from edge of bridge deck to the edge of drainage channel
inlet. Flume will he reinforced with#4 rehar and noured with a 4000 PSI mix design.
2"Asphalt Milling and Overlay
Mobilize and set up all traffic control devices needed to mill 2"of existing asphalt surface. Milled
surface will be swept and cleaned prior applying tack. Pave a compacted thickness of 2"TY D surface
course.
RIP RAP Placment
Place Rip Rap on top of top soil placed underneath each bride dreck from edge of bridge to edge of
drainage channel. Rip Rap will be placed on both sides of the bridge.
Photo Reference Page PAVE
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18" Inverted .
255'x22' N Concrete
2" Trench
Mill/Overlay
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Rip Rap +'
placed on
both sides
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PROPOSAL & CONTRACT PAVEGON
TERMS AND CONDITIONS
1.PAVECON,Ltd.,(PAVECON)will carry workmen's compensation insurance covering its employees and shall
provide public liability and property damage insurance.
2.Any changes from the specifications or modifications of the terms of this contract shall be set put in writing
and signed by both parties.
3.This proposal expires 30 days from the date hereof but may be accepted at any later date at the sole option
of the Company.
4.By accepting this proposal,Owner agrees to indemnify and to hold PAVECON,Ltd.harmless to the extent
authorized by law from all claims,including its reasonable attorneys'fee incurred in defending any claim,
resulting from damages to any utility line,irrigation line,private electrical,or sub structure not identified or
clearly marked.Any damage to clearly marked utility lines,irrigation line,private electrical lines,or sub
structures shall be the responsibility of PAVECON,Ltd.
5.Unless a lump sum price is to be paid for the foregoing work and is clearly so stated it is understood and
agreed that the quantities referred to above are estimates only and that payment shall be made at the stated
unit prices on the actual quantities of work performed by PAVECON as determined upon completion of the
work.
6.PAVECON shall not be responsible for any damage to or deterioration of any of our work,whether
completed or in process,resulting from any cause or causes beyond our control,but not limited to failure of
subgrade,including soil volume changes,or failure of inadequacy of any labor or materials not furnished and
installed by us,whether or not such failure or inadequacy was or could have been known at the time our work
was undertaken.
7.PAVECON is not responsible for removing vehicles from repair areas.PAVECON will notify you in advance
and you must make arrangements to have vehicles removed at your expense.
8.In the event all work under this contract is not completed in one operation,Company shall be paid in full for
all items of work completed upon the completion thereof.Any work under this contract for which PAVECON
has not received a"work order"calling for completion within one year from the date of this agreement will be
subject to renegotiations of prices,or cancellation at PAVECON's option.
9.Terms of Payment-Final and complete payment for all work performed herein shall be made within 30 days
of invoice date.Interest at the rate of(18)percent per annum shall be charged you and paid by you on all
unpaid balances from the due date to the date of receipt of payment by PAVECON.Reasonable attorney's fees
and cost of collection shall be charged you and paid by you,if incurred by PAVECON.
PROPOSAL & CONTRACT PAVEt*N
INCLUSIONS:
Barricades and Traffic Control
Unit pricing prevails on all items unless otherwise noted.
PAVECON, Ltd.guarantees this work for materials and workmanship for a period of 1-year from installation,excluding
unusual abuse or neglect.
BuyBoard Contract#800-26
EXCLUSIONS:
Subgrade or Subbase remediation required in the repair area discovered during construction or through investigation
by a proof-roll or any other construction activities.
Taxes(Resale or Exempt must be provided).
Permits and Testing.
Storm water and gas utility relocation/adjustment,irrigation,or landscape repair outside defined limits of scope.
Private resident culvert cleaning or replacement
Design/Engineering of project scope
All work areas must be free of materials&equipment.
Rock excavation and tree removal.
Demo,sawing,haul off of spoils created by others.
Pavement markings,wheel stops,signage.
Sleeves for Irrigation.Dewatering.
Ownership or removal of asbestos materials
Existing Concrete in Trenches
Pavecon is not responsible for evaluating structural integrity of the birdge
Repairs are not intended to improve structual integrity of the bridge or it's support
Bridge Deck or joint repair
Material and Hardware for Rail and End Treatment