HomeMy WebLinkAboutPR 25094: AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE PORT ARTHUR INDEPENDENT SCHOOL DISTRICT (PAISD) FOR THE SCHOOL CROSSING GUARD PROGRAM FOR THE 2026-2027 ACADEMIC YEAR City of
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INTEROFFICE MEMORANDUM
Date: August 5, 2026
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Timothy W. Duriso, Chief of Police
RE: PR 25094—Resolution authorizing the City Manager to enter into an Interlocal
Agreement with the Port Arthur Independent School District for the school
crossing guard program.
Introduction:
The purpose of this memorandum is to request City Council approval authorizing the City
Manager to execute an interlocal agreement with the Port Arthur Independent School District
(PAISD)to provide School Crossing Guard services for the 2026-2027 academic year.
Background:
For many years, the City of Port Arthur and PAISD have jointly supported School Crossing
Guard services to ensure the safety of students crossing public streets near school campuses. For
the 2026-2027 school year, PAISD has hired eight (8) individuals to perform as Crossing
Guards.
The City and PAISD will each assume fifty percent (50%) of the program cost, resulting in a
maximum City contribution of$50,000.00. Invoices will be submitted by PAISD to the City in
two installments:
• January 15, 2027 (for the previous semester), due by February 15, 2027
• June 15, 2027 (for the current semester), due by July 15, 2027
Budget:
The City's financial contribution shall not exceed $50,000.00, which will be funded from
Account Number 001-17-045-5420-00-30-000 (Professional Services). Funding is subject to
applicable budgetary requirements and the availability of appropriated funds
Recommendation:
It is recommended that the City Council approve the Resolution authorizing the City Manager
to enter into an interlocal agreement with PAISD for the 2026-2027 School Crossing Guard
Program, in an amount not to exceed$50,000.00.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 25094
8/5/2026 JLH-TNR
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN INTERLOCAL AGREEMENT WITH THE PORT ARTHUR
INDEPENDENT SCHOOL DISTRICT (PAISD) FOR THE SCHOOL
CROSSING GUARD PROGRAM FOR THE 2026-2027 ACADEMIC YEAR,
WITH THE CITY'S CONTRIBUTION NOT TO EXCEED $50,000.00;
FUNDING AVAILABLE IN ACCOUNT NO. 001-17-045-5420-00-30-000,
SUBJECT TO APPROVAL OF THE BUDGET,AND THE AVAILABILITY
OF APPROPRIATED FUNDS
WHEREAS, the City of Port Arthur, Texas (the"City"), and the Port Arthur Independent
School District("PAISD"), collectively referred to herein as the "Parties," are authorized to enter
into interlocal agreements pursuant to Chapter 791 of the Texas Government Code, the Interlocal
Cooperation Act; and
WHEREAS,the City and PAISD have historically collaborated to provide school crossing
guard services to promote the safety and welfare of students crossing public streets in the vicinity
of PAISD campuses; and
WHEREAS, the Parties desire to continue this cooperative effort through an Interlocal
Agreement for the provision of School Crossing Guard services during the 2026-2027 academic
year,with the term of the Agreement ending August 31, 2027; and
WHEREAS, PAISD has employed eight (8) individuals to serve as School Crossing
Guards at designated locations to assist in the safe crossing of students and pedestrians at public
streets adjacent to or near PAISD school campuses, with the designated locations identified in
Exhibit"B" attached hereto and incorporated herein; and
WHEREAS, the School Crossing Guard Program will compensate participating crossing
guards at an established rate of$13.00 per hour,with the total annual program cost projected not
to exceed $100,000.00; and
WHEREAS, pursuant to the proposed Interlocal Agreement, the City and PAISD shall
each be responsible for fifty percent(50%)of the total cost of the School Crossing Guard Program,
with the City's contribution limited to a maximum of$50,000.00; and
WHEREAS, PAISD shall submit invoices to the City for the City's share of the program
costs in accordance with the payment schedule established in the Interlocal Agreement, including
installments due during the 2026-2027 academic year; and
WHEREAS, the City Council finds that continued participation in the School Crossing
Guard Program promotes the safety and welfare of school children and pedestrians and serves a
valid public purpose and the best interests of the citizens of Port Arthur; and
P.R. No. 25094
8/5/2026 JLH - TNR
WHEREAS, the School Crossing Guard locations shall be as identified in Exhibit "B",
which is attached hereto; and
WHEREAS, sufficient funds are available in Account No. 001-17-045-5420-00-30-000,
Professional Services, for the City's share of the School Crossing Guard Program; and
WHEREAS, the City Council finds that entering into the proposed Interlocal Agreement
with PAISD is in the best interest of the City and its residents.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. The City Manager is hereby authorized to execute, on behalf of the City of Port
Arthur, an Interlocal Agreement with the Port Arthur Independent School District for the provision
of School Crossing Guard services for the 2026-2027 academic year, substantially in the form
attached hereto as Exhibit "A", with the City's total financial obligation under the Agreement not
to exceed $50,000.00.
Section 3. Funding for the City's obligations under the Interlocal Agreement is authorized
from Account No. 001-17-045-5420-00-30-000, Professional Services, subject to applicable
budgetary requirements and the availability of appropriated funds.
Section 4. That a copy of the caption of this resolution shall be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED on this day of , A.D., 2026, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor:
Councilmembers:
; NOES:
Charlotte M. Moses, Mayor
ATTEST:
Christe Whitley Ned, TRMC, City Secretary
APPROV M:
Roxann Pais Cotroneo, City Attorney
P.R. No. 25094
8/5/2026 JLH
APPROVE •R ADMINISTRATION:
Wir
ram'•!
Ronald Burto '
City Ma,._
Timo W. Duriso
Chief o Police
APPROVED FOR AVAILABILITY OF FUNDING:
Lyn a Boswel //60a-ty
Director of Finance
P.R. No. 25094
8/5/2026 JLH
EXHIBIT "A"
STATE OF TEXAS §
COUNTY OF JEFFERSON §
JNTERLOCAI. AGREEMENT
This Interlocal Agreement (hereinafter, the "Agreement") is entered into by and between
the City of Port Arthur, a municipal corporation of Jefferson County, Texas (hereinafter, the
"City"), and Port Arthur Independent School District(hereinafter, "PAISD"), collectively referred
to hereinafter as the "Parties," entities which are authorized to enter into interlocal agreements in
accordance with Section 791.001,et seq., Local Government Code.
WITNESSETH:
WHEREAS,the Parties desire to enter into a one-year contract for school crossing guard
services on public streets;
WHEREAS, in the 2026-2027 school year, PAISD hired eight(8) individuals to perform
as crossing guards;
WHEREAS, in the 2026-2027 school year, PAISD established its own school crossing
guard program for the benefit of PAISD and the City in the amount of$13.00 per hour with an
annual projected budgetary impact not to exceed$100,000.00;
WHEREAS, PAISD has eight(8)employees employed to provide these services;
NOW, THEREFORE,THE PARTIES HEREBY AGREE AS FOLLOWS:
The employment of individuals to provide crossing guard services by PAISD provides the
best value for PAISD and the City.
II.
The term of this Agreement shall be for the PAISD Academic 2026-2027 school year ending
August 31, 2027.
III.
Dr. Mark Porterie, Superintendent of PAISD, is hereby authorized by this Agreement to
provide crossing guard services to PAISD and the City through PAISD employees so designated in
the amount of$13.00 per hour, with an annual projected budgetary impact not to exceed
$100,000.00.
war
IV.
The specifications(scope,standards,duties,etc.)of work to be provided by crossing guards
are more particularly described in Exhibit A. The Locations of where the services are to be
provided within PAISD are detailed in Exhibit B. The attached Exhibits A and B are incorporated
herein by reference.
V.
PAISD is to maintain accurate records for invoicing. These records will be made available
for the City to review upon request.
VI.
PAISD shall be responsible for 50% of the actual cost of the crossing guard services to be
provided by the designated employees, not to exceed $100,000.00, while City shall be responsible
for the remaining 50%.
VII.
PAISD will submit two invoices per year to the City. The first invoice will be submitted for
payment by January 15, 2027(for previous year's hours), which will be due by February 15, 2027.
The second invoice will be submitted by June 15, 2027, which will be due by July 15, 2027.
VIII.
In connection with this Agreement. notification shall be as follows:
City of Port Arthur
Ronal Burton, City Manager
P.O. Box 1089
Port Arthur, Texas 77641
Port Arthur Independent School District
Dr. Mark Porterie, Superintendent
4801 9th Avenue
Port Arthur,Texas 77642
IX.
Either party may cancel this Agreement without cause by prow iding sixty (60)days written
notice to the other party of its intent to do so.
Page 2 of 5
X.
This Agreement may be amended by the mutual agreement of the Parties hereto in writing,
and any amendment shall be attached to and incorporated into this Agreement.
XII.
This Agreement constitutes the entire Agreement and understanding between the Parties
and supersedes all previous agreements, understandings,discussions,or representations concerning
its subject matter. The Parties to this Agreement may not assign or transfer their interests or
obligations under this Agreement. If a court of competent jurisdiction determines that a term or
provision of this Agreement is void or unenforceable, the remainder of this Agreement remains
effective to the extent permitted by law.
EXECUTED in duplicate originals this day of ,2026.
PORT ARTHUR INDEPENDENT CITY OF PORT ARTHUR
SCHOOL DISTRICT
By:4. By:
Dr. Mark Porterie Ronald Burton
Superintendent City Manager
Page 3 of 5
EXHIBIT ..
SPECIFICATIONS FOR SCHOOL ( ROSSING GI :1.RD
MINIMUM STANDARDS FOR SCHOOL CROSSING GUARDS
Qualifications: Crossing guards provided by the District to provide services under this contract
shall:
1. Be at least eighteen (18)years of age.
2. Be physically and mentally capable of performing the duties of a crossing guard.
3. Have the ability to give and follow oral instructions.
4. Have the ability to establish and maintain effective working relationships with children,
parents, school officials and law enforcement officials.
5. Have the ability to remain calm and use judgment and initiative in an emergency
situation.
6. Be free of any criminal offenses involving children, see Section 6 below.
7. Be capable of speaking fluent English.
DUTIES OF CROSSING GUARDS
Crossing guards shall:
1. Halt vehicles, when necessary, by waving the hand-held-"Stop" sign in a manner that will
catch the attention of vehicular traffic until all cars have stopped and children are safely
across the road.
2. Maintain order among children assembled at street crossing points and permit them to cross
only when they can do so safely.
3. Walk with the children across the street at the designated cross-walk while continuing to
monitor vehicular traffic and holding the"Stop" sign as high as possible.
4. Once the guard and the children have crossed the street, the guard will lower the sign and
signal the stopped drivers that all is clear and it is safe to continue. At no time will the
guard or the children enter the roadway until all cars have stopped.
5. Report to the Police Department the license plate numbers of motor vehicles who violate
traffic laws or crossing guard instructions.
6. Make children aware of the elements of traffic safety and operation of pedestrian controls.
7. Report to school authorities the names of children who do not follow safety regulations.
8. Wear a reflective traffic safety vest at all times when on duty.
The guard will never utilize any other means in attempting to stop vehicular traffic. Should a guard
encounter a problem with stopping traffic or encounter any other difficulties which interfere with
crossing guard duties, the guard will notify the Port Arthur Police Department immediately and
request assistance. When children are not present,the guard has no duty to regulate vehicular traffic
and is prohibited from performing this task.
Training will be provided by the Port Arthur Police Department.
The District shall provide a large fluorescent vest with the words "Crossing Guard " in bold print
on the front and rear and a hand-held"Stop"sign for each crossing guard.The Guards'attire should
be conservative and suited for the weather.
Page 4 of 5
P.R. No. 25094
8/5/2026 JLH
EXHIBIT "B"
EXHIBIT B
C'llOOL CROSSING GlAR]) LOC:1LIONS 1\11ll1\ PAISD
Item# ,,:hmmt)I Location Morning Afternoon
I Dequeen 7th& Dequeen 7:15 am-8:30 am 3:00pm-4:00 pm
2 Lakeview 3900 10th St. 7:15 am-8:30 am 2:45 pm-3:45 pm
3 Sam Houston 36`h St& 5'h Ave 7:15 am-8:30 am 3:00 pm-3:45 pm
4 Sam Houston 36`h St& 5"Ave 7:15 am-8:30 am 3:00 pm-3:45 pm
5 Travis Lewis Dr. & Lakeview \ve 7:15 am-8:30 am 2:45 pm-4:00 pm
6 Travis Imhoff 7:15 am-8:20 am 2:45 pm-4:00 pm
7 Tyrrell 4401 Ferndale 7:30 am-8:30 am 3:15 pm-4:15 pm
8 Tyrrell Sunken Court 7:30 am-8:30 am 3:15 pm-4:15 pm
9 Washington 1300 Texas Ave 7:30 am- 8:30 am 3:00 pm-4:00 pm
10 Lincoln I023 Abe Lincoln Ave. 7:15 am-8:45 am 3:45 pm-4:45 pm
11 Thomas Jefferson 2200 Jefferson Dr. 7:45 am-8:45 am 3:45 pm-4:30 pm
12 Port Acres 5900 Jade Ave& 58' 7:15am-8:30am 3:00 pm-4:00 pm
Street
1 3 Wilson Early 1500 Lakeshore Dr. 7:30 am-8:30 am 3:00 pm-4:00pm
College
Page 5 of 5