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Home My WebLink AboutPR 25100: AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SPARK LIGHTING FOR THE INSTALLATION OF LED LIGHTING IMPROVEMENTS AT THE BABE ZAHARIAS PICKLEBALL AND BASKETBALL COURTS www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: August 12, 2026 To: The Honorable Mayor and City Council Through: Ron Burton, CPM, City Manager From: Chandra Alpough, CPM, CPRP, Director of Parks and Recreation RE: P.R. 25100—Contract with Spark Lighting for Replacement of Lighting at Babe Zaharias Pickleball and Basketball Court Introduction: The purpose of this memorandum is to recommend approval of a Resolution authorizing the City Manager to enter into a contract with Spark Lighting of Houston, Texas, for the removal and replacement of the existing lighting system at the Babe Zaharias pickleball and basketball courts, located at 3500 Jimmy Johnson Boulevard. Background: The existing lighting serving the pickleball and basketball courts at the Babe Zaharias recreational complex is in need of replacement. Adequate lighting is necessary to maintain safe, functional recreational facilities and to allow residents to use the courts in the evening. Spark Lighting has submitted a proposal to provide a turnkey LED lighting system through BuyBoard Cooperative Purchasing Contract No. 790-26. The proposed improvements include: • Removal of six(6) existing wooden light poles; • Installation of eight (8) new twenty-five-foot (25') above-grade round tapered aluminum direct-bury light poles; • Installation of sixteen(16) LED area light fixtures; • Installation of new underground conduit and wiring; • Installation of lighting controls; and • Turnkey installation and commissioning of the LED lighting system. The proposal further provides for a five-year manufacturer's warranty and a ninety-day labor warranty, subject to the terms and conditions contained in the proposal attached to the Resolution as Exhibit "A." Budget Impact: Funding in the amount of $55,800.00 is available for this purpose in the Parks and Recreation Capital Improvement Account Number 307-25-067-8525-00-10-000 Project Code PR0011.OTH. The proposed procurement will be made through the BuyBoard Cooperative Purchasing Program under Contract No. 790- 26. The City previously authorized its participation in the BuyBoard cooperative purchasing program pursuant to Resolution No. 02-341. Recommendation: It is recommended that the City Council approve P.R. No. 25100, authorizing the City Manager to enter into a contract with Spark Lighting of Houston, Texas, for the installation of LED lighting improvements at the Babe Zaharias pickleball and basketball courts, located at 3500 Jimmy Johnson Boulevard, in an amount not to exceed $55,800.00. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P. R. #25100 08/12/2026 ca- tnr RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SPARK LIGHTING OF HOUSTON, TEXAS, FOR THE INSTALLATION OF LED LIGHTING IMPROVEMENTS AT THE BABE ZAHARIAS PICKLEBALL AND BASKETBALL COURTS, LOCATED AT 3500 JIMMY JOHNSON BOULEVARD, THROUGH BUYBOARD COOPERATIVE PURCHASING CONTRACT NO. 790-26, IN AN AMOUNT NOT TO EXCEED $55,800.00. FUNDS ARE AVAILABLE IN THE PARKS AND RECREATION CAPITAL IMPROVEMENT ACCOUNT NUMBER 307-25-067-8525-00-10-000 PROJECT CODES PR0011.OTH WHEREAS, the Babe Zaharias recreational complex, located at 3500 Jimmy Johnson Boulevard, includes pickleball and basketball courts that provide recreational opportunities for the residents of the City of Port Arthur; and WHEREAS, the existing lighting serving the pickleball and basketball courts is in need of replacement to provide adequate, reliable, and safe illumination for recreational activities during evening hours; and WHEREAS, the proposed improvements include the removal of six (6) existing wooden light poles; installation of eight (8) new twenty-five-foot (25') above-grade round tapered aluminum direct-bury light poles; installation of sixteen (16) LED area light fixtures; installation of new underground conduit and wiring; installation of lighting controls; and turnkey installation of the complete LED lighting system; and WHEREAS, Spark Lighting of Houston, Texas, is an awarded vendor under BuyBoard Cooperative Purchasing Contract No. 790-26 and has submitted a proposal for the installation of the LED lighting improvements at the Babe Zaharias pickleball and basketball courts in the amount of $55,800.00 as more particularly described in the proposal attached hereto and incorporated herein as Exhibit"A"; and WHEREAS, the proposed work includes a five-year manufacturer's warranty and a ninety-day labor warranty, as set forth in Exhibit"A"; and WHEREAS, Chapter 271, Subchapter F, of the Texas Local Government Code authorizes local governments to participate in cooperative purchasing programs and to enter into cooperative purchasing agreements with other local governments and local cooperative organizations; and WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing through the Texas BuyBoard Cooperative Purchasing Program; and WHEREAS, the City Council finds that utilizing the BuyBoard Cooperative Purchasing Program for the acquisition and installation of the proposed LED lighting improvements is in the P. R. #25100 08/12/2026 ca-tnr best interest of the City and will facilitate the timely replacement of the existing lighting infrastructure; and WHEREAS, sufficient funds are available for the project in Parks and Recreation Capital Improvement Account No. 307-25-067-8525-00-10-000, Project Code PR.0011.OTH; and WHEREAS, the City Council finds that the authorization granted herein serves a valid municipal purpose and is necessary and appropriate for the continued maintenance and improvement of City recreational facilities. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. The City Manager is hereby authorized to execute, on behalf of the City of Port Arthur, a contract with Spark Lighting of Houston, Texas, through BuyBoard Cooperative Purchasing Contract No. 790-26, for the removal of the existing lighting infrastructure and the furnishing and installation of a new LED lighting system at the Babe Zaharias pickleball and basketball courts, located at 3500 Jimmy Johnson Boulevard, in an amount not to exceed $55,800.00, substantially in accordance with the proposal attached hereto as Exhibit"A." Section 3. Funding for the contract is available in the Parks and Recreation Capital Improvement Account No. 307-25-067-8525-00-10-000, Project Code PR.0011.0TH. Section 4. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2026, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES: (Mayor) Councilmembers: NOES: P. R. #25100 08/12/2026 ca Charlotte M. Moses Mayor ATTEST: Christe Ned City Secretary APPROVED AS TO FORM: Roxann Pais Cotroneo, Esq. City Attorney APPROVED TO ADMINISTRATION: Ron Burton Or City M. inr kc'rdia Chandra Alpough, CPM Director of Parks and Recreation APPROVED AS TO AVAILABILITY OF FUNDS: n Boswell Director of Finance 611i4 ttr& Clifton Williams, CPPB Purchasing Manager Exhibit "A" CONTRACT FOR LED LIGHTING SYSTEM IMPROVEMENTS AT BABE ZAHARIAS PICKLEBALL AND BASKETBALL COURT BETWEEN THE CITY OF PORT ARTHUR AND SPARK LIGHTING THIS AGREEMENT, made this day of , 2026 by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called"OWNER" or"CITY" and SPARK LIGHTING,hereinafter called "CONTRACTOR". WITNESSED: That for and in consideration of the payments,terms, conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be from the date stated on the Notice to Proceed until October 31, 2026, unless sooner terminated under the provision hereof. The City can terminate this contract at its convenience which includes, but not limited to, funding being available in any budget cycle with thirty (30) days written notice. 2. The CONTRACTOR will perform LED lighting system improvements at the Babe Zaharias pickleball and basketball courts for the City of Port Arthur as stated in the Contract Documents. 3. During the term of this Contract, the CONTRACTOR will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to perform the repairs delineated in the bid specifications. 4. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for a price not to exceed $55,800.00. 5. The CONTRACTOR will ensure that Babe Zaharias pickleball and basketball courts are free of all debris and ready for City use once all improvements are complete. 6. The term"Contract Documents"means and includes the following: 1) Agreement 2) Quote/Specifications 3) Notice to Proceed 7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 8. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in(2 copies) each of which shall be deemed an original on the date first above written. Signed on the day of 2026. OWNER: CITY OF PO ' •.'THUR _tea► Ron Burton, C'M ‘ 1$ City Manager Signed on the day of 2026. CONTRACTOR: Spark Lighting SPARK Spark Lighting(TECL:32741) 9135 Spring Branch Dr.,Suite 202 L 1 G H 1 r1 G Houston,TX 77080 832-413-2551 A Spark Lighting solution for tt tityif r or, rilittrw 7e°:ict.e City of Port Arthur's Parks and Recreation Parks Solar and Wired Illumination Chandra Alp ough chandra.alpough@portarthurtx.gov Version One hof Board 0.0,111ua+1 Ctyeraca Nn,o July 20, 2026 Proposal prepared by: Jeremy Wendt 832-301-1722 jeremy@sparklighting.com City of Port Arthurs Parks and Rec July 20,2026 Solar and Wired Area Lighting Page 1 of 29 Spark Lighting,LLC *CONFIDENTIAL DOCUMENT* Regulated by The Texas Department of Licensing and Regulation,P.O.Box 12157,Austin,Texas 78711,1-800-803-9202,512-463-6599;website:www.tdlr.texas.gov ,__ , s .,,, RK Spark Lighting(TECL:32741) 9135 Spring Branch Dr.,Suite 202 I_ I C1 H T J 6Houston,TX 77080 832-413-2551 Proven Experience. Texas Built. Since 2011. Founded in 2011, Spark Lighting has spent more than a decade delivering turnkey LED lighting solutions across the state of Texas. Our longevity in the market reflects consistent performance, financial stability,and a deep understanding of lighting systems in real-world environments. From commercial and industrial facilities to municipalities,counties,and educational campuses,our team has successfully executed projects of all sizes with one objective in mind: deliver reliable,high-performance lighting that lasts. We don't chase quick wins—we build long-term partnerships backed by experience and accountability. A Turnkey Process That Eliminates Guesswork Every Spark Lighting project is driven by a structured,proven engagement model designed to reduce risk and ensure predictable outcomes.We begin with Assessment,conducting a comprehensive evaluation of existing conditions,photometrics,infrastructure,and operational needs. Next is Design,where we engineer lighting solutions that balance performance, energy efficiency,code compliance,and budget. Our Installation phase is handled by experienced crews who prioritize safety, scheduling, and minimal disruption. Finally, our Expertise sets us apart—bringing deep technical knowledge, product insight, and field experience to solve challenges before they become problems. 11111111 City of Cedar Hill Solar Project City of Port Arthurs Parks and Rec July 20,2026 Solar and Wired Area Lighting Page 2 of 29 Spark Lighting,LLC *CONFIDENTIAL DOCUMENT* Regulated by The Texas Department of Licensing and Regulation,P.O.Box 12157,Austin,Texas 78711,1-800-803-9202,512-463-6599;website:www.tdlr.texas.gov . Spark Lighting(TELL:32741) 9135 Spring Branch Dr.,Suite 202 L I to N U tt; Houston,TX 77080 832-413-2551 Active Members. Trusted Industry Partners. Spark Lighting is proud to be an active participant in leading trade . organizations that support municipalities,communities,and public infrastructure across Texas. Our involvement reflects a long-term ,,, commitment to industry best practices,continuing education,and _(� e /9y7 alignment with the organizations that shape standards,policy,and V innovation in the markets we serve. Through membership and sponsorship,we remain connected to decision-makers, emerging needs,and evolving regulations. Organizations We Support and Engage RECREATION PARK SOCIETY Spark Lighting is an active member and sponsor of leading Texas organizations that serve public agencies and educational institutions.We participate in the Texas Recreation and Park Society (TRAPS) and the Texas Municipal League (TML),supporting cities and parks departments statewide. We also engage with the Texas Association of School Administrators (TASA) and the Association of Water Board Directors (AWBD),aligning with school leaders and utility districts responsible for critical public infrastructure. lir awbd . ............. TEXAS ASSOCIATION OF SCHOOL ADMINISTRATORS EMI =MI nil TIVIL City of Port Arthurs Parks and Rec July 20,2026 Solar and Wired Area Lighting Page 3 of 29 Spark Lighting,LLC *CONFIDENTIAL DOCUMENT* Regulated by The Texas Department of Licensing and Regulation,P.O.Box 12157,Austin,Texas 78711,1-800-803-9202,512-463-6599;website:www.tdlr.texas.gov s pARK Spark Lighting(TECL:32741) 9135 Spring Branch Dr.,Suite 202 I I H N G Houston,TX 77080 832-413-2551 Section One: 3500 Jimmy Johnson Blvd Recommendation for LED Court Light for Pickleball and Basketball • No bulbs to replace, minimal maintenance • 5 year warranty on fixtures • Environmentally friendly—500 watts per fixture/83,000 lumen output • Brighter and more even illumination = greater safety for customers and employees I LED AREA LIGHT 1585E PR® senes F, C= C111 City of Port Arthurs Parks and Rec July 20,2026 Solar and Wired Area Lighting Page 4 of 29 Spark Lighting,LLC *CONFIDENTIAL DOCUMENT* Regulated by The Texas Department of Licensing and Regulation,P.O.Box 12157,Austin,Texas 78711,1-800-803-9202,512-463-6599;website:www.tdlr.texas.gov 41) 'kr Spark Lighting Dr., e 202 9135 Spring Branch Dr.,Suite 202 L I U H i l N G Houston,TX 77080 832-413-2551 Section One: 3500 Jimmy Johnson Blvd Recommendation for 25ft Direct Bury Light Pole Ur-min WIth StairiM4 I Term 1 Avih. I• See bus Dusojnatorv, D Top Diameter 4 B Wail mlckneas Tn ► 0 C Butt Diameter 'N. Amid tale c I.♦ Wire Awass Sim t 34..x 6." W i'Iv r,3ttori f src,tr City of Port Arthurs Parks and Rec July 20,2026 Solar and Wired Area Lighting Page 5 of 29 Spark Lighting,LLC *CONFIDENTIAL DOCUMENT* Regulated by The Texas Department of Licensing and Regulation,P.O.Box 12157,Austin,Texas 78711,1-800-803-9202,512-463-6599;website:www.tdlr.texas.gov fAll Ilk" Spark Lighting(TECL:32741) 9135 Spring Branch Dr.,Suite 202 L I G H T 1 N G Houston,TX 77080 832-413-2551 Section One: 3500 Jimmy Johnson Blvd Photometric Simulation of Proposed Light Levels i. mins.to. Fchadxlz "st E Ait L2SB N.C. tAti. 1_,�l-_az.0 ''- # It t.132i St-meaty t!n:ty Pet9 La#: 6a 4,I tcei1 fc: Fk.y-prr..4ns • *a. i. S.. Akto I** U. la• a .2*-. i.-• "oft k_;. $a... k. 'u. *: 1.t ick. '&e. UE , s:• L. ',x,. a.* is..a ass $.-a 'u.a 'v... 144 h.. -latI *.F. `€+ ° c V.1 r «, 'r,x ... • T... . $ &! . . US 's-a lea i.. 4... At- U. Ut L.• ' .4 11. # #t 'ai. ° # i i. b.a s4a ai'* -R*.. 1; 3.. ... ,t ..; U.. &."is tt. b.. b. 3.. SF* 144 ;a. €04 : 1.:a 1t. a04 1=* ks-.. i.. 1* ). 41 U. . U. .. .;. U. '.. U. la,t ita U. U. U. U. 1.4 1z4 U. `a.. U. U. '=a.. U. ¶as U. 1.s U. U. 'z.t 1-s 'at U. 1s. . U4 L. U4 14 Us U. *AU, *AU. U. U. U4 U. a.. 1.. U. ..t U. a U. k4 U4 I. U...U4 *. U. U. U, U. U. U. U. W. U. i.. *Um '4.,. • u. 14 las . 'i.a ass i.a *s iatx 'd..:.. #t.. .t' ta, V+ s City of Port Arthurs Parks and Rec July 20,2026 Solar and Wired Area Lighting Page 6 of 29 Spark Lighting,LLC *CONFIDENTIAL DOCUMENT* Regulated by The Texas Department of Licensing and Regulation,P.O.Box 12157,Austin,Texas 78711,1-800-803-9202,512-463-6599;website:www.tdlr.texas.gov , , ,c.,, , ,, . .. , , Spark Lighting(TECL:32741) rriti 1.r ` 9135 Spring Branch Dr.,Suite 202 1 Houston,TX 77080 LICH 832-413-2551 Section One: 3500 Jimmy Johnson Blvd Base Propoal Pricing Turnkey Pricing Options for Lighting Project Part # Qtv Description Unit Price Total Remove existing wooden poles,lights,and aerial Remove Wooden Poles ( Included Included wiring from pole to pole Install new 25'Above Grade Round Tapered Aluminum Direct Burial Light Poles,Powder Install New Direct Bury Poles 8 Coated Black. Includes new underground conduit Included Included and wiring from pole to pole,eliminating the aerial wiring of the wooden poles .ASD Lighting s PRO Series 500W Area light,83,000 LSBSB-PRO-500BK I( Lumens in4000KCCT,120-277,Direct Arm Mount, Included Incluckd Black in color Lighting to be controlled in the same manner as CONTROLS previous to commencement of project. No other Included Included changes to the controls system are implied,nor included. Proper installation,construction,and configuration of LED lighting system. Lift or lift rental SPARK LIGHTING INSTALLATION OF included. Any troubleshooting or repair necessary LED LIGHTING SYSTEM(S) to get any light operational due to an existing issue Included Included or condition in the wiring or control of the circuit is not included. WARRANTY 5 Year Manufacturer's Warranty+90-Da} labor Included Included Warranty Base Proposal Pricing Total $55,800.00 MO Sales Tax if Applicable EXEMPT Net Investment $55 800.00 Estimated Lead Time for Lighting Materials: 3-6 Weeks Estimated Project Duration: 3-5 Days,Weather Permitting City of Port Arthurs Parks and Rec July 20,2026 Solar and Wired Area Lighting Page 7 of 29 Spark Lighting,LLC *CONFIDENTIAL DOCUMENT* Regulated by The Texas Department of Licensing and Regulation,P.O.Box 12157,Austin,Texas 78711,1-800-803-9202,512-463-6599;website:www.tdir.texas.gov