HomeMy WebLinkAboutPR 25085: TO PURCHASE (11) ROTORK ELECTRIC ACTUATORS INCLUDING INSTALLATION FROM SOLE SOURCE PROVIDER ENVIRONMENTAL IMPROVEMENTS, INC. li/
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City of
nr! rihu
Texas
INTEROFFICE MEMORANDUM
Date: July 31, 2026
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Calvin Matthews, P.E., Director of Utilities
RE: PR 25085 —Purchase and Installation of Rotork Electric Actuators for the
Water Treatment Plant
Introduction:
The intent of this Agenda Item is to seek City Council's approval to purchase eleven(11)Rotork
electric actuators including installation with Environmental Improvements Inc. of Houston, TX
in the total amount of$124,423.00. This is a sole source provider and is considered to be a fair
and reasonable price for the required work.
Background:
The Water Treatment Plant owns several air actuators that are over 20 years old and have
exceeded their expected useful life. Replacing with electric actuators will improve operational
reliability, enhance performance in cold weather conditions, and provide greater long-term
durability and reliability. Environmental Improvements Inc. of Houston, TX has provided sole
source quote for eleven (11) Rotork electric actuators including installation and freight in the
amount of$124,423.00.
Budget Impact:
Budgetary impact is$124,423.00 for the Rotork electric actuators at the Water Purification Plant
funding is available in Account No. 410-40-210-5318-00-00-000, Equipment Maintenance.
Recommendation:
It is recommended that City Council approve P. R. No. 25085, authorizing the purchase of
Rotork electric actuators at the Water Treatment Plant as described and outlined above.
"Remember, use are here to serve the Citizens of Port Arthur"
P. R. No. 25085
07/31/2026 cs-tnr-cm
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO PURCHASE (11) ROTORK ELECTRIC ACTUATORS
INCLUDING INSTALLATION FROM SOLE SOURCE
PROVIDER ENVIRONMENTAL IMPROVEMENTS, INC.
OF HOUSTON,TEXAS,IN THE AMOUNT OF$124,423.00,
ACCOUNT NO. 410-40-210-5318-00-00-000 (EQUIPMENT
MAINTENANCE).
WHEREAS, the City of Port Arthur operates a Water Treatment Plant that utilizes
actuators essential to the operation and reliability of its treatment processes; and
WHEREAS, the existing air-operated actuators currently in service are approximately
twenty (20) years old, have exceeded their expected useful life, are increasingly unreliable—
particularly during cold weather conditions—and are not readily serviceable; and
WHEREAS, City staff has determined that replacement with electric actuators will
improve operational reliability, enhance performance in cold weather conditions, and provide
greater long-term durability and maintainability; and
WHEREAS, Environmental Improvements, Inc. is the sole source provider for the
specified electric actuators compatible with the City's existing system requirements and has
submitted a quotation in the amount of$124,423.00 for eleven (11) Rotork actuators including
installation, attached hereto as Exhibit"A"; and
WHEREAS, the City Council finds that the purchase from a sole source provider is
justified and that the quoted price is fair and reasonable for the equipment and associated freight;
and
WHEREAS,funding for this purchase is available in Utility Operations Account No. 410-
40-210-5318-00-00-000 (Equipment Maintenance).
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR,TEXAS:
P. R. No. 25085
07/31/2026 cs-tnr-cm
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager is hereby authorized to purchase eleven (11) Rotork electric
actuators including installation from Environmental Improvements, Inc. in the total amount of
$124,423.00, as reflected in Exhibit"A"; and
THAT, this project will be funded by the Utility Operations Account No. 410-40-210-
5318-00-00-000(Equipment Maintenance); and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2026
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor ;•
Councilmembers:
NOES:
Charlotte M. Moses
Mayor
ATTEST:
Christe Whitley Ned, TRMC
City Secretary
P. R.No. 25085
07/31/2026 cs-tnr-cm
APPROVED AS TO FORM:
Roxann Pais Cotroneo
City Attorney
APPROVED FOR ADMINISTRATION:
--------()A4-ri, Zj21/72D.e_
Ronald Burton, CPM
City Manager
Suhail Kanwar, P.E.
Director of Public Services
(!Pf:-/Ai
Calvin Matthews, PT.
Water Utilities Director
APPROVED AS TO THE AVAILABILITY
OF FUN •
Lynda yn) Boswell, MA CGFO
Finance Director 4Clifto E. Williams Jr. CPPB
,,,i,,,
Purchasing Manager
P. R. No. 25085
07/31/2026 cs-tnr-cm
Exhibit "A"
(Sole Source Letter and Quote)
rotor*
Keeping the World Flowing
for Future Generations
February 23,2026
Jeff Wyble
City of Port Arthur
1101 H.O.Mills Blvd
Port Arthur,Texas 77640
RE: Sole Source Letter
I hereby confirm that Rotork Controls Inc.is the sole manufacturer of Rotork products in the United States of
America,Canada,Mexico and South America.
Environmental Improvements otherwise known as EI2 is the sole distributer of Rotork Electric Actuated products
to any company in the region of the greater Texas market.
EI2 is authorized to commission Rotork products as well as,in conjunction with Rotork Site Services(RSS),
service and maintain Rotork products. The full Rotork service and supply warranty will apply on any product sold
through EI2 and serviced or repaired by RSS.
Kind regards,
Patrick Sapp
Sales Manager—Tx, LA, MS
Patrick.sapp@rotork.com—713-380-7465
1811 Brittmoore Rd.Suite 100,Houston,TX,77494,USA
+1 281 546 1153 0 kevin.froneman@rotork.corn f www.rotork.com
-om„ar•Y 4egisrrar:cn crcrma..on
El2
environmental QUOTE
improvements,inc. QUOTE#: 1330
1183 Brittmoore Rd,Suite 100 Houston,TX 777043
t. 713-461-1111 f 713-461-1821 DATE: 7/24/2026
BILL TO SHIP TO SALES CONTACT
CITY OF PORT ARTHUR WP CRY OF PORT ARTHUR WP KIMON J LYMBERRY
ROTORK ACTUATORS JEFF WYBLE 713-253-3749
16"&18" KIMON@EI2WATER.COM
Phone: Phone:
Fax: Email:
SHIP VIA PAYMENT TERMS ESTIMATED SHIP DATE-LEAD TIMES EXPIRATION DATE
LINE ITEM 1-3 6-8 WEEKS 30 Days
ITEM QTY MFR DESCRIPTION EACH I EXT.PRICE
1 5 ROTORK IQT 1000 16" $ 9,553.00 $ 47,765.00
2 6 ROTORK IQT 2000 18" $ 9,843.00 $ 59,058.00
INSTALLATION.EI2 WILL not responsible for lifting equipment that WILL be
necessary to lift the existing gearbox off of the valve as well as lowering the
new Actuator and gears onto the valve.EI2 Technicians are not electricians
3 1 and all required wiring needed for the new valve will need to be supplied by $ 4,950.00 $ 4,950.00
the customer.We will assist the electricians on site with termination points
that need to be used to utilize what is pointed out in the specifications.
Labor/Installation Price is based on one technician on site not to exceed 20
days.Anything beyond 20 days will be chargeable at a rate of$1750 per day
SUBTOTAL $ 111,773.00
4 7 Mounting Kit for IQT500 to 6"Dezurik Plug Valve,Includes mounting $ 750.00 $ 5,250.00
hardware,stem adaptor,and bolt kit
5 4 Labor for removal of old and installation of new actuator,2 EI2 Service guys, $ 1,750.00 $ 7,000.00
2 days max.
6 1 FREIGHT $ 400.00 $ 400.00
7 1 SUBTOTAL $ - $ 12,650.00
SUBTOTAL $ 124,423.00
TAX
Shipping is not included unless stated above. If not stated above, freight charges will TOTAL $ 124,423.00
PREPAID &ADDED to invoice at time of shipment
IF AN ORDER IS PLACED,PLEASE VERIFY THAT THE"BILL TO"AND"SHIP TO"ADDRESSES LISTED ABOVE ARE CORRECT.ENVIRONMENTAL IMPROVEMENTS,INC.MUST HAVE A NAME
AND PHONE NUMBER OF A JOB SITE CONTACT THAT WILL ACCEPT THE SHIPMENT;IN ADDITION TO 1 OF 3 OPTIONS LISTED BELOW BEFORE THE ORDER CAN BE PROCESSED.
1.CREDIT CARD ORDER-CUSTOMER MUST SUPPLY CARD NUMBER,SECURITY CODE ON BACK OF CARD,EXPIRATION DATE,NAME ON CARD,BILLING ADDRESS,PHONE NUMBER AND
EMAIL.CUSTOMER MUST SIGN AND DATE QUOTE THEN RETURN FOR PROCESSING.
2.VERBAL PURCHASE ORDER-CUSTOMER MUST SIGN AND DATE QUOTE THEN RETURN FOR PROCESSING.
3.PURCHASE ORDER NUMBER-CUSTOMER MUST SUPPLY SIGNED AND DATED HARD COPY OF PURCHASE ORDER OR WRITE PURCHASE ORDER NUMBER ON ORIGINAL EI2 QUOTE.
CUSTOMER MUST SIGN AND DATE QUOTE THEN RETURN FOR PROCESSING.
Acknowledged By Date
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