The URL can be used to link to this page

Home My WebLink AboutPR 24862: AUTHORIZING THE CITY MANAGER TO NEGOTIATE A CONTRACT WITH THE SOLCO GROUP, LLC OF PORT ARTHUR, TEXAS FOR ONCALL PLANNING, GRANTS RESEARCH, ENGINEERING AND PROGRAM MANAGEMENT SERVICES City of Port Arthur Transit Department Memorandum To: Ron Burton,City Manager From: Ivan Mitchell,Transit-Fleet Director r 1. Date: August 18,2026 Re: P.R.24862—Negotiate a contract for on-call planning,grants research,engineering and program management services for the City of Port Arthur Nature of Request: Authorize the City Manager to negotiate a contract with the Solco Group,LLC (TSG)for on-call planning,grants research,engineering,and program management services for the City of Port Arthur's Transit and Fleet departments. Background: Transit and Fleet have a need for professional planning assistance including RFP review/development;bid request and evaluation assistance,grant writing,and technical assistance. As a result the Port Arthur Purchasing Division issued a request for proposals(RFP)for qualified firms to provide professional planning services. Four(4)qualification package was received by the City and upon evaluation by the committee TSG is recommended. TSG will complete the various tasks listed below. 1. Strategic Planning and Policy Development 2. Grant Writing and Funding Assistance 3. Community Engagement and Public Outreach 4. Project Management and Coordination 5. Regulatory Compliance and Documentation o Ensure compliance with federal,state,and local transit regulations(e.g.,FTA,ADA,Title VI). o Prepare necessary documentation for audits and reviews. 6. Data Collection and Analysis 7. Capital Planning and Asset Management 8. Environmental and Sustainability Planning 9. Financial Planning and Cost Analysis 10. Interagency Coordination Recommendation: It is recommended that the City Council approve proposed P.R.24862 to negotiate a contract with the Solco Group,LLC. for professional planning services. Budgetary/Fiscal Effect: Funding to pay for professional services is available in transit account 401- 70-500-5470-00-60-000 and fleet account 001-13-037-5420-00-70-000. P.R. No. 24862 8/18/2026 IM RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE A CONTRACT WITH THE SOLCO GROUP,LLC OF PORT ARTHUR, TEXAS FOR ON- CALL PLANNING, GRANTS RESEARCH, ENGINEERING AND PROGRAM MANAGEMENT SERVICES FOR THE CITY OF PORT ARTHUR; FUNDING IS AVAILABLE IN TRANSIT'S PROFESSIONAL SERVICES ACCOUNT 401-70-500- 5470-00-60-000 AND FLEET'S PROFESSIONAL SERVICES ACCOUNT 001-13-037- 5420-00-70-000. WHEREAS,there is a need by the City of Port Arthur departments for assistance with on- call planning, grants research, engineering, and program management services; and, WHEREAS,the Port Arthur Purchasing Division issued a Request for Proposals in the Port Arthur News on April 15, 2026 and April 22, 2026, to provide on-call planning, grants research, engineering, and program management services; and, WHEREAS, four(4) qualification package was received, and has been evaluated by Purchasing and PAT, a copy of the Bid Tabulation is attached hereto as Exhibit"A"; and, WHEREAS, PAT is recommending that the City of Port Arthur by its City Manager negotiate with the Solco Group, LLC, for an on-call planning, grants research, engineering, and program management services contract and will return to City Council with the final negotiated contract for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: THAT,the facts, and opinions in the preamble are true and correct. THAT,the City Manager is hereby authorized to enter into contract negotiations with the Solco Group, LLC of Port Arthur, Texas for an on-call planning, grants research, engineering, and program management services contract. THAT, a negotiated contract with the Solco Group, LLC of Port Arthur, Texas will be presented at a future City Council meeting for approval. THAT, a copy of the caption of this Resolution be spread upon the minutes of the City Council. READ,ADOPTED AND APPROVED this day of September, 2026 at a Regular meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: P.R. No. 24862 8/18/2026 IM NOES: Charlotte M. Moses, Mayor ATTEST: Christie Whitley Ned, City Secretary APPROVE Roxann Pais Cotroneo, City Attorney APPROVED OR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: 444 - Ronald Bu n, PM Lynda Bos ell City M r Director of Finance (I) XLC ,� i1/6 1 /SA,. Clifton Williams, CPPB Ivan chell Purchasing Manger Transit-Fleet Director P.R. No. 24862 8/18/2026 IM Exhibit "A" L. / L. I / 2 \ S \ -:-.' / 7 , ., ),.,.\\ 2 5 \ q )2 L. - f \ . / 3 W $ 2 . / ~ \ g 4 § -. 2 § .. Q 4... ( 2 / / • k k i \ \ R Niel \ / q Q / , I y \ # Oc Z. \ f 7 - [ : Q / 2 % / � \ 4.. 0 5 '7 4....• / \ \ \ 1k \ , . 9 • / \ ' .# : .• g W ® ` C . _ 4 % f 2 § A « \ % o » -0 \ ' 1 ® \ / ( 0- > ' / •( 7 s / _ / '� ® 4.4 / / CITY OF PORT ARTHUR Request for Qualifications Engineer for Transit & Equipment Services Projects April 15, 2026 April 22, 2026 • CITY OF PORT ARTHUR,TEXAS REQUEST FOR QUALIFICATIONS NOTICE IS HEREBY GIVEN THAT sealed Qualifications,addressed to the City of Port Arthur,will be received at the Office of the City Secretary,City Hall 444-4th Street or P.O.Box 1089,Port Arthur,Texas 77641 no later than 3:00 P.M.,Wednesday,May 6,2026 and all bids received will thereafter be opened and read aloud on Wednesday,May 6,2026 at 3:15 P.M.in the City Council Chambers,5th Floor,City Hall,Port Arthur,Texas for certain services briefly described as: REQUEST FOR QUALIFICATIONS ENGINEER FOR TRANSIT&EQUIPMENT SERVICES PROJECTS Qualifications received after closing time will be returned unopened. Copies of the Specifications and other Contract Documents are on file in the Purchasing Office,444- 4th Street,City of Port Arthur,and are open for public inspection without charge.They can also be retrieved from the City's website at at www.00rtarthurtx.govibids.asox or www.pubiicourchase.com. The City of Port Arthur reserves the right to reject any and all qualifications and to waive informalities. Per Chapter 2 Article VI Sec.2-262(C)of the City's Code of Ordinance,the City Council shall not award a contract to a company that is in arrears in its obligations to the City. /s/Clifton Williams Clifton Williams Purchasing Manager CITY OF PORT ARTHUR,TEXAS REQUEST FOR QUALIFICATIONS NOTICE IS HEREBY GIVEN THAT sealed Qualifications,addressed to the City of Port Arthur,will be received at the Office of the City Secretary,City Hall 444-4th Street or P.O.Box 1089,Port Arthur,Texas 77641 no later than 3:00 P.M.,Wednesday,May 6,2026 and all bids received will thereafter be opened and read aloud on Wednesday,May 6,2026 at 3:15 P.M.in the City Council Chambers,5th Floor,City Hall,Port Arthur,Texas for certain services briefly described as: REQUEST FOR QUALIFICATIONS ENGINEER FOR TRANSIT&EQUIPMENT SERVICES PROJECTS Qualifications received after closing time will be returned unopened. Copies of the Specifications and other Contract Documents are on file in the Purchasing Office,444- 4th Street,City of Port Arthur,and are open for public inspection without charge.They can also be retrieved from the City's website at at www.portarthurtx.Qovtbids.aspx or www.publicpurchase.com. The City of Port Arthur reserves the right to reject any and ail qualifications and to waive informalities. Per Chapter 2 Article VI Sec.2-262(C)of the City's Code of Ordinance,the City Council shall not award a contract to a company that is in arrears in its obligations to the City. /s/Clifton Williams Clifton Williams Purchasing Manager