HomeMy WebLinkAboutPR 25126 AUTHORIZING AND RATIFYING THE CITY MANAGER'S SUBMISSION OF AN APPLICATION TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT P.R.25126
August 24,2026 BAF—Housing
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DEPARTMENT OF DEVELOPMENT SERVICES
DIVISION OF HOUSING & NEIGHBORHOOD REVITALIZATION
Date: August 21, 2026
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Pamela D. Langford, Assistant City Manager—Operations
Director of Development Services
RE: Proposed Resolution No. 25126—Authorization to Apply for a Healthy Homes
Production Grant
Nature of Request:
It is recommended that the City Council adopt Proposed Resolution No. 25126 ratifying the City
Manager's decision to submit an application to the U.S. Department of Housing and Urban
Development (HUD) for a Healthy Homes Production Grant under HUD's Healthy Homes
Initiative.
The notice of the funding opportunity was presented to City staff on Monday, August 17, 2026,
with an application submission deadline of August 31, 2026. Given the limited timeframe, it was
in the City's best interest to proceed promptly with submission of the Healthy Homes Production
Grant application.
Staff Analysis, Consideration:
HUD has issued a Notice of Funding Opportunity (NOFO) for the Healthy Homes Production
Grant program. Approximately$92,850,000 is available for Healthy Homes Production activities,
with an additional $5,000,000 available for Weatherization Supplemental activities.
The City submitted a request for the estimated maximum award amounts of$4,000,000 for Healthy
Homes Production activities and $350,000 for Weatherization Supplemental activities. The grant
requires a minimum leverage commitment of 10 percent. Federal Community Development Block
Grant(CDBG) funds are eligible to meet this leverage requirement.
The Healthy Homes Production Grant Program is intended to reduce housing-related health and
safety hazards through a comprehensive approach to identifying and remediating hazards in low-
S:Federal Program Housing Files\Documents\Reso.Ord.Healthy Homes Production Grant
P.R.25126
August 24,2026 BAF—Housing
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income housing. The program prioritizes the protection of vulnerable populations, including
children, older adults, and persons with disabilities.
Key program objectives include:
• Maximizing the number of residents and housing units protected from health and safety hazards;
• Promoting cost-effective, sustainable, and replicable interventions;
• Coordinating healthy homes activities with other housing, public health, and community
development initiatives;
• Providing public education and outreach; and
• Building local capacity to sustain healthy homes programs.
Weatherization Supplemental funding is available to enhance healthy homes activities by
improving energy efficiency, moisture control, ventilation, and other indoor environmental
conditions that affect occupant health. The funding also encourages coordination with housing
rehabilitation, weatherization, and energy-efficiency programs, as well as partnerships and data
sharing among housing and health-sector organizations.
The City proposes to partner with Legacy Community Development Corporation (Legacy CDC)
to implement the Healthy Homes Production Grant in coordination with the City of Port Arthur
Owner-Occupied Housing Assistance Program and the Legacy CDC Housing Assistance Program.
Eligible applicants include city or township governments, county governments, federally
recognized Native American tribal governments, state governments, and nonprofit organizations
with 501(c)(3) status.
Budget Effect:
If awarded, HUD grant funds will support program activities. No local cash match is required;
however, the grant requires a minimum 10 percent leverage commitment. Leverage"means cash
contributions, in-kind contributions, and other verifiable resources committed by the City of Port
Arthur and/or participating partners to support the proposed Healthy Homes Production Grant
program, exclusive of the federal funds requested under the grant. The resources may include
eligible CDBG funds, local General Fund resources, staff salaries and related fringe benefits,
professional services, and other allowable program support costs, subject to applicable federal
requirements and annual appropriation.
The City anticipates meeting the leverage requirement through eligible federal CDBG funds for
$100,000 annually for four years, in addition to local general funds that support staff time, for a
total anticipated leverage commitment of$400,000.
Recommendation:
It is recommended that the City Council adopt Proposed Resolution No. 25126 ratifying the City
Manager's decision to submit an application to HUD for a Healthy Homes Production Grant under
HUD's Healthy Homes Initiative.
S:Federal Program Housing Files\Documents\Reso.Ord.Healthy Homes Production Grant
A
P.R.25126
August 24,2026 BAF—Housing
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RESOLUTION NUMBER
A RESOLUTION AUTHORIZING AND RATIFYING THE
CITY MANAGER'S SUBMISSION OF AN APPLICATION
TO THE U.S. DEPARTMENT OF HOUSING AND URBAN
DEVELOPMENT FOR A HEALTHY HOMES
PRODUCTION GRANT; PROVIDING FOR THE
REQUIRED 10 PERCENT LEVERAGE COMMITMENT;
AND PROVIDING THAT ELIGIBLE FEDERAL
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
MAY BE USED TO SATISFY THE LEVERAGE
REQUIREMENT.
WHEREAS,the U.S.Department of Housing and Urban Development("HUD")has made
funding available through its Healthy Homes Production Grant Program, which is intended to
reduce housing-related health and safety hazards through a comprehensive approach to identifying
and remediating hazards in low-income housing,with particular emphasis on protecting vulnerable
populations, including children, older adults, and persons with disabilities, as more particularly
described in Exhibit"A"; and
WHEREAS, HUD issued the Healthy Homes Production Grant Notice of Funding
Opportunity ("NOFO") on July 31, 2026, making approximately $97,850,000 available through
competitive grant funding, including approximately $92,850,000 for Healthy Homes Production
activities and $5,000,000 for Weatherization Supplemental activities; and
WHEREAS,the NOFO provides an estimated award floor of$1,500,000 and an estimated
award ceiling of$4,000,000 per project for Healthy Homes Production activities, and an estimated
award floor of$100,000 and an estimated award ceiling of$350,000 per project for Weatherization
Supplemental activities; and
WHEREAS, the funding opportunity was presented to City staff on August 17, 2026, and
the application submission deadline is August 31, 2026; and
WHEREAS, due to the limited timeframe between the presentation of the funding
opportunity and the application deadline, City staff determined that it was in the best interest of
the City to proceed promptly with preparation and submission of the Healthy Homes Production
Grant application; and
WHEREAS, the grant requires a minimum leverage commitment of ten percent(10%) of
the federal grant amount, and eligible federal Community Development Block Grant ("CDBG")
funds may be used to satisfy such leverage requirement,subject to applicable federal requirements,
program eligibility, and the availability and appropriation of funds; and
WHEREAS, no local cash match is required under the grant; however, the grant requires
a minimum ten percent(10%)leverage commitment, which may consist of cash contributions, in-
kind contributions, and other verifiable resources committed by the City of Port Arthur and/or
S:Federal Program Housing Files\Documents\Reso.Ord.Healthy Homes Production Grant
P.R.25126
August 24,2026 BAF—Housing
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participating partners to support the proposed Healthy Homes Production Grant program,
exclusive of the federal funds requested under the grant; and
WHEREAS,the City anticipates satisfying a portion of the required leverage commitment
through eligible CDBG funds in the amount of $100,000 annually for four (4) years, for an
anticipated total CDBG leverage commitment of $400,000, together with other eligible local
resources, including staff time, salaries, fringe benefits, professional services, and other allowable
program support costs, subject to applicable federal requirements and the availability and
appropriation of funds; and
WHEREAS, the City Council hereby ratifies the City Manager's execution of the
contracts, grant agreements, certifications, applications, and other documents necessary for the
City's participation in federally funded programs; and
WHEREAS, the City Council finds that the submission of an application for the Healthy
Homes Production Grant was in the best interest of the City and its residents and will further the
City's efforts to address housing-related health and safety hazards within eligible low-income
housing.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS;
THAT, the facts and opinions stated in the preamble are found to be true and correct.
THAT, the City Manager's decision to submit an application to HUD for the Healthy
Homes Production Grant is authorized as described in Exhibit"A," on or before August 31, 2026.
THAT, the City Council hereby authorizes and approves the use of eligible CDBG funds
as a potential source of leverage for the Healthy Homes Production Grant,in an anticipated amount
of$100,000 annually for four (4) years, or $400,000 in the aggregate, subject to applicable HUD
requirements, CDBG eligibility requirements, annual appropriations,budget availability, and any
additional approvals required by law or City policy.
THAT, federal CDBG funds may be used to satisfy the grant's required 10 percent
leverage commitment, subject to HUD requirements and the availability of appropriated funds.
THAT,the City Council hereby ratifies and confirms the City's submission of the Healthy
Homes Production Grant application to HUD on or before August 31, 2026, and authorizes the
actions taken by the City Manager and City staff in connection with the preparation and submission
of the application.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
S:Federal Program Housing Files\Documents\Reso.Ord.Healthy Homes Production Grant
P.R.25126
August 24,2026 BAF—Housing
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READ, ADOPTED, AND APPROVED this day of September, A. D., 2026,
at a Regular Meeting of the City Council of the City of Port Arthur, Texas,by the following vote:
AYES: Mayor
•
Councilmembers:
•
NOES: •
Charlotte M. Moses, Mayor
ATTEST:
Christie Whitley-Ned, City Secretary
APPROVED AS TO FORM:
Roxann Cotroneo, City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, CPM, City Manager
( a/rr). i)-()
Pamela D. Langford, Assistarity Manager-Operations
Director of Development Services
S:Federal Program Housing Files\Documents\Reso.Ord.Healthy Homes Production Grant
P.R.25126
August 24,2026 BAF—Housing
Page 5
READ, ADOPTED, AND APPROVED this day of September, A. D., 2026,
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor •
Councilmembers:
•
NOES:
Charlotte M. Moses, Mayor
ATTEST:
Christie Whitley-Ned, City Secretary
APPROVED AS TO FORM:
Roxann Cotroneo, City Attorney
APPROVED FO' * i TRATION:
ATALAPN.,
4,111°
d Burton, - ►�,; Mana
AlYnc / ,
Pamela D. angford, Assis t�Ity Man er-Operations
Director of Development Services
5:Federal Program Housing Files\Documents\Reso.Ord.Healthy Homes Production Grant
P.R.25126
August 24,2026 BAF—Housing
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EXHIBIT 46 ,,
Healthy Homes Production
Grant Application
5:Federal Program Housing Files\Documents\Reso.Ord.Healthy Homes Production Grant
OMB Number:4040-0004
Expiration Date:03/31/2029
Application for Federal Assistance SF-424
`1.Type of Submission: *2.Type of Application: *If Revision,select appropriate letter(s):
Preapplication ®New
Application El Continuation *Other(Specify):
El Changed/Corrected Application ❑Revision
'3.Date Received: 4.Applicant Identifier:
Completed by Grants.gov upon submission.
5a.Federal Entity Identifier: 5b.Federal Award Identifier:
State Use Only:
6.Date Received by State: 7.State Application Identifier:
8.APPLICANT INFORMATION:
*a.Legal Name: Ron Burton
*b.Employer/Taxpayer Identification Number(EIN/TIN): *c.UEI:
746001885 EMVNEFYW2KN4
d.Address:
`Streetl: 444 4th Street
Street2: P.O. Box 1089
*City: Port Arthur
County/Parish: Jefferson
*State: TX: Texas
Province:
*Country: USA: UNITED STATES
`Zip/Postal Code: 7 7 641-10 8 9
e.Organizational Unit:
Department Name: Division Name:
Development Services Housing & Neighborhood Revital
f.Name and contact information of person to be contacted on matters involving this application:
Prefix: 'First Name: Beverly
Middle Name:
'Last Name: Freeman
Suffix:
Title: Housing & Neighborhood Revitalization Manager
Organizational Affiliation:
Division Manager
*Telephone Number: 4099838283 Fax Number:
*Email: beverly.freeman@portarthurtx.gov
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
Application for Federal Assistance SF-424
*9.Type of Applicant 1:Select Applicant Type:
C: City or Township Government
Type of Applicant 2:Select Applicant Type:
M: Nonprofit with 501C3 IRS Status (Other than Institution of Higher Education)
Type of Applicant 3:Select Applicant Type:
*Other(specify):
*10.Name of Federal Agency:
Department of Housing and Urban Development
11.Assistance Listing Number:
14.913
Assistance Listing Title:
Healthy Homes Production Program
*12.Funding Opportunity Number:
LHC-2600-DC-0044
Title:
Healthy Homes Production Grant Program
13.Competition Identification Number:
LHC-2600-DC-0044
Title:
Healthy Homes Production Grant Program
14.Areas Affected by Project(Cities,Counties,States,etc.):
Add Attachment
*15.Descriptive Title of Applicant's Project:
Lead Hazard Control and Healthy Homes Program
Attach supporting documents as specified in agency instructions.
Add Attachments
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
Application for Federal Assistance SF-424
16.Congressional Districts Of:
*a.Applicant TX-14 *b.Program/Project TX-14
Attach an additional list of Program/Project Congressional Districts if needed.
Add Attachment Delete Attachment
17.Proposed Project:
*a.Start Date: 11/0 2/2 0 2 6 *b.End Date: 0 5/01/2 0 3 0
18.Estimated Funding(S):
*a.Federal 4,000,000.00
*b.Applicant 0.00
*c.State 0.00
*d.Local 400,000.00
*e.Other 0.00
*f. Program Income 0.00
*g.TOTAL 4,400,000.00
*19.Is Application Subject to Review By State Under Executive Order 12372 Process?
a.This application was made available to the State under the Executive Order 12372 Process for review on
• b.Program is subject to E.0.12372 but has not been selected by the State for review.
® c.Program is not covered by E.O.12372.
*20.Is the Applicant Delinquent On Any Federal Debt?(If"Yes,"provide explanation in attachment.)
Yes ®No
If"Yes",provide explanation and attach
nent
21.*By signing this application,I certify(1)to the statements contained in the list of certifications**and(2)that the statements herein are
true,complete and accurate to the best of my knowledge.I also provide the required assurances**and agree to comply with any resulting
terms if I accept an award.I am aware that any false,fictitious,or fraudulent statements or claims may subject me to criminal,civil,or
administrative penalties.(U.S.Code,Title 18,Section 1001)
® **I AGREE
**The list of certifications and assurances,or an internet site where you may obtain this list,is contained in the announcement or agency specific
instructions.
Authorized Representative:
Prefix: *First Name: Ron
Middle Name:
*Last Name: Burton
Suffix:
*Title: City Manager
*Telephone Number: 409 9838101 Fax Number:
*Email: ron.burton@portarthurtx.gov
Signature of Authorized Representative: Completed by Grants.gov upon submission. *Date Signed: Completed by Grants.gov upon submission.
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
DISCLOSURE OF LOBBYING ACTIVITIES
Complete this form to disclose lobbying activities pursuant to 31 U.S.C.1 352 OMB Number:4040-0013
Expiration Date:06/30/2028
1.*Type of Federal Action: 2.*Status of Federal Action: 3.*Report Type:
❑ a.contract 0 a.bid/offer/application //a.initial filing
®b.grant ® b.initial award b.material change
c.cooperative agreement III c.post-award
d.loan
0 e.loan guarantee
111 f.loan insurance
4. Name and Address of Reporting Entity:
®Prime 0SubAwardee
'Name City of Port Arthur
'Street 7 qqq 4th Street Street2
City Port Arthur State TX: Texas Zip 77640
Congressional District,if known:
5.If Reporting Entity in No.4 is Subawardee,Enter Name and Address of Prime:
6.*Federal Department/Agency: 7.*Federal Program Name/Description:
US Departe.ent of Housing & Urban Develop Healthy Homes Production Program
Assistance Listing Number, 14.913
if applicable:
8.Federal Action Number,if known: 9.Award Amount,if known:
$
10.a.Name and Address of Lobbying Registrant:
Prefix 'First Name Middle Name
Not
`Last Name Suffix
Applicable
*Street 7 444 4th Street Sireet2
.Gin, Port Arthur State TX: Texas Zip 77640
b.Individual Performing Services(including address if different from No.10a)
Prefix 'First Name Ron Middle Name
`Last Name Suffix
Burton
`Street 7 444 4th Street Street2
•City Port Arthur State TX: Texas Zip 77640
11. Information requested through this form is authorized by title 31 U.S.C.section 1352.This disclosure of lobbying activities is a material representation of fact upon which reliance was
placed by the tier above when the transaction was made or entered into.This disclosure is required pursuant to 31 U.S.C.1352.This Information will be reported to the Congress semi-
annually and will be available for public inspection.Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than$10,000 and not more than
$100,000 for each such failure.
*Signature: Completed on submission to Grants.gov
*Name: Prefix First Name Ron Middle Name
'Last Name Suffix
Burton -
Title: City Manager Telephone No.: 409 983-8101 Date: Completed on submission to Grants.gov
Authorized for Local Reproduction
Federal Use Only: Standard Form-LLL(Rev.7.97)
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
Applicant/Recipient U.S.Department of Housing OMB Number 2501-0044
and Urban Development Expiration Date:02/28/2027
Disclosure/Update Report
Applicant/Recipient Information *UEI Number: EMVNEFYW2KN4 *Report Type: I INITIAL
1.Applicant/Recipient Name,Address,and Phone(include area code):
*Applicant Name: Ron Burton
'Streetl: 444 4th Street
Street2: P.O. Box 1089
*City: Port Arthur
County: Jefferson
*State: TX: Texas
*ZipCode: 77641-1089
`Country: USA: UNITED STATES
*Phone: 4099838283
2.Employer ID Number(do not include individual social security numbers): 746001885
'3.HUD Program Name:
Healthy Homes Production Program
*4.Amount of HUD Assistance Requested/Received: $ 4,000,000.00
5.State the name and location(street address,City and State)of the project or activity:
*Project Name: Lead Paint Healthy Homes
'Street1: 444 4th Street
Street2:
*City: Port Arthur
County: Jefferson
*State: TX: Texas
'Zip Code: 77640
`Country: USA: UNITED STATES
Part I Threshold Determinations
*1.Are you applying for assistance for a specific project or activity?These *2.Have you received or do you expect to receive assistance within the
terms do not include formula grants,such as public housing operating jurisdiction of the Department(HUD),involving the project or activity in
subsidy or CDBG block grants.For further information see 24 CFR Sec.4.3. this application,in excess of$200,000 during this fiscal year(Oct.1-Sep.
30)?For further information,see 24 CFR 4.9.
® Yes 0 No ® Yes 0 No
If you answered"No"to either question 1 or 2,Stop!You do not need to complete the remainder of this form.However,you must sign the certification at the
end of the report.
Form HUD-2880(02/23)
PREVIEW Date: Aug 31, 2026 Workspace ID: W501749163 Funding Opportunity Number: LHC-2600-DC-0044
Part II Other Government Assistance Provided or Requested/Expected Sources and Use of Funds.
Such assistance includes,but is not limited to,any grant,loan,subsidy,guarantee,insurance,payment,credit,or tax benefit.
Department/State/Local Agency Name:
*Government Agency Name:
US Department of Housing & Urban Development
Government Agency Address:
*Streetl: 451 7th Street
Street2:
*City: Washington
County:
*State: DC: District of Columbia
*Zip Code: 20410
*Country: USA: UNITED STATES
*Type of Assistance: CDBG "Amount Requested/Provided: $ 1,006,766.00
*Expected Uses of the Funds:
Public Services, Housing Projects & Program Admin
Department/State/Local Agency Name:
*Government Agency Name:
US Department of Housing & Urban Development
Government Agency Address:
*Streetl: 451 7th Street
Street2:
*City: Washington
County:
*State: DC: District of Columbia
*Zip Code: 20410
*Country: USA: UNITED STATES
*Type of Assistance: HOME Investment *Amount Requested/Provided: $ 321,504.70
*Expected Uses of the Funds:
Chdo new const, down pmt assistance, and Homeowner rehab
Note:Use additional pages if necessary. Add Attachment
Form HUD-2880(02/23)
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
Part Ill Interested Parties.You must disclose:
1.All developers,contractors,or consultants involved in the application for assistance or in the planning,development,or implementation of the project or
activity.
Alphabetical list of all persons with a reportable
financial interest in the project or activity(for *Unique Entity ID *Type of Participation in *Financial Interest in
individuals,give the last name first) Project/Activity Project/Activity($and%)
TLCCC dba Legacy CDC G5M6BHRDEHL5 Sub-Recipient $ 245,000.00 6.00%
$L
2.Any other person who has a financial interest in the project or activity for which the assistance is sought that exceeds$50,000 or 10 percent of the assistance
(whichever is lower).
Alphabetical list of all persons with a reportable
financial interest in the project or activity(For City of Residence *Type of Participation in *Financial Interest in
individuals,give the last name first) Project/Activity Project/Activity($and%)
$ %
$ ova
$ %
Note:Use additional pages if necessary. Add Attachment View Attachment
Certification:
I/We,the undersigned,certify under penalty of perjury that the information provided above is true,accurate,and correct.WARNING:Anyone who knowingly
submits a false claim or makes a false statement is subject to criminal and/or civil penalties,including confinement for up to 5 years,fines,and civil and
administrative penalties.(18 U.S.C.§§287,1001,1010,1012,1014;31 U.S.C.§3729,3802;24 CFR§28.10(b)(1)(iii)).
Signature: *Date:(mm/dd/yyyy)
Completed Upon Submission to Grants.gov Completed Upon Submission
to Grants.gov
Form HUD-2880(02/23)
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
Instructions Both applicant and recipient disclosures must include all other
government assistance involved with the HUD assistance,as well as any
Overview. other government assistance that was made available before the request,
A.Coverage.You must complete this report if: but that has continuing vitality at the time of the request.Examples of this
latter category include tax credits that provide for a number of years of tax
(1)You are applying for assistance from HUD for a specific project or benefits,and grant assistance that continues to benefit the project at the
activity and you have received,or expect to receive,assistance from time of the assistance request.
HUD in excess of$200,000 during the fiscal year; The following information must be provided:
(2)You are updating a prior report as discussed below;or 1.Enter the name and address,city,State,and zip code of the government
(3)You are submitting an application for assistance to an entity other agency making the assistance available.
than HUD,a State or local government if the application is required by 2.State the type of other government assistance(e.g.,loan,grant,loan
statute or regulation to be submitted to HUD for approval or for any
insurance).
other purpose.
3.Enter the dollar amount of the other government assistance that is,or is
B.Update reports(filed by"Recipients"of HUD Assistance):General.All expected to be,made available with respect to the project or activities for
recipients of covered assistance must submit update reports to the which the HUD assistance is sought(applicants)or has been provided
Department to reflect substantial changes to the initial applicant disclosure (recipients).
reports. 4.Uses of funds.Each reportable use of funds must clearly identify the
Line-by-Line Instructions. purpose to which they are to be put.Reasonable aggregations may be
used,such as"total structure to include a number of structural costs,such
Applicant/Recipient Information. as roof,elevators,exterior masonry,etc.
All applicants for HUD competitive assistance,must complete the B.Non-Government Assistance.Note that the applicant and recipient
information required in blocks 1-5 of form HUD-2880: disclosure report must specify all expected sources and uses of funds-both
1.Enter the full name,address,city,State,zip code,and telephone number from HUD and any other source-that have been or are to be,made
(including area code)of the applicant/recipient.Where the applicant/ available for the project or activity.Non-government sources of Form
recipient is an individual,the last name,first name,and middle initial must HUD-2880 funds typically include(but are not limited to)foundations and
be entered. private contributors.
2.Entry of the applicant/recipient's EIN,as appropriate,is optional.
Individuals must not include social security numbers on this form. Part III.Interested Parties.
3.Applicants enter the HUD program name under which the assistance is This Part is to be completed by both applicants and recipients filing update
being requested. reports.Applicants must provide information on:
4.Applicants enter the amount of HUD assistance that is being requested. 1.All developers,contractors,or consultants involved in the application for
Recipients enter the amount of HUD assistance that has been provided and the assistance or in the planning,development,or implementation of the
to which the update report relates.The amounts are those stated in the project or activity and
application or award documentation.NOTE:In the case of assistance that is 2.Any other person who has a financial interest in the project or activity for
provided pursuant to contract over a period of time(such as project-based which the assistance is sought that exceeds$50,000 or 10 percent of the
assistance under section 8 of the United States Housing Act of 1937),the assistance(whichever is lower).Note:A financial interest means any
amount of assistance to be reported includes all amounts that are to be financial involvement in the project or activity,including(but not limited
provided over the term of the contract,irrespective of when they are to be to)situations in which an individual or entity has an equity interest in the
received. project or activity,shares in any profit on resale or any distribution of
5.Applicants enter the name and full address of the project or activity for surplus cash or other assets of the project or activity,or receives
which the HUD assistance is sought.Recipients enter the name and full compensation for any goods or services provided in connection with the
address of the HUD-assisted project or activity to which the update report project or activity.Residency of an individual in housing for which
relates.The most appropriate government identifying number must be assistance is being sought is not,by itself,considered a covered financial
used(e.g.,RFP No.;IFB No.;grant announcement No.;or contract,grant,or interest.
loan No.)Include prefixes.
The information required below must be provided.
Part I.Threshold Determinations-Applicants Only 1.Enter the full names and addresses.If the person is an entity,the listing
Part I contains information to help the applicant determine whether the must include the full name and address of the entity as well as the CEO.
remainder of the form must be completed.Recipients filing Update Reports Please list all names alphabetically.
should not complete this Part. 2.Entry of the Unique Entity Identifier(UEI),for non-individuals,or city of
residence,for individuals,for each organization and person listed is
If the answer to either questions 1 or 2 is No,the applicant need not optional.
complete Parts II and III of the report but must sign the certification at the 3.Enter the type of participation in the project or activity for each person
end of the form. listed:i.e.,the person's specific role in the project(e.g.,contractor,
Part II.Other Government Assistance and Expected Sources and Uses consultant,planner,investor).
of Funds. 4.Enter the financial interest in the project or activity for each person listed.
A.Other Government Assistance.This Part is to be completed by both The interest must be expressed both as a dollar amount and as a
applicants and recipients for assistance and recipients filing update reports. percentage of the amount of the HUD assistance involved.
Applicants and recipients must report any other government assistance Note that if any of the source/use information required by this report has
involved in the project or activity for which assistance is sought.Applicants been provided elsewhere in this application package,the applicant need
and recipients must report any other government assistance involved in the not repeat the information,but need only refer to the form and location to
project or activity.Other government assistance is defined in note 4 on the incorporate it into this report.(It is likely that some of the information
last page.For purposes of this definition,other government assistance is required by this report has been provided on SF 424A,or on various budget
expected to be made available if,based on an assessment of all the forms accompanying the application.)If this report requires information
circumstances involved,there are reasonable grounds to anticipate that the beyond that provided elsewhere in the application package,the applicant
assistance will be forthcoming. must include in this report all the additional
Form HUD-2880(02/23)
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
information required.Recipients must submit an update report for any 4."Other government assistance"is defined to include any loan,grant,
change in previously disclosed sources and uses of funds as provided in guarantee,insurance,payment,rebate,subsidy,credit,tax benefit,or any
Section I.D.5.,above. other form of direct or indirect assistance from the Federal government
(other than that requested from HUD in the application),a State,or a unit of
Notes: general local government,or any agency or instrumentality thereof,that is,
1.All citations are to 24 CFR Part 4,which was published in the Federal or is expected to be made,available with respect to the project or activities
Register.[April 1,1996,at 63 Fed.Reg.14448.] for which the assistance is sought.
2.Assistance means any contract,grant,loan,cooperative agreement,or 5.For the purpose of this form and 24 CFR Part 4,"person"means an
other form of assistance,including the insurance or guarantee of a loan or individual(including a consultant,lobbyist,or lawyer);corporation;
mortgage,that is provided with respect to a specific project or activity company;association;authority;firm;partnership;society;State,unit of
under a program administered by the Department.The term does not general local government,or other government entity,or agency thereof
include contracts,such as procurements contracts,that are subject to the (including a public housing agency);Indian tribe;and any other
Fed.Acquisition Regulation(FAR)(48 CFR Chapter 1). organization or group of people.
3.See 24 CFR§4.9 for detailed guidance on how the threshold is calculated.
Form HUD-2880(02/23)
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
Applicant and Recipient U.S.Department of Housing OMB Number:2501-0044
Assurances and Certifications and Urban Development Expiration Date:02/28/2027
Instructions for the HUD-424-B Assurances and Certifications
As part of your application for HUD funding,you,as the official authorized to sign on behalf of your organization or as an individual,must provide the
following assurances and certifications,which replace any requirement to submit an SF-424-B or SF-424-D.The Responsible Civil Rights Official has specified
this form for use for purposes of general compliance with 24 CFR§§1.5,3.115,8.50,and 146.25,as applicable.The Responsible Civil Rights Official may
require specific civil rights assurances to be furnished consistent with those authorities and will specify the form on which such assurances must be made.A
failure to furnish or comply with the civil rights assurances contained in this form may result in the procedures to effect compliance at 24 CFR§§1.8,3.115,
8.57,or 146.39.
By submitting this form,you are stating that all assertions made in this form are true,accurate,and correct.
As the duly representative of the applicant,I certify that the applicant:
*Authorized Representative Name:
Prefix: *First Name: Ron
Middle Name:
*Last Name: Burton
Suffix:
*Title: City Manager
`Applicant Organization: Ron Burton
1. Has the legal authority to apply for Federal assistance,has is excluded by statute from coverage does not make this
the institutional,managerial and financial capability(including certification;and further except if the grant program authorizes
funds to pay the non-Federal share of program costs)to plan, or limits participation to designated populations,then the
manage and complete the program as described in the applicant will comply with the nondiscrimination requirements
application and the governing body has duly authorized the within the designated population.
submission of the application,including these assurances and 5. Will comply with all applicable Federal nondiscrimination
certifications,and authorized me as the official representative of requirements,including those listed at 24 CFR§§5.105(a)and
the application to act in connection with the application and to
provide any additional information as may be required. 5.106 as applicable.
6. Will not use Federal funding to promote diversity,equity,
2. Will administer the grant in compliance with Title VI of the and inclusion(DEI)mandates,policies,programs,or activities
Civil Rights Act of 1964(42 U.S.0 2000(d))and implementing that violate any applicable Federal anti-discrimination laws.
regulations(24 CFR part 1),which provide that no person in the
United States shall,on the grounds of race,color or national 7. Will comply with the acquisition and relocation
origin,be excluded from participation in,be denied the benefits requirements of the Uniform Relocation Assistance and Real
of,or otherwise be subject to discrimination under any program Property Acquisition Policies Act of 1970,as amended(42 U.S.C.
or activity that receives Federal financial assistance OR if the 4601)and implementing regulations at 49 CFR part 24 and,as
applicant is a Federally recognized Indian tribe or its tribally applicable,Section 104(d)of the Housing and Community
designated housing entity,is subject to the Indian Civil Rights Development Act of 1974(42 U.S.C.5304(d))and implementing
Act(25 U.S.C.1301-1303). regulations at 24 CFR part 42,subpart A.
8. Will comply with the environmental requirements of the
3. Will administer the grant in compliance with Section 504 of National Environmental Policy Act(42 U.S.C.4321 et.seq.)and
the Rehabilitation Act of 1973(29 U.S.C.794),as amended,and related Federal authorities prior to the commitment or
implementing regulations at 24 CFR part 8,the American expenditure of funds for property.
Disabilities Act(42 U.S.C.§§12101 et.seq.),and implementing
regulations at 28 CFR part 35 or 36,as applicable,and the Age 9. That no Federal appropriated funds have been paid,or will
Discrimination Act of 1975(42 U.S.C.6101-07)as amended,and be paid,by or on behalf of the applicant,to any person for
implementing regulations at 24 CFR part 146 which together influencing or attempting to influence an officer or employee of
provide that no person in the United States shall,on the grounds any agency,a Member of Congress,and officer or employee of
of disability or age,be excluded from participation in,be denied Congress,or an employee of a Member of Congress,in
the benefits of,or otherwise be subjected to discrimination connection with the awarding of this Federal grant or its
under any program or activity that receives Federal financial extension,renewal,amendment or modification.If funds other
assistance;except if the grant program authorizes or limits than Federal appropriated funds have or will be paid for
participation to designated populations,then the applicant will influencing or attempting to influence the persons listed above,I
comply with the nondiscrimination requirements within the shall complete and submit Standard Form-LLL,Disclosure Form
designated population. to Report Lobbying.I certify that I shall require all subawards at
all tiers(including sub-grants and contracts)to similarly certify
4. Will comply with the Fair Housing Act(42 U.S.C.3601-19),as and disclose accordingly.Federally recognized Indian Tribes and
amended,and the implementing regulations at 24 tribally designated housing entities(TDHEs)established by
CFR part 100,which prohibit discrimination in housing on the basis Federally-recognized Indian tribes as a result of the exercise of
of race,color,religion,sex,disability,familial status,or national the tribe's sovereign power are excluded from coverage by the
origin and will affirmatively further fair housing;except an applicant Byrd Amendment,but State-recognized Indian tribes and TDHEs
which is an Indian tribe or its instrumentality which established under State law are not excluded from the statute's
coverage.
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I/We,the undersigned,certify under penalty of perjury that the information provided above is true,accurate,and correct.
WARNING:Anyone who knowingly submits a false claim or makes a false statement is subject to criminal and/or civil penalties,including
confinement for up to 5 years,fines,and civil and administrative penalties.(18 U.S.C.§§287,1001,1010,1012,1014;
31 U.S.C.§3729,3802;24 CFR§28.10(b)(1)(iii)).
*Signature: Completed Upon Submission to Grants.gov *Date: Completed Upon Submission to
Grants.gov
Form HUD-424-B(02/23)
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ATTACHMENTS FORM
Instructions: On this form,you will attach the various files that make up your grant application.Please consult with the appropriate
Agency Guidelines for more information about each needed file.Please remember that any files you attach must be in the document format and
named as specified in the Guidelines.
Important: Please attach your files in the proper sequence.See the appropriate Agency Guidelines for details.
1)Please attach Attachment 1 01 Port Arthur HHP Rating Fac Delete Attachment View Attachment
2)Please attach Attachment 2 02 Port Arthur HHP Key Person Delete Attachment View Attachment
3)Please attach Attachment 3 03 Port Arthur HHP Organizat_ Delete Attachment View Attachment
4)Please attach Attachment 4 04 Port Arthur HHP HOD-424-CB Delete Attachment View Attachment
5)Please attach Attachment 5 05 Port Arthur HHP Budget Nar Delete Attachment View Attachment
6)Please attach Attachment 6 06 Port Arthur HHP Leverage C Delete Attachment View Attachment
7)Please attach Attachment 7 07 Port Arthur HHP Legacy CDC Delete Attachment View Attachment
8)Please attach Attachment 8 08 Port Arthur HHP Environmen Delete Attachment View Attachment
9)Please attach Attachment 9 09 Port Arthur HHP Deferred L Delete Attachment View Attachment
10)Please attach Attachment 10 10 Port Arthur HHP Section 3 Delete Attachment View Attachment
11)Please attach Attachment 11 11 Port Arthur HHP opportunit Delete Attachment View Attachment
12)Please attach Attachment 12 12 Port Arthur HHP Certif_oat Delete Attachment View Attachment
13)Please attach Attachment 13 13 Port Arthur HHP Weatheriza Delete Attachment View Attachment
14)Please attach Attachment 14 Add Attachment
15)Please attach Attachment 15 Add Attachment
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CITY OF PORT ARTHUR,TEXAS
HEALTHY HOMES PRODUCTION GRANT PROGRAM
RATING FACTOR NARRATIVES
Federal Request: $4,000,000 I Target Area: City of Port Arthur, Jefferson County,Texas
Production Goal: Approximately 150 owner-occupied homes
RATING FACTOR 1 - CAPACITY AND RELEVANT ORGANIZATIONAL EXPERIENCE
A. Key Personnel - 15 Points
The City of Port Arthur has assembled a team providing executive leadership, day-to-day project
management, financial administration, inspection, compliance,procurement coordination,
contractor oversight, and implementation. The City will remain the HUD grantee and retain final
responsibility for the federal award.
Beverly Freeman - Project Director-50% FTE
Beverly Freeman will serve as Project Director and dedicate approximately 50%FTE, or 3,120
hours based on the City's three-year personnel budget allocation. Her$100,000 contribution will
be provided in-kind and will not be charged to the federal award($33,333 Year 1; $33,333 Year
2; $33,334 Year 3). She will provide executive oversight, serve as the City's primary HUD
contact, oversee the work plan,performance, expenditures,procurement, contractor
performance, compliance,production goals, interdepartmental coordination,reporting, and
resolution of program issues.
JoAnn Patillo- Project Manager- Legacy CDC- 100% FTE
JoAnn Patillo will serve as Project Manager through Legacy Community Development
Corporation's contracted program-support scope, subject to applicable City procurement and
contracting requirements. She will dedicate 100%FTE to day-to-day program coordination,
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including outreach, intake,homeowner communication, eligibility-document processing,project
tracking, assessment scheduling, coordination with City staff, inspectors and contractors, file
maintenance, milestone monitoring, and administrative closeout. She will report program status
to Project Director Beverly Freeman. The City will retain final decision-making authority.
Kimberly Lewis - Financial Manager- 20% FTE
Kimberly Lewis will dedicate approximately 20%FTE, or 1,248 hours, at a proposed federal
personnel cost of$39,899 ($31.97/hour). She will oversee grant accounting,budget and
expenditure monitoring, invoice and payment review, reconciliations, eLOCCS support,
financial reporting, internal controls, and the audit trail, ensuring costs are allowable, reasonable,
allocable, documented, and consistent with the approved budget.
David Conley- Inspector-Approximately 48% FTE
David Conley will dedicate approximately 48%FTE, or 3,000 hours, at a proposed federal
personnel cost of$76,620($25.54/hour). He will provide City inspection and construction
oversight, including review of property conditions and scopes,progress monitoring, contractor
coordination, deficiency identification, completion verification, and documentation supporting
payment and closeout. Specialized environmental assessment, laboratory testing, and clearance
will be performed by qualified contracted professionals.
The management structure is Beverly Freeman,Project Director; JoAnn Patillo, Project Manager
through Legacy CDC; Kimberly Lewis, Financial Manager; and David Conley, Inspector. The
City retains authority over eligibility approval, environmental compliance,procurement,
contracting, financial management,payments, monitoring,policy, and HUD reporting.
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B. Program Administration and Oversight - 13 Points
The City will serve as applicant, HUD grantee, and program administrator and will retain
responsibility for federal compliance, financial management, environmental review,
procurement, competitive bidding, contractor selection and payment, construction oversight,
monitoring,record retention, and reporting. Subject to procurement requirements,Legacy CDC
may provide contracted homeowner-facing program support, including outreach, intake,
eligibility-document processing, owner-occupancy documentation, homeowner communication,
project tracking, assessment coordination, file maintenance, and administrative closeout. Legacy
CDC will be a contractor,not a subrecipient.
The program will serve homeowners at or below 80%AMI who own and occupy the assisted
property as their primary residence. Approximately 150 owner-occupied homes are targeted.
Rental properties and renter households are not eligible.
Program workflow will be: outreach and intake; eligibility documentation and City approval;
environmental review; Healthy Homes assessment; scope development; City
procurement/bidding and contractor selection; homeowner grant/loan agreement;remediation;
inspection/testing/clearance; City payment; closeout; and HUD reporting. Legacy may
coordinate intake, documentation, communication, scheduling, and tracking,while the City
retains final approvals.
Applicant files will document identity,household composition, income,property ownership,
owner occupancy, address, and other required eligibility information. The City will maintain
procedures to prevent duplication of benefits and ensure funds address eligible, documented
housing-related health and safety hazards.
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Homeowner assistance will be structured as follows: $5,000 or less as a grant; $5,001-$15,000 as
a 5-year deferred forgivable loan; and$15,001-$20,000 as a 10-year deferred forgivable loan.
The maximum HHP assistance is $20,000 per eligible owner-occupied property. Loan
forgiveness, occupancy, repayment, and recapture requirements will be governed by City policy
and executed loan documents. The City will execute grant and loan documents; Legacy may
assist with paperwork.
The City will procure contractors and professional services under applicable federal, state, and
local requirements and will monitor performance through inspections, documentation and
invoice review, construction monitoring, and completion verification. Payment will require
support showing that work conforms to approved scopes and required inspections and
documentation are complete.
The City will maintain fiscal responsibility and separation of duties among eligibility approval,
procurement, contractor selection, inspection, financial review,payment authorization, and
disbursement. Legacy will submit invoices and supporting documentation under its contract for
City review.
The City will remain the Responsible Entity under 24 CFR Part 58 and retain final
environmental decision-making authority. Qualified environmental professionals will provide
specialized technical services, including site-specific reviews,hazard evaluations,testing,
technical reports, and related support.No choice-limiting activity will occur before applicable
environmental requirements are satisfied.
C. Partner Capacity- 4 Points
The City will coordinate with housing,workforce, education, economic-development, and
community organizations for outreach,referrals,workforce opportunities, and contractor
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engagement. Legacy CDC, a HUD-approved Housing Counseling Agency, will add capacity for
homeowner outreach, intake, documentation, case coordination,project tracking, and
communication. Potential outreach partners include Workforce Solutions Southeast Texas, Port
Arthur Housing Authority,Port Arthur Economic Development Corporation,Lamar State
College Port Arthur, Digital Workforce Academy/GTEC, Gulf Copper, Welding World
Academy and Team Fabricators. The City retains all federal compliance and grantee
responsibilities.
D. Contractor Capacity - 1 Point
The City will competitively procure contractors and professional services under applicable
requirements. Contractors will be evaluated for qualifications, experience, capacity, cost
reasonableness, licensing/insurance where applicable,past performance, scheduling capacity,
and compliance. If selected, Legacy CDC will be a contractor rather than a subrecipient, with an
executed contract defining scope, deliverables,performance, documentation, invoicing, and
monitoring. Legacy will not obligate federal funds, approve City expenditures, conduct City
procurement, authorize environmental clearance, or make remediation-contractor payments.
E. Relevant Organizational Experience - 10 Points
The City has substantial experience administering federally funded housing, community-
development,disaster-recovery, economic-development, and neighborhood-revitalization
programs. Its recent portfolio totals approximately $14.79 million, including Neighborhood
Stabilization Program($2,322,948), State HOME Disaster Recovery($297,350), CDBG
($5,282,968),CDBG-DR($368,807), HOME ($1,551,140.39), COVID-19 Grant($967,813),
HOME-ARP TBRA($1,000,453), and EDA Grant($3,000,000). This work demonstrates
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PPr
experience in federal grant administration,housing implementation,procurement, financial
management, monitoring, construction, compliance,reporting, and closeout.
Legacy CDC's recent housing portfolio totals approximately$9.03 million and includes
homeowner rehabilitation,housing stability,HOME-ARP,TBRA,HOME/CHDO, and related
housing activities. Relevant experience includes Jefferson County ARPA Rescue & Restore
Rehabilitation(approximately$3 million), Jefferson County ARPA Housing Stability Services
(approximately$2.19 million), State TBRA(approximately $1.2 million), City of Beaumont
HOME-ARP, City of Port Arthur HOME-ARP TBRA, City of Port Arthur HOME-CHDO, and
City of Beaumont Owner-Occupied Minor Repair. Legacy's rehabilitation experience supports
homeowner intake, documentation,repair coordination, communication, and file administration,
while the City retains federal accountability.
RATING FACTOR 2 - NEED AND EXTENT OF THE PROBLEM
A. Project Narrative - 20 Points
The City proposes a Healthy Homes Production Program to identify and remediate housing-
related health and safety hazards in approximately 150 owner-occupied homes of eligible
households at or below 80%AMI. Port Arthur faces aging housing, household economic
vulnerability, severe-weather exposure, moisture intrusion, deteriorated building systems, and
substantial industrial exposure.
Supporting environmental research describes Port Arthur as part of a major fossil-fuel and
petrochemical corridor with more than a dozen refineries and chemical plants in the area. A
separate Port Arthur report identifies three major refineries and eight other major oil-, gas-,
processing-, and waste-related facilities and discusses exposure to pollutants including sulfur
dioxide, hydrogen sulfide, and benzene. Another cited EJScreen analysis places the City in the
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96th percentile in Texas for air-toxics cancer risk. These community conditions reinforce the
importance of reducing preventable health and safety hazards inside homes.
Historical local research reported a 9.1% asthma rate among children under 18 in Jefferson
County versus 8.4%nationally at that time,while specifically noting that Port Arthur-specific
childhood asthma data were unavailable. The City therefore does not present the county figure as
a Port Arthur-specific rate.
Each participating property will receive a property-specific assessment. Eligible interventions
may address moisture and mold; deteriorated roofing; electrical and plumbing hazards;
inadequate ventilation; heating and cooling deficiencies; fire, fall, and injury hazards; pest
intrusion; deteriorated lead-based paint where applicable; structural deficiencies; and other
eligible housing-related health and safety hazards.
The program will incorporate HUD's Healthy Homes Principles by keeping homes dry, clean,
pest-free, safe, contaminant-free,well-ventilated, maintained, and thermally controlled.
Assessments and scopes will identify the appropriate measures for each property rather than
applying a uniform rehabilitation package.
Legacy CDC's anticipated contracted outreach and intake services will provide an accessible
entry point for homeowners and support documentation, scheduling, communication, and project
tracking. The City will coordinate environmental review and assessments and will conduct or
oversee procurement, competitive bidding, contractor selection, contracting, inspection, and
payment authorization.
The financing structure is: $5,000 or less, grant; $5,001-$15,000, 5-year deferred forgivable
loan; $15,001-$20,000, 10-year deferred forgivable loan. The maximum is $20,000 per eligible
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owner-occupied property, subject to City policies and executed documents governing
forgiveness, continued occupancy, repayment, and recapture.
B. Demographic Data - 6 Points
The target area is the entire City of Port Arthur. Recent Census information assembled for the
application identifies approximately 55,799 residents; 8.1%under age 5; 27.5%under age 18;
14.8% age 65 and older; 58.0%owner-occupied housing; 21,630 households; median household
income of$46,354; and 29.0%of persons in poverty. Supporting environmental research also
identifies substantial low-income concentrations and disproportionate industrial exposure. Where
NOFO-requested age categories differ from readily available Census categories,the City will
identify the actual source category rather than mischaracterize the statistic. HHP beneficiaries
will be homeowners at or below 80%AMI occupying the property as their primary residence.
C. Housing Data -4 Points
Port Arthur's aging housing stock is affected by deferred maintenance, severe weather,moisture
intrusion, and deterioration that can contribute to unhealthy housing. City housing programs
demonstrate continuing needs for roofing,plumbing, electrical, structural, emergency, and minor
repairs. Approximately 58%of occupied units are owner-occupied and approximately 42%
renter-occupied; these figures describe the broader market only. HHP assistance will be
restricted to eligible owner-occupied primary residences. Property-specific assessments will
determine hazards and scopes.
Weatherization Supplemental
The City of Port Arthur is not requesting the optional Weatherization Supplemental.
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RATING FACTOR 3 - PROGRAM FINANCIAL MANAGEMENT
A. Budget Planning Documentation - 8 Points
The City will maintain fiscal responsibility for the $4,000,000 HHP award and use established
controls to ensure costs are eligible, reasonable,necessary, allocable, and documented. The City
will manage grant accounting,procurement,vendor and contractor payments, eLOCCS draws,
reporting,monitoring, and accountability. Kimberly Lewis will oversee grant accounts,
expenditure controls, invoice review,reconciliations, draw documentation, and financial
reporting.
Payments will be supported by contracts, approved scopes, invoices, inspections, and completion
documentation. Legacy CDC's costs will be contractual rather than City personnel or
subrecipient costs. Legacy will invoice under its executed contract, and the City will review
deliverables and documentation before payment. Legacy will not draw federal funds or pay
remediation contractors. Separation of duties will be maintained, and City personnel costs will be
supported by records of actual work performed.
B. Budget Narrative Justification - 8 Points
The City requests $4,000,000 to complete Healthy Homes interventions in approximately 150
eligible owner-occupied properties. The budget supports City personnel, required travel,
contracted program support, environmental and Healthy Homes technical services, inspection
and clearance,direct hazard remediation, and other eligible costs reflected in the final HUD-424-
CBW.
City personnel include Beverly Freeman, Project Director, 50% FTE, $0 federal/$100,000 in-
kind; Kimberly Lewis, Financial Manager, 20%FTE/1,248 hours, $39,899 federal; and David
Conley, Inspector, approximately 48%FTE/3,000 hours, $76,620 federal.
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Subject to procurement and final contract award, Legacy CDC may provide outreach, intake,
eligibility-document processing,homeowner communication,project management, case
coordination,tracking, file management, coordination with inspectors and contractors, and
closeout. JoAnn Patillo will serve as full-time Project Manager within Legacy's contracted scope.
Legacy personnel costs will be included in contractual services, not City Personnel.
The City budgets $8,000 for grant-related travel for two City personnel,based on approximately
$2,000 per traveler per conference for two conferences. Eligible expenses may include
airfare/mileage, lodging,per diem, ground transportation, and other necessary travel consistent
with City policy and federal requirements.
Qualified professionals will be procured for environmental and Healthy Homes technical
activities, including assessments, environmental-review support,hazard identification,testing,
construction-phase technical monitoring,post-remediation inspection, laboratory analysis, and
clearance. Initial assessment/inspection and final clearance scopes will be distinguished to avoid
duplication.
The largest share of the award will support direct hazard remediation. Individual costs will be
based on property assessments, approved scopes, procurement results,and actual eligible needs,
with a$20,000 maximum per property. The final HUD-424-CBW will control the exact
allocation of the $4,000,000 request among budget categories and periods.
C. Financial Accountability - 6 Points
The City will maintain financial and program controls to safeguard federal funds. Eligibility
must be established before assistance is approved, including income at or below 80%AMI,
ownership, and primary-residence occupancy. The financing structure is: up to$5,000 as a grant;
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$5,001-$15,000 as a 5-year deferred forgivable loan; and$15,001-$20,000 as a 10-year deferred
forgivable loan, with a$20,000 maximum.
Legacy may assist with program and loan paperwork,but the City will retain final approval
authority and execute grant and loan documents. The City will maintain records tracing
expenditures from the HUD award to individual transactions and properties; review invoices
against contracts, scopes, completed activities, and inspections;reconcile expenditures; monitor
budget-to-actual performance; support eLOCCS draws; and retain required records. Legacy will
maintain and provide participant/project documentation within its contracted scope.
D. Leverage Resources- 3 Points
The City will document leverage in accordance with the NOFO, identifying each claimed
resource's source, amount, availability, eligible use, and authorized commitment. The current
structure anticipates approximately $400,000 in committed resources, equal to 10% of the
$4,000,000 request. The City will ensure Beverly Freeman's $100,000 in-kind contribution is not
double-counted if already included in another commitment. Only eligible, documented resources
will be claimed.
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SECTION 3 PLAN
The City will comply with 24 CFR Part 75 and, to the greatest extent feasible, direct
employment, training, contracting, and other economic opportunities generated by the HHP
Program to Section 3 workers,Targeted Section 3 workers, and Section 3 business concerns.
Opportunities may include assessment/testing, environmental services, inspection/clearance,
remediation and construction, subcontracting, skilled/general labor, and program-support
services.
Applicable Section 3 requirements will be incorporated into solicitations and contracts.
Procurement opportunities will be publicly advertised,with targeted outreach as appropriate to
Section 3 businesses,minority-and women-owned businesses, disadvantaged businesses,HUBs,
local/small businesses, workforce organizations, educational institutions, housing organizations,
and community partners.
Potential outreach resources include Workforce Solutions Southeast Texas, Port Arthur Housing
Authority, Port Arthur Economic Development Corporation, Lamar State College Port Arthur,
Digital Workforce Academy/GTEC, Gulf Copper, Welding World Academy and Team
Fabricators, and Legacy CDC. Legacy may disseminate information and refer interested
residents and businesses to City procurement or workforce resources.
The City's Purchasing Division and Housing and Neighborhood Revitalization Division will
retain procurement and compliance responsibility. Subject contractors will provide
documentation on labor hours, Section 3 and Targeted Section 3 workers, subcontracting,
business participation, and outreach. The City will monitor performance and document
qualitative efforts when benchmarks are not achieved. The City retains ultimate responsibility for
Section 3 monitoring, documentation, and HUD reporting.
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Weatherization Supplemental
Weatherization Supplemental. In addition to the $4,000,000 Healthy Homes Production request,
the City of Port Arthur is requesting a separate$350,000 Weatherization Supplemental.
Weatherization funds will be budgeted and tracked separately from the HHP award and will
support eligible weatherization activities that complement,but do not duplicate,Healthy Homes
interventions. The City will coordinate weatherization and Healthy Homes scopes at the property
level to prevent duplication of benefits and costs. The supplemental funding will be administered
under the same City oversight, financial-control,procurement,monitoring, and record-retention
framework described for the HHP Program.
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
City of Port Arthur }�
Port Arthur,TX 77640
K I M B E R LY 409-983-8263 `
Kimberly.redmon@portarthurtx.gcv
REDMON-LEWIS
PROFESSIONAL SUMMARY
Accomplished public sector professional with more than 25 years of municipal government
experience in housing, community development, regulatory compliance,zoning, and federal
grant administration. Extensive experience administering HUD-funded housing programs,
determining eligibility, interpreting federal regulations, and collaborating with city leadership,
nonprofit organizations, lenders, and community partners. Licensed Texas Zoning Inspector with
strong leadership, analytical, and communication skills.
PROFESSIONAL EXPERIENCE
City of Port Arthur—Development Services Department
Loan Specialist I July 2001—Present
• Administer federally funded HOME Investment Partnerships Program and Community
Development Block Grant(CDBG) housing activities in accordance with HUD regulations and
program requirements.
• Determine applicant eligibility by reviewing income, assets,tax returns,employment
records,Social Security benefits and financial documentation.
• Prepare and maintain program and loan files to ensure compliance with federal,state, and
local requirements.
• Coordinate with nonprofit organizations, lenders,title companies, contractors,and city
departments throughout the loan process.
• Interpret HUD regulations and provide technical guidance to applicants and partnering
agencies.
• Draft memoranda, reports,official correspondence, and policy recommendations for city
leadership.
• Maintain accurate records and ensure program compliance during monitoring and audits.
• Provide exceptional customer service while assisting residents with affordable
homeownership opportunities.
Leadership Experience
• Provide technical guidance and mentorship to staff regarding HUD regulations and program
requirements.
• Assist management with workflow coordination, policy implementation, and problem
resolution.
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
• Exercise independent judgment in resolving complex compliance and eligibility issues.
• Collaborate with city leadership and external partners to improve program effectiveness.
LICENSES & CERTIFICATIONS
• Licensed Texas Zoning Inspector
• Grant Writing Certificate
• REALTOR° License Certificate
• Loan Originator License Certificate
Public Administration • Executive Leadership • HUD Compliance • HOME Program
Administration • Community Development • Community Development Block Grant(CDBG) •
Regulatory Compliance • Federal Grant Administration • Public Policy • Program Administration
• Strategic Planning • Project Coordination • Staff Leadership • Intergovernmental Relations
EDUCATION
Texas Southern University I Houston,TX
Executive Master of Public Administration
Expected Graduation: December 2027
Lamar University I Beaumont,TX
Bachelor of Science in General Studies
May 2003
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
David Conley
Port Arthur, TX 77640
409.650.0442 I david.conley@portarthurtx.gov
PROFESSIONAL EXPERIENCE
Housing Inspector
City of Port Arthur' 08/2019-Present
• Inspecting newly constructed homes
• Note emergency repairs of existing home
• Identify safety hazards, structural concerns, sanitation issues, and other property
deficiencies.
• Prepared detailed inspection reports and maintain accurate records,photographs,
notices, and supporting documentation.
• Explain inspection findings and required corrections clearly to property owners,
landlords, tenants, and contractors.
• Issue notices of violations and establish reasonable deadlines for corrective
action.
• • Perform re-inspections to confirm that required repairs have been completed
properly and on time.
Correctional Officer 1983-2019
Texas Department of Criminal Justice
• Maintained the safety and security of incarcerated individuals, staff, visitors, and
state property in a high-security correctional environment..
• Supervised inmate movement,housing assignments, work details,recreation,
meals, and other daily activities.
• Conducted security rounds, inmate counts, cell inspections, pat searches, and
searches for prohibited items.
• Enforced institutional rules,policies, and security procedures consistently and
professionally. Responded to emergencies, disturbances, medical incidents,and
conflicts using approved safety and de-escalation procedure
EDUCATION & CERTIFICATIONS
High School Diploma 1987
United States Navy 1989-1993
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
1
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
r
Beverly Freeman
Housing & Neighborhood Revitalization Manager
Port Arthur, Texas I [409-983-8283] I [beverly.freeman@portarthurtx.gov]
• Waste hauling
Prpfessional Qualifications Surnml ssgn,-construction and operation of a waste facility that receives
waste other than municipal waste
Public-sector housing and neighborheodW it* �( .�io� wi VetiletclidervirOnning,
o., ��,. �snot �� �
coordination, implementation,oversight, •o • - ��ur and n n�p. �:� n� is ;it s
development programs. As Housing&lei or oo evrta ization anager for the ity of Port Arthur,
I provide strategic leadership for housingssssistance initiatives, neighborhood improwirtent-aerivsities,
community engagement efforts, and property redevelopment strategies.
I manage the development and delivery of programs designed to improve housing conditions, strengthen
neighborhoods, and enhance quality of life for Port Arthur residents. My responsibilities include
establishing program goals, objectives,procedures, work plans, and staffing assignments; coordinating
funding,public outreach, community participation, and project resources; and ensuring initiatives are
responsive to documented community needs and City priorities.
Responsibilities include serving as a key liaison among City departments,residents,neighborhood
associations,nonprofit organizations, contractors, and community partners. Through public meetings,
stakeholder discussions, needs assessments, and neighborhood action planning, she facilitates
collaborative solutions to housing and neighborhood concerns. I coordinates multi-departmental
participation in community projects and works to identify barriers, recommend improvements, resolve
stakeholder conflicts, and maintain progress toward program objectives.
I provides direct oversight of City-funded housing and neighborhood programs, including compliance
monitoring, contract administration,work-quality review, expenditure review, and performance
assessment. She drafts and reviews program descriptions, reports,project proposals, contract
specifications, correspondence, and related documentation to ensure consistency with applicable
requirements,policies,regulations, and funding obligations.
Duties also include collecting and analyzing neighborhood and program data to identify trends, evaluate
outcomes, and support evidence-based decisions. I develop and monitor budgets for programs,projects,
and community events, forecasting funding needs and promoting responsible stewardship of public
resources. In addition, I am responsible for supervising staff responsible for housing assistance activities,
neighborhood outreach, needs assessments, and community cleanup efforts; identifying training needs;
and developing training materials to strengthen team capacity and program performance.
Duties also include the responsibility for the development and administration of the City's Land Bank
Program, supporting strategic property acquisition,reuse, redevelopment, and neighborhood stabilization.
My duties also include other duties as assigned. My combined experience in housing program
administration, community engagement, municipal coordination, contract oversight, budgeting, and land-
reuse strategy positions me to support the City of Port Arthur's successful implementation of Healthy
Homes Production Grant activities.
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
Jo Ann Patillo
190 E. Alma Street, Beaumont, Texas 77705, (409) 225-8997,Patillojo@yahoo.com
Objective
My objective for applying for this job is to be able to use my experience and job skills to help our
community and the citizens of Beaumont. I retired from the City of Beaumont in March 2023. I
am seeking employment in an area that will give me the satisfaction of knowing that I am
continuing in my life's mission to serve our community.
Education
• Anahuac High School,Anahuac, Texas, 1978 graduate
• Barclay Career School,Houston,Texas—Word Processing/Office Management
• Lee College,Baytown, Texas—General Studies (did not graduate)
• Lamar College—General Studies (did not graduate)
• Licensed as Minister of the Gospel, Beaumont, Texas 12/31/12
• Covenant Bible College, Beaumont, Texas, Associate of Science in Theology, 6/28/15
• American College and Theological Seminary, Bachelor of Science in Theology,Certification
in Christian Counseling, 11/14/20
• Ordained as Minister of the Gospel, LaShon Hakodesh Seminary, Beaumont, Texas 11/14/20
Experience
August 2023 —the present
Housing Coordinator, Legacy CDC, 3800 Park Lane, Port Arthur
Managing staff for each of the programs that I oversaw, which assisted the citizens of our
community. The programs were (TBRA)Tenant Based Rental Assistance, for the State grant,City
of Beaumont and City of Port Arthur HOME ARP funding; the Rescue and Restore Program that
provided funding for home repairs for the elderly, low-income citizens of our area. I managed a
total of five employees that worked in our department. Job duties included: Preparing and
reviewing client information packets,reviewing goals and objectives,preparing monthly and
weekly reports on the progress of our department. Income certifying client information for
program eligibility, ensuring that the work completed by staff was accurate and completed in a
timely manner. Ensuring that clients met the qualifications for annual recertification of income and
eligibility status. Met with homeowners to certify their eligibility to participate in the home repair
program;preparing the contracts for their signature; staying in constant communication with them
and the contractor during the period of rehabilitation. Preparing the final documents that were
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
needed to meet the validation requirements at project close out. Working with the Finance
department to ensure that rental payments were made and the payments to the contractors for the
rehab program were processed in a timely manner.
January 1991—March 2023
CDBG Manager, City of Beaumont, 801 Main Street,Beaumont
While working in several different departments during my 32 year tenure with the City of
Beaumont, I have served as a Secretary, Administrative Clerk, Permit Clerk, Supervisor of Permit
Clerks and finally, the CDBG Manager of Community Development Block Grant. I managed a
total of four employees in our department. My job duties included: Preparing and updating City
of Beaumont's five-year Consolidated Plan and Annual Actions Plans. This included: reviewing
goals and objectives; conducting a public assessment of needs and priorities,holding public
hearings and coordinating the public input process; managing a CDBG RFP process;meeting with
partner agencies and local municipal representatives to discuss potential projects; evaluating
potential projects; coordinating the process for allocation of CDBG and related funding; and
preparing Consolidated Plan and Annual Action Plan documents for submission to the Department
of Housing and Urban Development(HUD). Prepare the Consolidated Plan Annual Performance
Report(CAPER) and review the Report with City staff. Prepare the Citizen Participation Plan and
coordinate public input and communications regarding the CDBG Program. Manage, supervise,
and coordinate Community Development Block Grant Program activities and operations under the
supervision of the Planning&Community Development Director. Review all CDBG related
correspondence and documents received from, and submitted to, HUD and provide related
comments and input to the Planning&Community Development Director, City staff and City
officials, as appropriate. In coordination with City staff and officials, prepare contract documents
for subrecipients,projects and activities to be implemented using CDBG and related program
funds. Prepare Environmental Reviews for proposed projects. Set up projects in HUD's Integrated
Disbursement and Information System(IDIS), and edit as required. Review and process, in
concert with City Finance staff,requests for payment from subrecipients. Monitor all grant
recipient projects and activities assisted with CDBG and related funding, as well as develop and
implement, in concert with the Community Services Agency Director,recommendations for
improvement, continuation funding and/or termination of such projects and activities. Monitor
compliance with Davis-Bacon and other labor requirements. Maintain communications with all
CDBG funded agencies and monitor budgets and expenditures. Maintain program files, databases,
and other information documenting CDBG Program operation, including Subrecipient activities
and expenditures. Manage and monitor the HOME Program. Prepare such reports as may be
required by City staff and officials, and by HUD. Oversee such staff as may be hired by the City to
assist in administering and implementing the CDBG Program. Perform other related duties, as
assigned by the Planning&Community Development Director. Performed duties to intake
applications and information from citizens to income qualify them for the Down Payment
Assistance Program, COVID-19 funds and the Minor Rehabilitation Program. Preparing
2
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
Fir
individual file folders for each applicant and ensuring that each file contained the information
needed/required by HUD for documentation purposes.
for the waste that is not permitted under the current City of Port Arthur Landfill Permit on a price per unit
Merr lAigknoWi igeduttib ficial proposal could then be selected for the City to enter into
a proposed agreement with the Firm,with the agreement terms including the Firm's markups considered
Memlbtnditdg..dt titiigipi eduthatuitotifC 99 3h1 selected Firm would occur approximately 2 months
following RFP submission.
Board membc! S i! tion Army of Beaumont
Step 3:Enter into Agreement
U.%ci.niter to the fnllnwinv'
Board member—Spindletop Corporation of Beaumont
Board member—Beaumont Employee Credit Union
Member of the 100 Plus Black Women of Beaumont Texas
Member/2nd Vice President of the National Association of University Women(NAUW)Beaumont
Branch
3
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
F- 1
Andria Ceasar
2480 Julian Drive
The Firm shall be wholly responsible cosrogminiikopf.ations, preventative maintenance, corrective
maintenance, furnishing consurk* 54 40a M M +urgulatory compliance required to
keep the waste facility in operation.
Obje tiye Ever need ffi e.execu iv i o i d
cit is anticipated to r qre year to �esign an�parr n } 5� e i'&er 8
infrastructure. It is 'aiita1iPted to take 1 year to construct the waste facility and required supporting
infrastructure and conduct startup activities.At the completion of the 2-year period for design,permitting,
Educ4jmniction,and staiititiythr&ittegithiltigsblitDperation Date"shall be enactedititovhicH'?ceipt of waste that
is not permitted under the cur$ seitpaftrinAsih1trlhi I iorailishiitti pulated in the
agreement. 15 hours completed
• All Firms srgmitiiingTogigoions will be notified, upon final dewersaitiiirxthe City, of the
Firm or Firms seloctefk p*Ahgft Eigtg {ig1Y'hto 8 'l lg r , f lf2
NOTE:If the cons i I ted or th 2 ear estimat time sched❑l the receipt of waste shall
start at such date. Lamar ins itu e of ec�inoelogYy Beaumont 1 X
• Associate of Applied Science in Accounting Technology, May 2007
• 4.0 GPA
SUMMARY:
Exper ence
r rim must have a m m of 10 years of experience in landfill construction,operations and management
including waste oth�a ncr lal waste; Ptlhiti NuccesWiAtilVenitN partnerships
with other municipa t}es;Ex erience with goy—[ �iss,o � ederal,including permitting
and regulatory com�li P;c1r owled e of TCEQ and EPA regulations governing waste other
than municipal waste;StrongQe��l, 5�i� rR Armes.
• Supervise t ree employeees�
• Oversee purchasing and procurement
• Benefits Coordinator
• HR/Payroll Administrator
2021 —2024 Legacy Community Port Arthur, TX
Development Corporation
Accountant
• examining and analyzing a company's accounts
• ensure compliance with financial reporting and other standard accounting
procedures
• analazye Quickbooks data for accuracy
• perform A/R and A/P functions
• HR/Payroll Administrator
2018—2022 BG Trucking, Inc. Port Arthur, TX
Bookkeeper/Office Manager
• Perform billing,A/R and A/P functions.
• Provide general office support to staff
• Maintain files and accurate records of daily accounting functions
• Payroll
2013-2022 Texas Home Health Beaumont, TX
Provider
• Provide in home services for private patients
• Caregiver, companion
1 PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
2001 —2011 Region 5 Education Beaumont,TX
Service Center
Bookkeeper/Program Assistant
• Perform general ledger posting,monthly reconciliation,A/R and A/P
functions.
• Provide general office support to ESC personnel
• Maintain files and accurate records of daily accounting functions
• Customer service
• Provide clerical and administrative support to Program Coordinators
• Invoice districts and participants for services
• Perform monthly billing and audit of program budgets
• Records Management Liaison
1998— 1999 Baker Street Group Houston,TX
Clerical and Accounting(Temp)
• Worked in assigned clerical positions and basic accounting positions.
Honors/Activities Dean's List for Academic Achievement
Phi Theta Kappa(Honors Society)Member
Texas Association of School Business Officials Member
Lamar Institute of Technology,Cum Laude Graduate—May 2007
Interest Business Applications,Career Development,Tax Preparation,Computers and
Telecommunications
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
Andria Ceasar
2840 Julian Drive
Port Arthur,TX 77640
(409)548-9090 andriap409@,aol.com
References
Brittani Collins
Legacy Community Development
3800 Park Lane
Port Arthur,TX 77642
(409)832-2723 x50
James Lewis
BG Trucking
6625 Garnet Ave
Port Arthur, TX 77640
(409)549-3321
Patricia Ledet
Texas Home Health/Client
3901 Highway 73 Apt. 1211
Port Arthur, TX 77642
(409)548-9564
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
LEGACY COMMUNITY DEVELOPMENT
CORPORATION
JOB DESCRIPTION
Position Title: Intake Specialist—Healthy Homes Production Program
Department: Healthy Homes Production Program
Reports To: Program Manager
FLSA Status: Non-Exempt
Employment Status: Full-Time
Location: Port Arthur, Texas
POSITION SUMMARY
The Intake Specialist provides intake, eligibility, administrative, and client coordination support
for Legacy Community Development Corporation's implementation of the City of Port Arthur
Healthy Homes Production Program.
The position serves as a primary point of contact for households seeking Healthy Homes
assistance and is responsible for guiding applicants through the intake and eligibility process.
Responsibilities include receiving applications,conducting preliminary eligibility screening,
collecting and reviewing required household and property documentation, completing income-
verification procedures, maintaining electronic participant files,tracking application and project
status, and communicating with applicants throughout the program process.
The Intake Specialist will utilize Neighborly as the primary program-management system to
maintain applicant records,upload supporting documentation,track eligibility and project
milestones, assign and monitor tasks, document client communication, and maintain complete
and audit-ready program files.
The Intake Specialist will work closely with the Program Manager, Grant Accountant, City of
Port Arthur personnel, inspectors, and other authorized program partners to ensure eligible
households progress efficiently from application through project completion and closeout.
The Intake Specialist will not perform environmental reviews, contractor procurement, bid
selection, or payment processing. These functions will remain the responsibility of the City of
Port Arthur.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Client Intake& Initial Screening
• Respond to telephone, email, online,referral, and walk-in inquiries regarding the Healthy
Homes Production Program.
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
• Explain program eligibility requirements, the application process,required
documentation, anticipated program steps, and general assistance requirements.
• Provide applicants with required applications, authorizations, disclosures, certifications,
and other program documents.
• Receive and review applications for completeness.
• Conduct preliminary eligibility screening in accordance with established HUD, City of
Port Arthur, and Legacy CDC program requirements.
• Screen applicants for applicable household,income, occupancy, and property
requirements.
• Identify households meeting applicable program priority criteria, including households
with children, older adults,persons with disabilities, and other priority populations
established by HUD or the approved program policies.
• Follow up with applicants regarding missing, incomplete, expired, or inconsistent
documentation.
• Maintain regular communication with applicants throughout the intake and eligibility
process.
• Refer households that are not eligible for the Healthy Homes Production Program to
other available housing or community resources when appropriate.
Income&Eligibility Verification
• Collect and review documentation necessary to establish household income and program
eligibility.
• Verify household composition, income, occupancy,and other required eligibility
information.
• Collect applicable property documentation necessary to establish preliminary property
eligibility.
• Review identification, income documentation, ownership/occupancy information, and
other required supporting documentation for completeness.
• Calculate and/or document household income in accordance with the approved program
policies and applicable HUD requirements.
• Identify documentation discrepancies and obtain clarification or additional information
from applicants when necessary.
• Prepare complete applicant files for Program Manager review and approval.
• Document eligibility determinations and supporting information in Neighborly.
• Ensure that no applicant proceeds to the next phase of assistance until required eligibility
documentation has been received and reviewed.
Neighborly Program Management&Client Files
• Create and maintain electronic applicant and participant files in Neighborly.
• Enter accurate household,property, eligibility, assistance, and project information into
the system.
• Upload and appropriately categorize applications, identification, income verification,
property documentation,certifications,correspondence, inspection-related
documentation, and other required records.
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w
• Maintain accurate application and project statuses within Neighborly.
• Utilize Neighborly to assign and monitor tasks, deadlines, outstanding documentation,
and program milestones.
• Document client contacts, follow-up activities, eligibility decisions, and significant case
activity.
• Monitor pending applications and follow up on outstanding items to prevent unnecessary
processing delays.
• Maintain electronic files in an organized, complete, confidential, and audit-ready
condition.
• Conduct routine administrative file reviews to identify missing documentation or
incomplete program requirements.
• Assist the Program Manager with preparing participant files for internal monitoring, City
review,HUD monitoring, audits, and grant closeout.
Healthy Homes Project Coordination
• Coordinate eligible households with the Program Manager for transition from intake and
eligibility into the Healthy Homes assessment and project-development process.
• Schedule or assist with scheduling property assessments, inspections, and other required
appointments.
• Provide participating households with instructions regarding property access and required
appointments.
• Maintain documentation received from inspectors, assessors, City personnel, and other
authorized program partners.
• Track the status of each participating property from eligibility through assessment,
remediation, final inspection, and closeout.
• Maintain communication with households regarding project status and upcoming
program requirements.
• Assist the Program Manager with tracking outstanding assessments, documentation,
approvals,project milestones, and completion requirements.
• Ensure required project documentation is uploaded and maintained in Neighborly as it is
received.
• Assist with maintaining a clear electronic record of each property's progression through
the program.
Coordination with the City of Port Arthur
• Prepare and organize eligible participant and property files for transmission or review by
appropriate City personnel.
• Coordinate with City staff regarding the status of participant files and required program
documentation.
• Track files submitted to the City for environmental review and other City-administered
processes.
• Maintain copies of applicable environmental-review documentation and approvals
provided by the City within the participant file.
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• Track projects as they move through the City's procurement,bidding, contractor-
selection, and payment processes.
• Communicate outstanding documentation or project issues to the Program Manager.
• Maintain appropriate records of City approvals and other documentation necessary to
demonstrate completion of required program steps.
The City of Port Arthur will retain responsibility for environmental review,contractor
procurement and bidding,contractor selection, contract administration as applicable, and
contractor/vendor payments. The Intake Specialist will support these processes through
appropriate recordkeeping, coordination, and tracking but will not independently perform
functions reserved for the City.
Participant Communication & Case Coordination
• Serve as a consistent point of contact for applicants and participating households.
• Provide applicants with updates regarding application status, outstanding documentation,
appointments, and next steps.
• Maintain professional and timely communication with participants throughout the
program process.
• Document significant participant communications in Neighborly.
• Coordinate with the Program Manager when participant concerns, complaints, delays,or
other issues require escalation.
• Assist households with understanding required program paperwork and procedural
requirements.
• Maintain participant engagement from initial application through project completion and
file closeout.
Program Compliance&Documentation
• Follow Legacy CDC's Healthy Homes Production Program policies and procedures,
applicable City of Port Arthur requirements,the executed subrecipient agreement, and
applicable HUD grant requirements.
• Ensure required program forms, certifications, supporting documents, and approvals are
maintained in participant files.
• Assist with monitoring files for compliance with established program requirements.
• Identify documentation deficiencies and promptly communicate them to the Program
Manager.
• Assist with gathering documentation required for City monitoring, HUD monitoring,
grant reporting, audits, and quality-control reviews.
• Maintain accurate information necessary to support program performance reporting.
• Follow applicable records-retention requirements.
• Participate in required HUD,Healthy Homes,Fair Housing,Neighborly, compliance,
privacy, and organizational training.
Outreach & Program Support
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
• Assist with outreach activities designed to inform eligible Port Arthur residents about the
Healthy Homes Production Program.
• Assist with community presentations, application events, outreach events, informational
sessions, and other program activities.
• Maintain program intake and applicant tracking information.
• Assist with preparing applicant correspondence, notices, checklists, and program
materials.
• Maintain adequate supplies of applications, informational materials,required forms, and
other program documents.
• Assist with identifying application trends,recurring documentation deficiencies, and
other issues affecting timely program processing.
• Perform other related duties necessary to support successful implementation of the
Healthy Homes Production Program.
REQUIRED KNOWLEDGE, SKILLS & ABILITIES
The successful candidate should possess:
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple applicants, files, deadlines, and project stages simultaneously.
• Ability to review detailed household, income, and property documentation.
• Ability to identify missing or inconsistent documentation and follow through until
deficiencies are resolved.
• Strong written and verbal communication skills.
• Professional and compassionate customer-service skills.
• Ability to communicate effectively with individuals from diverse backgrounds.
• Ability to understand and follow detailed federal, City, and organizational program
requirements.
• Ability to maintain accurate electronic client and project files.
• Strong computer skills, including Microsoft Office and electronic document-management
systems.
• Ability to learn and effectively utilize Neighborly for intake, eligibility, case
management,project tracking,task management, documentation, and reporting.
• Ability to maintain strict confidentiality regarding applicant and participant information.
• Ability to safeguard personally identifiable information.
• Ability to work independently while coordinating effectively with Legacy CDC staff,
City personnel, inspectors, contractors, and other program partners.
• Ability to meet established deadlines and maintain accurate records in an audit-ready
condition.
EDUCATION & EXPERIENCE
• High school diploma or equivalent required.
• Associate degree or higher in business administration, social services, human services,
housing,public administration, or a related field preferred.
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
Kw-
• Minimum of two years of experience in administrative support,client intake, eligibility
determination, case coordination,housing, community development, social services,or a
related field preferred.
• Experience working with HUD programs, affordable housing,housing rehabilitation,
community development, nonprofit organizations, or grant-funded programs preferred.
• Experience reviewing income,financial,household, or program-eligibility documentation
preferred.
• Experience with electronic case-management or grant-management systems preferred.
• Experience with Neighborly is preferred but not required; training will be provided.
WORKING CONDITIONS
This position primarily operates in a professional office environment and requires regular
interaction with applicants,participating households, Legacy CDC staff, City of Port Arthur
personnel, inspectors, contractors,community partners, and members of the public.
The employee may occasionally be required to participate in community outreach events,
application events,program meetings,property-related coordination activities, or other
organizational activities outside normal business hours.
The position may require occasional travel within the City of Port Arthur and surrounding
service area for program-related activities.
CONFIDENTIALITY
The Intake Specialist will have access to confidential and personally identifiable information,
including household, income, financial,property, and program records.
The employee is required to maintain strict confidentiality and comply with all Legacy CDC,
City of Port Arthur, HUD, and applicable federal requirements governing the collection,use,
storage,transmission,retention, and disclosure of participant information.
Participant information will be maintained in Neighborly and other authorized systems in
accordance with established access controls,privacy requirements,records-management
procedures, and program policies.
PROGRAM ACCOUNTABILITY
The Intake Specialist is responsible for helping ensure that each participant file clearly
documents the household's progression through the Healthy Homes Production Program from
application and eligibility through assessment,remediation,completion, and closeout.
The position will work under the direction of the Program Manager and will support Legacy
CDC's responsibility as a subrecipient of the City of Port Arthur to maintain accurate,
complete, organized, and audit-ready program records.
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
CITY OF PORT ARTHUR,TEXAS
HEALTHY HOMES PRODUCTION PROGRAM
ORGANIZATIONAL CAPACITY
Federal HHP Request: $4,000,000
Proposed Units: Approximately 150 Owner-Occupied Homes
Organizational Capacity Overview
The City of Port Arthur has the organizational structure, experienced personnel, financial
management systems,procurement procedures,housing-program experience, and contractor
oversight capacity necessary to successfully administer the proposed Healthy Homes Production
Program.
The City will serve as the HUD grantee and program administrator and will retain responsibility
for overall grant oversight, federal compliance, environmental review, procurement and
competitive bidding, contractor selection, contractual oversight, contractor and vendor payments,
financial management,monitoring, record retention,HUD reporting, and program closeout.
The City will supplement its internal capacity with contracted program-support and specialized
professional services. Subject to applicable procurement requirements and execution of a
contract,Legacy Community Development Corporation(Legacy CDC)may provide day-to-day
program management and homeowner-facing support. Legacy CDC will serve as a
contractor/contracted service provider and not as a subrecipient.
This structure allows the City to retain responsibility and decision-making authority for the
federal award while utilizing experienced housing-program personnel to support efficient
implementation.
Program Management Structure
Beverly Freeman - Project Director
Beverly Freeman will serve as Project Director and provide executive leadership and overall
oversight of the Healthy Homes Production Program. Ms. Freeman will dedicate approximately
50 percent FTE, or 3,120 hours based on the City's three-year personnel budget allocation, to the
program.
Her responsibilities will include overseeing implementation of the approved work plan; serving
as the City's primary point of contact with HUD; monitoring program performance,
expenditures,timelines, and production goals; coordinating participating City departments and
contracted service providers; overseeing procurement and contractor performance; reviewing
compliance requirements; coordinating HUD reporting; and ensuring timely resolution of
programmatic, financial, and compliance issues.
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
The estimated value of Ms. Freeman's contribution is $100,000,which will be provided as an in-
kind contribution and will not be charged to the federal HHP award.
JoAnn Patillo - Project Manager
JoAnn Patillo will serve as Project Manager through Legacy CDC's contracted program-support
scope, subject to applicable City procurement and contracting requirements.
Ms. Patillo will provide full-time day-to-day program coordination and will serve as the primary
operational link among participating homeowners, Legacy CDC, City personnel, inspectors,
technical professionals, and remediation contractors.
Her responsibilities will include community outreach; application intake; homeowner
communication; collection and processing of income, household, ownership, and owner-
occupancy documentation;project tracking; scheduling assessments and appointments;
coordination of participant files; monitoring project milestones; coordination with City staff,
inspectors, and contractors; and administrative project closeout.
Ms. Patillo will work under the oversight of Project Director Beverly Freeman. The City will
retain final authority for eligibility approval,procurement, environmental compliance,
contracting,payments,program policy, and HUD reporting.
Kimberly Lewis - Financial Manager
Kimberly Lewis will serve as Financial Manager and dedicate approximately 20 percent FTE, or
1,248 hours,to the HHP Program.
Ms. Lewis will oversee the financial administration and internal controls of the grant, including
establishment and monitoring of grant accounts and budget codes, expenditure tracking, invoice
and supporting-document review, contractor payment processing, financial reconciliation,
eLOCCS drawdown support, and financial reporting.
The Financial Manager will coordinate with the Project Director, Legacy CDC,Purchasing,
inspectors, contractors, and participating City departments to ensure costs are allowable,
reasonable,properly supported, accurately coded, and consistent with the HUD-approved budget.
The proposed federal personnel cost for this position is $39,899,based on approximately 1,248
hours at$31.97 per hour.
David Conley- Housing Inspector
David Conley will serve as the City's Housing Inspector and dedicate approximately 48 percent
FTE, or 3,000 hours, to the HHP Program.
Mr. Conley will provide technical and construction oversight of participating properties.
Responsibilities will include documenting property conditions; reviewing scopes of work;
monitoring rehabilitation and Healthy Homes interventions; coordinating with contractors,
assessors, and City staff; performing progress and final inspections; identifying deficient or
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
incomplete work; verifying corrective actions; and providing documentation supporting work
acceptance,payment, and project closeout.
The proposed federal personnel cost is$76,620,based on approximately 3,000 hours at $25.54
per hour.
The City's Housing Inspector is separate from the specialized Environmental Inspector and
Environmental Clearance Specialist. A procured inspection company will provide appropriate
specialized testing,monitoring, and clearance services.
Roles and Responsibilities
Program Function Responsible Party
Executive Leadership/HUD Oversight Beverly Freeman-Project Director
Day-to-Day Program Management JoAnn Patillo/Legacy CDC*
Financial Management Kimberly Lewis
Housing/Construction Inspection David Conley
Community Outreach Legacy CDC*
Application Intake Legacy CDC*
Eligibility Documentation Processing Legacy CDC*
Final Eligibility Approval City of Port Arthur
Environmental Responsibility City of Port Arthur
Specialized Environmental Procured Qualified Professionals
Assessment/Testing
Procurement/Competitive Bidding City of Port Arthur
Contractor Selection City of Port Arthur
Contract Execution City of Port Arthur
Contractor Payments City of Port Arthur
Program Monitoring City of Port Arthur
Section 3 Oversight City of Port Arthur
HUD Reporting City of Port Arthur
Program Closeout City of Port Arthur
*Legacy CDC's responsibilities are contingent upon applicable City procurement and execution
of a contract.
City of Port Arthur Organizational Experience
The City of Port Arthur has substantial experience administering federally funded housing,
community-development, disaster-recovery, economic-development, and neighborhood-
revitalization programs.
The City's recent grant portfolio totals approximately$14,791,479.39 and includes:
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
PP
Program Funding
Neighborhood Stabilization Program $2,322,948.00
State HOME Disaster Recovery $297,350.00
Community Development Block Grant $5,282,968.00
(CDBG)
CDBG-Disaster Recovery $368,807.00
HOME $1,551,140.39
COVID-19 Grant $967,813.00
HOME-ARP TBRA $1,000,453.00
Economic Development Administration Grant $3,000,000.00
TOTAL $14,791,479.39
Through these programs, City personnel have developed experience in federal grant
administration,housing-program implementation, financial management,procurement,
contractor oversight, construction-related activities,monitoring, regulatory compliance,
reporting, and project closeout. This experience provides an established administrative
foundation for implementation of the proposed $4 million Healthy Homes Production Program.
Legacy CDC Contracted Program Capacity
The City's organizational capacity will be supplemented by contracted housing-program support.
Subject to applicable procurement requirements, Legacy CDC may provide community outreach,
homeowner intake, eligibility-document processing, case coordination,participant
communication, project management, project tracking, file maintenance, coordination with
inspectors and contractors, and administrative closeout.
Legacy CDC's relevant housing-program portfolio totals approximately$9.03 million and
includes experience with housing rehabilitation,housing stability, HOME-ARP, TBRA,
HOME/CHDO, and owner-occupied housing activities.
Relevant Program Funding
Jefferson County ARPA Rescue&Restore $3,000,000
Rehabilitation
Jefferson County ARPA Housing Stability $2,192,310.73
Services
State TBRA $1,198,469
City of Beaumont HOME-ARP TBRA $202,821
City of Beaumont HOME-ARP Broadway $1,572,124
City of Port Arthur HOME-ARP TBRA $375,367
City of Port Arthur HOME-CHDO $255,000
City of Beaumont Owner-Occupied Minor $235,200
Repair
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LAC-2600-DC-0044
Legacy CDC's experience with owner-occupied rehabilitation is particularly relevant to
homeowner intake, eligibility documentation,repair coordination, homeowner communication,
project tracking, and maintenance of complete program files.
Legacy CDC will operate as a contractor/contracted service provider and not as a subrecipient.
The City will retain final approval and oversight authority.
Financial Management Capacity
The City has established payroll, timekeeping, accounting, and financial-management systems
that will support administration of the HHP award.
Personnel charged to the federal award will be supported by payroll records and
contemporaneous time-and-effort documentation reflecting actual grant-related activities. For
personnel working on multiple programs, costs will be allocated based on actual documented
time. Records will be reconciled to payroll and retained in accordance with applicable record-
retention requirements.
The City will maintain separation of duties among program eligibility,procurement, contractor
selection, inspection, financial review,payment authorization, and disbursement. Contractor and
vendor payments will be supported by executed contracts, approved scopes of work, invoices,
inspection documentation, and verification that required work has been satisfactorily completed.
Procurement and Contractor Oversight Capacity
The City will retain responsibility for procurement, competitive bidding, contractor selection,
contracting, and payment. Contractors and professional service providers will be evaluated based
on applicable qualifications, experience, capacity, cost reasonableness, licensing and insurance
requirements,past performance, ability to meet production schedules, and ability to comply with
applicable federal and City requirements.
The City will monitor contractor performance through construction monitoring,progress and
final inspections, documentation review, invoice review, deficiency correction, and verification
of satisfactory completion.
Environmental Review Capacity
The City of Port Arthur will remain the Responsible Entity under 24 CFR Part 58 and will retain
final environmental decision-making authority and accountability.
The City anticipates procuring qualified environmental and Healthy Homes professionals to
provide specialized services, including environmental-review documentation,property
assessments,hazard identification,testing,technical monitoring, and final clearance activities.
The City's Housing Inspector will provide construction and rehabilitation oversight,while
specialized environmental professionals will perform the appropriate technical testing,
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
monitoring, and clearance functions. The City will ensure applicable environmental requirements
are satisfied before choice-limiting HHP activities proceed.
Program Management Systems
The City and its contracted program-support provider will maintain systems for tracking
applications, eligibility documentation,participating properties, assessments, scopes of work,
project milestones, expenditures, inspections, contractor activity, and project closeout.
Legacy CDC's proposed program-management technology will support application management,
household eligibility documentation, electronic participant files, workflow and task assignment,
deadline tracking, participant communication,project-status tracking, financial-documentation
tracking, compliance monitoring, and reporting.
The City will maintain its own financial oversight and grant records and will ensure that
documentation maintained by contracted providers is available for City monitoring, HUD
review, audit,reporting, and closeout.
Overall Organizational Capacity
The City of Port Arthur's combination of experienced personnel, established financial and
procurement systems, federal grant-management experience, housing and construction oversight,
environmental compliance structure, and contracted housing-program support provides the
organizational capacity necessary to administer the proposed$4,000,000 Healthy Homes
Production award.
The proposed structure establishes clear lines of responsibility and maintains appropriate
separation between City governmental functions and contracted program-support activities.
The City will retain final responsibility for eligibility approval, environmental compliance,
procurement, contractor selection, contracting, financial management,payments,monitoring,
Section 3 compliance, HUD reporting, and overall grant accountability,while contracted
personnel may provide the operational capacity necessary to efficiently move approximately 150
eligible owner-occupied properties from application through assessment, remediation,
inspection, clearance, and closeout.
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
The following attachment is not included in the view since it is not a read-only PDF file.
Upon submission, this file will be transmitted to the Grantor without any data loss.
04_Port_Arthur_HHP_HUD-424-CBW.xlsx.xlsx
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
lir
CITY OF PORT ARTHUR,TEXAS
HEALTHY HOMES PRODUCTION PROGRAM
BUDGET NARRATIVE AND JUSTIFICATION
Weatherization Supplemental Request: $350,000(Separate Supplemental Budget)
Federal HHP Request: $4,000,000
Proposed Units: Approximately 150 Owner-Occupied Homes
Budget Overview
The City of Port Arthur is requesting $4,000,000 in Healthy Homes Production Program funding
to implement a comprehensive housing health and safety intervention program serving eligible
low-income owner-occupants throughout Port Arthur. The proposed program will assist
approximately 150 owner-occupied homes through Healthy Homes assessments, specialized
inspections and clearance,remediation of identified housing-related health and safety hazards,
program administration, financial management, applicant support, environmental compliance,
project tracking, contractor oversight, and other eligible activities necessary to complete assisted
properties.
The City of Port Arthur will serve as the HUD grantee and program administrator and will retain
responsibility for overall grant oversight, environmental review,procurement and competitive
bidding, contractor selection and contractual oversight, contractor and vendor payments,
financial management,monitoring, HUD reporting, and federal grant compliance. Contracted
program-support services may be used to supplement City capacity, subject to applicable
procurement and contracting requirements.
1. Personnel(Direct Labor)
The HUD-424-CBW includes $116,519 in federally funded direct labor for City personnel.
Beverly Freeman-Project Director. Ms. Freeman is budgeted for 3,120 hours.No salary cost is
charged to the federal HHP award for this position. Her time will support executive leadership,
HUD coordination, implementation oversight,program performance,procurement and contractor
oversight, compliance,reporting, and coordination among participating City departments and
contracted providers.
Kimberly Lewis-Financial Manager- $39,899. Ms. Lewis is budgeted for 1,248 hours at$31.97
per hour. She will oversee grant accounts, budget controls, invoice and supporting-document
review,payment processing, expenditure reconciliation, eLOCCS draw support, financial
reporting, audit documentation, and internal controls.
David Conley-Housing Inspector-$76,620. Mr. Conley is budgeted for 3,000 hours at$25.54
per hour. He will provide City inspection and construction oversight, including documentation of
property conditions, scope-of-work coordination,progress and final inspections, deficiency
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
identification, verification of corrective actions, and documentation supporting work acceptance
and payment.
Personnel costs charged to the award will be supported by the City's established payroll,
timekeeping, and financial accounting systems. Employees charging time to the award will
maintain contemporaneous time-and-effort documentation reflecting actual grant-related activity.
2. Fringe Benefits
The HUD-424-CBW includes $13,574 in federally funded fringe benefits for the Financial
Manager and Housing Inspector. The budget applies an 11.65 percent fringe/FICA rate to the
federally funded salaries: approximately$4,648 for Kimberly Lewis and$8,926 for David
Conley. Fringe charges will be supported by the City's payroll and accounting records and will
correspond only to personnel costs properly allocable to the HHP award.
The worksheet also reflects Beverly Freeman's associated fringe value as applicant match rather
than a federal HHP charge.
3. Travel
The budget includes $7,634 in federal HHP funds for required Healthy Homes
training/conference travel. The HUD-424-CBW identifies two trips at an estimated$3,816.75 per
trip. These funds will support required program training and conference participation and may
include allowable transportation,lodging,per diem, ground transportation, parking, and related
travel costs in accordance with City policy and applicable federal requirements. The Project
Director and Financial Manager are anticipated to participate in required HUD training activities.
4. Equipment
The HUD-424-CBW includes $9,999 for Accounting/Grant Tracking Software. The software
will support the City's financial oversight, grant tracking, documentation management,
compliance monitoring, and reporting responsibilities. The City will use the system to strengthen
the organization and accessibility of grant records and support accurate,timely monitoring and
reporting throughout program implementation.
5. Supplies and Materials
No federal HHP funds are budgeted for supplies and materials. This category is $0.
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
6. Consultants
No costs are currently budgeted in the HUD-424-CBW Consultant category. Specialized services
included elsewhere in the approved budget will be procured and administered under the
applicable budget category and will not be duplicated as consultant costs.
7. Contracts and Program-Support Services
The HUD-424-CBW includes $244,640 for program-support services associated with Legacy
Community Development Corporation. The underlying program-support budget consists of
$224,640 in personnel and$20,000 in program-management software.
The personnel allocation includes a Program Manager budgeted for 6,240 hours at$22.00 per
hour($137,280), a Grant Accountant budgeted for 1,248 hours at$25.00 per hour($31,200), and
an Intake Specialist budgeted for 3,120 hours at$18.00 per hour($56,160).
Subject to applicable City procurement and execution of a contract,these services may support
day-to-day program management,homeowner outreach and intake, eligibility-document
processing, participant communication,project tracking, file maintenance, financial-
documentation support, coordination with City personnel and contractors, and administrative
project closeout.
The $20,000 software allocation will support application management,participant
documentation, eligibility tracking, electronic file management,workflow and task management,
deadline tracking, project monitoring, fmancial-documentation tracking, compliance monitoring,
and reporting.
The City will retain final authority for eligibility approval, environmental compliance,
procurement, contractor selection, contracting,payments,program policy,monitoring, and HUD
reporting.
8. Construction Costs -$3,600,000
The HUD-424-CBW dedicates $3,600,000, or 90 percent of the total$4,000,000 request, to
Construction. This category includes $600,000 for project inspection and clearance services and
$3,000,000 for direct Healthy Homes remediation.
8f. Project Inspection Fees - $600,000
Environmental Inspector- $300,000. The budget provides for approximately 150 assisted homes
at an estimated$2,000 per home. Qualified professionals will conduct appropriate Healthy
Homes/environmental assessment and inspection activities needed to identify property
conditions and support development and implementation of property-specific interventions.
Environmental Clearance Specialist- $300,000. The budget provides for approximately 150
assisted homes at an estimated$2,000 per home. Qualified professionals will provide applicable
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
post-work testing, inspection, clearance, and documentation necessary to verify that required
hazard-control and remediation activities have been satisfactorily completed.
These specialized services are separate from the duties of the City's Housing Inspector. The City
will procure qualified providers and will retain responsibility for environmental compliance and
contractor oversight.
Si. Remediation Services-$3.000,000
The largest portion of the HHP budget is dedicated to direct Healthy Homes remediation. The
budget provides $3,000,000 based on approximately 150 owner-occupied homes at an average
planning amount of$20,000 per home. Actual costs will vary according to the hazards identified,
approved scope of work, applicable program limits,procurement results, and cost
reasonableness.
Eligible interventions may address moisture intrusion and mold,roofing deficiencies, electrical
hazards,plumbing deficiencies,HVAC and ventilation concerns, fire and injury hazards,pest
conditions, structural deterioration, lead-based paint hazards,radon, and other eligible housing-
related health and safety hazards.
The City's proposed assistance structure provides eligible assistance of$5,000 or less as a grant;
assistance from$5,001 through$15,000 as a five-year deferred forgivable loan; and assistance
from$15,001 through $20,000 as a ten-year deferred forgivable loan. The maximum assistance
is $20,000 per eligible owner-occupied property. Forgiveness, continued occupancy,repayment,
and recapture requirements will be governed by the City's approved written program policies and
executed assistance documents.
The City will conduct procurement and competitive bidding and will retain responsibility for
contractor selection, contractual oversight, inspections,payment approval, and payments.
Property-specific scopes of work,procurement documentation, contracts, invoices, inspection
records, completion documentation, and applicable clearance records will support expenditures.
9. Other Direct Costs
No Other Direct Costs are currently budgeted in the HUD-424-CBW. This category is $0.
10. Indirect Costs
No indirect costs are currently budgeted in the HUD-424-CBW. This category is $0.
Cost Reasonableness and Financial Controls
The City will evaluate cost reasonableness through documented estimates, procurement,
competitive bidding or other applicable procurement methods, review of scopes and contractor
pricing, and comparison of proposed costs with the work required at each property. Costs will be
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
charged to the award only when they are allowable,reasonable, allocable,properly documented,
and consistent with the approved budget and applicable federal requirements.
The City will maintain separation of duties among applicant processing, final eligibility
approval,procurement, contractor selection, inspection, financial review,payment authorization,
and disbursement. Financial records will be maintained in a manner sufficient to support
monitoring, audit, reimbursement, and HUD reporting requirements.
Weatherization Supplemental
Weatherization Supplemental. In addition to the $4,000,000 Healthy Homes Production request,
the City of Port Arthur is requesting a separate $350,000 Weatherization Supplemental.
Weatherization funds will be budgeted and tracked separately from the HHP award and will
support eligible weatherization activities that complement,but do not duplicate,Healthy Homes
interventions. The City will coordinate weatherization and Healthy Homes scopes at the property
level to prevent duplication of benefits and costs. The supplemental funding will be administered
under the same City oversight, financial-control,procurement,monitoring, and record-retention
framework described for the HHP Program.
Budget Summary
Budget Category HUD-424-CBW Amount
Personnel(Direct Labor) $116,519
Fringe Benefits $13,574
Travel $7,634
Equipment-Accounting/Grant Tracking $9,999
Software
Supplies and Materials $0
Consultants $0
Contracts and Program-Support Services $244,640
Construction $3,600,000
Other Direct Costs $0
Indirect Costs $0
The HUD-424-CBW identifies the total federal HHP request as $4,000,000. The final submitted
Budget Narrative will remain consistent with the final HUD-424-CBW and all approved budget
revisions.
Separate $350,000 Weatherization Supplemental Budget
The City of Port Arthur is also requesting $350,000 through the Weatherization Supplemental.
This request is separate from the $4,000,000 Healthy Homes Production request,resulting in a
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
combined requested amount of$4,350,000 across the HHP and Weatherization Supplemental
components.
Weatherization Supplemental funds will support eligible weatherization measures for qualifying
owner-occupied properties and will be coordinated with Healthy Homes assessments and
remediation scopes so that the two funding components complement one another without
duplicating costs or benefits. Property-level files will identify the funding source assigned to
each activity.
The separate Weatherization Supplemental budget will identify the proposed weatherization
activities, anticipated number of assisted units, estimated unit costs, and applicable coordination
with weatherization providers and other qualified contractors. The City will retain responsibility
for procurement, financial management, contractor oversight,monitoring,payment,
documentation, and compliance for the supplemental funds.
The City will maintain separate accounting and supporting documentation for the$350,000
Weatherization Supplemental and the$4,000,000 HHP award to ensure costs are properly
allocated and that no activity is charged to more than one funding source.
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
CHARLOTTE M.MOSES,MAYOR RONALD BI.RTON,CPM
THOMAS KINLAVI',III C itr of CITY MANAGER
MAYOR PRO TEM k\
%,h,'" 0' CHRISTE WHITLEY NED.TRMC
COUNCIL MEMBERS: CITY SECRETARY
TAYLOR L.GETWOOD on t r t h u r
CAL J.JONES ROXANN PAIS COTRONEO
Te � rs WARREN PENA CITY ATTORNEY
KAALA JACOBS
DONALD FRANK,SR.
August 26,2026
U.S. Department of Housing& Urban Development
Office of Lead Hazard Control and I lealthy Homes
Re: Commitment of Leveraged Resources for [Grant/Project Name]
Dear HUD Review Committee.
On behalf of the City of Port Arthur, I am pleased to confirm the City's commitment to provide leveraged
resources in support of the proposed [Grant/Project Name].
Subject to annual appropriation by the Port Arthur City Council and continued availability of funds.the City
commits to make available approximately$100,000 annually for four years, for a total anticipated
contribution of approximately $400,000. These funds will be provided from the City's federal Community
Development Block Grant(CDBG) allocation and will support eligible project activities consistent with
applicable federal requirements, the City's approved CDBG Consolidated Plan and Annual Action Plan. and
the approved project budget.
In addition, the City commits local General Fund resources to support the required local share of personnel
costs. The City will provide the applicable percentage of salaries and related fringe benefits for staff assigned
to administer,coordinate, monitor, inspect, and support implementation of the project. These personnel may
include the Project Director, Financial Specialist, Grants Program Specialist, Housing Inspector, and other
City staff as necessary. Salary and fringe benefit costs charged as leverage or match will be documented
through payroll records, time-and-effort documentation, and the City's established cost-allocation
procedures.
The City will maintain financial records and supporting documentation sufficient to verify the source.
amount, allowability.and use of all leveraged resources. Leveraged funds will not be used to supplant federal
grant funds and will be administered in accordance with all applicable federal, state, and local requirements.
Please contact the City if additional documentation or clarification is needed.
Si
Ron .CPM
ity Manager
(409)983-8101
Ron.burton@portarthurtx.gov
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CITY OF PORT ARTHUR,TEXAS
HEALTHY HOMES PRODUCTION PROGRAM
LEGACY CDC CONTRACTOR CAPACITY
Proposed Contracted Program-Support Provider
Contractor Capacity Overview
The City of Port Arthur anticipates supplementing its internal Healthy Homes Production
Program capacity through competitively procured program-support services. Subject to the City's
applicable procurement requirements and execution of a contract, Legacy Community
Development Corporation(Legacy CDC) may provide homeowner-facing and administrative
program-support services.
Legacy CDC will serve as a contractor/contracted service provider and not as a subrecipient. The
City of Port Arthur will remain the HUD grantee and will retain final responsibility and decision-
making authority for program policy, final eligibility approval, environmental compliance,
procurement, contractor selection, contractual oversight, financial management,payments,
monitoring, Section 3 compliance, HUD reporting, and grant closeout.
Relevant Organizational Experience
Legacy CDC has experience administering and supporting federally and locally funded housing
programs involving owner-occupied rehabilitation,housing stability,rental assistance,HOME
and HOME-ARP activities, and community-based housing services. Its relevant program
portfolio totals approximately $9.03 million.
Relevant Program Funding
Jefferson County ARPA Rescue&Restore $3,000,000
Rehabilitation
Jefferson County ARPA Housing Stability $2,192,310.73
Services
State TBRA $1,198,469
City of Beaumont HOME-ARP TBRA $202,821
City of Beaumont HOME-ARP Broadway $1,572,124
City of Port Arthur HOME-ARP TBRA $375,367
City of Port Arthur HOME-CHDO $255,000
City of Beaumont Owner-Occupied Minor $235,200
Repair
Legacy CDC's owner-occupied rehabilitation and housing-program experience is directly
relevant to homeowner outreach, intake, eligibility-document processing, repair coordination,
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
homeowner communication, project tracking, and maintenance of complete participant and
project files.
Proposed Contracted Scope of Services
If selected through the City's procurement process, Legacy CDC's anticipated scope may include
community outreach and homeowner engagement; application intake; collection and review of
household, income, ownership, and owner-occupancy documentation; applicant communication
and case coordination;project tracking; scheduling; participant-file management; coordination
with City staff, inspectors, environmental professionals, and remediation contractors; financial-
documentation support; and administrative project closeout.
Legacy CDC may also use program-management technology to support electronic applications,
document collection,workflow and task assignment, deadline tracking, applicant
communication,project-status monitoring, expenditure-document tracking, compliance
monitoring, and reporting, if included in the final executed contract and approved budget.
Proposed Staffing Capacity
JoAnn Patillo - Project Manager
JoAnn Patillo is proposed to serve as Project Manager within Legacy CDC's contracted program-
support scope. She will provide day-to-day coordination and serve as an operational point of
contact among participating homeowners, Legacy CDC personnel, City staff, inspectors,
technical professionals, and remediation contractors.
Responsibilities will include outreach and application coordination, homeowner communication,
eligibility-document processing,project tracking, scheduling,file management, coordination of
assessments and inspections, monitoring project milestones, and supporting administrative
closeout. Ms. Patillo will work under City program oversight, and the City will retain all final
approval and federal grant responsibilities.
Grant Accountant
The proposed contractor staffing structure includes Grant Accountant capacity to support invoice
preparation, expenditure documentation, reconciliation of contractor records, supporting
documentation,budget tracking, and coordination with the City's Financial Manager. All
contractor invoices and supporting records will remain subject to City review and approval
before payment.
Intake Specialist
The proposed staffing structure also includes Intake Specialist capacity to support application
intake, document collection, homeowner communication, file organization, and preliminary
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
eligibility-document processing. Final eligibility determinations will remain the responsibility of
the City of Port Arthur.
Program Management and Internal Controls
Legacy CDC has experience maintaining participant files,tracking program activities and
expenditures, coordinating service delivery, and supporting grant documentation. Under the
proposed HHP structure, Legacy CDC will maintain documentation required by its contract and
make program records available to the City for monitoring, reimbursement review,audit,HUD
review,reporting, and closeout.
The City will maintain separation of duties and final approval authority. Legacy CDC will not
independently approve homeowner eligibility,procure remediation contractors on behalf of the
City, authorize City payments,make fmal environmental determinations, or submit official HUD
reports unless specifically authorized and permitted under the final contractual and regulatory
structure.
Coordination With City of Port Arthur
Legacy CDC's proposed role is designed to expand the City's operational capacity without
transferring the City's responsibilities as HUD grantee. The contractor will coordinate closely
with the Project Director, Financial Manager,Housing Inspector,Purchasing personnel,
environmental professionals, remediation contractors, and other City staff involved in
implementation.
This structure will allow homeowner applications and property projects to move efficiently from
outreach and intake through documentation, City eligibility approval, assessment, scope
development,procurement,remediation, inspection, clearance, and closeout while preserving
clear accountability and oversight.
Weatherization Supplemental Coordination
The City is also requesting a separate $350,000 Weatherization Supplemental. If Legacy CDC is
selected for contracted program-support services and the executed scope includes
weatherization-related coordination,Legacy CDC may assist with homeowner communication,
application documentation,project tracking, scheduling, and coordination of eligible
weatherization activities.
The City will retain responsibility for administration and oversight of the Weatherization
Supplemental and will ensure that Healthy Homes and weatherization activities are separately
tracked, appropriately allocated, and coordinated at the property level to prevent duplication of
costs or benefits.
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Overall Contractor Capacity
Legacy CDC's housing-program experience, community-based service capacity, owner-occupied
rehabilitation experience,program-management systems, and proposed staffing structure provide
relevant capacity to support the City of Port Arthur's Healthy Homes Production Program.
Any Legacy CDC role will be contingent upon applicable City procurement and execution of a
contract. The City will remain responsible for all HUD grantee functions and will monitor
contractor performance, deliverables, documentation, expenditures, and compliance throughout
the contract period.
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
CITY OF PORT ARTHUR,TEXAS
HEALTHY HOMES PRODUCTION PROGRAM
ENVIRONMENTAL REVIEW CAPACITY
Federal HHP Request: $4,000,000
Weatherization Supplemental Request: $350,000
Environmental Review Capacity Overview
The City of Port Arthur will retain responsibility for environmental compliance for the Healthy
Homes Production Program and the separate Weatherization Supplemental. The City will serve
as the Responsible Entity for applicable environmental review responsibilities under 24 CFR Part
58 and will retain final environmental decision-making authority, approval responsibility,
documentation oversight, and accountability.
The City will supplement its internal capacity by procuring qualified environmental and Healthy
Homes professionals to perform specialized technical services. Contracting for technical
assistance will not transfer the City's responsibility as the grantee or Responsible Entity.
City Environmental Oversight
The City will oversee the environmental review process and ensure that required environmental
reviews and supporting documentation are completed before choice-limiting activities or other
actions prohibited prior to environmental clearance occur. The City will coordinate
environmental compliance with program eligibility,property assessment, scope development,
procurement, construction, inspection,payment, and project closeout.
The City will maintain the official environmental review documentation and will ensure that
records are available for HUD monitoring, audit, reporting, and closeout. Environmental
determinations and approvals will remain under City authority even when technical work is
performed by a qualified consultant or contractor.
Qualified Environmental and Healthy Homes Professionals
The City anticipates procuring qualified professionals to provide technical environmental review
and Healthy Homes services as required by the program. Services may include environmental
review documentation, property-level environmental assessments,hazard identification,
specialized testing,technical recommendations, construction-phase monitoring when required,
post-work verification, and clearance activities.
Procured professionals will be required to possess the qualifications, certifications, licenses,
experience, and insurance applicable to the services performed. The City will review
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PREVIEW Date: Aug 31, 2026 p PP
qualifications and cost reasonableness through its applicable procurement process and will
monitor performance throughout the contract period.
Environmental Inspector
The current HHP budget provides $300,000 for Environmental Inspector services,based on
approximately 150 assisted owner-occupied homes at an estimated planning cost of$2,000 per
property.
The Environmental Inspector will provide specialized assessment and inspection services
necessary to identify housing-related health and safety hazards and support development of
appropriate property-specific interventions. Activities may include visual assessments,
identification of moisture and mold concerns,deteriorated paint and potential lead-based paint
hazards,ventilation and indoor environmental concerns, pest conditions, injury and safety
hazards, and other eligible Healthy Homes hazards requiring specialized evaluation.
The Environmental Inspector's work will be coordinated with the City's Housing Inspector but
will remain distinct from routine construction oversight. The City's Housing Inspector will focus
on rehabilitation and construction progress, scope compliance,workmanship, deficiencies, and
completion, while specialized environmental professionals will perform technical environmental
and hazard-related functions.
Environmental Clearance Specialist
The current HHP budget provides an additional$300,000 for Environmental Clearance Specialist
services,based on approximately 150 assisted homes at an estimated planning cost of$2,000 per
property.
The Environmental Clearance Specialist will perform applicable post-remediation inspection,
testing, and clearance activities. Services may include visual assessment,verification of cleaning
and containment requirements, review of completed hazard-control measures, dust-wipe
sampling when required, coordination of laboratory analysis, identification of deficiencies
requiring corrective action, and documentation of final clearance.
Separating initial assessment and ongoing technical monitoring from final clearance provides an
additional level of quality control and helps ensure that completed Healthy Homes interventions
satisfy applicable program and technical requirements before project closeout.
Environmental Review Process
The City's anticipated environmental compliance process will be integrated into the overall HHP
workflow.Following application intake and preliminary documentation review,the City will
make the final eligibility determination. Required environmental review and property assessment
activities will then be coordinated before prohibited choice-limiting actions occur.
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Environmental findings and Healthy Homes assessments will inform the development of the
property-specific scope of work. Following City procurement and contractor selection,
remediation will proceed in accordance with the approved scope. The City and qualified
professionals will monitor work as appropriate, and required final inspections,testing, and
clearance will be completed before final payment and project closeout.
The City will document each stage of the process and maintain property-level records sufficient
to demonstrate compliance.
Healthy Homes Hazard Coordination
The proposed program is designed to address housing conditions that affect resident health and
safety. Depending on property conditions and program eligibility, interventions may address
moisture intrusion and mold, roofing deficiencies, electrical hazards,plumbing deficiencies,
HVAC and ventilation concerns, fire and injury hazards,pest conditions, structural deterioration,
lead-based paint hazards, radon, and other eligible Healthy Homes hazards.
Property assessments will be used to identify hazards and prioritize interventions based on
documented conditions, health and safety concerns,program requirements, available funding,
and cost reasonableness.
Weatherization Supplemental Coordination
The City is also requesting a separate $350,000 Weatherization Supplemental. Environmental
review and Healthy Homes activities will be coordinated with eligible weatherization measures
so that the two funding components complement one another without duplicating costs or
benefits.
At the property level,the City will identify which activities are supported by HHP funds and
which are supported by Weatherization Supplemental funds. The City will maintain separate
accounting and supporting documentation for each funding source while coordinating
assessments, scopes, scheduling, inspections, and closeout where appropriate.
Weatherization-related work will remain subject to applicable environmental review and
program requirements. The City will retain oversight responsibility for the supplemental funding
and for ensuring that required environmental documentation is completed.
Contractor and Consultant Oversight
Environmental and Healthy Homes technical services will be procured in accordance with
applicable City and federal requirements. The City will maintain procurement files documenting
the method of procurement, qualifications,cost or price analysis as applicable, contract terms,
insurance and licensing requirements, deliverables, invoices, and performance monitoring.
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Technical providers will submit required reports, assessment results, testing documentation,
clearance results, and other deliverables to the City. The City will review documentation for
completeness and consistency with contractual and program requirements before authorizing
payment or project closeout.
Recordkeeping and Quality Control
The City will maintain environmental review and property-level documentation in an organized
manner that supports program monitoring and audit readiness. Records may include
environmental review documentation, assessments,photographs, testing results, laboratory
reports, scopes of work, inspection reports, corrective-action documentation, clearance records,
invoices, and completion documentation.
The Project Director will provide overall program oversight; the Housing Inspector will support
construction and rehabilitation oversight; the Financial Manager will ensure that payments are
supported by appropriate documentation; and procured environmental professionals will provide
specialized technical expertise. This separation of responsibilities provides appropriate checks
and balances while maintaining clear City accountability.
Overall Environmental Review Capacity
The City of Port Arthur's environmental review structure combines City oversight and
accountability with qualified specialized technical support. The City will remain responsible for
compliance and final environmental decisions, while procured professionals will provide the
technical assessments,testing, monitoring, and clearance services necessary to implement the
Healthy Homes Production Program.
This structure provides the capacity necessary to manage environmental compliance for
approximately 150 owner-occupied HHP properties and to coordinate the separate$350,000
Weatherization Supplemental while maintaining appropriate documentation, quality control, cost
allocation, and protection against duplication of benefits.
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CHARLOTTE M.MOSES,MAYOR
t_ RONALD BURTON,CPM
THOMAS KINLAW,III City of CITY MANAGER
i
MAYOR PRO TEM
CHRISTE WHITLEY NED,TRMC
COUNCIL MEMBERS: — CITY SECRETARY
TAYLOR L.GETWOOD
CAL J.JONES ROXANN PAIS COTRONEO
WARREN PENA 1 eaaa CITY ATTORNEY
KAALA JACOBS
DONALD FRANK,SR.
Housing and Neighborhood Revitalization
Housing Assistance Programs
Recapture Provision:
A. Homes assisted with HOME Investment Partnership Program and the Community Development Block Grant Program funds
must satisfy the affordability requirements for a time no less than the applicable period as indicated by the table(s) that
follow,beginning after a project has been completed in accordance with 24 Code of Federal Regulations Part 92 and Part
570.
B. During the affordability period, the following rules related to the owner's investment, where applicable, and the HOME
Investment Partnership Program and the Community Development Block Grant Program funds are applicable:
1. The dwelling assisted with the HOME Investment Partnership Program and the Community Development Block Grant
Program funds subsidy will be the principal residence of the Participant and will not be rented or used for other
purposes.
2. The Participant will not engage the property to obtain a mortgage, gift, sell, or exchange the property without the
written consent of the Municipality of the City of Port Arthur,Texas.
3. The City will inspect the property eleven(11)months after completion of the housing assistance and every three(3)
years thereafter to assure that the Participant is in compliance with these requirements during the affordability period
of the property.
C. In the event the Applicant dies or is unable to reside in the home as his/her principal residence prior to the expiration of the
aforementioned fifteen(15)year period of affordability,the applicant hereby agrees and understands that he or she/his or
her estates, whichever is applicable, shall be liable to the City of Port Arthur for the amount of costs expended in the
rehabilitation based upon scheduled outlined in the owner agreement.
D. Per 92.254(a)(5Xii)Recapture provisions may permit a subsequent low-income homebuyer/applicant to assume the existing
loan and affordability obligations, if NO ADDITIONAL HOME Investment Partnership Program assistance is provided
to the subsequent low-income homebuyer.
E. Non-compliance with the terms and conditions mentioned in this provision will obligate the Participant to reimburse the
total amount of the subsidy to the Municipality.
F. The affordability period of the property will be as follows, according to the HOME Investment Partnership Program
Regulations 24 Code of Federal Regulations Part 92.254:
CDBG or HOME Length of Lien
Investment per Unit Period
$1,000-$5,000 No lien filed
$5,001 -$14,999 5 years
$15,000-$40,000 10 years
$40,001 &above 15 years
G.If the Participant sells the property within the affordability periods and net proceeds are sufficient to repay HOME Investment
Partnership Program Funds invested and applicant investment, the Municipality will recover the full amount of HOME
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1C
a
Investment Partnership Program funds investment only.The Participant will recover any amount for investments and apply
the following formula for distribution of surplus net proceeds.
Non compliance during Recapture amount of HOME Program and Community
affordability period Development Block Grant Program Assistance
Year 1 100%recaptured
Year 2-5 80%recaptured
Year 6-9 60%recaptured
Year 10-13 40%recaptured
Year 14-15 20%recaptured
A. If the Participant sells,rents,or vacates the property within any of the affordability periods,but net proceeds are insufficient
to repay HOME Investment Partnership Program and the Community Development Block Grant Program funds and
applicant investment,the Municipality will allow the Participant to recover its whole investment before recapturing HOME
Investment Partnership and Community Development Block Grant Program funds'investments.
B. In consideration of the applicant property that is provided structural rehabilitation or demolition & reconstruction
improvements for the Applicant pursuant to means from award of HOME Investment Partnership Program and/or the
Community Development Block Grant Program funding to the City of Port Arthur, by the Department of Housing and
Urban Development(HUD)from the City of Port Arthur,Applicant shall hereby agree as follows:
C. The Applicant shall not transfer,assign,encumber or sell the home or an interest herein for a period of fifteen(15)years
from the date of the final acceptance of all work required under the Contract.Further,the Applicant shall not sell,assign,
encumber or transfer any of his/her rights or obligations contained herein in whole or in part without the previous written
consent of the City. In the event that the Applicant sells,assigns,encumbers or transfers the property or;
D. The Applicant dies or is unable to continue to maintain the property as their primary residence prior to the expiration of the
aforementioned fifteen (15) year period, the Applicant hereby agrees and understands that his/her estate, whichever is
applicable,shall be liable to the City of Port Arthur for the amount of costs expended in the rehabilitation based upon the
following schedule in accordance with 24 Code of Federal Regulations Part 92.254:
a. If the property is sold,assigned,transferred or encumbered or if the Applicant dies within the first twelve(12)months
following the date of final completion of the rehabilitation,the Applicant or his/her estate,as applicable,must repay one
hundred percent(100%)of the amount funded by the City of Port Arthur's HOME Investment Partnership Program in
accordance with 24 Code of Federal Regulations Part 92 for the rehabilitation of the home:
b. If the property is sold,assigned,transferred or encumbered or if the Applicant dies at any time during years 2—5,
the Applicant or his/her estate, as applicable, are responsible to reimburse eighty percent(80%) of the amount
spent on the rehabilitation.
c. If the property is sold, assigned, transferred or encumbered or if the Applicant dies at any time during years 6 —9, the
Applicant or his/her estate, as applicable, is responsible to reimburse sixty percent (60%) of the amount spent on
rehabilitation.
d. If the property is sold,assigned,transferred or encumbered or if the Applicant dies at any time during years 10 — 13,the
Applicant or his/her estate, as applicable, is responsible to reimburse forty percent (40%) of the amount spent on
rehabilitation.
e. If the property is sold, assigned transferred or encumbered or if the Applicant dies at any time during years 14 — 15, the
Applicant or his/her estate, as applicable, is responsible to reimburse twenty percent (20%) of the amount spent on
rehabilitation.
f. Such amounts shall be due and owing on the date the property is sold, assigned transferred or otherwise encumbered.
Failure to remit the appropriate amount owed to the City of Port Arthur in a timely manner shall result not only in interest
calculated in accordance with Chapter 2251 of the Texas Government Code,but also in the Applicant or his/her estate,as
applicable,being obligated to pay court costs and all attorneys' fees expended by the City in order to collect the amount
owed to the City.
Other requirements shall apply:
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1. The participants will pay up to$5,000 to cover the cost of legal service in case of breaches of any of the terms and
condition of this provision.
2. The participant will allow that the HOME Investment Partnership Program and the Community Development
Block Grant subsidy constitute a second mortgage to their property.
3. Specific documentation required to calculate HOME Investment Partnership Program and the Community
Development Block Grant Program net proceeds.
4. Once the documentation is presented,the Municipality will determine the amount of the recapture on a case-by-
case basis.
g. In addition to the recapture restrictions to be incorporated in the deed of sale and promissory note,other provisions will be
established to guarantee that the units remain affordable for subsequent applicants.These provisions include the following
considerations:
1. A provision restricting refinancing and subsequent mortgages of the property, without the written consent of the
Municipality. Refinancing will be limited to capital improvements without equity return. This restriction is necessary,as
refinancing with cash return will have the effect of reducing the profit at resale thus violating the purpose of resale /
recapture provisions. In addition,a higher monthly payment after refinancing could represent a risk of foreclosure due to
income adjustments.A requirement that the property will be used as the principal residence of the applicant(s)will not be
leased,converted,sold,donated,and permuted to other such use without written consent of the Municipality.
2. The indebtedness evidence by the Note, and any other financial obligation which may hereafter be imposed on borrower
by the Lender, is subordinate to the indebtedness evidence by a note payable to a senior lender("Senior Lien Holder"),
which note is secured by a first deed of trust(the"First Deed of Trust")dated of even date therewith encumbering certain
real property located in Port Arthur,Texas(the"Property").
a. In the implementation of the Applicantship Program, the Department will comply and will require recipients to
comply with the provisions of 24 CFR 92.217,Income Targeting Applicantship and 24 CFR 92.254,Qualifications
as affordable housing.
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P.R. No. 17331
10/08/2012 Mary E. Essex, Grants Management
RESOLUTION NO.
A RESOLUTION ADOPTING AND IMPLEMENTING THE SECTION 3 PLAN
TO ENSURE COMPLIANCE WITH FEDERAL LAW AS REQUESTED BY
THE TEXAS GENERAL LAND OFFICE.
WHEREAS,the United States Congress passed Section 3 of the Housing
and Urban Development Act of 1968 (12 U. S. C. 1701u)(Section 3)to further the
goal of ensuring that federal funds benefit the residents of projects funded wholly or in
part by those funds; and,
WHEREAS, Part 135 establishes employment and contracting
opportunities for Section 3 Businesses and Section 3 Residents along with procedures
for reporting on economic opportunities; and,
WHEREAS, the requirements of Section 3 apply to recipients of Department
of Housing and Urban Development funding in excess of$200,000 and to individual
contracts of$100,000 for housing rehabilitation, housing construction,and public
improvements; and,
WHEREAS,City of Port Arthur has created a Section 3 Plan to comply
with 24 CFR Part 135 as prescribed in the Act.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT the City Council authorizes the adoption and implementation of
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the Section 3 Plan to ensure compliance with Federal Law.
THAT a copy of the caption of this Resolution be spread upon the
Minutes of the City Council. i
"i -i
READ, ADOPTED AND APPROVED this day of October, A.D.
2012, at a Regular Meeting of the City Council of the City of Port Arthur,Texas,by
the folloua7e: AYES:
MAYOR �` 41,201 f(11e1 11 I 'QUA—
i ,--- eviA__
r,
COUNCILMEMBERS: �(' a- OQhLn I iXirrIL
LO.)11;0.1,,,o,, al , c4,„a_
NOES: ),,LCA'`...51_,-
AL-die.r.
Mayor
AT EST:
( 'SILI 1/ tfLC_Li
Ci Secretar)( 1a_LDS-
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AP OVED 4S TO FORM:
1 u
)'it-/ /i----- rin
City Attorney
APPROVED FO TION:
City Man ger
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EXHIBIT "A"
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
General Policy Statement
The City of Port Arthur developed this Section 3 Plan and Policies in compliance with Title 24
CFR Part 135 — Economic Opportunities for Low- and Very Low-income Persons. Such plan is
intended to ensure that employment and other economic opportunities generated by qualifying
HUD financial assistance shall, to the greatest extent feasible, benefit persons and business
identified in the regulation. This document is applicable to contractors, subcontractors, vendors,
and suppliers when threshold amounts meet or exceed$100,000 expended for(1) housing
rehabilitation(including reduction and abatement of lead-based paint hazards), (2) housing
construction, (3) other public construction.
Additional provisions have been made for contracts that do not meet the above threshold, but are
for building trades work arising in connection with a Section 3 covered contract and for non-
construction contracts associated with Section 3 covered activities as detailed in Section III.
This policy shall result in a reasonable level of success in the recruitment, employment,and
utilization of eligible persons and business on contracts partially or wholly funding with the
United States department of Housing and Urban Development(HUD) monies.
Section 3 Purpose
Section 3 of Housing and Urban Development Act of 1968,as amended(12 U.S.C. 1701 u)
requires the City of Port Arthur to ensure, to the greatest extent feasible, that employment and
other economic and business opportunities generated by the HUD financialassistance
sis anc are
ts of
directed to public housing residents and other low-income persons,particularly pe
government housing assistance and business concerns that provide economic opportunities to
low- and very-low income persons.
Section 3 Contractinz Policy and Procedures
It is the policy of the City of Port Arthur to require its contractors to provide equal employment
opportunity to all employees and applicants for employment without regard to race, color,
religion, sex,national origin, handicap, familial status, sexual orientation or gender identity.
Further, it is the policy of the City of Port Arthur to create employment and business
opportunities for residents in projects that occur in their respective communities and for other
qualified low- and very low-income persons residing in low-moderate income areas.
The City of Port Arthur will incorporate Section 3 language in all applicable procurement
documents generated in conjunction with the use of HUD funding. Goal requirements are set
forth in 24 CFR Part 135 for awarding contracts to Section 3 Business Concerns and are
delineated in Section III. Section 3 Business, Employment Training and Contracting Goals.
All contractors/businesses seeking Section 3 preference must,before submitting bids/proposals
to the City of Port Arthur, complete certifications, as appropriate,as acknowledgement of the
Section 3 contracting and employment provisions required by this section.
The Section 3 Coordinator shall examine and consider a contractor's or vendor's potential for
success by providing employment and business opportunities to low-moderate income residents
prior to acting on any proposed award.
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To the greatest extent feasible, information will be made available to persons with Limited-
English Proficiency(LEP) in compliance with E.O. 13166.
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Section 3 Plan
The City of Port Arthur have developed this Section 3 Plan to create consistency in applying the
provisions of 24 CFR Part 135 objectives, and to guide the action steps that will be implemented
to ensure compliance with the requirements of Section 3. The Plan covers HUD-funded
programs including but not limited to CDBG, HOME. ESG, HPRP, housing construction,
housing rehabilitation, and public improvements construction projects.
Major components of the Plan include Section 3 Coordinator's Responsibilities, Section 3
Training, Employment and Contracting Opportunity Goals, Section 3 Business Qualifications,
Section 3 Resident Initiatives, Plan Implementation, Procurement, Compliance/Monitoring and
Reporting.
If. Section 3 Coordinator Responsibilities
A. Identification of Resources
The City of Port Arthur will identify an employee who will assume the Section 3 responsibilities
herein called"Section 3 Coordinator". In particular, said employee will identify programs,
projects and activities which may trigger Section 3 compliance. It is expected that the Section 3
Coordinator will prioritize programs, projects and activities based on anticipated procurement
dates.
B. Outreach for Section 3 Businesses
Section 3 Coordinator will be responsible for soliciting qualified known Section 3 business
concerns and creating an electronically available list of such businesses and their
trades/profession as well as assisting such Section 3 Businesses in obtaining contracts or
subcontracts. Actions to solicit qualified Section 3 Business Concerns will include,at a
minimum, the following:
• Advertisement of contracting opportunities via newspaper, mailing, posting notices that
provide general information about the work to be contracted and where to obtain
additional information.
• Distributing notices of upcoming projects to local Public Housing Agencies,Texas
Workforce Commission, contactor associations, community organizations, Small
Business Administration(SBA), Minority and Women's Business Enterprise M/WBE
association, and Community Development Corporations.
• Conduct annual workshop on contracting procedures to include bonding, insurance, and
other pertinent requirements, in a timely manner in an effort to allow Section 3 business
concerns the opportunity to take advantage of any upcoming contracting opportunities.
• Provide Technical Assistance directly or through contracted organizations to help Section
3 businesses meet bonding and insurance requirements and become certified as Section 3
businesses. Additionally, this assistance will focus on helping existing Section 3 eligible
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contractors to identify and utilize other Section 3 businesses, subcontractors, and
suppliers.
C. Outreach for Section 3 Individuals
• The Section 3 Coordinator will provide information to residents on employment
opportunities.
Outreach will be conducted as necessary to meet the needs of the contractors and achieve the
Section 3 employment goals. Such activities may include, but are not limited to:
• Request contractor distribute fliers and/or notices within the neighborhood of the Section
3 covered project.
• Maintaining a website with information about the process the obtaining employment as a
Section 3 qualified worker.
• Conducting Section 3 presentations in local community forums, job fairs and other
networking opportunities.
D. Orientation/Education
All City of Port Arthur Section 3 Coordinators will, at minimum, host an annual workshop for
potential Section 3 business concerns. The workshop agenda shall include (1) applicability, (2)
listing of potential projects, (3) training and employment goals, (4) general contractor
requirements, (5) review, execution and submittal of certification forms, (6) procurement
information/solicitation of subcontractors, (7) review of on-going compliance issues/reporting
and (8) consequences of non-compliance.
Section 3 Coordinator will assist contractors in meeting their Section 3 obligations by connecting
them with Section 3 eligible individuals through the Texas Workforce Commission as outlined in
Section IV, below.
E. Compliance
The Section 3 Coordinator will be responsible for assuring the Section 2 Contract Clause is noted
in contracts for Section 3 covered activities between the unit of local government and first tier
contractors.
The Section 3 Coordinator will inform general contractors of the language necessary for them to
include in their agreements with subcontractors for Section 3 covered projects. The Section 3
Clause is attached as Exhibit E or may be obtained at CFR Part 135.38.
The Section 3 Coordinator must annually update Section 3 compliance documents with HUD
Section 8 income limits.
The Section 3 Coordinator must provide current postings and information to be posted on the
City of Port Arthur respective web sites.
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The Section 3 Coordinator will be the public point of contract for information regarding Section
3 compliance, reporting, business certification process and all other related matters.
Further, the Section 3 Coordinator is responsible for obtaining information necessary to remit
Section 3 annual reports and remit said reports as required by HUD. Currently, the report is
submitted electronically and is due no later than with the Consolidated Annual Performance and
Evaluation Report (CAPER).
F. Section 3 Reporting
1. Annual Report
The City of Port Arthur will report to HUD annual accomplishments regarding
employment and other economic opportunities provided to low income person under
Section 3. Form HUD-60002 is currently being utilized for reporting accomplishments.
This form may be changed and updated from time to time as required by HUD and 24
CFR 135.
2. Contractor Reporting
Contractors are required to submit to the City of Port Arthur a Monthly Compliance
Form, Monthly Employee Utilization Report, and an Employee Data and Certification
form for all new hires.
Contractors are required to submit a Monthly Employee Utilization Report, and an
Employee Data and Certification form for all new hires for each of their subcontractors.
Contractor payment requests will not be processed until all reporting requirements have
been met.
G. Procurement
Section 3 Coordinator will, when feasible, attend scheduled pre-bid, pre-construction, bid
opening and construction meetings or will be available should additional information be
requested. Section 3 Coordinator will also provide guidance on procurement preference
provisions as outlined in Part 135.36 of Section 3 Regulation.
[l. Applicability and Procurement
A. Bidding and Negotiation Requirements
Section 3 requirements are triggered when an anticipated contract award meets or exceeds
$100,000 for (1) housing rehabilitation (including reduction and abatement of lead-based paint
hazards), (2) housing construction, (3) other public construction.
Numerical goals are set forth in Section III regarding non-construction contracts associated with
housing rehabilitation, housing construction, or public facilities (architectural, engineering, etc.)
When recipient solicits proposals on a Section 3 covered activity, local procurement standards
will apply. However, in compliance with the Section 3 Plan for the City of Port Arthur, non-
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Section 3 Business will be utilized in a strictly competitive manner during the procurement
process. When a Section 3 covered contract is to be awarded based upon the price, the Section 3
business concern with the lowest responsive bid shall be given the opportunity to match the
lowest responsive hid from any qualified source. if said Section 3 business concern cannot
match the lowest responsive bid, then the award shall be made to the lowest bidder. Should
more than one Section 3 Business be able to match the non-Section 3 business proposal, the
order of priority has been established in the section entitled "Preference for Contracting with
Section 3 Business Concerns".
The City of Port Arthur will require the contractor/subcontractor to prepare and submit a
Contractors Section 3 Plan(Exhibit D) with their contract documents prior to the commencement
of any work under the contract. This plan must be approved in writing by the City of Port Arthur
prior to the commencement of any work under the contract. The contractor/subcontractor will
also submit Exhibit G to provide the current work force of the contractor along with workforce
projections identifying projected number of new hires by job category.
Notwithstanding Section 3 noted preferences, Section 3 businesses must have the capacity to
perform successfully under the terms and conditions of the proposed project contract. Under 24
CFR 85.36(b)(8), consideration, among other factors, is the potential contractor's record of
complying with public policy, including Section 3 requirements.
The City of Port Arthur shall require prospective contractors for work in connection with Section
3 covered projects to provide, prior to the signing of the contract, a preliminary statement of
work force needs (skilled, semi-skilled, unskilled labor and trainees by category). Such
information shall be supplied prior to any signing of any contractors and their subcontractors.
Consideration should be given to those contractors who will have training and employment
opportunities for project area residents.
Applicants, recipients and contractors will ensure that the attached Section 3 Clause (Exhibit E)
and Assurance of Compliance (Exhibit B) are made a part of all contracts.
Because goals for contracting opportunities apply to any applicant, when said applicants other
than the recipient are soliciting contracts or subcontracts in conjunction with a Section 3 covered
activity, they must, to the greatest extent possible, make every effort to publicize and maximize
contracting opportunities in order to ensure participation by Section 3 businesses.
In implementing its affirmative action plan, each applicant, recipient, contractor, or
subcontractor shall make a good faith effort to achieve its goal or target number and estimated
dollar amount of contracts to be awarded to the eligible businesses and entrepreneurs within each
category over the duration of the Section 3 covered project.
B. Preference for Contracting with Section 3 Business Concerns
The City of Port Arthur, in compliance with Section 3 regulations, will require contractors and
subcontractors to direct their efforts towards contracts to Section 3 business concerns in the
following order of priority(24 CFR 135.36):
• Category 1: Certified Section 3 business providing economic opportunities for Section
3 residents. Preferences are listed in order of priority:
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o Project area or neighborhood
o Public Housing Residents
o Limits of unit of local government
o Metropolitan Statistical Arca
o County in which recipient is located
Contractor and subcontractors that can clearly demonstrate how they will meet the requirement
in this section will be given a contracting preference.
Section 3 Business, Employment Training and Contracting Goals
A. Employment Goals; Compliance Review
It is the policy of the City Port Arthur to utilize Section 3 residents and other eligible persons
and businesses in contracts partially or wholly funded with monies from the U.S. Department
of Housing and Urban Development (HUD). The City of Port Arthur have established
minimum employment opportunities through economic development activities, should meet
in order to comply with Section 3 requirements.
The numerical goals established in this section represent minimum numerical targets
(reference 24 CFR 135.30 — Numerical goal for meeting the greatest extent feasible
requirement).
• 30 percent of the aggregate number of new hires/training opportunities annually; and
• 10 percent of the total dollar amount of all Section 3 covered construction contracts
annually
o Building trades work arising in connection with housing rehabilitation,
housing construction and other public construction(ex: demolition); and
• 3 percent of the total dollar amount of covered non-construction (ex. professional
services) contracts annually
o Section 3 covered non-construction projects include professional service
contracts associated with construction(ex: architectural, engineering, legal
services, accounting, marketing, etc)
It is the responsibility of contractors to implement efforts to attain Section 3 compliance. Any
contractor that does not meet the Section 3 numerical goals must demonstrate why meeting such
goals was not feasible.
Should the contractor fail to meet the Section 3 reporting requirements the following actions may
be taken:
• Written warning notice of non compliance and remedial actions needed;
• Failure to meet the reporting requirements may result in termination of the contract for
default, suspension and jeopardize future HUD funded projects.
B. Section 3 Businesses
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A Section 3 Business Concern is defined as a business concern (I) that is 51 percent or more
owned by Section 3 resident: or (2) whose permanent full-time employees include persons at
least 30 percent of whom arc currently Section 3 residents or within three years of the date of
first employment with the business concern were Section 3 residents; or (3) that provides
evidence of a commitment to subcontract in excess of 25 percent of the dollar award of all
subcontractors to he awarded to business concerns that meet the qualifications. Designations
will he made by the Section 3 Coordinator for the City of Port Arthur.
The City of Port Arthur have opted to accept any other City of Port Arthur certification of
Section 3 Business compliance. Such certification must be obtained from the Department
that oversees the Community Development Block Grant funds. Further, certification will be
valid for three years from the date of execution.
C. Evidence of Section 3 Certification
Any business seeking Section 3 preference in the awarding of contracts or purchase
agreements with the County must be able to provide a copy of the Section 3 certification
form received and acknowledged by any of the City Port Arthur as evidence of eligibility
for preference under the Section 3 Program. The certification shall be submitted along
with bid packages and must be received prior to bid opening.
Each applicant, recipient, contractor, and subcontractor on a Section 3 covered project
shall sign the attached Section 3 Assurance of Compliance (Exhibit B).
IV. Section 3 Residents/Individuals
Persons seeking work on projects funded in part or in whole with U.S. Department of
Housing and Urban Development grants must provide their names, contact information,
job skills and certifications (if any) to the Texas Workforce Commission.
A. Resident Hiring Requirements
The City Port Arthur have adopted a 30% goal for resident hiring that is to be used on
construction contracts (24 CFR 135.30). A prime contractor may satisfy resident hiring
requirements through its subcontractors. A Section 3 Employee Data and Certification
form shall be utilized in documenting eligibility for participation in the program (Exhibit
J or K).
It is not intended for contractors and subcontractors to terminate existing employees, but
to make every effort feasible to employ Section 3 program participants before any other
person, when hiring additional employees needed to complete proposed work on Section
3 covered activities.
B. Assisting Contractors to Achieve Section 3 Goal Hiring and Contracting Goals
The City of Port Arthur will assist contractors, through the Section 3 Coordinator, in
achieving Section 3 hiring and contracting goals by:
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• Requiring the contractor to present a list to the Section 3 Coordinator of the
number of subcontracting and/or employment opportunities expected to be
generated from the initial contract.
• Referring the contractor to the Texas Workforce Commission for a listing of
Section 3 residents for construction projects.
• Providing contractor with a list of Section 3 business concerns interested and
qualified for construction projects.
• Informing prime contractors and subcontractors of the Section 3 Clause
requirement and, when requested, will serve to clarify the intent.
• Giving notice of specific openings to all parties listed in Section 1.
C. Contractor's Requirements in Employing Section 3 Residents
Under the City Port of Arthur Section 3 Program, contractors and subcontractors are required to:
• Provide employment opportunities to Section 3 residents/participants in the
priority order listed below in accordance with 23 CFR 135.34(a)(2):
o Category 1 Residents — Section 3 residents residing in the service area or
neighborhood in which the Section 3 covered project is located
o Category 2 Residents—Participants in HUD Youthbuild program
o Where the Section 3 project is assisted under the Steward B. McKinney
Homeless Act (ESGP, SHDP, etc. per 42 U.S.C. 11301 et seq.), homeless
persons residing in the service area of neighborhood in which the Section
3 project is located shall be given the highest priority
o Other Section 3 Residents
• Recipients of housing assistance programs administered by the Assistant
Secretary for Housing herein provide a preference to residents of the housing
development receiving the Section 3 covered assistance within the service area or
neighborhood where the Section 3 covered project is located
• Recipients of community development programs herein provide priority to
recipients of government assistance for housing including recipients of certificates
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or vouchers under the Section 8 housing assistance program within the service
area or neighborhood where the Section 3 covered project is located
e After the award of contract but prior to beginning work, the contractor must, in a
visible location within the project, complete and post Exhibit F which will
provide the following information:
o The City of Port Arthur Section 3 Plan and preferences
o Set forth number of jobs and titles for hire
o Availability of apprenticeships and training positions, if any
o Contact information for person(s) taking applications or providing information on
qualifications for new hires apprenticeships and training positions
o Anticipated date the work shall begin
V. Section 3 Procedure for Reporting Non-Compliance
In an effort to resolve Section 3 concerns due to non-compliance, the City of Port Arthur
encourages written submittal to its Section 3 Coordinator. Concerns should contain the name of
the complainant and brief description of the alleged violation. An investigation will be
conducted which may include testimony and/or evidence pertinent to the complaint.
In the event the Section 3 resident or Section 3 business does not feel the City of Port Arthur
satisfactorily resolved the concern, complainants should file the concern using form HUD 958
and submit to:
FORT WORTH REGIONAL OFFICE
U.S. Department of Housing and Urban Development
Southwest Office
801 Cherry St., Unit 45, Suite 2500
Fort Worth, TX 76102
A complete complaint must be received no later than 180 days from the date of the action or
omission upon which the complaint is based, unless the time for the filing is extended by the
Assistant Secretary for good cause shown. Submission must include name and address of
complaint, name and address of party against whom the complaint is remitted (Respondent),
description of acts or omissions by Respondent.
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Definitions
Applicant-Any entity which makes an application for Section 3 covered assistance,and
includes, but is not limited to, any State, unit of local government, public housing agency or
other public body, public or private nonprofit organization, private agency or institution,
mortgagor.developer, limited divided sponsor,builder, property manager, community housing
development organization, resident management corporation, resident council, or cooperative
association
Business Concern- a business entity formed in accordance with State law, and which is
licensed under State, county or municipal law to engage in the type of business activity for which
it was formed
Contractor-any entity which contracts to perform work generated the expenditure of Section 3
covered assistance, or for work in connection with a Section 3 covered project
Employment Opportunities Generated by Section 3 Covered Assistance-all employment
opportunities generated by the expenditure of Section 3 covered public assistance(i.e., operating
assistance, development assistance and modernization assistance, {as described in Section 135.3
(a) (1)). With respect to Section 3 covered housing and community development assistance,this
term means all employment opportunities arising in connection with Section 3 covered projects
{as described in Section 135.3 (a) (2)}, including management and administrative support of
these activities, e.g., construction manager, relocation specialist, payroll clerk, etc.
Housing Authority (HA)-Public Housing Agency
Housing Development- low-income housing owned, developed,or operated by public housing
agencies in accordance with HUD's public housing program regulations codified in 24 CFR IX
HUD Youthbuild Programs -programs that receive assistance under subtitle D of Title IV of
the National Affordable Housing Act, as amended by the Housing and Community Development
Act of 1992 (42 U.S.C. 12899), and provide disadvantaged youth with opportunities for
employment,education, leadership development, and training in the construction or
rehabilitation of housing for homeless individuals and members for low-and very low-income
families.
Low-income person-families (including single persons)whose incomes do not exceed 80 per
centum of the centum of the median income for the area, as determined by the Secretary, with
adjustments for smaller and larger families, except that the Secretary may establish income
ceilings higher or lower than 80 per centum of the median for the area on the basis of the
Secretary's findings that such variations are necessary because of prevailing levels of
construction costs or unusually high or low-income families
Metropolitan Area-a metropolitan statistical area(MSA), as establish by the Office of
Management and Budget
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New Hires --full-time employees for permanent, temporary or seasonal employment
opportunities
Recipient -any entity which receives Section 3 covered assistance, directly from HUD or from
another recipient and includes, but not limited to, any State unit of local government, PHA, or
other public body, public or private nonprofit organization, private agency or institution,
mortgagor, developer, limited dividend sponsor, builder, property manager, community housing
development organization, resident management corporation, resident council,or cooperative
association. Recipient also includes any successor, assignee or transferee of any such entity,but
does not include any ultimate beneficiary under HUD program to which Section 3 applies and
does not include contractors
Section 3 -Section 3 of the Housing and Urban Development Act of 1968, as amended (12
U.S.C. 1701 U)
Section 3 Business Concern-a business concern,
1. That is 51°A)or more owned by Section 3 resident: or
2. Whose permanent, full-time employees include persons, at least 30 percent of
whom are currently Section 3 residents,or within three years of the date of
first employment with the business concern were Section 3 residents; or
3. That provides evidence of a commitment to subcontract in excess of 25
percent of the dollar award of all subcontractors to be awarded to business
concerns that meet the qualifications set forth in paragraphs 1 or 2 above
Section 3 Covered Assistance-
l. Public housing development assistance provided pursuant to Section 5 of the 1937 Act;
2. Public housing operating assistance provided pursuant to Section 9 of the 1937 Act;
3. Public housing modernization assistance provided pursuant to Section 14 of the 1937
Act;
4. Assistance provided under any HUD housing or community development program that is
expended for work arising in connection with housing rehabilitation, construction, or
other public construction project(which includes other buildings or improvements,
regardless of ownership)
Section 3 Clause- the contract provisions set forth in Section 135.38
Section 3 Covered Contracts-a contract or subcontract (including a professional service
contract) awarded by a recipient or contractor for work generated by the expenditure of Section 3
covered assistance, or for work arising in connection with a Section 3 covered project
Section 3 covered contracts do not include contract awarded under HUD's procurement program,
which are governed by the Federal Acquisition Regulation(FAR). Section 3 covered contracts
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also do not include contracts for the purchase of supplies and materials. However, whenever a
contract includes the installation of materials, the contract constitutes a Section 3 covered
co ntract
Section 3 Covered Project—a construction, reconstruction, conversion or rehabilitation of
housing(including reduction and abatement of lead-based paint hazards), other public
construction which includes buildings or improvements (regardless of ownership)assisted with
housing or community development assistance
Section 3 Covered non-construction Project—is a project associated with the Section 3
Covered Project such as maintenance contracts, re-painting, routine maintenance, HVAC
servicing, and professional services (architectural, engineering, legal services,accounting,
marketing, etc.)
Section 3 Resident— a public housing resident or an individual who resides in the metropolitan
area of nonmetropolitan county in which the Section 3 covered assistance is expended and who
is considered to be a low-to very low-income person
Subcontractor—any entity(other than a person who is an employee of the contractor)which
has a contract with a contractor to undertake a portion of the contractor's obligation for the
performance of work generated by the expenditure of Section 3 covered assistance, or arising in
connection with a Section 3 covered project
Very low-income person—families(including single persons)whose income do not exceed 50
per centum of the median family income for the area, as determined by the Secretary with
adjustments for smaller and larger families, except that the Secretary may establish income
ceilings higher or lower than 50 per centum of the median for the area on the basis of the
Secretary's findings that such variations are necessary because of unusually because of unusually
high or low family incomes
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EXHIBIT B
ASSURANCE OF COMPLIANCE(Section 3,HUD Act of 1968)
TRAINING, EMPLOYMENT, AND CONTRACTING OPPORTUNITIES FOR BUSINESS AND
LOWER INCOME PERSONS
A. The project assisted under this(contract)(agreement) is subject to the requirements of
Section 3 of the Housing and Urban Development Act of 1968,as amended, 12 U.S.C.
170 I u. Section 3 requires that to the greatest extent feasible opportunities for training and
employment he given to lower income residents of the project area and contracts for work in
connection with the project be awarded to business concerns which are located in or owned in
substantial part by persons residing in the area of the project.
B. Notwithstanding any other provision of this(contract)(agreement),the(applicant)(recipient)
shall carry out the provisions of said Section 3 and the regulations issued pursuant thereto by
the Secretary set forth in 24 CFR Part 135 (published in 38 Federal Register 29220,October
23, 1973), and all applicable rules and orders of the Secretary issued thereunder prior to the
execution of this(contract)(agreement). The requirements of said regulations include but are
not limited to development and implementation of an affirmative action plan for utilizing
Section 3 business concerns located within or owned in substantial part by persons residing in
the area of the project; the making of a good faith effort,as defined by the regulation,to
provide training employment and business opportunities required by Section 3;and
incorporation of the"Section 3 Clause"specified by Section 135.38 of the regulation in all
contracts for work in connection with the project. The(applicant)(recipient)certifies and
agrees that it is under no contractual or other disability which would prevent it from
complying with these requirements.
C. Compliance with the provisions of Section 3,the regulations set forth in 24 CFR Part 135,
and all applicable rules and orders of the Secretary issued thereunder prior to approval by the
Government of the application for this (contract)(agreement), shall be a condition of the
Federal financial assistance provided to the project,binding upon the(applicant)(recipient),
its successors and assigns. Failure to fulfill these requirements shall subject the(applicant)
(recipient), its contractors and subcontractors,its successors,and assigns to the sanctions
specified by the(contract)(agreement),and to such sanctions as are specified by 24 CFR
135.38(f).
APPLICANT:
SIGNATURE:
ADDRESS:
DATE:
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EXHIBIT C
C'ONTRACTORISUBC ONTRAC"CUR CERTIFICATION REGARDING
SECTION 3 AND SEGREGATED FACILITIES
COMPANY'S NAME PROJECT NAME
The undersigned herby certifies that:
(a) Section 3 provisions are included in the Contract.
(b) The above stated company is a signatory to the developer's Section 3 Plan.
(c) No segregated facilities will be maintained as required by Title VI of the Civil Rights Act of
1964.
NAME AND TITLE OF SIGNER(PRINT OR TYPE)
SIGNATURE DATE
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EXHIBIT D
CONTRACTOR'S SECTION 3 PLAN
agrees to implement the specific
following affirmative action steps directed at increasing the utilization of lower income residents and
businesses within the City of Port Arthur.
A. To ascertain from the locality's CDBG program official the exact boundaries of the Section 3
covered project area and where advantageous, seek the assistance of local officials in preparing
and implementing the affirmative action plan.
B. To attempt to recruit from within the City of Port Arthur the necessary number of lower income
residents through: local advertising media, signs placed at the proposed site for the project,and
community organizations and public or private institutions operating within and servicing the
project area.
C. To maintain a list of all lower income residents who have applied either on their own or on
referral from any source, and to employ such persons, if otherwise eligible and if a vacancy
exists.
D. To insert this Section 3 plan in all bid documents and to require all bidders on subcontracts to
submit a Section 3 affirmative action plan including utilization goals and the specific steps
planned to accomplish these goals.
E. To insure that subcontractors adhere to the Section 3 provisions that are applicable to the
Contractor.
F. To insure that all appropriate project area business concerns are notified of pending
subcontractual opportunities.
G. To maintain records, including copies of correspondence, memoranda,etc.,which document that
all of the above affirmative action steps have been taken.
H. To appoint or recruit an executive official of the company or agency as Equal Opportunity
Officer to coordinate the implementation of this Section 3 plan.
I. To maintain records concerning the amount and number of contracts,subcontracts,and purchases
which contribute to Section 3 objectives.
J. To maintain records of all projected workforce needs for all phases of the project by occupation,
trade,skill level, and number of positions and to update these projections based on the extent to
which hiring meets Section 3 objectives.
As officers and representatives of (Company),
We the undersigned have read and fully agree to the Section 3 Affirmative Action Plan,and become a
part to the full implementation of the program and its provisions.
Signature Signature
Title Date Title Date
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EXHIBIT F
POSTED NOTICE TO PROJECT RESIDENTS
The project
is being funded by the U. S. Department of Housing and Urban Development under the
-Community Development Block Grant Program. This notice
complies with the City of Port Arthur Section 3 Plan and is intended to inform the public,in particular
project residents, of the economic opportunities(jobs)created through the use of the federal award.
Contractor/subcontractor intends to hire for the following positions:
Number of Jobs Title Description of
Qualification/Licensure/Certi ficat ion
Section 3 preferences:
I. Persons residing in the project area and who are of low-to very-low-income
2. Participants in Department of Housing and Urban Development Youthbuild
3. Homeless Persons
4. Residents of the local Public Housing Authority
5. Residents of the local Section8 Housing Assistance Program units
For more information including job applications,apprenticeships,training positions,and qualifications
please contact:
Name of Contractor
Contact Person
Address
City, State, Zip
Telephone Number
Estimated Construction start date is
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EXHIBIT G
ESTIMATED WORKFORCE BREAKDOWN
NAME OF BUSINESS/CONTRACTOR/SUBCONTRACTOR
COLUMN I COLUMN 2 COLUMN 3 COLUMN 4 COLUMN 5
1013 CATEGORY TOTAL ESTIMATE NO.POSITIONS NO.POSITIONS NOT NO.POSITIONS TO BE
Posrr10Ns CURRENTLY CURRENTLY FILLED WITH
OCCUPIED BY OCCUPIED SECTION 3
•
PERMANET RESIDENTS,LOW
•
EMPLOYEES INCOME PERSONS
L Officers/supervisors
Professionals
Technicians
Housing
Sales/Rental
Management
Office/Clerical
Service Workers
Other
Trade: Plumbing/ElectricaUHVAC/Construction/Other:
COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 COLUMN 5
JOB CATEGORY TOTAL ESTIMATE NO.POSITIONS NO.POSITIONS NOT NO.POSITIONS TO BE
POSITIONS CURRENTLY CURRENTLY FILLED WITH
OCCUPIED BY OCCUPIED SECTION 3
PERMANET RESIDENTS/LOW
EMPLOYEES INCOME PERSONS
Journeymen
Common Laborers
Apprentices
Maximum No. of
Trainees
Trade: Plumbing/ElectricaUHVAC/Construction/Other:
COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 COLUMN 5
JOB CATEGORY TOTAL ESTIMATE NO POSITIONS NO.POSITIONS NOT NO.POSITIONS TO BE
POSITIONS CURRENTLY CURRENTLY FILLED WITH
OCCUPIED BY OCCUPIED SECTION 3
PERMANET RESIDENTSr LOW
EMPLOYEES INCOME PERSONS
Journeymen
Common Laborers
Apprentices
Maximum No.of
Trainees
Trade: Plumbing/ElectricaUHVAC/Construction/Other:
*A Section 3 Resident is 1)a public housing resident;or 2)a low or very low income person residing in the
metropolitan area or non-metropolitan county where the project is located.
‘) ALL NEW HIRES MUST COMPLETE AN ICOME DOCUMENTATION CERTIFICATION
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EXHIBIT H
SECTION 3 MONTHLY COMPLIANCE FORM
Contractor and all subcontractor(s)must sign.date and deliver this form monthly to:
City of Port Arthur: Project Name:
City of Port Arthur Address Project Location:
For the Month of -
1. Hiring
Select one:
I have not hired any new employees during the month specified.
I have not hired, Section 3 employees and/or non-Section 3employees during the month.
11. Recruitment
I have taken one or more of the following recruitment steps to hire a Section 3 resident with the highest training
and employment priority ranking: (check all that apply)
I have advertised to fill vacancy(ies)at the site(s),where work is taking place,in connection with
this project. Below.1 have checked the steps I have taken to find Section 3 low-income residents,from the
targeted groups and neighborhoods,to fill any vacancies.
Placed signs or posters in prominent places at project site(s)
Taken photographs of the above item to document that the above step was carried out.
Distributed employment flyers to the administrative office of the local Public Housing Authority.
Contacted City of Port Arthur employment referrals or Youthbuild Program referrals.
Kept a log of all applicants and indicated the reasons why Section 3 residents who applied were
not hired.
_ Retained copies of any employment applications completed by Public Housing Authority, Section
8 certificate or voucher holders or other Section 3 residents.
_ Sent a notice about Section 3 training and employment requirements and opportunities to labor
•
organizations or to worker representatives with whom our firm has a collective bargaining or other agreement.
III. Verification
1 have attached proof of all checked items.
I hereby certify that the above information is true and correct.
------ - —Signature Title Date
Business Name
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EXHIBIT I
MONTHLY EMPLOYMENT UTILIZATION REPORT
TO:CITY/COUNTY FROM:
(CONTRACTOR)
COMMUNITY DEVELOPMENT ADDRESS OF CONTRACTOR
NAME OF PROJECT
STREET
BID NO. 2012 CITY,STATE
GRANT NUMBER: CONTRACTOR'S PHONE NUMBER:
B-08 THRU B-12-MC-48-0504
REPORTING PERIOD:
PERCENTAGE OF PROJECT COMPLETION: --
CLASSIFICATION WORK HOUS OF EMPLOYMENT ON THIS PROJECT
TOTAL BLACK WHITE ASIAN OR HISPANIC FEMALE i DISABLED VETERAN SECTION
PACIFIC 3
RESIDENT
ISLANDER
OFFICERS
SUPERVISIONS
PROFESSIONALS
TECHNICIANS
HOUSING SALES/RENTAL
MANAGEMENT
OFFICE CLERICAL
SERVICE WORKERS !
JOURNEYMEN
COMMOM LABORERS
APPRENTICES
TRAINEES
TOTAL0 0 0 0 0 0 0 0 0
% OF MINORITY EMPLOYEES 0 #DIV/0!
% FEMALE EMPLOYEES #DIV/0!
% LOW INCOME/SECTION 3 EMPLOYEES #DIV/0!
% HANDICAPPED EMPLOYEES #DIV/0!
SIGNATURE AND TITLE OF COMPANY OFFICIAL COMPLETING REPORT
DATE SIGNED
This limn must be completed monthly by the General Contractor for all workers
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EXHIBIT J
SECTION 3 EMPLOYEE DATA&CERTIFICATION
The U.S. Department of Housing and Urban Development(IIUD)requires that the City of Harlingen document the
income of newly hired persons working on federally-funded construction projects. This form is intended to comply
with IIUD Community Development Block Grant requirements.
Applicant's Name: _ Job Title:
Address: Phone:
---
SECTION 1
What is your race?(Circle one)
WHITE
BLACK/AFRICAN AMERICAN
ASIAN
AMERICAN INDIAN/ALASKAN NATIVE
NATIVE HAWAIIAN/OTHER PACIFIC ISLANDER
ASIAN&WHITE
BLACK&WHITE
AM. INDIAN/ALASKAN NATIVE&BLACK
OTHER MULTIRACIAL
Is your family of Hispanic origin'? (Circle one) YES
NO
SECTION 2
Do you currently reside in Public Housing? If yes,you do not need to fill out Section 3 below.
(Circle one) YES NO
Have you been unemployed in the last 3 years? If yes,you do not need to fill out Section 3 below.
(Circle one) YES NO
SECTION 3
1. How many people are in your family? (Circle one) 1 2 3 4 5 6 7 8+
2. What is your family's gross annual income(before taxes)?
I certify that all of the above information is true and correct to the best of my knowledge.
Employee's Signature Date
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SECTION 3 MONTHLY COMPLIANCE FORM
Contractor and all subcontractor(s) must sign.date and deliver this form monthly to:
Grants Management Project Name:
444 4`1'Street Project Location:
For the Month of:
I. Hiring
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EXHIBIT A
"A` Texas General Land Office
' ° Community Development Block Grant(CDBG)
a r
iedi
W n.. r, Disaster Recovery Program
` vzr iv
y.
.— CERTIFICATION FOR BUSINESS CONCERNS
Seeking Section 3 Preference in Contracting and
Demonstration of Capability
Economic Opportunities for Low and Very Low-Income Persons
Contract Number: Date:
I GranteelSubrecipient: 1 I I
c
CONTRACTOR INFORMATION
Name of Business
Address of Business
hi
Type of Business:❑Corporation ❑ Partnership ❑ Non-Profit
Consortium
❑ Sole Proprietorship 0 Joint Venture
— Attach the following documentation as evidence of Section 3 eligible status:
i (Definition of"Section 3 Business Concern"in 24 CFR 135 describes the three alternative qualifications.)
For Business claiming status as a Section 3 resident-owned enterprise:
[] Copy of resident lease ❑Copy of receipt of public assistance
❑ Copy of evidence of participation in a public ❑Other evidence
assistance program
For business entity as applicable:
Partnership Agreement
aa
❑Copy of Articles of Incorporation 0
Certificate of Good Standing
❑Assumed Business Name Certificate 0 p Annual Report
❑List of owners/stockholders and /o ownership ❑ Corporation
of each appointed officers ❑ Latest Board minutes
❑Organization chart with names and titles ❑ Additional documentation
and brief function statement
For business entity claiming Section 3 status by subcontracting 25 percent of the dollar awarded to qualified Section
3 business(es):
r] List of subcontracted Section 3 business(es)and subcontract amount
For business claiming Section 3 status,by claiming at least 30 percent of their workforce are currently Section 3
residents or were Section 3 eligible residents within 3 years of date of first employment with the business:
❑ List of all current full-time employees ❑ List of employees claiming Section 3 status
❑ PHAIIHA Residential lease less than 3 years ❑ Other evidence of Section 3 status less than 3
from day of employment years from date of employment
Evidence of ability to perform successfully under the terms and conditions of the proposed contract:
❑Current financial statement ❑ Statement of ability to comply with
❑List of owned equipment public policy
❑List of all contracts for the past two years
Authorized Name and Signature Date
(Corporate Seal)
Attested By:
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EXHIBIT B
ASSURANCE OF COMPLIANCE(Section 3,HUD Act of 1968)
TRAINING, EMPLOYMENT,AND CONTRACTING OPPORTUNITIES FOR BUSINESS AND
LOWER INCOME PERSONS
A. The project assisted under this(contract)(agreement) is subject to the requirements of
Section 3 of the Housing and Urban Development Act of 1968,as amended, 12 U.S.C.
1701 u. Section 3 requires that to the greatest extent feasible opportunities for training and
employment be given to lower income residents of the project area and contracts for work in
connection with the project be awarded to business concerns which are located in or owned in
substantial part by persons residing in the area of the project.
B. Notwithstanding any other provision of this(contract)(agreement),the(applicant)(recipient)
shall carry out the provisions of said Section 3 and the regulations issued pursuant thereto by
the Secretary set forth in 24 CFR Part 135 (published in 38 Federal Register 29220,October
23, 1973), and all applicable rules and orders of the Secretary issued thereunder prior to the
execution of this(contract)(agreement). The requirements of said regulations include but are
not limited to development and implementation of an affirmative action plan for utilizing
Section 3 business concerns located within or owned in substantial part by persons residing in
the area of the project; the making of a good faith effort,as defined by the regulation,to
provide training employment and business opportunities required by Section 3; and
incorporation of the"Section 3 Clause"specified by Section 135.38 of the regulation in all
contracts for work in connection with the project. The(applicant)(recipient)certifies and
agrees that it is under no contractual or other disability which would prevent it from
complying with these requirements.
C. Compliance with the provisions of Section 3,the regulations set forth in 24 CFR Part 135,
and all applicable rules and orders of the Secretary issued thereunder prior to approval by the
Government of the application for this(contract)(agreement),shall he a condition of the
Federal financial assistance provided to the project,binding upon the(applicant)(recipient),
its successors and assigns. Failure to fulfill these requirements shall subject the(applicant)
(recipient), its contractors and subcontractors, its successors, and assigns to the sanctions
specified by the(contract)(agreement),and to such sanctions as are specified by 24 CFR
135.38(t).
APPLICANT:
SIGNATURE:
ADDRESS:
DATE:
14
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
EXHIBIT C
CONTRACTOR/SUBCONTRACTOR CERTIFICATION REGARDING
SECTION 3 AND SEGREGATED FACILITIES
COMPANY'S NAME. PROJECT NAME
'Hie undersigned herby certifies that:
(a) Section 3 provisions are included in the Contract.
(b) The above stated company is a signatory to the developer's Section 3 Plan.
(c) No segregated facilities will be maintained as required by Title VI of the Civil Rights Act of
1964.
NAME AND TITLE OF SIGNER (PRINT OR TYPE)
SIGNATURE DATE
15
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
EXHIBIT D
CONTRACTOR'S SECTION 3 PLAN
agrees to implement the specific
following affirmative action steps directed at increasing the utilization of lower income residents and
huinesses within the City of Port Arthur,
A. To ascertain from the locality's CDBG program official the exact boundaries of the Section 3
covered project area and where advantageous,seek the assistance of local officials in preparing
and implementing the affirmative action plan.
B. To attempt to recruit from within the City of Port Arthur the necessary number of lower income
residents through: local advertising media,signs placed at the proposed site for the project,and
community organizations and public or private institutions operating within and servicing the
project area.
C. To maintain a list of all lower income residents who have applied either on their own or on
referral from any source,and to employ such persons, if otherwise eligible and if a vacancy
exists.
D. To insert this Section 3 plan in all bid documents and to require all bidders on subcontracts to
submit a Section 3 affirmative action plan including utilization goals and the specific steps
planned to accomplish these goals.
E. To insure that subcontractors adhere to the Section 3 provisions that are applicable to the
Contractor.
F. To insure that all appropriate project area business concerns are notified of pending
subcontractual opportunities.
G. To maintain records, including copies of correspondence,memoranda,etc.,which document that
all of the above affirmative action steps have been taken.
H. To appoint or recruit an executive official of the company or agency as Equal Opportunity
Officer to coordinate the implementation of this Section 3 plan.
I. To maintain records concerning the amount and number of contracts,subcontracts,and purchases
which contribute to Section 3 objectives.
J. To maintain records of all projected workforce needs for all phases of the project by occupation,
trade,skill level,and number of positions and to update these projections based on the extent to
which hiring meets Section 3 objectives.
As officers and representatives of (Company),
We the undersigned have read and fully agree to the Section 3 Affirmative Action Plan,and become a
part to the full implementation of the program and its provisions.
Signature Signature
Title Date Title Date
16
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
EXHIBIT E
;FtAL �q Texas General Land Office
y0� �� .°* Community Development Block Grant(CDBG)
</ Disaster Recovery Program
Code of Federal Regulations
Title 24-Housing and Urban Development
Volume:1
Date:2003-04-01
Original Date: 2003-04-01
Title:Section 135.38-Section 3 Clause
Context:Title 24-Housing and Urban Development.Subtitle B-Relating to Housing and Urban
Development.Chapter 1-Office of Assistant Secretary for Equal Opportunity,Department. Part 135
Economic Opportunities for Low-and Very Low-Income Persons.Subpart B-Economic Opportunities for
Section 3 Residents and Section 3 Business Concerns.
§ 135.38 Section 3 clause.
All section 3 covered contracts shall include the following clause(referred to as the section 3 clause):
A. The work to be performed under this contract is subject to the requirements of section 3 of the
Housing and Urban Development Act of 1968,as amended, 12 U.S.C. 1701u(section 3).The purpose
of section 3 is to ensure that employment and other economic opportunities generated by HUD
assistance or HUD-assisted projects covered by section 3,shall,to the greatest extent feasible,be
directed to low-and very low-income persons,particularly persons who are recipients of HUD
assistance for housing.
B. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135,which
implement section 3.As evidenced by their execution of this contract,the parties to this contract
certify that they are under no contractual or other impediment that would prevent them from
complying with the part 135 regulations.
C. The contractor agrees to send to each labor organization or representative of workers with which the
contractor has a collective bargaining agreement or other understanding,if any,a notice advising the
labor organization or workers'representative of the contractor's commitments under this section 3
clause,and will post copies of the notice in conspicuous places at the work site where both
employees and applicants for training and employment positions can see the notice.The notice shall
describe the section 3 preference,shall set forth minimum number and job titles subject to hire,
availability of apprenticeship and training positions,the qualifications for each;and the name and
location of the person(s)taking applications for each of the positions;and the anticipated date the
work shall begin.
D. The contractor agrees to include this section 3 clause in every subcontract subject to compliance
with regulations in 24 CFR part 135,and agrees to take appropriate action,as provided in an
applicable provision of the subcontract or in this section 3 clause,upon a finding that the
subcontractor is in violation of the regulations in 24 CFR part 135.The contractor will not subcontract
with any subcontractor where the contractor has notice or knowledge that the subcontractor has
been found in violation of the regulations in 24 CFR part 135.
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
E The contractor will certify that any vacant employment positions, including training positions,that
are filled(1)after the contractor is selected but before the contract is executed,and(2)with persons
other than those to whom the regulations of 24 CFR part 135 require employment opportunities to
be directed,were not filled to circumvent the contractor's obligations under 24 CFR part 135.
F. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions,termination of this
contract for default,and debarment or suspension from future HUD assisted contracts.
G. With respect to work performed in connection with section 3 covered Indian housing assistance,
section 7(b)of the Indian Self-Determination and Education Assistance Act(25 U.S.C.45Oe)also
applies to the work to be performed under this contract.Section 7(b) requires that to the greatest
extent feasible(i)preference and opportunities for training and employment shall be given to
Indians,and(ii)preference in the award of contracts and subcontracts shall be given to Indian
organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the
provisions of section 3 and section 7(b)agree to comply with section 3 to the maximum extent
feasible,but not in derogation of compliance with section 7(b).
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
EXHIBIT F
PC)S"I'I?1) NOTICE TO PROJECT RESIDENTS
NTS
i'he project
is being funded by the U. S.Department of[lousing and Urban Development under the
-Community Development Block Grant Program. This notice
complies with the City of Port Arthur Section 3 Plan and is intended to inform the public, in particular
project residents,of the economic opportunities(jobs)created through the use of the federal award.
C ontractorisubcontractor intends to hire for the following positions:
Number of Jobs Title Description of
Qualification/Licensure/Certitication
Section 3 preferences:
1. Persons residing in the project area and who are of low-to very-low-income
2. Participants in Department of Housing and Urban Development Youthbuild
3. Homeless Persons
4. Residents of the local Public Housing Authority
5. Residents of the local Section8 Housing Assistance Program units
For more information including job applications,apprenticeships,training positions,and qualifications
please contact:
Name of Contractor
Contact Person
Address
City, State, Zip
Telephone Number
Estimated Construction start date is
17
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
EXHIBIT'G
ESTIMATED WORKFORCE BREAKDOWN
NAM[OF BUS IN ESSICON"1'RAC"FOR.-SUBCONTRACTOR
COLUMN I COLUMN 2 COLUMN 3 COLUMN 4 COLUMN 5
.IOH CATEGORY TOTAL ESTIMATt NO.POSITIONS NO.POSITIONS NOT NO.POSITIONS TO BE
POSI!IONS CURRENTLY CURRENTLY FILLED WITH
OCCUPIED BY OCCUPIED SECTION 3
I'ERMANET RESIDENTS:LOW
EMPLOYEES _INCOME PERSONS
Officers/supervisors
j Professionals
j Technicians
Housing
Sales/Rental
Management
Office/Clerical
Service Workers
i Other
Trade: Plumbing/Electrical/HVAC/Construction/Other:
COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 COLUMN 5
JOB CATEGORY TOTAL ESTIMATE NO.POSITIONS NO.POSITIONS NOT NO.POSITIONS TO BE
POSITIONS CURRENTLY CURRENTLY FILLED WITH
OCCUPIED BY OCCUPIED SECTION 3
PER,MANET RESIDENTS:LOW
EMPLOYEES INCOME PERSONS
Journeymen
Common Laborers
[pprentices
Maximum No.of
Trainees
Trade: P►umbing/Electrical/IIVAC/Construction/Other:
COLUMN l COLUMN 2 COLUMN 3 COLUMN 4 COLUMN 5
JOB CATEGORY TOTAL ESTIMATE NO.POSITIONS NO.POSITIONS NOT NO.POSITIONS TO BE
. POSITIONS CURRENTLY CURRENTLY FILLED WITH
OCCUPIED BY OCCUPIED SECTION 3
PERM,ANET RESIDENTS/LOW
EMPLOYEES INCOME PERSONS
Journeymen
Common Laborers
Apprentices
Maximum No.of
"Trainees
Trade: Plumbing/Electrical/HVAC/Construction/Other:
*A Section 3 Resident is I)a public housing resident:or 2)a low or very low income person residing in the
metropolitan area or non-metropolitan county where the project is located.
ALL NEW HIRES MUST COMPLETE AN ICOME DOCUMENTATION CERTIFICATION
18
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
EXHIBIT 11
SECTION 3 :NION'1'HIN COMPLIANCE FORM
Contractor and all subcontractor(s)must sign.date and deliver this form monthly to:
City of Port Arthur: Project Name:
City of Port Arthur Address: _._
Project Location:
For the Month of
I. Hiring
Select one:
1 have not hired any new employees during the month specified.
I have not hired Section 3 employees and'or non-Section 3employees during the month.
IL Recruitment
I have taken one or more of the following recruitment steps to hire a Section 3 resident with the highest training
and employment priority ranking:(check all that apply)
I have advertised to fill vacancy(ies)at the site(s).where work is taking place.in connection with
this project. Below.I have checked the steps I have taken to find Section 3 low-income residents,from the
targeted groups and neighborhoods.to till any vacancies.
Placed signs or posters in prominent places at project site(s)
Taken photographs of the above item to document that the above step was carried out.
Distributed employment flyers to the administrative office of the local Public Housing Authority.
Contacted City of Port Arthur employment referrals or Youthbuild Program referrals.
_ Kept a log of all applicants and indicated the reasons why Section 3 residents who applied were
not hired.
Retained copies of any employment applications completed by Public Housing Authority.Section
8 certificate or voucher holders or other Section 3 residents.
Sent a notice about Section 3 training and employment requirements and opportunities to labor
organizations or to worker representatives with whom our firm has a collective bargaining or other agreement.
(((. Verification
I have attached proof of all checked items.
I hereby certify that the above information is true and correct.
Signature
Title Date
Business Name
19
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LAC-2600-DC-0044
EXHIBIT I
MONTHLY EMPLOYMENT UTILIZATION REPORT
TO:CI I Y'C'OUNTY FROM:
(CONTRACTOR)
C'OMMUNTIY DEVELOPMENT ADDRESS OF CONTRACTOR
NAME OF PROJECT _
STREET
BID NO. 2012-
CITY,STATE
GRANT NUMBER: CONTRACTOR'S PHONE NUMBER:
B-08 TI IRU B— 12—MC 48-0504 _1. 1
REPORTING PERIOD:
PERCENTAGE OF PROJECT COMPLETION:
[CLASSIFICATION WORK HOGS OF EMPLOYMENT ON THIS PROJECT
r TOTAL BLACK WHITE I ASEAN OR HISPANIC FEMALE DISABLED VETERAN SECTION
PACIFIC 3
RESIDENT
ESIDENT
OFFICERS
SUPERVISIONS
PROFESSIONALS
TECIINICIANS
HOUSING SALES/RENTAL
MANAGEMENT
OFFICE CLERICAL
SERVICE WORKERS `
JOURNEYMEN
COMMOM LABORERS
- APPRENTICES
TRAINEES—
—_^ 0 0 0 0 0 0 0 0 0
% OF MINORITY EMPLOYEES 0 #DIV/0!
% FEMALE EMPLOYEES #DIV/0!
% LOW INCOME/SECTION 3 EMPLOYEES #DIV/0!
% HANDICAPPED EMPLOYEES #DIV/0!
SIGNATURE AND TITLE OF COMPANY OFFICIAL COMPLETING REPORT
DATE SIGNED
This limn must be completed monthly by the General Contractor for all workers
20
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
EXHIBIT.1
SECTION 3 EMPLOYEE DATA&CERTIFICATION
The U.S. Department of(lousing and Urban Development(HUD)requires that the City of Ilarlingen document the
income of newly hired persons working on federally-funded construction projects. This form is intended to comply
with HUD Community Development Block Grant requirements.
Applicants Name: --- Job Title:
Address: Phone: ---
SECTION 1
What is your race?(Circle one)
WHITE
BLACK AFRICAN AMERICAN
ASIAN
AMERICAN INDIAN ALASKAN NATIVE
NATIVE IIAWAl1AN.OTHER PACIFIC ISLANDER
ASIAN&WHITE
BLACK&WHITE
AM. INDIAN:ALASKAN NATIVE& BLACK
OTHER MULTIRACIAL
Is your family of Hispanic origin? (Circle one) YES NO
SECTION 2
Do you currently reside in Public Housing? If yes.you do not need to till out Section 3 below.
(Circle one) YES NO
Have you been unemployed in the last 3 years? If yes.you do not need to fill out Section 3 below.
I Circle one) YES NO
SECTION 3
1. How many people are in your family? (Circle one) 1 2 3 4 5 6 7 8+
2. What is your family's gross annual income(before taxes)? _—
I certify that all of the above information is true and correct to the best of my knowledge.
Employee's Signature Date
21
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
CONTRACTOR/SUBCONTRACTOR CERTIFICATION REGARDING
SECTION 3 AND SEGREGATED FACILITIES
COMPANY'S NAME PROJECT NAME
The undersigned herby certifies that:
(a) Section 3 provisions are included in the Contract.
(b) The above stated company is a signatory to the developer's Section 3 Plan.
(c) No segregated facilities will be maintained as required by Title VI of the Civil Rights Act of
1964.
NAME AND TITLE OF SIGNER(PRINT OR TYPE)
SIGNATURE DATE
14
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
CONTRACTOR'S SECTION 3 PLAN
agrees to implement the specific
following affirmative action steps directed at increasing the utilization of lower income residents and
businesses within the City of Port Arthur.
A. To ascertain from the locality's CDBG program official the exact boundaries of the Section 3
covered project area and where advantageous,seek the assistance of local officials in preparing
and implementing the affirmative action plan.
B. To attempt to recruit from within the City of Port Arthur the necessary number of lower income
residents through: local advertising media,signs placed at the proposed site for the project,and
community organizations and public or private institutions operating within and servicing the
project area.
C. To maintain a list of all lower income residents who have applied either on their own or on
referral from any source,and to employ such persons, if otherwise eligible and if a vacancy
exists.
D. To insert this Section 3 plan in all bid documents and to require all bidders on subcontracts to
submit a Section 3 affirmative action plan including utilization goals and the specific steps
planned to accomplish these goals.
E. To insure that subcontractors adhere to the Section 3 provisions that are applicable to the
Contractor.
F. To insure that all appropriate project area business concerns are notified of pending
subcontractual opportunities.
G. To maintain records, including copies of correspondence,memoranda,etc.,which document that
all of the above affirmative action steps have been taken.
H. To appoint or recruit an executive official of the company or agency as Equal Opportunity
Officer to coordinate the implementation of this Section 3 plan.
I. To maintain records concerning the amount and number of contracts,subcontracts,and purchases
which contribute to Section 3 objectives.
J. To maintain records of all projected workforce needs for all phases of the project by occupation,
trade,skill level, and number of positions and to update these projections based on the extent to
which hiring meets Section 3 objectives.
As officers and representatives of (Company),
We the undersigned have read and fully agree to the Section 3 Affirmative Action Plan,and become a
part to the full implementation of the program and its provisions.
Signature Signature
Title Date Title Date
15
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
POSTED NOTICE TO PROJECT RESIDENTS
The project
is being funded by the U. S.Department of Housing and Urban Development under the
-Community Development Block Grant Program. This notice
complies with the City of Port Arthur Section 3 Plan and is intended to inform the public, in particular
project residents, of the economic opportunities(jobs)created through the use of the federal award.
Contractor/subcontractor intends to hire for the following positions:
Number of Jobs Title Description of
Qualification/Licensure/Certification
Section 3 preferences:
l, Persons residing in the project area and who are of low-to very-low-income
2. Participants in Department of Housing and Urban Development Youthbuild
3, Homeless Persons
4. Residents of the local Public Housing Authority
5. Residents of the local Section8 Housing Assistance Program units
For more information including job applications,apprenticeships,training positions,and qualifications
please contact:
Name of Contractor
Contact Person
Address
City, State,Zip
Telephone Number
Estimated Construction start date is
16
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
ESTIMATED WORKFORCE BREAKDOWN
NAME OF BUSINESS/CONTRACTOR/SUBCONTRACTOR
COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 COLUMN 5
JOB CATEGORY TOTAL ESTIMATE NO.POSITIONS NO.POSITIONS NOT NO.POSITIONS TO BE
POSITIONS CURRENTLY CURRENTLY FILLED WITH
OCCUPIED BY OCCUPIED SECRETIION EN 3 LOW
PERMANET
EMPLOYEES INCOME PERSONS
Officers/supervisors
Professionals
Technicians
Housing
Sales/Rental
Management
Office/Clerical
Service Workers
Other
Trade: Plumbing/Electrical/HVAC/Construction/Other:
COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 COLUMN 5
JOB CATEGORY TOTAL ESTIMATE NO.POSITIONS NO.POSITIONS NOT NO.POSITIONS TO BE
POSITIONS CURRENTLY CURRENTLY FILLED WITH
OCCUPIED BY OCCUPIED SECTION
E TIONTS/LOW
PERMANET
EMPLOYEES INCOME PERSONS
Journeymen
Common Laborers
Apprentices
Maximum No.of
Trainees
Trade: Plumbing/Electrical/HVAC/Construction/Other:
TOLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 COLUMN 5
i JOB CATEGORY TOTAL ESTIMATE NO.POSITIONS NO.POSITIONS NOT NO.POSITIONS TO BE
POSITIONS CURRENTLY CURRENTLY FILLED WITH
OCCUPIED BY OCCUPIED SECTION
E TIIONTS/LOW
PERMANET
EMPLOYEES INCOME PERSONS
Journeymen
Common Laborers
Apprentices
Maximum No. of
Trainees
Trade: Plumbing/Electrical/HVAC/Construction/Other:
*A Section 3 Resident is 1)a public housing resident;or 2)a low or very low income person residing in
the metropolitan area or non-metropolitan county where the project is located.
ALL NEW HIRES MUST COMPLETE AN ICOME DOCUMENTATION CERTIFICATION
17
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
EXHIBIT H
SECTION 3 MONTHLY COMPLIANCE FORM
Contractor and all subcontractor(s)must sign,date and deliver this form monthly to:
City of Port Arthur: Project Name:
City of Port Arthur Address: Project Location:
For the Month of
I. Hiring
Select one:
I have not hired any new employees during the month specified.
I have not hired Section 3 employees and/or_non-Section 3employees during the month.
II. Recruitment
I have taken one or more of the following recruitment steps to hire a Section 3 resident with the highest training
and employment priority ranking:(check all that apply)
I have advertised to fill vacancy(ies)at the site(s),where work is taking place,in connection with
this project. Below,I have checked the steps I have taken to find Section 3 low-income residents,from the
targeted groups and neighborhoods,to fill any vacancies.
Placed signs or posters in prominent places at project site(s)
Taken photographs of the above item to document that the above step was carried out.
Distributed employment flyers to the administrative office of the local Public Housing Authority.
Contacted City of Port Arthur employment referrals or Youthbuild Program referrals.
_ Kept a log of all applicants and indicated the reasons why Section 3 residents who applied were
not hired.
Retained copies of any employment applications completed by Public Housing Authority,Section
8 certificate or voucher holders or other Section 3 residents.
Sent a notice about Section 3 training and employment requirements and opportunities to labor
organizations or to worker representatives with whom our firm has a collective bargaining or other agreement.
III. Verification
I have attached proof of all checked items.
I hereby certify that the above information is true and correct.
Signature Title Date
Business Name
EXHIBIT I
MONTHLY EMPLOYMENT UTILIZATION REPORT
TO:CITY/COUNTY FROM:
(CONTRACTOR)
COMMUNITY DEVELOPMENT ADDRESS OF CONTRACTOR
18
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
NAME OF PROJECT
STREET
BID N0.2012 CITY,STATE
GRANT NUMBER: CONTRACTOR'S PHONE NUMBER:
B-08 THRU B— 12—MC—48-0504 {
REPORTING PERIOD:
PERCENTAGE OF PROJECT COMPLETION:
CLASSIFICATION WORK HOUS OF EMPLOYMENT ON THIS PROJECT
TOTAL BLACK ' WHITE ASIAN OR HISPANIC FEMALE DISABLED VETERAN SECTION
PACIFIC 3
RESIDENT
ISLANDER
OFFICERS
SUPERVISIONS _
PROFESSIONALS
TECHNICIANS
HOUSING SALES/RENTAL
MANAGEMENT
OFFICE CLERICAL
SERVICE WORKERS
JOURNEYMEN
COMMOM LABORERS
APPRENTICES
TRAINEES
TOTAL
0 0 0 0 0 0 r 0 0 0
% OF MINORITY EMPLOYEES 0 #DIV/0!
% FEMALE EMPLOYEES #DIV/0!
% LOW INCOME/SECTION 3 EMPLOYEES #DIV/0!
% HANDICAPPED EMPLOYEES #DIV/0!
SIGNATURE AND TITLE OF COMPANY OFFICIAL COMPLETING REPORT
DATE SIGNED _
This form must be completed monthly by the General Contractor for all workers
EXHIBIT J
SECTION 3 EMPLOYEE DATA&CERTIFICATION
The U.S.Department of Housing and Urban Development(HUD)requires that the City of Harlingen document the
income of newly hired persons working on federally-funded construction projects. This form is intended to comply
with HUD Community Development Block Grant requirements.
Applicant's Name: Job Title:
Address: Phone:
SECTION 1
19
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
What is your race?(Circle one)
WHITE
BLACKIAFRICAN AMERICAN
ASIAN
AMERICAN INDIAN/ALASKAN NATIVE
NATIVE HAWAIIAN/OTHER PACIFIC ISLANDER
ASIAN&WHITE
BLACK&WHITE
AM.INDIAN/ALASKAN NATIVE&BLACK
OTHER MULTIRACIAL
Is your family of Hispanic origin? (Circle one) YES NO
SECTION 2
Do you currently reside in Public Housing? If yes,you do not need to fill out Section 3 below.
(Circle one) YES NO
Have you been unemployed in the last 3 years? If yes,you do not need to fill out Section 3 below.
(Circle one) YES NO
SECTION 3
I. How many people are in your family? (Circle one) 1 2 3 4 5 6 7 8+
2. What is your family's gross annual income(before taxes)?
I certify that all of the above information is true and correct to the best of my knowledge.
Employee's Signature Date
20
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
SECTION 3 MONTHLY COMPLIANCE FORM
Contractor and all subcontractor(s) must sign,date and deliver this form monthly to:
Grants Management Project Name:
444 4th Street Project Location:
For the Month of:
1. Hiring
21
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
I ,
•
P. R. NO. 20139
2/22/2018 FB
RESOLUTION NO. /5 V 7b
A RESOLUTION AUTHORIZING THE DESIGNATION OF
OPPORTUNITY ZONES FOR ALL ELIGIBLE CENSUS TRACTS
WITHIN THE CITY OF PORT ARTHUR
WHEREAS. the Tax Cuts and Jobs Act established Opportunity Zones to spur private
investment in distressed communities throughout the county:and
WHEREAS, Opportunity Zones are a new community development program to
encourage long-term investment in low-income communities:and
WHEREAS,the Opportunity Zones program provides a tax incentive for investors to re-
invest their unrealized capital gains into Opportunity Funds that are dedicated to investing into
Opportunity Zones:and
WHEREAS, the Opportunity Zones program uses low-income community census tracts
as the basis for determining areas eligible for Opportunity Zone designation as show in Exhibit
"A-: and
WHEREAS, the designation of Opportunity Zones have a 90-day determination period
from the date of enactment and the Governor will submit recommendations prior to March 21.
2018 and designation will be finalized no later than April 30.2018.
WHEREAS. the City Council and the City of Port Arthur Section 4A Economic
Development Corporation deem it in the public interest to establish Opportunity Zones within
the eligible census tracts of the City of Port Arthur as shown in Exhibit"A"
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR,TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
. P. R. NO. 20139
2/22/2018 FB
Section 2. That the City Council of the City of Port Arthur authorizes the designation
of the attached census tracts as shown in Exhibit "A" as eligible for designated Opportunity
/ones.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED on thi(-97 day of A.D.. 2018.
at a Meeting of the City Council of the City of Port Arthur. Texas. by the following vote:
AYES:
MayorI2Q/man0 (7*.ft_k_..)P .
Councilmembers
) Sr ,r�C
NOES: 4. CT�i- ✓
Derrick F eema , M yor
ATTEST:
"4-"/(
rri Bellard. City Secretary _
Page 2
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• P.R.NO.20139
2/22/2018 FB
APPROVED AS TO FORM:
•
Valecia . . no,City Attorney
APPROVED AS TO ADMINISTRATION:
Harvey Robinson,In enm City Manager
Ne3
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
'....) 44r— 411klik 3
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02275W000 02156000100
04019002701 0.02900170.
04019002903 04019001506
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00015.10502 0.01900e221
04211.10501 0.019004125
0.019/70.100 0.019007200
0.023430500 0e019005300
06037933401 C6037117000
36053940101 36051030101
340519.0102 36053030102
36011540103 360630313103
36053910200 16053030200
36053940300 36053030300
360339e0.02 36053030101
36053310.03 3603303..03
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360659 0103 3065024720
3606s%11m 306502490
.6113940300 461029.0500
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44113960900 4610254350
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
171700-30-009Z-OHI :zagmm.N Agzun;zoddO buTpun3 E9T6L10SM :CI aoedsxzoM 9Z0Z 'T£ bny :area M3IADIa
Certification for f U.S.Department of Housing OMB Number:2501-0044
and Urban Development Expiration Date:2/28/2027
a Drug-Free Workplace
Public reporting burden.Public reporting burden for this collection of information is estimated to average 0.25 hours per response,including the time for reviewing Instructions,
searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information.Comments regarding the accuracy of this
burden estimate and any suggestions for reducing this burden can be sent to:U.S.Department of Housing and Urban Development,Office of the Chief Data Officer,R,451 7th St SW,
Room 8210,Washington,DC 20410-5000.Do not send completed forms to this address.This agency may not collect this Information,and you are not required to complete this form,
unless it displays a currently valid OMB control number.HUD Is authorized to collect this Information under the authority cited in the Notice of Funding Opportunity for this grant
program.The information collected will provide proposed budget data for multiple programs.HUD will use this information In the selection of applicants.This information Is required to
obtain the benefit sought In the grant program.This information will not be held confidential and may be made available to the public In accordance with the Freedom of Information Act
15 U.S.C.45521.
City of Port Arthur
Applicant Name
Healthy Homes Production Grant Program
Program/Activity Receiving Federal Grant Funding
Acting on behalf of the above named Applicant as its Authorized Official, I make the following certifications and agreements to the
Department of Housing and Urban Development(HUD)regarding the sites listed below:
I certify that the above named Applicant will or will continue to (1) Abide by the terms of the statement; and
provide a drug-free workplace by: • (2) Notify the employer in writing of his or her conviction
a. Publishing a statement notifying employees that the un- for a violation of a criminal drug statute occurring in the workplace
lawful manufacture,distribution,dispensing, possession,or use no later than five calendar days after such conviction;
of a controlled substance is prohibited in the Applicant's work-
place and specifying the actions that will be taken against e.Notifying the agency in writing,within ten calendar days
after receiving notice under subparagraph d.(2) from an em-
employees for violation of such prohibition. ployee or otherwise receiving actual notice of such conviction.
b. Establishing an on-going drug-free awareness program to Employers of convicted employees must provide notice,includ-
ing position title, to every grant officer or other designee on
inform employees---
(1) The dangers of drug abuse in the workplace; whose grant activity the convicted employee was working,
unless the Federalagency has designated a central point for the
(2) The Applicant's policy of maintaining a drug-free receipt.of such notices. Notice shall include the identification
number(s)of each affected grant;
workplace;
(3) Any available drug counseling, rehabilitation, and f.Taking one of the following actions,within 30 calendar days of
receiving notice under subparagraph d.(2), with respect to any
employee assistance programs;and
employee who is so convicted---
(4) The penalties that may be imposed upon employees for (1) Taking appropriate personnel action against such an
drug abuse violations occurring in the workplace. employee, up to and including termination, consistent with the
c.Making it a requirement that each employee to be engaged in requirements of the Rehabilitation Act of 1973,as amended;or
the performance of the grant be given a copy of the statement (2) Requiring such employee to participate satisfactorily
required by paragraph a.; in a drug abuse assistance or rehabilitation program approved for
d.Notifying the employee in the statement required by paragraph such purposes by a Federal, State, or local health, law
a.that,as a condition of employment under the grant,the employee enforcement,or other appropriate agency;
will--- g.Making a good faith effort to continue to maintain a drug-free
workplace through implementation of paragraphs a.thru f.
2.Sites for Work Performance.The Applicant shall list(on separate pages)the site(s)for the performance of work done in connection with the HUD funding
of the program/activity shown above:Place of Performance shall include the street address,city,county,State,and zip code.Identify each sheet with the
Applicant name and address and the program/activity receiving grant funding.)
4026 5th St-340 W 10th S-501 Vassar St-3324 10th St-5018 9th St-813 19th St-2201 5th St-3438 6th St-3443 15th St-827 Stilwell Blvd-1135 DeQueen Blvd-3237 19th St;
Check here X if there are workplaces on file that are not Identified on the attached sheets.
17b00-Da-009?-3H'I :zaqu1n l;Tun4zoddo buzpun3 £9T66LTOSM :aI aoudsx.zoM 9ZOZ 'T£ bnW :area MaIAaud
Certification of Consistency with the U.S. Department of Housing 2501
-0044
Consolidated Plan and Urban Development Expratia�Date:2l2812027
Public Reporting Burden Statement:This collection of information is estimated to average 3 hours per response,including the time for
reviewing instructions,searching existing data sources.gathering,and maintaining the data needed.and completing and reviewing the collection of
the requested information.Comments regarding the accuracy of this burden estimate and any suggestions for reducing this burden can be sent to:
U.S.Department of Housing and Urban Development,Office of the Chief Data Officer,R,451 7th St SW.Room 8210,Washington,DC 20410-
5000.Do not send completed forms to this address.This agency may not conduct or sponsor.and a person is not required to respond to.a collection
of information unless the collection displays a valid OMB control number.This agency is authorized to collect this information under Section 102
of the Department of Housing and Urban Development Reform Act of 1989.The information you provide will enable HUD to carry out its
responsibilities under this Act and ensure greater accountability and integrity in the provision of certain types of assistance administered by HUD.
This information is required to obtain the benefit sought in the grant program.Failure to provide any required information may delay the processing
of your application and may result in sanctions and penalties including of the administrative and civil money penalties specified under 24 CFR
§4.38.This information will not be held confidential and may be made available to the public in accordance with the Freedom of Information Act
(5 U.S.C.§5521.The information contained on the form is not retrieved by a personal identifier,therefore it does not meet the threshold for a
Privacy Act Statement.
I/We,the undersigned.also certify under penalty of perjury that the information provided below is true,correct,and accurate.
Warning:Anyone who knowingly submits a false claim or makes a false statement is subject to criminal and/or civil penalties,
including confinement for up to 5 years,fines,and civil and administrative penalties(18 U.S.0§§287. 1001, 1010, 1012, 1014:31
U.S.C. §3729.3802:24 CFR§28.10(b)(1)(iii)).
1/We,the undersigned,certify that the proposed activities/projects in the application are consistent with the jurisdiction's current,
approved Consolidated Plan.(Complete the fields below.)
Applicant Name:City of Port Arthur
Project Name:Healthy Homes Production Grant Program
Location of the Project:City of Port Arthur
Name of the Federal Program to which the applicant is applying:
Healthy Homes Production Grant Program
Name of Certifying Jurisdiction:City of Port Arthur
Certifying Official of the Jurisdiction
Name:Ronald Burton
Title:City Manager
Signature:
Date:
form HUD-2991
50O-DQ-009Z-DH'I :zagwnM k;Tungzoddp buTpun3 £9T6bLIOSM :4I aoadsNaoM 9ZOZ 'IE bny :° ea M3IA3Hd
IIWe,the undersigned.certify under penalty of perjury that the information provided above is true,accurate,and correct.
WARNING:Anyone who knowingly submits a false claim or makes a false statement is subject to criminal and/or civil penalties,including confinement for up
to 5 years,fines,and civil and administrative penalties.(18 U.S.C.§§287, 1001,1010. 1012, 1014:31 U.S.C.§3729,3802).
Name of Authorized Official Title
Ronald Burton City Manager
Signature � Date
X --31-�,
form HUD-50070(3/98)
ref.Handbooks 7417 1.7475.13.7485.1 &-3
[GREATER EAST TEXAS COMMUNITY ACTION PROGRAM LETTERHEAD]
[Date]
RE: Letter of Commitment and Support—Weatherization and Healthy Homes
Coordination
To Whom It May Concern:
Greater East Texas Community Action Program (GETCAP) is pleased to provide this
Letter of Commitment and Support for the City of Port Arthur and Legacy
Community Development Corporation (Legacy CDC) and its proposed Healthy
Homes project serving low-income families in Port Arthur, Texas.
GETCAP administers the U.S. Department of Energy (DOE) Weatherization
Assistance Program (WAP) within its designated service area and provides
weatherization services designed to improve the energy efficiency, health, safety, and
affordability of housing occupied by income-eligible households.
Need for Weatherization Services
Low-income households within the proposed target area face significant housing and
energy challenges. Many families reside in older housing units with inadequate
insulation, air leakage, inefficient heating and cooling systems, and other conditions
that contribute to high energy costs and poor indoor living conditions.
For households with limited incomes, high utility costs can create a substantial
financial burden and compete with other essential household expenses. Coordinating
weatherization assistance with Healthy Homes interventions provides an opportunity
to address both energy efficiency and housing-related health and safety concerns in a
comprehensive manner.
Coordination of Weatherization and Healthy Homes Activities
GETCAP intends to coordinate with Legacy CDC to identify opportunities to provide
eligible weatherization services to income-qualified households participating in the
proposed Healthy Homes project.
Subject to WAP eligibility requirements, program regulations, available funding, and
completion of required energy audits and assessments, weatherization activities may
include appropriate energy-efficiency and health-and-safety measures authorized
under the DOE Weatherization Assistance Program.
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
The City of Port Arthur and Legacy Community Development Corporation (Legacy
CDC) will coordinate its Healthy Homes activities with GETCAP so that the
programs complement, rather than duplicate, one another. The organizations will
communicate regarding participating properties, anticipated scopes of work,
scheduling, and the appropriate sequencing of Healthy Homes and weatherization
improvements.
Cooperation with Local WAP Provider
GETCAP confirms its willingness to cooperate with the City of Port Arthur and
Legacy CDC as the local DOE Weatherization Assistance Program provider for the
proposed project area.
GETCAP, City of Port Arthur and Legacy CDC will establish appropriate procedures
for referrals, eligibility coordination, property assessments, work coordination, and
other activities necessary to facilitate the delivery of services to eligible households.
This partnership will allow each organization to utilize its respective program
resources and expertise to achieve a more comprehensive approach to improving
housing conditions for low-income residents.
Same-Unit Coordination
To the extent permitted by applicable program requirements and funding availability,
weatherization activities supported through this coordinated effort will be performed
in the same eligible housing units receiving Healthy Homes assistance through the
City of Port Arthur and Legacy CDC's proposed project.
The organizations will coordinate the scopes of work for participating units to ensure
that Healthy Homes and WAP-funded improvements are complementary,
appropriately sequenced, and do not result in duplication of benefits or costs.
Alignment with Overall Project Scope
GETCAP understands that Legacy CDC's proposed project is intended to improve the
health, safety, energy efficiency, and overall housing conditions of low-income
households in the target area.
The proposed coordination of DOE Weatherization Assistance Program services with
City of Port Arthur and Legacy CDC's Healthy Homes activities is consistent with
and supports the overall project scope. By leveraging WAP resources with Healthy
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044
Homes funding, the partnership can address a broader range of housing deficiencies
while maximizing the impact of available federal resources.
GETCAP supports the City of Port Arthur and Legacy CDC's efforts to secure
funding for this initiative and looks forward to cooperating in serving eligible low-
income households within our shared service area.
This letter confirms GETCAP's commitment to coordinate with the City and Legacy
CDC, subject to applicable DOE WAP regulations, household and property eligibility
requirements, funding availability, and GETCAP program policies.
Sincerely,
[Authorized Representative Name]
[Title]
Greater East Texas Community Action Program
[Address]
[Telephone]
[Email]
I
PREVIEW Date: Aug 31, 2026 Workspace ID: WS01749163 Funding Opportunity Number: LHC-2600-DC-0044