HomeMy WebLinkAboutPR 25008 AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH PAVECON, LTD City of
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INTEROFFICE MEMORANDUM
Date: August 19, 2026
To: The Honorable Mayor and City Council Members
Through: Ron Burton, CPM, City Manager
From: Suhail Kanwar,P.E., M.S., CFM, Director of Public Services/City Engineer
RE: PR No. 25008: Authorizing the City Manager to enter into an agreement with PaveCon,
Ltd.,of Houston, Texas for the Street Rehabilitation Program (District Four). Funding
available in the Capital Streets Account No. 307-21-053-8517-00-10-000. Project Nos.
ST5081, ST5082, & ST5085.
Introduction:
The intent of this agenda item is to seek the Port Arthur City Council Member's approval for the City
Manager to execute an agreement with PaveCon, Ltd. (PaveCon), of Houston, Texas, for the Street
Rehabilitation Program (District Four): 26th Street (Memorial Blvd to 5th Avenue), 60th Street (Hazel
Avenue to Jade Avenue), and Florida Avenue (29th Street to 25th Street), for the amount of
$3,828,985.22. Funding is available in the Capital Streets Account No. 307-21-053-8517-00-10-000.
Project Nos. ST5081, ST5082, & ST5085.
Background:
The Engineering Department,along with the City Council Members,assembled a list of streets for repair
and/or reconstruction as part of an overall street improvement plan.Various streets from Council District
Four were listed and subsequently selected for rehabilitation. Planning and design of the various streets
in District Four was done in-house under the direct supervision of Golden Triangle Consulting
Engineers of Beaumont,Texas, which also sealed the drawings.
The City provided PaveCon, previously identified as a qualified contractor through the BuyBoard
Cooperative Purchasing Program, with a bid table, project layout, and the City of Port Arthur's
applicable standards and specifications for the purpose of obtaining a cost proposal for the rehabilitation
of various streets in District Four which included 26th Street(Memorial Blvd to 5th Avenue), 60th Street
(Hazel Avenue to Jade Avenue), Florida Avenue(29th Street to 25th Street), 61 st Street(Jade Avenue to
Garnet Avenue), 61 st Street (Garnet Avenue to Canal Street), and 8th Street (25th Street to 28th Street).
Due to funding,the Engineering staff chose 26th Street(Memorial Blvd to 5th Avenue),60th Street(Hazel
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Avenue to Jade Avenue),and Florida Avenue(29th Street to 25th Street),with the highest street condition
value within the allocated budget for FY2O26.
Staff from the Utilities and Engineering Departments reviewed the cost proposal of $3,828,985.22
submitted by PaveCon, and determined that the proposed pricing is competitive with similar projects
recently bid.
Chapter 271 Subchapter D, of the Texas Local Government Code authorizes municipalities to
participate in cooperative purchasing programs through a resolution adopted by their governing bodies,
including programs such as (BuyBoard), as an alternative to the formal bidding process.
Budget Impact:
Funds are available in Capital Streets Account No. 307-21-053-8517-00-10-000.Project Nos. ST5O81,
ST5O82, & ST5O85.
Recommendation:
It is recommended that the City of Port Arthur's City Council Members approve PR No. 25008
authorizing the City Manager to execute an agreement with PaveCon, Ltd., of Houston, Texas, for the
Street Rehabilitation Program (District Four): 26th Street (Memorial Blvd to 5th Avenue), 6Oth Street
(Hazel Avenue to Jade Avenue), and Florida Avenue (29th Street to 25th Street), for the amount of
$3,828,985.22 with a time of completion of two hundred-sixty(260) calendar days.Funding is available
in the Capital Streets Account No. 307-21-053-8517-00-10-000. Project Nos. ST5081, ST5082, &
ST5O85.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No. 25008
08/19/2026 RLD
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH PAVECON, LTD., OF HOUSTON, TEXAS, BUYBOARD
COOPERATIVE CONTRACT NO. 800-26, FOR THE STREET
REHABILITATION PROGRAM PROJECT (DISTRICT FOUR): 26TH STREET
(MEMORIAL BLVD TO 5TH AVENUE), 60TH STREET (HAZEL AVENUE TO
JADE AVENUE), AND FLORIDA AVENUE (29TH STREET TO 25TH STREET),
FOR THE AMOUNT OF $3,828,985.22. FUNDS ARE AVAILABLE IN THE
CAPITAL STREETS ACCOUNT NO. 307-21-053-8517-00-10-000. PROJECT
NOS. ST5081 ST5082 & ST5085.
WHEREAS, a street rehabilitation plan has been developed by the Public Works Engineering
Division to address streets that are in immediate need of repair and/or rehabilitation; and,
WHEREAS,the City of Port Arthur City Council Members along with the Engineering Division
assembled a list of streets for repair and/or rehabilitation in their respective districts; and,
WHEREAS, planning and design was done by City Engineering staff under the direct
supervision of Golden Triangle Consulting Engineers of Beaumont, Texas, whom also sealed the
drawings for the Street Rehabilitation Program Project (District Four): 26th Street (Memorial Boulevard
to 5th Avenue), 60th Street (Hazel Avenue to Jade Avenue), Florida Avenue (29th Street to 25th Street),
61 St Street (Jade Avenue to Garnet Avenue), 61 St Street (Garnet Avenue to Canal Street), and 8th Street
(25th Street to 28th Street); and,
WHEREAS, due to funding, the Engineering staff chose 26th Street (Memorial Boulevard to 5th
Avenue), 60th Street (Hazel Avenue to Jade Avenue), and Florida Avenue (29th Street to 25th Street),
with the highest street condition value within the allocated budget for FY2026; and,
WHEREAS, the City provided PaveCon, Ltd., previously identified as a qualified contractor
through the BuyBoard Cooperative Purchasing Program, with a bid table, project layout, and the City of
Port Arthur's applicable standards and specifications for the purpose of obtaining a cost proposal for the
PR No. 25008
08/19/2026 RLD
Page 2 of 4
Streets Rehabilitation Program (District Four): 26th Street (Memorial Boulevard to 5th Avenue), 60th
Street (Hazel Avenue to Jade Avenue), and Florida Avenue (29th Street to 25th Street; and,
WHEREAS, Staff from the Utilities and Engineering Departments reviewed the cost proposal of
$3,828,985.22 submitted by PaveCon, and determined that the proposed pricing is competitive with
similar projects recently bid, see Exhibit A; and,
WHEREAS, Chapter 271 Subchapter D, of the Texas Local Government Code authorizes
municipalities to participate in cooperative purchasing programs through a resolution adopted by their
governing bodies, including programs such as (BuyBoard), as an alternative to the formal bidding
process; and,
WHEREAS, approval of PR No. 25008 to award the Streets Rehabilitation Program Project
(District Four): 26th Street (Memorial Boulevard to 5th Avenue), 60th Street (Hazel Avenue to Jade
Avenue), and Florida Avenue (29th Street to 25th Street), project to PaveCon, Ltd., Houston, Texas, is
herein deemed an appropriate action.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR, TEXAS:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the funding in the amount of $3,828,985.22 for this project is available in the Capital
Streets Account No. 307-21-053-8517-00-10-000. Project Nos. ST5081, ST5082, & ST5085; and,
THAT, the City Manager is authorized to enter into a contract with PaveCon, Ltd., of Houston,
Texas, for the Streets Rehabilitation Program Project (District Four): 26th Street (Memorial Boulevard to
5th Avenue), 60th Street (Hazel Avenue to Jade Avenue), and Florida Avenue (29th Street to 25th Street),
project, attached hereto as Exhibit A; and,
PR No. 25008
08/19/2026 RLD
Page 3 of 4
THAT, a copy of the Resolution shall be spread upon the Minutes of the City Council Members.
READ, ADOPTED AND APPROVED this the day of , A.D.,
2026, at a of the City Council of the City of Port Arthur, Texas, by the following
vote: Ayes: Mayor:
Councilmembers:
Noes:
Charlotte M. Moses
Mayor
ATTEST:
Christe Whitley Ned, TRMC
City Secretary
Mr
PR No. 25008
08/19/2026 RLD
Page 4 of 4
APPROVED AS TO FORM: APPRO OR ADMINISTRATION:
Roxann Pais Cotroneo, Esquire Ronald Burton,
City Attorney City Mana
APPROVED AS FOR AVAILABILITY OF
FUNDS:
a `Lyn"Boswel , M.A., ICMA- M Clifton Williams, CPPB
Director of Finance Purchasing Manager
B/ZD9726
Suhail Kanwar, PE, Director of Public Services/City Engineer
EXHIBIT A
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PAVECON PROPOSAL PACKAGE VE44r444AA
Roadway Rehabilitation District 4
Prepared for:
City of Port Arthur Public Works
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PROPOSAL & CONTRACT
26th Street Houston Division
City of Port Arthur Public Works 9900 Windfern Rd
Memorial Blvd to 5th Street Houston Tx
BuyBoard #800-26
Item No Description )uantit' Unit Unit Price Total
134.001 BACKFILL(PAVEMENT EDGES)(TYPE B) 28 STA $ 295.00 $ 8,260.00
247.002 FLEX BASE(TY A)(GR 1-2)(2")(COMPL IN PL) 7,033 SY $ 14.02 $ 98,602.66
251.001 REWORKING BASE COURSE(6")(ORD COMP) 7,033 SY $ 8.62 $ 60,624.46
275.001 CEMENT TREAT(MIX EXST MTL&NW BS)(8")(DC) 7,033 SY $ 14.45 $ 101,626.85
275.002 CEMENT SUPER SLURRY(5%)(DRY WT)(COMPL IN PL) 141 TON $ 390.52 $ 55,063.32
310.001 PRIME COAT(AE-P) 1,407 GAL $ 4.26 $ 5,993.82
340.001 D-GR HMA TY-D PG64-22(2")(SURFACE COURSE) 774 TON $ 242.61 $ 187,780.14
340.002 D-GR HMA TY-D PG64-22(1.5")(TRANSITIONS) 37 TON $ 242.61 $ 8,976.57
340.003 D-GR HMATY-D PG64-22(1.5"-3")(DRWYS) 191 TON $ 242.61 $ 46,338.51
479.002 ADJUSTING MH(LIDS&COVERS) 4 EA $ 488.60 $ 1,954.40
760.001 CLEANING AND RESHAPING DITCHES 5,754 LF $ 5.45 $ 31,359.30
810.003 REPL EXIST 6"AC WATERLINE CROSSING W/6"PVC C-900 2250 LF $ 72.75 $ 163,687.50
810.004 REPL EXIST 8"AC WATERLINE CROSSING W/8"PVC C-900 50 LF $ 105.80 $ 5,290.00
811.003 REPL EXIST 8"SANITARY SEWER LINE 2250 LF $ 103.50 $ 232,875.00
FURNISH&INSTALL 10"SANITARY SEWER LINE W/10"PVC SDR-
811.004 500 LF
35 $ 108.10 $ 54,050.00
REPL EXIST SANITARY SEWER MH W/PRECAST CONC ROUND
3301.001 7 EA
LID 24"MH $14,950.00 $ 104,650.00
810.005 Residential Water Taps 54 EA $ 3,174.00 $ 171,396.00
811.005 Residential Sewer Taps 54 EA $ 3,836.00 $ 207,144.00
810.005A Water Tie-In 4 EA $10,580.00 $ 42,320.00
810.005C BORE 520 LF $ 72.75 $ 37,830.00
810.005D Fire Hydrant 3 EA $10,580.00 $ 31,740.00
GC General Conditions 1 LS $15,500.00 $ 15,500.00
Bond Payment and Performance Bond 1 LS $15,800.00 $ 15,800.00
GC Project Contingency 1 LS $40,000.00 $ 40,000.00
Total Project Cost = $ 1,728,862.53
Estimated Project Timeline-240 Calender Days
ACCEPTED:
I City of Port Arthur PAVECON, LTD.
Tristan Frerich
Pavecon LTD. Senior Project Manager
Corporate Office P.O.Box 535457,Grand Prairie,TX 75053• 3022 Roy Orr Blvd.,Grand Prairie,TX 75050
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PROPOSAL & CONTRACT
60th St.(Hazel Ave. -Jade Ave.) Houston Division
City of Port Arthur Public Works 9900 Windfern Rd
Houston Tx
8/17/2026
BuyBoard #800-26
Item No. Description Quantit3 Unit Unit Price Total
134.001 BACKFILL(PAVEMENT EDGES)(TYPE B) 26 STA $ 295.00 $ 7,670.00
247.002 FLEX BASE(TY A)(GR 1-2)(2")(COMPL IN PL) 6,078 SY $ 14.05 $ 85,395.90
251.001 REWORKING BASE COURSE(6")(ORD COMP) 6,078 SY $ 8.63 $ 52,453.14
275.001 CEMENT TREAT(MIX EXST MTL&NW BS)(8")(DC) 6,078 SY $ 14.46 $ 87,887.88
275.002 CEMENT SUPER SLURRY(5%)(DRY WT)(DEL)(COMPL IN 122 TON $ 390.52
PL) $ 47,643.44
310.001 PRIME COAT(AE-P) 1,216 GAL $ 4.26 $ 5,180.16
340.001 D-GR HMATY-D PG64-22(2")(SURFACE COURSE) 669 TON $ 248.70 $ 166,380.30
340.002 D-GR HMATY-D PG64-22(1.5")(TRANSITIONS) 19 TON $ 248.70 $ 4,725.30
340.003 D-GR HMA TY-D PG64-22(1.5"-3")(DRWYS) 124 TON $ 248.70 $ 30,838.80
760.001 CLEANING AND RESHAPING DITCHES 5471 LF $ 4.23 $ 23,142.33
808.001 6"AC WATERLINE CROSSING W/6"PVC C-900 2675 LF $ 65.80 $ 176,015.00
810.004 8"AC WATERLINE CROSSING W/8"PVC C-900 50 LF $ 103.16 $ 5,158.00
811.003 8"SANITARY SEWER LINE W/8"PVC SDR-35 2600 LF $ 103.16 $ 268,216.00
3301.001 12"SANITARY SEWER LINE W/12"PVC SDR-35 50 LF $ 119.10 $ 5,955.00
810.005 Residential Water Taps 36 EA $ 3,042.00 $ 109,512.00
811.005 Residential Sewer Taps 36 EA $ 3,769.00 $ 135,684.00
811.003 Manhole Replacment 5 EA $ 11,242.00 $ 56,210.00
811.005 6"Water Valve 3 EA $ 2,182.00 $ 6,546.00
811.005 Fire Hydrant 4 EA $ 10,580.00 $ 42,320.00
Bond Payment and Performance Bond 1 LS $ 13,400.00 $ 13,400.00
GC General Conditions 1 LS $ 16,000.00 $ 16,000.00
GC Project Contingency 1 LS $ 40,000.00 $ 40,000.00
Total Cost = $ 1,386,333.25
Estimated Project Timeline-190 Calender Days
City of Port Arthur PAVECON, LTD.
Tristan Frerich
Pavecon LTD. Senior Project Manager
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PROPOSAL & CONTRACT POWEI'ArAKOWPW
Florida Ave Houston Division
City of Port Arthur Public Works 9900 Windfern Rd
29th St to 25th St Houston Tx
BuyBoard #800-26
Item No. Description Quantity Unit Unit Price Total
134.001 BACKFILL(PAVEMENT EDGES)(TYPE B) 15 STA $ 295.00 $ 4,425.00
247.002 FLEX BASE(TY A)(GR 1-2)(2")(COMPL IN PL) 3,799 SY $ 13.97 $ 53,072.03
251.001 REWORKING BASE COURSE(6")(ORD COMP) 3,799 SY $ 8.94 $ 33,963.06
275.001 CEMENT TREAT(MIX EXST MTL&NW BS)(8")(DC) 3,799 SY $ 15.12 $ 57,440.88
275.002 CEMENT SUPER SLURRY(5%)(DRY WT)(COMPL IN PL) 76 TON $ 390.52 $ 29,679.52
310.001 PRIME COAT(AE-P) 760 GAL $ 4.26 $ 3,237.60
340.001 D-GR HMA TY-D PG64-22(2")(SURFACE COURSE) 418 TON $ 248.61 $ 103,918.98
340.002 D-GR HMATY-D PG64-22(1.5")(TRANSITIONS) 56 TON $ 248.61 $ 13,922.16
340.003 D-GR HMA TY-D PG64-22(1.5"-3")(DRWYS) 47 TON $ 248.61 $ 11,684.67
479.002 ADJUSTING MH(LIDS&COVERS) 4 EA $ 488.60 $ 1,954.40
760.001 CLEANING AND RESHAPING DITCHES 3,108 LF $ 5.58 $ 17,342.64
810.003 REPL EXIST 6"AC WATERLINE CROSSING W/6"PVC C-900 1550 LF $ 66.25 $ 102,687.50
811.002 REPL EXIST 6"SANITARY SEWER LINE W/8"PVC SDR-35 100 LF $ 105.80 $ 10,580.00
3301.001 REPL EXIST SANITARY SEWER MH W/PRECAST CONC 3 EA
ROUND LID 24"MH $ 11,242.00 $ 33,726.00
811.005E BORE 300 LF $ 73.60 $ 22,080.00
810.005 Residential Water Taps 15 EA $ 3,042.00 $ 45,630.00
811.005 Residential Sewer Taps 15 EA $ 3,770.00 $ 56,550.00
810.005C Water Tie-In 3 EA $ 10,845.00 $ 32,535.00
810.005D Fire Hydrant 2 EA $ 10,580.00 $ 21,160.00
Bond Payment and Performance Bond 1 LS $ 8,700.00 $ 8,700.00
GC General Conditions 1 LS $ 9,500.00 $ 9,500.00
GC Project Contingency 1 LS $ 40,000.00 $ 40,000.00
Total Project Cost = $ 713,789.44
Estimated Project Timeline-160 Calender Days
ACCEPTED:
City of Port Arthur PAVECON, LTD.
Tristan Frerich
Pavecon LTD. Senior Project Manager
Corporate Office P.O.Box 535457,Grand Prairie,TX 75053•3022 Roy Orr Blvd.,Grand Prairie,TX 75050
PROPOSAL & CONTRACT PAV,/ ,,f
DESCRIPTION OF WORK:
247.002-FLEX BASE(TY A)(GR 1-2)(2")(COMPL IN PL)
Import place and compact 2"TY A Ftexbase Material.Rasing elevation of current road surface 2".
251.001-REWORKING BASE COURSE(6")(ORD COMP)
Pre-mix existing road to a depth of 6".Process and compact in place and rough grade to prepare for
cement slurry stabilization.
275.001 and 275.002-5%8"Cement Stabilization
Mix/Blend 5%cement slurry 8"into prepared road base. Process and compact in place. Fine-grade
prepared subgrade to achieve a 2%cross slope from the crown of the road to edge of pavement where
possible constrained by exsiting resident driveways.
340.001,340.002 and 340.003-TY D Aspahlt Overlay
Cement stabilized subgrade will be primed prior to paving. Pave with Type"D"hot mix asphalt surface
course to achieve an average compacted thickness of 2". Transition and feather driveways to allow a
smooth transition.
760.001-Ditch Cleaning and Re-Shaping
Ditches will be cleaned to allow positive flow where possible constrained by exsiting curlvert and inlet
elevations.Ditch line will be cleaned along the culvert line along bottom of ditch 3'wide.
479.002 and 479.003-Grate Adjustment
Inlets and grates will be adjusted to match final elevation of the finished road surface.
Curb and Gutter Cleaning
Sweep and remove existing material and debris from curb and gutter/gutter inlets.
City of Port Arthur
Public Works Adminstration
AUG l '1 2 .._'.1
RECEIVED
PROPOSAL & CONTRACT N
INCLUSIONS:
PAVECON,Ltd.guarantees this work for materials and workmanship for a period of 1-year from installation,excluding
unusual abuse or neglect.
Payment and Performance Bonds
Chlorine Tablets in proposed water line,trench cutting pipe,removal and installation of
new pipes and fittings,stabilized sand backfill for 1'cover and all new pipe will have 3'of total covereage
Tracer wire amd tape on all new pipe(City to designate termination point)
Water Line will have to be placed on within the road edge due to existing utilities and power poles.
EXCLUSIONS:
Subgrade or Subbase remediation required in the repair area discovered during construction or through investigation
by a proof-roll or any other construction activities.
Taxes(Resale or Exempt must be provided).
Permits and Testing.
Storm water and gas utility relocation/adjustment,irrigation,or landscape repair outside defined limits of scope.
Private resident culvert cleaning or replacement
Design/Engineering of project scope
All work areas must be free of materials&equipment.
Rock excavation and tree removal.
Demo,sawing,haul off of spoils created by others.
Pavement markings,wheel stops,signage.
Sleeves for Irrigation.Dewatering.
Water Line is assumed to be 3'deep or less.
Ownership or removal of asbestos pipe
Existing Concrete in Trenches
Private water meter repair,adjustment or replcament beyon tap connections
Water and Sewer Line Location based on provided utility map
Sodding and Hydroseeding
Pipe depths and manhole tie ins are unspecified from the projects specifications provided.
This proposal covers excavations up to five feet in depth.Due to area restrictions,if deeper excavation is warranted
a trench safety system or trench box will be required.
City of Port Arthur
Public Works Adminstration
AUG 3 7 2026
RECEIVED
PROPOSAL & CONTRACT
TERMS AND CONDITIONS
1.PAVECON,Ltd.,(PAVECON)will carry workmen's compensation insurance covering its employees and shall
provide public liability and property damage insurance.
2.Any changes from the specifications or modifications of the terms of this contract shall be set put in writing
and signed by both parties.
3.This proposal expires 30 days from the date hereof but may be accepted at any later date at the sole option
of the Company.
4.By accepting this proposal,Owner agrees to indemnify and to hold PAVECON,Ltd.harmless to the extent
authorized by law from all claims,including its reasonable attorneys'fee incurred in defending any claim,
resulting from damages to any utility line,irrigation line,private electrical,or sub structure not identified or
clearly marked.Any damage to clearly marked utility lines,irrigation line,private electrical lines,or sub
structures shall be the responsibility of PAVECON,Ltd.
5.Unless a lump sum price is to be paid for the foregoing work and is clearly so stated it is understood and
agreed that the quantities referred to above are estimates only and that payment shall be made at the stated
unit prices on the actual quantities of work performed by PAVECON as determined upon completion of the
work.
6.PAVECON shall not be responsible for any damage to or deterioration of any of our work,whether
completed or in process,resulting from any cause or causes beyond our control,but not limited to failure of
subgrade,including soil volume changes,or failure of inadequacy of any labor or materials not furnished and
installed by us,whether or not such failure or inadequacy was or could have been known at the time our work
was undertaken.
7.PAVECON is not responsible for removing vehicles from repair areas.PAVECON will notify you in advance
and you must make arrangements to have vehicles removed at your expense.
8.In the event all work under this contract is not completed in one operation,Company shall be paid in full for
all items of work completed upon the completion thereof.Any work under this contract for which PAVECON
has not received a"work order"calling for completion within one year from the date of this agreement will be
subject to renegotiations of prices,or cancellation at PAVECON's option.
9.Terms of Payment-Final and complete payment for all work performed herein shall be made within 30 days
of invoice date.Interest at the rate of(18)percent per annum shall be charged you and paid by you on all
unpaid balances from the due date to the date of receipt of payment by PAVECON.Reasonable attorney's fees
and cost of collection shall be charged you and paid by you,if incurred by PAVECON.