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HomeMy WebLinkAboutPR 25113 AUTHORIZING THE CITY MANAGER TO EXECUTE SETTLEMENT OF A PHYSICAL DAMAGE CLAIM ..,„ill,,,,,.- ,_ ,,....„..„ ,,__, City of r" mow. gbcg urt rth tt tl Texas INTEROFFICE MEMORANDUM Office of Safety & Risk Management Date: August 20, 2026 To: Ronald Burton, CPM, City Manager From: Trameka Williams, CPM, Assistant Director of Human Resourc RE: A Resolution Approving a Property Damage Settlement in the Amount of$8,566.98 Less the $2,500.00 Deductible for Damages to City of Port Arthur Public Works Traffic Unit #2401 Making the Final Settlement $6,066.98 Nature of the request: On June 16, 2026, a citizen was turning northbound into the 6500 block of 9th Avenue from the 3600 block of Staff. Sgt. Lucian Adams Drive. The City unit (2021 Ford F250 Super Duty) was traveling northbound in the inside lane in the 6500 block of 9th Avenue when the citizen failed to yield at the stop sign striking the City unit causing damage. Staff Analysis, Considerations: As a result of the damage a claim was filed with Texas Municipal League Intergovernmental Risk Pool (TMLIRP). Texas Municipal League Intergovernmental Risk Pool has offered the City a settlement of$8,566.98, less the $2,500.00 deductible, making the final settlement, $6,066.98 (Exhibit "A" attached), which is a fair and reasonable settlement. Texas Municipal League Intergovernmental Risk Pool (TMLIRP) will subrogate the loss with the citizen's insurance to recoup the funds given to the City for repairs to the unit. Recommendation: I recommend approval of Proposed Resolution No. 25113 authorizing the property damage settlement against Texas Municipal League Intergovernmental Risk Pool for damage sustained to the Public Works Traffic Unit #2401 (2021 Ford F250 Super Duty). Texas Municipal League Intergovernmental Risk Pool has offered the City a settlement of$8,566.98, less the $2,500.00 deductible, making the final settlement $6,066.98 and will subrogate the loss with the citizen's insurance. This is considered a fair and reasonable settlement. Bucket Considerations: The funds received will be deposited Account HINGF. "Remember we are here to serve the Citizens of Port Arthur." P.R. No. 25113 08/20/2026 taw RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE SETTLEMENT OF A PHYSICAL DAMAGE CLAIM IN THE AMOUNT OF $8,566.98 LESS THE DEDUCTIBLE ($2,500.00). THE CLAIM IS MADE AGAINST TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL (TMLIRP). THE CLAIM IS A RESULT OF PROPERTY DAMAGE TO TRAFFIC UNIT #2401, RESULTING IN A FINAL SETTLEMENT OF $6,066.98. WHEREAS, ON June 16, 2026, a citizen was turning northbound on 9th Avenue from Staff Sgt. Lucian Adams Drive and failed to yield at the stop sign, striking the City's traffic unit #2401, causing damage; and, WHEREAS, as a result of the damage, a claim was filed with Texas Municipal League Intergovernmental Risk Pool (TMLIRP); and, WHEREAS, Texas Municipal League Intergovernmental Risk Pool (TMLIRP) has offered to settle the claim for $8,566.98, less the $2,500.00 deductible, making the final settlement $6,066.98 (Exhibit "A" attached), which is considered a fair and reasonable settlement. Texas Municipal League Intergovernmental Risk Pool (TMLIRP) will subrogate the loss with the citizen's insurance to recoup the funds given to the City for repairs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: Section 1. That, the facts and opinions in the preamble are true and correct. Section 2. That, the City Manager is hereby authorized to execute a settlement in the amount of $8,566.98, less the$2,500.00 deductible,making the final settlement $6,066.98, which is considered a fair and reasonable settlement, for the claim against Texas Municipal League Intergovernmental Risk Pool (TMLIRP) in substantially the same form as delineated in Exhibit"A". Section 3. That, a copy of this Resolution be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED this day of , AD, 2026, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor , Councilmembers NOES: Charlotte M. Moses, Mayor ATTEST: Christe Whitley-Ned, City Secretary APPROVED AS TO FORM: Roxann Cotroneo, City Attorney APPROVED FOR INISTRAT N: Ronald Burton, M, i Manager EXHIBIT " A " BREZINA CLAIM ASSOCIATES, INC. Workfile ID: laclbc79 CLAIMS@ BREZINACLAI MS.COM P.O. Box 70798 HOUSTON,TX 77270 Phone: (713)774-5871,FAX:(713)715-4374 For: TML Intergovernmental Risk Pool Phone: (512)491-2300, FAX:(512)491-2366 Preliminary Estimate Owner: CITY OF PORT ARTHUR Job Number: Written By: Liz Brezina Adjuster:TML,(512)491-2337 Business Insured: CITY OF PORT ARTHUR Policy#: Claim#: TX267225 Type of Loss: Collision Date of Loss: 6/16/2026 12:00 AM Days to Repair: 10 Point of Impact: 07 Left Rear Owner: Inspection Location: Repair Facility: CITY OF PORT ARTHUR CITY OF PORT ARTHUR 320 AUSTIN AVE 320 AUSTIN AVE PORT ARTHUR,TX 77640 PORT ARTHUR,TX 77640 (409)433-7779 Business Home (409)433-7779 Business VEHICLE 2021 FORD Super Duty F-250 w/Single Rear Wheels XL Regular Cab w/8' Box 2D P/U 8-6.2L Flex Fuel Sequential MPI WHITE VIN: 1FTBF2A67MED05767 Production Date: 2/2021 Interior Color: License: 1446281 Odometer: 60,214 Exterior Color: WHITE State: TX Condition: Good TRANSMISSION Tilt Wheel SAFETY Reclining/Lounge Seats Automatic Transmission Message Center Drivers Side Air Bag WHEELS POWER Steering Wheel Touch Controls Passenger Air Bag Styled Steel Wheels Power Steering Telescopic Wheel Anti-Lock Brakes(4) PAINT Power Brakes Backup Camera 4 Wheel Disc Brakes Clear Coat Paint DECOR Remote Starter Traction Control OTHER Dual Mirrors RADIO Stability Control California Emissions Tinted Glass AM Radio Front Side Impact Air Bags TRUCK CONVENIENCE FM Radio Head/Curtain Air Bags Rear Step Bumper Air Conditioning Stereo Hands Free Device Trailer Hitch Intermittent Wipers Search/Seek SEATS Trailering Package 7/19/2026 8:06:41 PM 059215 Page 1 i 24O1 Date Submitted to TMLIRP:07/19/2026 08:15 PM Preliminary Estimate Owner: CITY OF PORT ARTHUR ]ob Number: 2021 FORD Super Duty F-250 w/Single Rear Wheels XL Regular Cab w/8' Box 2D P/U 8-6.2L Flex Fuel Sequential MPI WHITE Line Oper Description Part Number Qty Extended Labor Paint Price$ 1 PICK UP BOX 2 * R&I R&I box assy 5A 3 # Repl Lt Rear Vertical Door 1 325.00 1.5 3.0 4 # Repl Latch 1 56.00 0.4 5 # Repl Door hinge Upper 1 15.99 0.3 6 # Repl Door hinge Lower 1 15.99 0.3 7 # Repl LT side panel rear compatment 1 750.00 8.0 3.4 w/shevles 8 # Repl LT wheelhouse lower panel 1 900.00 6.0 4.0 9 # R&I LT Horizontal Door 2.0 10 # R&I LT Front Vertical Door 1.5 11 # R&I Roof Rack/ladder 3.0 12 # R&I Rear Bumper CUT/&WELD 3.5 13 # R&I LT Lamps 2 0.6 14 # Rpr Floor to straighten 4.0 15 # Set up 1 2.0 16 # pull 1 2.0 17 # Subl HAZARDOUS WASTE 1 3.50 18 # Repl CORROSION PROTECTION 1 8.00 19 # Repl WELD THRU PRIMER 1 8.00 20 # SHOP SUPPLIES 1 70.00 21 # FREIGHT 1 35.00 SUBTOTALS 2,187.48 40.1 10.4 ESTIMATE TOTALS Category Basis Rate Cost$ Parts 2,187.48 Body Labor 40.1 hrs @ $ 115.00/hr 4,611.50 Paint Labor 10.4 hrs @ $115.00/hr 1,196.00 Paint Supplies 10.4 hrs © $55.00/hr 572.00 Subtotal 8,566.98 Total Cost of Repairs 8,566.98 Deductible 2,500.00 Total Adjustments 2,500.00 Net Cost of Repairs 6,066.98 7/19/2026 8:06:41 PM 059215 Page 2 Date Submitted to TMLIRP:07/19/2026 08:15 PM Preliminary Estimate Owner: CITY OF PORT ARTHUR Job Number: 2021 FORD Super Duty F-250 w/Single Rear Wheels XL Regular Cab w/8' Box 2D P/U 8-6.2L Flex Fuel Sequential MPI WHITE Estimate based on MOTOR CRASH ESTIMATING GUIDE and potentially other third party sources of data. Unless otherwise noted, (a) all items are derived from the Guide DR2ME18, CCC Data Date 07/17/2026, and potentially other third party sources of data; and (b) the parts presented are OEM-parts. OEM parts are manufactured by or for the vehicle's Original Equipment Manufacturer (OEM) according to OEM's specifications for U.S. distribution. OEM parts are available at OE/Vehicle dealerships or the specified supplier. OPT OEM (Optional OEM) or ALT OEM (Alternative OEM) parts are OEM parts that may be provided by or through alternate sources other than the OEM vehicle dealerships with discounted pricing. Asterisk (*) or Double Asterisk (**) indicates that the parts and/or labor data provided by third party sources of data may have been modified or may have come from an alternate data source. Tilde sign (—) items indicate MOTOR Not-Included Labor operations. The symbol (<>) indicates the refinish operation WILL NOT be performed as a separate procedure from the other panels in the estimate. Non-Original Equipment Manufacturer aftermarket parts are described as Non OEM, A/M or NAGS. Used parts are described as LKQ, RCY, or USED. Reconditioned parts are described as Recond. Recored parts are described as Recore. NAGS Part Numbers and Benchmark Prices are provided by National Auto Glass Specifications. Labor operation times listed on the line with the NAGS information are MOTOR suggested labor operation times. NAGS labor operation times are not included. Pound sign (#) items indicate manual entries. Some 2024 vehicles contain minor changes from the previous year. For those vehicles, prior to receiving updated data from the vehicle manufacturer, labor and parts data from the previous year may be used. The CCC ONE estimator has a list of applicable vehicles. Parts numbers and prices should be confirmed with the local dealership. The following is a list of additional abbreviations or symbols that may be used to describe work to be done or parts to be repaired or replaced: SYMBOLS FOLLOWING PART PRICE: m=MOTOR Mechanical component. s=MOTOR Structural component. T=Miscellaneous Taxed charge category. X=Miscellaneous Non-Taxed charge category. SYMBOLS FOLLOWING LABOR: D=Diagnostic labor category. E=Electrical labor category. F=Frame labor category. G=Glass labor category. M=Mechanical labor category. S=Structural labor category. (numbers) 1 through 4=User Defined Labor Categories. OTHER SYMBOLS AND ABBREVIATIONS: Adj.=Adjacent. Algn.=Align. ALU=Aluminum. A/M=Aftermarket part. Bind=Blend. BOR=Boron steel. CAPA=Certified Automotive Parts Association. CFC=Carbon Fiber. D&R=Disconnect and Reconnect. HSS=High Strength Steel. HYD=Hydroformed Steel. Incl.=Included. LKQ=Like Kind and Quality. LT=Left. MAG=Magnesium. Non-Adj.=Non Adjacent. NSF=NSF International Certified Part. O/H=Overhaul. Qty=Quantity. Refn=Refinish. Repl=Replace. R&I=Remove and Install. R&R=Remove and Replace. Rpr=Repair. RT=Right. SAS=Sandwiched Steel. Sect=Section. STS=Stainless Steel. Subl=Sublet. UHS=Ultra High Strength Steel. N=Note(s) associated with the estimate line. CCC ONE Estimating - A product of CCC Intelligent Solutions Inc. The following is a list of abbreviations that may be used in CCC ONE Estimating that are not part of the MOTOR CRASH ESTIMATING GUIDE: BAR=Bureau of Automotive Repair. EPA=Environmental Protection Agency. NHTSA= National Highway Transportation and Safety Administration. PDR=Paintless Dent Repair. VIN=Vehicle Identification Number. 7/19/2026 8:06:41 PM 059215 Page 3 Date Submitted to TMLIRP:07/19/2026 08:15 PM