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Home My WebLink AboutP.R. NO. 25137 TCEQ WATER AND WATEWATER SYSTEM PERMIT FEES. or1 rthu — INTEROFFICE MEMORANDUM Date: September 2, 2026 To: The Honorable Mayor and City Council Through: Ronald Burton, C.P.M., City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR No. 25137—TCEQ Water and Wastewater System Permit Fees Introduction: The intent of this Agenda Item is to obtain City Council's authorization for the City Manager to approve future payments for the Texas Commission on Environmental Quality (TCEQ) Water and Wastewater System Permit Fee with a combined total budgetary impact of$160,443.49. Background: TCEQ charges an annual fee for the operation and regulation of all water supply permits and wastewater treatment permits. Accordingly,the City anticipates to receive invoices from TCEQ with a total projected budgetary impact of$160,443.49 for Fiscal Year 2027 for the Water and Wastewater System Permit Fees. The fee for the Water System permit has a projected budgetary impact of$60,858.00, and this permit allows the City to operate the Water Purification Plant on Highway 73. The fees for the Wastewater System permits have a combined projected budgetary impact of $99,585.49, and these permits allow the City to operate the three Wastewater Treatment Plants. Due to time constraints,the Water Department is preparing a resolution based off of last year's invoice from TCEQ to prevent late fees. Budget Impact: The total projected budgetary impact is $160,443.49 with funding of$60,858.00 is allocated for FY27 and available in Water Purification Account No.410-40-210-5471-00-00-000,Regulatory Costs and$99,585.49 is allocated for FY27 and available in Wastewater Treatment Account No. 410-40-225-5471-00-00-000, Regulatory Costs (subject to City Council's annual appropriation and approval of the budget). Recommendation: It is recommended that the City Council approve PR No. 25137, to authorize the City Manager to approve future payments to the TCEQ, as discussed/outlined above. "Remember,we are here to serve the Citizens of Port Arthur" PR No. 25137 09/2/2026 cm Page 1 of 4 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO APPROVE PAYMENTS WITH A PROJECTED BUDGETARY AMOUNT OF $160,443.49 FOR THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY (TCEQ) ANNUAL WATER AND WASTEWATER SYSTEM PERMIT FEES FOR THE CITY OF PORT ARTHUR,WATER UTILITIES DEPARTMENT WITH $60,858.00 FUNDS AVAILABLE IN WATER PURIFICATION ACCOUNT NO. 410-40-210-5471-00-00-000, REGULATORY COSTS AND $99,585.49 FUNDS AVAILABLE IN WASTEWATER TREATMENT ACCOUNT NO 410-40-225-5471-00-00- 000,REGULATORY COSTS,BOTH FOR FY27 AND SUBJECT TO CITY COUNCIL'S ANNUAL APPROPRIATION AND APPROVAL OF THE BUDGET. WHEREAS, the Texas Commission on Environmental Quality (TCEQ) assesses an annual Water and Wastewater System Permit Fee for the operation and regulation of the City's water supply permit and wastewater treatment permit; and, WHEREAS, TCEQ is expected to issue invoices similar to the attached Exhibit "A", for the Fiscal Year 2027; and, WHEREAS, there is a projected budgetary impact of$60,858.00 for the Water System Permit Fee for the Water Purification Plant; and, WHEREAS, there is a projected budgetary impact of $99,585.49 for the Wastewater System Permit Fees for the three (3) Wastewater Treatment Plants; and, WHEREAS, it is in the best interest of the citizens of the City of Port Arthur to authorize payment of funds in the total combined amount of$160,443.49 for these future invoices from the TCEQ to prevent a late fee. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,TEXAS: THAT, the facts and recitals in the preamble are true and correct; and, PR No. 25137 09/2/2026 cm Page 2 of 4 THAT,the City Manager is hereby authorized to approve payments for the Water System Fee with a projected budgetary amount of$60,858.00 and for the Wastewater System Fees with a projected budgetary amount of$99,585.49, with a total combined projected budgetary amount of $160,443.49, as similarly invoiced by TCEQ last fiscal year(Exhibit"A"); and, THAT, funding of$60,858.00 is allocated for FY27 and available in Water Purification Account No.410-40-210-5471-00-00-000,Regulatory Costs and$99,585.49 is allocated for FY27 and available in Wastewater Treatment Account No. 410-40-225-5471-00-00-000, Regulatory Costs (subject to City Council's annual appropriation and approval of the budget); and, THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED, AND APPROVED THIS day of 2026 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Charlotte M. Moses Mayor ATTEST: Christe Whitley Ned, TRMC City Secretary PR No. 25137 09/2/2026 cm Page 3 of 3 APPROVED AS TO FORM: Roxann Pais Cotroneo City Attorney APPROVED FOR ADMINISTRATION: Ronald B , City Mana -L(,KA-it e 1inc✓ay Suhail Kanwar, P.E. Director of Public Services alvi Matthews, P.E. Water Utilities Director APPROVED AS TO THE AVAILABILITY OF FUNDS: iyndpa t b / iti, /i4 n) Boswell,CGFO Finance Director 1 AjaP LIA,•-. Clifton . Williams Jr. CPPB Purchasing Manager Exhibit "A" (Previous Invoices from TCEQ) TEXAS COMMISSION ON COMPANY: CITY OF PORT ARTHUR ---,- ENVIRONMENTAL QUALITY INVOICE ACCOUNT: 91230009 DETACH BOTTOM PORTION AND RETURN WITH PAYMENT-KEEP TOP PORTION FOR YOUR RECORDS - PAGE 1 ACCOUNT NO. INCLUDES PAYMENTS THROUGH: COLL COST RECOVERY LATE FEES BALANCE DUE 91230009 NOV12,25 0.00 0.00 60,858.00 INVOICE DATE INVOICE NO. DESCRIPTION AMOUNT BALANCE NOV30,25 PHS0231837 REG_NUMBER 1230009 FY26 60,858.00 60,858.00 WATER SYSTEM FEE For questions concerning this fee, please call 512-239-1072 or email wufees@tceq.texas.gov 60,858.00 See REVERSE SIDE for Explanation of Charges and TCEQ Contact Telephone Numbers. PLEASE PAY THIS AMOUNT • S S INCLUDE VIPP Form AR41A 02-17-2011 ACCOUNT NUMBER ON CHECK NOV12,25 ACCOUNT NO. BALANCE DUE DETACH THIS PORTION AND RETURN WITH 91230009 60,858.00 CHECK OR MONEY ORDER PAYABLE TO: CHECK HERE IF YOUR ADDRESS HAS CHANGED. PLEASE INDICATE ADDRESS CHANGE ON SACK TEXAS COMMISSION ON INVOICES NOT PAID WITHIN ENVIRONMENTAL QUALITY 30 DAYS OF INVOICE DATE WILL ACCRUE PENALTIES CITY OF PORT ARTHUR UTILITY OPERATIONS PO BOX 1089 0091230009 1533367 00060858001231256 PORT ARTHUR TX 77641-1089 s' TEXAS COMMISSION ON COMPANY: CITY OF PORT ARTHUR �k* ENVIRONMENTAL QUALITY INVOICE ACCOUNT: 23006479 DETACH BOTTOM PORTION AND RETURN ORIGINAL COUPON WITH PAYMENT PAGE 1 ACCOUNT NO. INCLUDES PAYMENTS THROUGH: COLL COST RECOVERY LATE FEES BALANCE DUE 23006479 OCT14,25 0.00 0.00 74,307.1( INVOICE DATE INVOICE NO. DESCRIPTION AMOUNT BALANCE OCT31 ,25 CW00080500 PERMIT 0010364001 FY26 74,307. 10 74,307.1( PERMIT Cohhr4 * 300033� Please return the original coupon with payment. For questions concerning 74,307.IC calculations or site location, please call 512-239-4671 . PLEASE PAY THIS AMOUNT t t-.- See REVERSE SIDE for Explanation of Charges and TCEQ Contact Telephone Numbers. INCLUDE ACCOUNT NUMBER ON CHECK TCEO VIPP Form AR41A 02-17-2011 OCT14,25 ACCOUNT NO. BALANCE DUE DETACH THIS PORTION AND RETURN WITH CHECK OR MONEY ORDER PAYABLE TO: 23006479 74,307.10 ErMA CHECK HERE IF YOUR ADDRESS HAS CHANGED. ? = TEXAS COMMISSION ON PLEASE INDICATE ADDRESS CHANGE ON BACK ENVIRONMENTAL QUALITY INVOICES NOT PAID WITHIN 30 DAYS OF INVOICE DATE WILL ACCRUE PENALTIES CITY OF PORT ARTHUR DIRECTOR OF UTILITIES OPERATIO PO BOX 1089 0023006479 1533360 00074307101130254 PORT ARTHUR TX 77641 -1089 rirWM TEXAS COMMISSION ON INVOICE CO MPANY I 8 F PORT ARTHUR Flat QUALITY DETACH BOTTOM PORTION AND RETURN ORIGINAL COUPON WITH PAYMENT PAGE 1 ACCOUNT NO. INCLUDES PAYMENTS THROUGH: COLL COST RECOVERY LATE FEES BALANCE DUE 23008263 DEC31 ,25 0.00 1 ,201 .41 25,229.80 INVOICE DATE INVOICE NO. DESCRIPTION AMOUNT BALANCE OCT31 ,25 CW00080501 PERMIT 0010364002 FY26 24,028.39 24,028.39 PERMIT DEC10,25 SC00383015 PERMIT 1 ,201 .41 25,229.80 LATE FEE - DEC 2025 Please return the original coupon with payment. For questions concerning 25,229.80 calculations or site location, please call 512-239-4671 See REVERSE SIDE for Explanation of Charges and TCEQ Contact Telephone Numoers. PLEASE PAY THIS AMOUNT t t t INCLUDE ACCOUNT NUMBER ON CHECK TCEO VIPP Form AR4 A 02.,7.20'I DEC31 .25 ACCOUNT NO. BALANCE DUE DETACH THIS PORTION AND RETURN WITH CHECK OR MONEY ORDER PAYABLE TO: 23008263 25.229 80 r� TEXAS COMMISSION ONEiCHECK HERE IF YOUR ADDRESS HAS CHANGED. PLEASE INDICATE ADDRESS CHANGE ON BACK ENVIRONMENTAL QUALITY 100.1 INVOICES NOT PAID WITHIN 30 DAYS OF INVOICE DATE WILL ACCRUE PENALTIES CITY OF PORT ARTHUR PO BOX 1089 PORT ARTHUR TX 77641-1089 0023008263 1533360 00025229801231255 irmo F. TEXAS COMMISSION ON INVOICE COMP NY CITY2050 OF PORT ARTHUR ENVIRONMENTAL QUALITY DETACH BOTTOM PORTION AND RETURN ORIGINAL COUPON WITH PAYMENT PAGE 1 ACCOUNT NO. INCLUDES PAYMENTS THROUGH: COLL COST RECOVERY LATE FEES BALANCE DUE 20503628 DEC31 ,25 0.00 62.50 1 ,312.50 INVOICE DATE INVOICE NO. DESCRIPTION AMOUNT BALANCE OCT31 ,25 GPW0031047 WASTEWATR PERMIT TXG640021 FY26 1 ,250.00 1 ,250.00 WATER TREATMENT G PERMIT DEC10,25 SC00382998 WASTEWATR PERMIT 62.50 1 ,312.50 LATE FEE - DEC 2025 IAA 0 -4,0-)4S- czq _v)--0-0 -00 Please return the original coupon with payment. For questions concerning 1 312.50 charges or site location, please call 512-239-4671 . PLEASE PAY THIS AMOUNT Ir 1<1< See REVERSE SIDE for Explanation of Charges and TCEQ Contact Telephone Numbers INCLUDE ACCOUNT NUMBER ON CHECK ICE()VIPP Forth ARV A 02-17-2011 DEC31 25 ACCOUNT NO. BALANCE DUE DETACH THIS PORTION AND RETURN WITH CHECK OR MONEY ORDER PAYABLE TO: 20503628 1 ,31 2.50 _r'_ CHECK HERE IF YOUR ADDRESS HAS CHANGED. TEXAS COMMISSION ON PLEASE INDICATE ADDRESS CHANGE ON BACK ENv'!RONMENTAL QUALITY INVOICES NOT PAID WITHIN 30 DAYS OF INVOICE DATE WILL ACCRUE PENALTIES CITY OF PORT ARTHUR WATER TREATMENT PLANT SUPERINT PO BOX 1089 0020503628 1533039 00001312501231253 PORT ARTHUR TX 77641-1089