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Home My WebLink AboutP.R. NO. 25118 ADVANCED EMAIL PROTECTION FROM RECON INFOSEC INTEROFFICE MEMORANDUM Date: September 16, 2026 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Fay Young, Information Technology Director 3;T, RE: Proposed Resolution No. 25118 —Advanced Email Protection Introduction: This Agenda Item intends to seek the City Council' s authorization for the City Manager to purchase Advanced Email Protection from Recon Infosec through The Interlocal Purchasing Systems (TIPS) cooperative contract#260202 for an amount of$87,806.04 for a term of twenty-six months to be paid in in the amount of$46,872.00 and a second payment in fiscal year 2028 in the amount of$40,934.04. Funding for the fiscal year 2028 payment is subject to the approval of the budget and the appropriation of funds. Background: Ransomware, a type of malicious software that blocks access to computer files or networks until a ransom is paid, is commonly delivered via email, often through phishing attacks. These emails can appear legitimate, sometimes even impersonating trusted sources like banks, or colleagues, and often contain suspicious links or attachments that initiate the ransomware attack. The city originally acquired Advanced Email protection in FY 2025 via Resolution 25- 315. Like most municipalities, the City of Port Arthur is experiencing and increase in phishing attempts via email. Therefore, it is in the best interest of the City to be proactive in protecting against becoming a victim of ransomware and other business email compromise related activity. Budget Impact: Funds for the first payment of$48,872.00 have been budgeted in the Information Technology Computer Programs account #001-09-023-5450-00-10-000-. Funds for the FY 2028 payment are subject to the approval of the budget and the appropriation of funds. Recommendation: It is recommended that City Council authorize the City Manager to purchase Recon Infosec's Advanced Email Protection through the TIPS contract#230202 for the first payment amount not to exceed $48,872.00 and the second payment amount in FY 2028 not to exceed $40,934.04. P.R. NO. 25118 9/16/2026 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE ADVANCED EMAIL PROTECTION FROM RECON INFOSEC THROUGH THE INTERLOCAL PURCHASING SYSTEM (TIPS) COOPERATIVE CONTRACT NO. 260202 FOR A TWENTY-SIX-MONTH LICENSING PERIOD FOR A TOTAL AMOUNT OF$87,806.04. PAYMENT ONE IN THE AMOUNT OF$46,872.00 TO BE PAIND IN FISCAL YEAR 2027 AND PAYMENT TWO IN THE AMOUNT OF$40,934.04 TO BE PAID IN FISCAL YEAR 2028, FUNDING FOR FISCAL YEAR 2028 IS SUBJECT TO THE APPROVAL OF THE BUDGET AND THE APPROPRIATION OF FUNDS. FUNDING FOR FISCAL YEAR 2027 IN THE AMOUNT OF $46,872.00 IS BUDGETED IN THE INFORMATION TECHNOLOGY COMPUTER PROGRAMS ACCOUNT 001-09-023-5450-00-10-000- WHEREAS,Ransomware is commonly delivered via email,through phishing attacks;and WHEREAS, Recon Infosec's Advanced Email Protection acquired in FY 2025 via Resolution 25-315provides advanced, managed email threat protection to prevent email cyber- attacks; and WHEREAS,it is in the City's best interest to defend against ransomware and other cyber- attacks that are initiated through email; and WHEREAS, Recon Infosec's Advanced Email Protection, the City's current protection system provides such protection; and WHEREAS, The Interlocal Purchasing Systems (TIPS) has established cooperative contract#260202 with Recon Infosec; and WHEREAS, TIPS is a cooperative purchasing program for state and local governments; and WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution of its governing body,to participate in cooperative purchasing programs as an alternative to a formal bid process; and WHEREAS, pursuant to Resolution No. 12-008, the City entered into an interlocal agreement with Region VIII Education Service Center for participation in the Education Service Center for participation in the Interlocal Purchasing System (TIPS) Cooperative Purchasing Program; and P.R. NO. 25118 9/16/2026 WHEREAS, Recon Infosec can provide Advanced Email Protection through TIPS contract#260202 for an amount of$87,806.04 for a term of twenty-six months to be paid in in the amount of$46,872.00 in fiscal year 2027 and $40,934.04 in fiscal year 2028. Fiscal year 2028 payment is subject to the approval of the budget and the appropriation of funds; and WHEREAS,the agreement is attached as Exhibit"A". NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY PORT ARTHUR,TEXAS: Section 1. That,the facts and opinions in the preamble are true and correct. Section 2. That, the City Council hereby authorizes the City Manager to purchase Advanced Email Protection from Recon Infosec through The Interlocal Purchasing Systems (TIPS)cooperative contract#260202 for a total amount not to exceed $87,806.04. The fiscal year 2028 payment of$40,934.04 is subject to the approval of the budget and the appropriation of funds in substantially the same form as attached hereto as Exhibit "A". Funding for payment of $46,872.00 is available in the Information Technology Account#001-09-023-5450-00-10-000-. Section 3. That, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of October, A.D. 2026 at a regular meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Charlotte M. Moses, Mayor ATTEST: P.R. NO. 25118 9/16/2026 Christe Whitley Ned, City Secretary APPROVED AS TO FORM: Roxann Pais Cotroneo, City Attorney APPROVED FOR ADMINISTRATION: • Ronald Burton, Clifton illiams, CPP City Manage Purchasing Manager ClIFay Y , CGCIQ', PMP Information Technology Director APPR AS TO AI BILITY FUNDS: Lynda oswell, IS , A Direc or of Finance P.R. NO. 25118 9/16/2026 EXHIBIT A RECONT. INFOSEC City of Port Arthur 2026 Advanced Email Protection (AEP) (26 Months) City of Port Arthur Recon InfoSec,Inc. 444 4th Street 11824 Jollyville Rd,Ste 404 Port Arthur,TX 77640 Austin,TX 78759 United States Fay Young Made Thompson Information Technology Director Director of Security Services City of Port Arthur Recon InfoSec,Inc. fay.young@portarthurtx.gov mthompson@reconinfosec.com (409)983-8105 (512)765-2362 Pricing Advanced Email Protection (AEP) Year Yearly Dates Annual Total Year 1 (14 mo's) 10/01/2026-11/30/2027 $46,872.00 Year 2 12/01/2027-11/30/2028 $40,934.04 Products & Services Advanced Email Protection (AEP) includes the following: • Implementation of Sublime Email Security and behavioral Al • Integration with powerful automations in the Recon Security Stack and Recon Security Operations Platform • Monitoring of mailboxes for malicious email • Handling and responding to user reported messages • Proactive email threat hunting • Continuous development using Detection-as-Code • Detailed and actionable reporting through the Recon Security Operations Platform Terms Effective Date:10/01/2026-11/30/2028 Term:26 months This quote is for the customer's current count and allows for expansion up to a total of 620 mailboxes. This subscription renews on 12/01/27 for 1 (one)year(12 months) unless written notice of non-renewal is provided at least 15(fifteen)days prior to the renewal date for non-appropriation (Art.XI§7 of the Texas Constitution,Tex.Loc.Gov't Code§ 271.903). For uninterrupted service,the City of Port Arthur must provide a Purchase Order for the renewal at least 60 (sixty) days in advance of the renewal date. Increases in covered assets(above"up to"counts) may be subject to a true-up. Mid-term true-ups requested in writing are invoiced separately,pro-rata,at current rates.True-ups processed at renewal are billed at the new renewal rate.All mid-term additions will automatically be included in the baseline quantities for subsequent renewal terms. Reference:20260826-lusmaupx Quote Created:08/26/2026 Quote Expires:10/01/2026 This Agreement is effective upon signing and is subject to and incorporates by reference the Recon InfoSec, Inc.TIPS Contract 260202 terms and conditions,which can be found at: https://www.tips-usa.com/contracts/vendors/BA48A6A061DE663420AEDF5A81195818;the Recon InfoSec,Inc.Texas Government Master Solution Agreement,which can be found at:https://terms.reconinfosec.com/TexasGovMSA/;and the Recon InfoSec,Inc.Sublime Addendum for Texas Government Entities,which can be found at: https://terms.reconinfosec.com/TexasGov_sublime_addendum/;(the MSA). Payment for Services is due annually in advance of the service period. Invoices will be sent 45 days prior to the start of each annual term.Overdue balances incur monthly late fees using the statutory prompt payment interest rate as allowed by the Texas Prompt Payment Act. Signatures By executing this Agreement,the signing party represents and warrants that it has read, understands, and agrees to be bound by both this Agreement and the MSA incorporated herein by reference,and possesses full power and authority to accept the same. Signature Signature Company City of Port Arthur Company Recon InfoSec, Inc. Name Name Title Title Date Date Questions?Contact me Macie Thompson Director of Security Services -at in-, Recon InfoSec,Inc. mthompson@reconinfosec.com :` * (512)765-2362 Reference:20260826-lusmaupx Quote Created:08/26/2026 Quote Expires:10/01/2026