HomeMy WebLinkAboutP.R. NO. 25136 A CONTRACT WITH PREFERRED FACILITIES GROUP FOR THE CONSTRUCTION OF A GENERATOR PLATFORM AT THE PORT ARTHUR CIVIC CENTER. P.R.No. 25136
9/10/2026 AJS-TNR
Memorandum
City of Port Arthur, Texas
Robert A. "Bob"Bowers Civic Center
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Adam J Saunders, Civic Center Dir
RE: Proposed Resolution No. 25136
BACKGROUND
In March 2026, the City of Port Arthur entered into an agreement with Entergy Texas, Inc.,
pursuant to Resolution No. 26-110, to participate in the Power Through Program. Through this
program, the City will receive a generator intended to support the operation of the Port Arthur
Civic Center during a power outage.
In preparation for the installation of the generator, the City determined that it must be elevated
and that a suitable platform must be constructed to support it.
The City's Purchasing Department requested quotes through cooperative purchasing programs
for the construction and installation of the generator platform. Three quotes were received on
September 1, 2026.
The Purchasing Division requested quotes and received the following:
• Preferred Facilities Group, Inc. (BuyBoard Coop) $98,951.18
• Mike Barnett Construction(Rgn 5 Coop) $135,388.00
• Corvus Communications(TIPS Coop) $179,112.96
• SpawGlass Non-responsive
After review of the quotes received, Preferred Facilities Group, Inc. was determined to have
submitted the lowest qualifying quote for the project in the amount of$96,476.15. The required
bond is $2,475.03, resulting in a total project amount of$98,951.18.
RECOMMENDATION
It is recommended that the City Council authorize the City Manager to execute a contract for the
construction of a generator platform with Preferred Facilities Group, Inc. of Port Arthur, Texas,
in the amount of$98,951.18.
BUDGETARY AND FISCAL EFFECT
The City Manager recommends that the City Council authorize the City Manager to enter into a
contract with Preferred Facilities Group, Inc., of Port Arthur, Texas, for the construction and
installation of a generator platform at the Port Arthur Civic Center in an amount not to exceed
$98,951.18, with funding available in Account No. 307-15-043-8512-00-10-000, Project No.
CCGP01.CON.
P.R.No. 25136
9/10/2026 AJS-TNR
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ENTER INTO A CONTRACT WITH PREFERRED
FACILITIES GROUP, INC., OF PORT ARTHUR, TEXAS,
FOR THE CONSTRUCTION OF A GENERATOR
PLATFORM AT THE PORT ARTHUR CIVIC CENTER IN
AN AMOUNT NOT TO EXCEED $98,951.18;
AUTHORIZING THE EXPENDITURE OF FUNDS FROM
ACCOUNT NO. 307-15-043-8512-00-10-000, PROJECT NO.
CCGP01.CON
WHEREAS, in March 2026, the City of Port Arthur entered into an agreement with
Entergy Texas, Inc., of The Woodlands, Texas, pursuant to Resolution No. 26-110, to participate
in the Power Through Program, which will provide a generator to support the operation of the
Port Arthur Civic Center during a power outage; and
WHEREAS, the City determined that the generator is required to be elevated to an
appropriate height and that a permanent platform must be constructed to accommodate the
generator and support its operation at the Civic Center; and
WHEREAS, the City's Purchasing Department solicited quotes through cooperative
purchasing programs for the construction and installation of the generator platform; and
WHEREAS, three quotes were received on September 1, 2026, as reflected in Exhibit
"A" attached hereto; and
WHEREAS, after review of the quotes received, Preferred Facilities Group, Inc., of Port
Arthur, Texas, was determined to have submitted the lowest qualifying quote for the project in
the amount of$96,476.15, plus $2,475.03 for the required bond, for a total contract amount of
$98,951.18; and
WHEREAS, Chapter 271 of the Texas Local Government Code authorizes
municipalities to participate in cooperative purchasing programs and to enter into interlocal
agreements for the procurement of materials, supplies, services, and equipment in accordance
with applicable law; and
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the BuyBoard Cooperative Purchasing
Program; and
WHEREAS, the City Council finds that awarding the contract to Preferred Facilities
Group, Inc., for the construction and installation of the generator platform is in the best interest
of the City and will facilitate the City's participation in the Entergy Texas, Inc. Power Through
Program and the continued operation of the Civic Center during a power outage.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR,TEXAS:
P.R. No. 25136
9/10/2026 AJS- TNR
THAT,the facts and opinions in the preamble are true and correct.
THAT,the City Council hereby authorizes the City Manager to enter into a contract with
Preferred Facilities Group, Inc., of Port Arthur, Texas, for the construction and installation of a
generator platform at the Port Arthur Civic Center under BuyBoard Cooperative Purchase
Contract 728-24, in substantially the same form as attached hereto as Exhibit"B."
THAT, Funding for the contract authorized herein, in an amount not to exceed
$98,951.18, is available in Account No. 307-15-043-8512-00-10-000, Project No.
CCGP01.CON.
THAT a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED, AND APPROVED, this day of 2026 AD, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote:
AYES: Mayor:
Councilmembers:
NOES: •
Charlotte M. Moses, Mayor
ATTEST:
Christe Whitley Ned, City Secretary
P.R. No. 25136
9/10/2026 AJS- TNR
APPROVED AS TO FORM: APPROVED AS TO FUND
oi,,..,,is. AV LABILITY:
Roxann Pais Cotroneo
City Attorney Lynda Boswell, M.A., IC CM
Director of Finance
APPROV 1 FOR • 1 4 I. . . '1 TION:
Ott.
����A
Clifton Williams, CPPB
Ronald Bu " r;1 Purchasing Manager
City Manager
P.R. No. 25136
9/10/2026 AJS- TNR
EXHIBIT "A"
P.R. No. 25136
9/10/2026 AJS
EXHIBIT "A"
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P.R. No. 25136
9/10/2026 AJS- TNR
EXHIBIT "B"
IIII
PREFERRED
FACILITIES GROUP-USA
PROPOSAL
August 27, 2026
City of Port Arthur
Attn: Cliff Williams
444 4th Street Port Arthur,TX 77640
Re: 26-1116 for Generator Platform
Facility Name: Bowers Civic Center
City of Port Arthur—3401 Cultural Center Drive, Port Arthur,TX 77642
We are pleased to submit our proposal utilizing our BuyBoard Contract No. 728-24 based on local CCI and
coefficient of.89.
GENERAL
• Provide all labor,materials,supervision,equipment,coordination,and incidental work required to complete
the Work in accordance with the approved scope of work.
Civil/Concrete
• Locate, mark and protect existing underground utilities before digging.
• Dig footing holes to the required depth.
• Compact the subgrade soil as required.
• Supply and construct rigid forms for footings and slab at the stairs and ladder as required.
• Furnish and install steel reinforcing and anchor bolts.
• Supply, pour and vibrate concrete into forms.
• Remove formwork after curing, backfill around footings, compact soil.
Structural
• Verify concrete anchor locations and place leveling shims as needed.
• Cut, weld and drill steel components in shop.
• Apply hot-dip galvanizing for corrosion resistance.
• Transport fabricated steel to the project site.
• Erect structural steel columns.
• Bolt primary and secondary support beams to the columns.
• Install and fasten steel grating as required.
• Secure safety railings,toe boards, safety gate, access ladder and stairs.
Cost of Work: $96,476.15
Bond: $2,475.03
Total Amount: $98,951.18
We estimate approximately thirty (30) calendar for completion upon delivery of material. Material delivery is
expected to be(3—4 weeks).We explicitly exclude all liquidated damages for this project due to the volatility of
the market and supply chain challenges.
Our estimate is based on our interpretation of the project as presented to us. Our scope is limited to the line
items broken down into individual tasks of work and developed based upon the Unit Price Book rate as modified
by the local cost adjustment and our Coefficient. All pricing for the required line-item estimate is derived from
the current calendar year RSMeans Facilities Construction Cost Data Book with Updates.
This Proposal contains confidential and proprietary information that is intended only for the use of City of Port
Arthur and is not to be shared, copied, or disseminated in any way. The information includes all attachments,
drawings, sketches, and proposed product selections and must be kept confidential. This information shall be
used for the sole purpose of evaluating this Proposal and must not be used for any other purpose without the
explicit consent of Preferred Facilities Group- USA.
Once the quantities of work and price are approved, the individual Job Order becomes a fixed-price lump sum
contract.
Please contact me at 409.842.8293 or via e-mail mwaidley@pfg-usa.com if you have any questions or require
additional information.
Respectfully submitted,
Preferred Facilities Group-USA
Michael Waidley
Operations Manager
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CONTRACT FOR THE GENERATOR PLATFORM CONSTRUCTION FOR THE
CIVIC CENTER DEPARTMENT IN THE CITY OF PORT ARTHUR
THIS AGREEMENT, made this day of , 2026, by and
between the City of Port Arthur, a municipal corporation organized under the laws of the State of
Texas, hereinafter called "OWNER" or "CITY" and Preferred Facilities Group, Owner, hereinafter
called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Agreement shall commence on the date of the Notice of Award and
continue for thirty working days, unless terminated earlier in accordance with the
provisions herein. The City may terminate this Agreement for convenience, including, but
not limited to, the unavailability of funding in any budget cycle, upon fifteen (15) days'
written notice.
2. The Contractor will perform Generator Platform Construction at the Civic Center as stated
in the Contract Documents; in the amount of$96,476.15, plus $2,475.03 for the required
bond, for a total contract amount of$98,951.18.
3. During the term of this Contract, the Contractor will furnish at his own expense all of the
materials, supplies, tools, equipment, labor, and other services necessary to connection
therewith, excepting those supplies specifically not required of the Contractor in the
Specifications.
4. The CONTRACTOR agrees to perform all the work described in the specifications and
contract documents and to comply with the terms therein for the unit prices
shown in the original bid attached hereto.
5. The term "Contract Documents" means and includes the following:
1) Agreement
2) General Information
3) Specification
4) Bid
5) Notice of Award
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in (2 copies), each of which
shall be deemed an original on the date first above written.
Signed on this the day of , 2026.
OWNER:
CITY OF PORT ARTHUR
By:
Ron Burton,
City Manager
P.O. Box 1089
Port Arthur, TX 77641-1089
Signed and agreed on the day of , 2026.
CONTRACTOR:
Preferred Facilities Group
By:
Print Name:
Print Title: