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HomeMy WebLinkAboutP.R. NO. 25142 PURCHASE 8 VERKADA PTZ CAMERAS. \ ii:,/ , City of 4 I _ urr rthu Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: September 4, 2026 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager �j (. , l e From: Timothy W. Duriso,Police Chief/" I `�T RE: PR 25142—Purchase of Eight(8) Verkada PTZ Cameras and Accessories from Solid IT Networks of Houston,TX in the amount of$43,465.50. Utilizing funding from FY25 SHSP Account number 107-17-045-5240-00-30-000, Project Code SHSP25.GRE.CAM.POD-Cameras Introduction: The intent of this Agenda Item is to seek the City Council's approval to authorize the City Manager to purchase eight(8)Verkada CP63 Outdoor PTZ cameras and related accessories, licensing, cellular gateways, and equipment from Solid IT Networks, Inc. in the amount of $43,465.60,utilizing Fiscal Year 2025 State Homeland Security Program (SHSP) grant funds. Background: The Port Arthur Police Department has received Fiscal Year 2025 State Homeland Security Program(SHSP) grant funding to support homeland security and public safety capabilities. The proposed purchase will provide eight(8)Verkada CP63 Outdoor PTZ cameras, each with 4K capability and 1 TB of storage, along with one-year camera licenses and accessories. The equipment will enhance the Police Department's homeland security posture by expanding real-time surveillance and situational awareness capabilities in support of prevention, protection, emergency response, and intelligence-sharing operations. The purchase is proposed through Solid IT Networks, Inc. under TIPS Contract#230105. Budget Impact: "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 f/ Crry of - _ „' vit 4 urr rthur Texas www.PortArthurTx.gov The total purchase amount is $43,465.60 and will be funded through the Fiscal Year 2025 SHSP grant. Account Number 107-17-5240-00-30-000 Project Code 1 SHSP25.GRE.CAM.POD-Cameras. No City cash match is required. Recommendation: It is recommended that City Council authorize the City Manager to purchase eight(8)Verkada CP63 Outdoor PTZ cameras and related accessories, licensing, cellular gateways, and equipment from Solid IT Networks, Inc.,through TIPS Contract#230105, in an amount not to exceed $43,465.60,utilizing Fiscal Year 2025 SHSP grant funds. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 25142 JLH 9/4/2026 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE EIGHT (8) VERKADA PTZ CAMERAS AND RELATED ACCESSORIES FROM SOLID IT NETWORKS, INC. , THROUGH TIPS CONTRACT #230105, IN AN AMOUNT NOT TO EXCEED $43 , 465 . 60 , UTILIZING FISCAL YEAR 2025 STATE HOMELAND SECURITY PROGRAM (SHSP) GRANT FUNDS, ACCOUNT NUMBER 107-17-045-5240-00-30-000 , PROJECT CODE SHSP25 .GRE.CAM. POD-CAMERAS WHEREAS, the City of Port Arthur Police Department has received Fiscal Year 2025 State Homeland Security Program (SHSP) grant funding to strengthen homeland security, public safety, and emergency response capabilities; and WHEREAS, the Police Department has identified a need to expand its real-time surveillance and situational awareness capabilities through the deployment of additional outdoor pan-tilt-zoom (PTZ) cameras; and WHEREAS, Solid IT Networks, Inc. submitted Quote #023225, for eight (8) Verkada CP63 Outdoor PTZ cameras and related accessories, licensing, cellular gateways, equipment, and shipping in the total amount of Forty-Three Thousand Four Hundred Sixty-Five Dollars and Sixty Cents ($43, 465 . 60) ; and WHEREAS, Chapter 271 of the Texas Local Government Code allows the City, by resolution of its governing body, to participate in a cooperative purchasing program, such as The Interlocal Purchasing System (TIPS) , as an alternative to the formal competitive bidding process; and WHEREAS, pursuant to Resolution No. 12-008, the City entered into an Interlocal Agreement with Region 8 Education Service Center to participate in The Interlocal Purchasing System (TIPS) , thereby authorizing the City to procure goods and services through TIPS-awarded contracts; and WHEREAS, the purchase will be made through TIPS Contract #230105 and will be funded with Fiscal Year 2025 SHSP grant funds; and WHEREAS, the SHSP-LETPA grant is 100% funded with no cash match requirements; and P.R. No. 25142 JLH 9/4/2026 WHEREAS, the City Council finds that the purchase of this equipment is in the best interest of the citizens of the City of Port Arthur by enhancing homeland security, public safety, situational awareness, emergency preparedness, and law enforcement response capabilities; and WHEREAS, the City Council desires to authorize the City Manager to execute all documents necessary to complete the purchase in accordance with applicable grant and procurement requirements . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1 . That the facts and opinions in the preamble are true and correct . Section 2 . That the City Manager is hereby authorized to purchase eight (8 ) Verkada CP63 Outdoor PTZ cameras and related accessories, from Solid IT Networks, Inc. , through TIPS Contract #230105, in an amount not to exceed $43, 465 . 60, utilizing Fiscal Year 2025 State Homeland Security Program (SHSP) grant funds, Account No. 107-17- 045-5240-00-30-000, Project Code SHSP25 . GRE.CAM. POD. Section 3 . That a copy of the Resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of October, A. D. , 2026, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers : NOES: Charlotte M. Moses, Mayor P.R. No. 25142 JLH 9/4/2026 ATTEST : Christe Whitley Ned, TRMC City Secretary APPROVED AS TO FORM: Roxann Pais Cotroneo City Attorney APPROVED F ADMINISTRATION: Ronald Burt , CPM City Mana er _ J Tim by W. Duriso Chief of Police APP VED FOR AVAILABILITY OF FUNDS : (.0 80.-J,ew L �3oswell Finance Director APPROVED FOR AVAILABILITY OF PURCHASING: Clif on Williams Purchasing Director P.R. No. 25142 JLH 9/4/2026 EXHIBIT "A" (( Contact: Deke Kemp s lid IT Phone: 281-636-0244 ))),) NTetvliorIcS Email: dkemp@soliditnetworks.com Web: http://www.solidit.com Solid Relationships, Solid Solutions Additional PTZ Cameras - TIPS#230105 Quote #023225 Version 1 Prepared for: Port Arthur Police Dept Solid IT Networks. Inc. 16507 Hedgecroft, Ste 100 Houston,TX 77060 Deke T( lid IT Contact: 1-63 Kemp Phone: 28636-0244 Networks Email: dkemp©soliditnetworks.com 1Web: http://www.solidit.com PREPARED FOR. DATE NUMBER VER TERMS Port Arthur Police Dept 08/28/2026 023225 1 Lt.Amaal Bodden 16507 Hedgecroft Suite 100 Houston,TX 77060 PROJECT ahmaal.bodden@portarthurtx.gov Additional PTZ Cameras-TIPS#230105 Verkada ITEM DESCRIPTION LIST PRICE QTY TOTAL CP63-1TBE-HW CP63 Outdoor PTZ Camera,4K, 1TB of Storage, $5,299.00 $3,529.68 8 $28,237.44 Maximum 30 Days of Retention LIC-CAM-1Y- 1-Year Camera License, Capacity Increase $249.00 $166.98 8 $1,335.84 CAP ACC-MNT-POLE Pole Mount $249.00 $166.98 8 $1,335.84 -1 ACC-MNT- Large Arm Mount(PTZ) $189.00 $126.74 8 $1,013.92 XLARM-1 GC31-E-HW GC31 Cellular Gateway, Outdoor $1,599.00 $1,072.27 7 $7,505.89 ACC-POE-90W- Outdoor 90W PoE++ (802.3bt-2018) Injector, $299.00 $200.51 7 $1,403.57 E-NA GigE, NA Type B LIC-GC-1Y-CAP 1-Year Cellular Gateway License, Capacity $349.00 $234.04 7 $1,638.28 Increase Shipping estimated Shipping and Handling $40.00 $994.82 1 $994.82 Verkada Subtotal $43,465.60 Quote Totals SECTION TOTAL Verkada $43,465.60 Total $43,465.60 1/2 Solid IT Networks, Inc. 16507 Hedgecroft, Ste 100 Houston, TX 77060 solid IT Contact: Deke Kemp Phone: 281-636-0244 Netvvorks Email: dkemp@soliditnetworks.com Web: http://www.solidit.com 1)AGREEMENT-By ordering or accepting the goods described herein,Buyer agrees to the terms and conditions set forth herein and in any attachments hereto,none of which may be added to,modified,superseded or otherwise altered except by a written instrument signed by an authorized representative of Seller and delivered to Buyer. 2)TERMS OF PAYMENT/PENALTY.Invoices are issued as of the date of delivery covering deliveries from our stocks and as of the date of shipment covering direct shipments and are due and payable in lawful money of the United States of America upon the issuance thereof unless otherwise specifically agreed in writing.All unpaid items will be charged a 10%late penalty beginning the 10th day the invoice is deemed late,such charges not to exceed the maximum charge permitted by law. 3)BUYER'S DUTY TO INSPECT.Buyer must immediately inspect all material for shortages,conformity with order and defects.If goods appear not to conform to the contract between Buyer and Seller,Buyer shall discontinue their use and immediately notify Seller of such condition and afford Seller a reasonable opportunity to inspect the same.Claims for shortage or deductions for erroneous charges must be presented within fifteen(15)days after receipt of the goods or they will not be allowed.No material will be taken back and credited or replaced unless arrangements for return have been made with Seller.Seller may,at its option,replace those products proven defective or allow credit for an amount not exceeding the sum of the original purchase price thereof.Manufacturer and Distribution warranty,cancellation,and return policies will apply. 4)PRICES,TAXES&LCP PRICING—Unless otherwise indicated,prices are exclusive of all city,state and federal taxes.Any taxes which Seller may be required to collect under any existing law upon or with respect to the sale,purchase delivery,storage, processing,use or consumption of any of the material covered hereby,including taxes upon or measured by the receipts from the sale,thereof,shall be for the account of Buyer and Buyer shall promptly pay the amount thereof to Seller upon request. Product,inventory,and pricing data are updated frequently and subject to change without notice.Please consult your Solid IT Networks sales representative for timely, updated pricing prior to placing an order. 5)SHIPPING AND CREDIT CARD CHARGES-Additional shipping charges may apply.Payments by credit card will be subject to an additional 4%processing fee. 6)CONFIDENTIALITY-SOLID IT NETWORKS,INC.ASSERTS THE INFORMATION SUBMITTED IN CONNECTION WITH THIS QUOTATION IS CONFIDENTIAL, AND IF RELEASED,MAY GIVE ADVANTAGE TO A COMPETITOR,AND THEREFORE SHOULD NOT BE DISCLOSED TO THIRD PARTIES.IN ADDITION,SOLID IT ASSERTS THE INFORMATION SUBMITTED CONTAINS INTERNAL PROPRIETARY METHODS IN PREPARING THE NETWORK CONFIGURATION AND IMPLEMENTATION OF THE WORK AND ALSO MAY CONSTITUTE TRADE SECRETS WHICH SHOULD NOT BE DISCLOSED. 7)Due to the ongoing tariff volatility,pricing is subject to change without notice.All pricing and quotes provided are valid for 7 days after issue and must be reconfirmed at the time of purchase. Signature Date 2/2 Solid IT Networks, Inc. 16507 Hedgecroft, Ste 100 Houston, TX 77060