HomeMy WebLinkAboutP.R. NO. 25153 THE THIRD AND FINAL YEAT RENEWAL CONTRACT WITH GP EVANS FOR THE MOWING AT THE LANDFILL. IMEMIMMIF
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City of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: September 16, 2026
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Jessie Dehn, P.E.,Director of Public Works
RE: P.R. 25153 —Authorizing the City Manager to enter into the third and final year
(second renewal)contract with GP Evans Contractors, LLC of Winnie, Texas
Introduction:
This agenda item requests Council's approval for the City Manager to enter into the third and
final year of the second renewal contract with GP Evans Contractors, LLC of Winnie, Texas,to
provide mowing services for the Landfill.
Background:
This is an annual contract to provide mowing services at the City's Landfill.The original contract
provided for the option to renew for two(2)additional one-year periods. City Council approved
Resolution 24-422 on November 4, 2024, authorizing the initial contract with GP Evans
Contractors, LLC of Winnie, Texas. Further, Council approved Resolution 25-438 on October
22, 2025, authorizing the second year (first renewal) of the contract. Staff has evaluated GP
Evans' services and has determined them to be sufficient,recommending contract renewal.
Budget Impact:
Monthly mowing services are $6,485.00. The contract's total annual value is $77,820.00.
Funding is available in the Solid Waste Landfill Other Contractual Service Account, 403-50-
320-5470-00-00-000.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR 25153, authorizing
the City Manager to renew the contract with GP Evans Contractors, LLC of Winnie, Texas, for
the third and final year(second renewal).
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR 25153
09/16/2026 JD
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD AND FINAL
YEAR (SECOND RENEWAL) CONTRACT BETWEEN THE
CITY OF PORT ARTHUR AND GP EVANS CONTRACTORS,
LLC OF WINNIE,TEXAS,FOR GRASS MOWING SERVICES AT
THE CITY LANDFILL FOR A TERM OF ONE YEAR,WITH THE
PROJECTED BUDGETARY IMPACT OF $77,820.00. FUNDING
IS AVAILABLE IN THE SOLID WASTE LANDFILL OTHER
CONTRACTUAL SERVICE ACCOUNT, ACCOUNT 403-50-320-
5470-00-00-000.
WHEREAS, pursuant to Resolution No. 24-422, the City Council awarded GP Evans
Contractors, LLC of Winnie, Texas, a contract for monthly grass mowing services at the City
Landfill for a term of one(1)year,with the option to renew for two (2) additional one-year terms;
and
WHEREAS, pursuant to Resolution No. 25-438, the City Council renewed the contract
with GP Evans Contractors,LLC of Winnie,Texas,for the second year(first renewal)for monthly
grass mowing services at the City Landfill; and
WHEREAS, GP Evans Contractors, LLC has satisfactorily completed the first two years
of the contract; and
WHEREAS, based on satisfactory performance, City staff recommends that the City
Council approve the renewal of said contract for a third and final year, representing the second of
the two available renewal terms; and
WHEREAS, the contract will expend a total annual contract value of$77,820.00; and
WHEREAS, the renewed contract term shall commence immediately upon approval of
this Resolution by the City Council.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute the third and final year (second renewal) contract with GP Evans Contractors, LLC of
Winnie,Texas, for the annual mowing of the Landfill's grounds,attached in substantially the same
form as Exhibit A; and,
THAT,the contract will expend a total annual value of$77,820.00; and,
PR 25153
09/16/2026 JD
Page 2 of 3
THAT, funding is available in the Solid Waste Landfill Other Contractual Service
Account,403-50-320-5470-00-00-000; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED this the day of , A.D.
2026 at a meeting of the City of Port Arthur,Texas,by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Charlotte M. Moses
Mayor
ATTEST:
Christe Whitley Ned, TRMC
City Secretary
PR 25153
09/16/2026 JD
Page 3 of 3
APPROVED AS TO FORM:
Roxann Pais Cotroneo, Esq.
City Attorney
APPROVED FOR ADMINISTRATION:
01.
411V:100,
Ronald ' rto , CPM
Cit anager
- - 0Z- ---,
Jessie Dehn, P.E.
Director of Public Works
APPR 0 D '+TO T I AVAILA:ILITY OF FUNDS:
A iMINZIV
L da :osw: 1, P D, ICMA-CM
Fi : ce Direc
ats.,)
(,),,91,-
Clifton E. Williams, Jr., CPPB
Purchasing Manager
P.R.No. 25153
CONTRACT FOR THE ANNUAL MOWING OF THE LANDFILL'S GROUNDS
THIS AGREEMENT,made this day of ,2026,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or"CITY" and
GP Evans Contractors,LLC hereinafter called "CONTRACTOR."
WITNESSETH: That for and in consideration of the payment terms, conditions
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution No. 24-422, the City entered into a one (1) year contract with
the option to renew for two (2) additional one-year periods. The parties hereby agree
to exercise said option for the third and final year (second renewal). The City can
terminate this contract at its convenience, which includes, but is not limited to,
funding not being available in any budget cycle within thirty (30) days' written
notice.
2. The CONTRACTOR will perform work as stated in the Contract Documents.
3. During the term of this Contract,the CONTRACTOR will furnish at his own expense
all of the materials, supplies,tools, equipment, labor and other services necessary to
connection therewith,excepting those supplies specifically not required of Contractor
in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the specifications
and contract documents and to comply with the terms therein for the sum of
$77,820.00.
5. The term "Contract Documents" means and includes the following:
a) Agreement
b) *
c) Specifications *
d) I *
e) *
f) Notice to Proceed
* These items were attached to the original letting contract.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
7. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed
by their duly authorized officials,this Agreement in(2 copies),each of which shall be
deemed an original on the date first above written.
A- 1
Signed on the day of 2026
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY CITY MANAGER
Signed on the day of 2026
ATTEST CONTRACTOR
BY
CITY SECRETARY GP Evans Contractors, LLC
Winnie,Texas
Print Name:
Title:
A-2