HomeMy WebLinkAboutP.R. NO. 25152 THE THIRD AND FINAL YEAR RENEWAL WITH GULF COAST ELECTRIC AND JEFFERSON ELECTRIC COMPANY FOR RLRCTRICAL REPAIRS AND MAINTENANCE AT VARIUS LOCATION. City of
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: September 16, 2026
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Jessie Dehn, P.E., Director of Public Works
RE: P.R. 25152—Authorizing the City Manager to enter into the third and final year
(second renewal) contracts with Gulf Coast Electric Company of Beaumont,
Texas,and Jefferson Electric Company of Beaumont,Texas,for electrical repairs
and maintenance at various locations for a combined total not to exceed the
amount of$117,000.
Introduction:
This agenda item requests Council's approval for the City Manager to enter into the third and
final year (second renewal) of the contracts with Gulf Coast Electric Company of Beaumont,
Texas, and Jefferson Electric Company of Beaumont, Texas, for electrical repairs and
maintenance at various locations.
Background:
Pursuant to Resolution No. 24-391, the City Council authorized contracts with Gulf Coast
Electric Company and Jefferson Electric Company to provide electrical repairs and maintenance
services for various City departments and locations.
The original contracts were awarded for an initial term of one (1) year, with options for two (2)
additional one-year renewal terms.
Pursuant to Resolution No. 25-530, the City Council authorized the first renewal, representing
the second year of the contracts.
The City continues to require electrical repair and maintenance services on an as-needed basis
for various City departments and facilities. Services may include,but are not limited to,ballpark
lighting, street lighting, and high-voltage electrical repairs associated with Utility Operations.
The contractors will provide electrical repair and maintenance services on an as-needed basis
for various City departments and facilities. Utilizing the existing contracts allows the City to
continue obtaining necessary electrical services without interruption and provides departments
with access to qualified electrical contractors when repairs or maintenance are required.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
The combined amount authorized for the renewal period will not exceed $117,000. Individual
services will be requested as needed by the applicable City departments and will remain subject
to the availability of appropriated funds and the terms and conditions of the contracts.
Budget Impact:
The combined amount payable under the renewed contracts shall not exceed $117,000, with
services performed on an as-needed basis and subject to the availability of appropriated funds.
The O&M Budget Account numbers for the various departments will be used.
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR 25152, authorizing
the City Manager to renew the contracts with Gulf Coast Electric Company of Beaumont,Texas,
and Jefferson Electric Company of Beaumont, Texas, for the third and final year (second
renewal).
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR 25152
09/16/2026 JD
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD AND FINAL YEAR
(SECOND RENEWAL) CONTRACTS BETWEEN THE CITY OF PORT
ARTHUR AND GULF COAST ELECTRIC COMPANY OF BEAUMONT,
TEXAS, AND JEFFERSON ELECTRIC COMPANY OF BEAUMONT,
TEXAS FOR ELECTRICAL REPAIRS AND MAINTENANCE AT
VARIOUS LOCATIONS FOR A COMBINED TOTAL NOT TO EXCEED
THE AMOUNT OF $117,000, FUNDS AVAILABLE IN THE
OPERATIONAL AND MAINTENANCE ACCOUNTS FOR THE VARIOUS
DEPARTMENTS.
WHEREAS, pursuant to Resolution No. 24-391, the City Council authorized contracts
with Gulf Coast Electric Company of Beaumont, Texas, and Jefferson Electric Company of
Beaumont, Texas, to provide electrical repairs and maintenance services for various City
departments and locations; and
WHEREAS, the original contracts provided for an initial term of one (1) year, with the
option to renew for two(2)additional one-year terms, subject to the City's approval and applicable
contract terms and conditions; and
WHEREAS, pursuant to Resolution No. 25-530, the City Council authorized the first
renewal of the contracts with Gulf Coast Electric Company and Jefferson Electric Company for
the second year of the contract term; and
WHEREAS, the City requires continued electrical repair and maintenance services on an
as-needed basis for various City departments and facilities, including,but not limited to, ballpark
lighting, street lighting, and high-voltage electrical repairs associated with Utility Operations; and
WHEREAS, City staff recommends exercising the second and final renewal option with
Gulf Coast Electric Company and Jefferson Electric Company, representing the third and final
year of the contract term; and
WHEREAS, the combined amount authorized for the renewed contracts shall not exceed
$117,000, with expenditures charged to the applicable operational and maintenance accounts of
the requesting City departments; and
WHEREAS, funds are available in the applicable operational and maintenance budget
accounts for the various City departments requiring the services; and
WHEREAS,the City Council finds that renewal of the contracts with Gulf Coast Electric
Company and Jefferson Electric Company will provide continued access to necessary electrical
repair and maintenance services for City facilities and operations.
PR 25152
09/16/2026 JD
Page 2 of 4
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR,TEXAS:
THAT,the facts and opinions in the preamble are true and correct.
THAT,The City Council hereby authorizes the City Manager to execute the third and final
year (second renewal) contracts with Gulf Coast Electric Company of Beaumont, Texas, and
Jefferson Electric Company of Beaumont, Texas, for electrical repairs and maintenance at various
City locations and for various City departments, in substantially the same form as attached hereto
as Exhibits "A" and"B."
THAT, the combined amount payable under the renewed contracts shall not exceed
$117,000, with services performed on an as-needed basis and subject to the availability of
appropriated funds.
THAT, funding is available in the operational and maintenance budget account numbers
for the various departments; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of , A.D.
2026 at a meeting of the City of Port Arthur, Texas,by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Charlotte M. Moses, Mayor
ATTEST:
Christe Whitley Ned, TRMC
City Secretary
PR 25152
09/16/2026 JD
Page 3 of 3
APPROVED AS TO FORM:
Roxann Pais Cotroneo, Esq.
City Attorney
APPROVED FOR ADMINISTRATION:
411!'
alb\ lie-
Ronald B �-.n, CPM
City .'ager
-12--77--
Jessie Dehn, P.E.
Director of Public Works
APPROVED AS TO THE AVAILABILITY OF FUNDS:
( 1),.\4 619,2,1t,
Lyn oswell,PhD, ICMA-CM
Finance Director
` D
Clifton E. Williams,Jr., CPPB
Purchasing Manager
P.R.No. 25152
CONTRACT FOR ELECTRICAL REPAIRS & MAINTENANCE AT VARIOUS
CITY PARKS AND FACILITIES
THIS AGREEMENT, made this day of , 2026,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and Gulf Coast Electric
Company hereinafter called "CONTRACTOR."
WITNESSETH: That for and in consideration of the payment terms, conditions
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution No. 24-391, the City entered into a one (1) year contract with
the option to renew for two (2) additional one-year periods. The parties hereby agree
to exercise said option for the third and final year (second renewal). The City can
terminate this contract at its convenience, which includes, but is not limited to,
funding not being available in any budget cycle within thirty (30) days' written
notice.
2. The CONTRACTOR will supply electrical repair and maintenance service at various
parks and facilities as stated in the Contract Documents.
3. During the term of this Contract, the CONTRACTOR will furnish at his own expense
all of the materials, supplies,tools, equipment, labor and other services necessary to
connection therewith,excepting those supplies specifically not required of Contractor
in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the specifications
and contract documents and to comply with the terms in the amounts stated in
Contract 24-391.
5. The term "Contract Documents" means and includes the following:
a) Agreement
b) General4nfeRnatien *
c) Specifications*
d) 4344*
e) *
f) Notice to Proceed
* These items were attached to the original letting contract.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
A- 1
7. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed
by their duly authorized officials,this Agreement in(2 copies), each of which shall be
deemed an original on the date first above written.
Signed on the day of 2026
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY CITY MANAGER
Signed on the day of 2026
ATTEST CON TRACTOR
BY
CITY SECRETARY Gulf Coast Electric Company
Beaumont, Texas
Print Name:
Title:
A-2
P.R. No. 25152
CONTRACT FOR ELECTRICAL REPAIRS & MAINTENANCE AT VARIOUS
CITY PARKS AND FACILITIES
THIS AGREEMENT, made this day of , 2026,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and Jefferson Electric
Company hereinafter called "CON MACTOR."
WITNESSETH: That for and in consideration of the payment terms, conditions
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. Pursuant to Resolution No. 24-391, the City entered into a one (1) year contract with
the option to renew for two (2) additional one-year periods. The parties hereby agree
to exercise said option for the third and final year (second renewal). The City can
terminate this contract at its convenience, which includes, but is not limited to,
funding not being available in any budget cycle within thirty (30) days' written
notice.
2. The CONTRACTOR will supply electrical repair and maintenance service at various
parks and facilities as stated in the Contract Documents.
3. During the term of this Contract,the CONTRACTOR will furnish at his own expense
all of the materials, supplies,tools, equipment, labor and other services necessary to
connection therewith,excepting those supplies specifically not required of Contractor
in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the specifications
and contract documents and to comply with the terms in the amounts stated in
Contract 24-391.
5. The term "Contract Documents" means and includes the following:
a) Agreement
b) *
c) Spy*
d) 1344*
e) *
f) Notice to Proceed
* These items were attached to the original letting contract.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
B- 1
7. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed
by their duly authorized officials,this Agreement in(2 copies),each of which shall be
deemed an original on the date first above written.
Signed on the day of 2026
ATTEST CITY OF PORT ARTHUR
BY
CITY SECRETARY CITY MANAGER
Signed on the day of 2026
ATTEST CONTRACTOR
BY
CITY SECRETARY Jefferson Electric Company
Beaumont, Texas
Print Name:
Title:
B- 2