HomeMy WebLinkAboutP.R. NO. 25179 APPROVAL OF QUARTERLY PAYMENTS OF SOLID WASTE PERMIT FEES FOR THE LANDFILL TO TCEQ. nt•t rthur
Te.tus
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: September 21, 2026
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Jessie Dehn, P.E., Public Works Director
RE: P.R. 25179—Approval of Quarterly Payments of Solid Waste Permit Fees for
the Landfill to TCEQ
Introduction:
This agenda item requests the City Council's approval of quarterly payments of Solid Waste
permit fees for the Landfill to TCEQ.
Background:
The City of Port Arthur operates a permitted landfill that is subject to applicable requirements
of TCEQ and other state environmental regulations. TCEQ assesses regulatory fees applicable
to permitted waste management facilities pursuant to the Texas Health and Safety Code and
applicable provisions of Title 30 of the Texas Administrative Code.
TCEQ issues quarterly invoices to the City for the applicable landfill permit and regulatory
fees. The City is required to timely remit the amounts invoiced by TCEQ in order to maintain
compliance with applicable regulatory requirements.
The projected annual amount of$190,000.00 was developed using prior TCEQ invoices and
payment history. During the prior fiscal year, quarterly invoices were approximately
$45,151.49 per quarter. The$190,000.00 authorization provides an appropriate budgetary
ceiling for the anticipated annual fees while allowing for potential fluctuations in the amounts
assessed by TCEQ.
Budget Impact:
The total projected budgetary impact is $190,000.00, and funding is available in the Landfill's
Regulatory Costs Account, 403-50-320-5471-00-00-000.
Recommendation:
It is recommended that the City Council authorize the payment of quarterly solid waste facility
permit and regulatory fees assessed by the Texas Commission on Environmental Quality for the
City of Port Arthur Landfill, with a projected annual budgetary impact not to exceed
$190,000.00, with funding available in Account No. 403-50-320-5471-00-00-000.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
PR 25179
09/21/2026 JD-tnr
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PAYMENT OF QUARTERLY SOLID WASTE
FACILITY PERMIT FEES AS ASSESSED BY THE TEXAS COMMISSION ON
ENVIRONMENTAL QUALITY FOR THE CITY OF PORT ARTHUR LANDFILL,WITH
A PROJECTED ANNUAL BUDGETARY IMPACT NOT TO EXCEED $190,000.00;
FUNDING IS AVAILABLE IN ACCOUNT NO. 403-50-320-5471-00-00-000.
WHEREAS, the City of Port Arthur operates a permitted landfill subject to applicable
requirements of the Texas Commission on Environmental Quality("TCEQ"); and
WHEREAS, TCEQ assesses regulatory fees applicable to permitted waste management
facilities pursuant to the Texas Health and Safety Code and applicable provisions of Title 30 of
the Texas Administrative Code, including the facility fee authorized under Texas Health and
Safety Code Section 361.135 and 30 Texas Administrative Code Section 335.324; and
WHEREAS,TCEQ issues invoices to the City for the applicable regulatory fees associated
with the operation of the City's landfill, and such fees are required to be timely paid in accordance
with the applicable invoice and regulatory requirements; and
WHEREAS,the City has reviewed prior TCEQ invoices and payment history to establish
a projected annual budgetary amount for the applicable fees, with prior quarterly invoices
reflecting an amount of approximately$45,151.49 per quarter, attached hereto as Exhibit"A", and
the projected annual budgetary impact estimated at$190,000.00; and
WHEREAS, the projected annual amount is based upon prior fiscal-year invoices and is
intended to provide sufficient budgetary authority to timely satisfy the quarterly TCEQ invoices,
recognizing that the actual amount of each invoice may vary based upon the applicable regulatory
fee assessment; and
WHEREAS, timely payment of the TCEQ fees is necessary to maintain the City's
compliance with applicable environmental regulatory requirements and to avoid the assessment of
applicable penalties, interest, or other consequences associated with delinquent fees; and
WHEREAS, the City Council finds that authorization for the payment of the applicable
TCEQ fees is in the best interest of the City and its residents and is necessary to maintain the City's
landfill operations in compliance with applicable regulatory requirements; and
WHEREAS, sufficient funds are available in Account No. 403-50-320-5471-00-00-000
for payment of the applicable TCEQ fees.
PR 25179
09/21/2026 JD-tnr
Page 2 of 4
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Council hereby authorizes the payment of quarterly solid waste facility
permit and regulatory fees assessed by the Texas Commission on Environmental Quality for the
City of Port Arthur Landfill, subject to the applicable TCEQ invoices and regulatory requirements,
with a projected annual budgetary impact not to exceed $190,000.00; and,
THAT, the City Manager, or his designee, is authorized to approve and process the
quarterly payments to TCEQ pursuant to the invoices issued by TCEQ,provided that the aggregate
payments authorized under this Resolution do not exceed the approved annual amount of
$190,000.00
THAT, funding is available in the Landfill's Regulatory Cost Account No. 403-50-320-
5471-00-00-000; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED, this day of , 2026
AD, at a regular meeting of the City Council of the City of Port Arthur, Texas, by the following
vote: AYES: Mayor:
Councilmembers:
NOES:
Charlotte M. Moses
Mayor
ATTEST:
Christe Whitley Ned, TRMC
City Secretary
PR 25179
09/21/2026 JD
Page 3 of 3
APPROVED AS TO FORM:
Roxann Pais Cotroneo, Esq.
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald B n l
City Manager
Jessie Dehn, P.E.
Director of Public Works
APPROVED AS TO THE AVAILABILITY OF FUNDS:
( 4--)-1 (2);-- j3)3(_,€---W
Lynd' :oswell, PhD, ICMA-CM
Finance Director
L JL
Clifton . Williams, Jr., CPPB
Purchasing Manager
P.R. No. 25179
TEXAS COMMISSION ON INVOICE COMPANY: CITY OF PORT ARTHUR
ENVIRONMENTAL QUALITY ACCOUNT: 0708552
DETACH BOTTOM PORTION AND RETURN WITH PAYMENT-KEEP TOP PORTION FOR YOUR RECORDS - PAGE 1
ACCOUNT NO. INCLUDES PAYMENTS THROUGH: COLL COST RECOVERY LATE FEES BALANCE DUE
0708552 JUL20.26 0.00 0.00 45,151.49
NVOICE DATE INVOICE NO. DESCRIPTION AMOUNT BALANCE
JUL31,26 SWD0031779 PERMIT 1815A FY26 Q3 45.151 49 45,151.49
SOLID WASTE FEE
Please return the original coupon with payment. For technical information, please call 512-239- 45,151.49
0517.
See REVERSE SIDE for Explanation of Charges and TCEQ Contact Telephone Numbers. PLEASE PAY THIS AMOUNT lrlt>t
TCEQ VIPP Form AR41A 02-17-2011 INCLUDE ACCOUNT NUMBER ON CHECK
JUL20,26 ACCOUNT NO. BALANCE DUE
DETACH THIS PORTION AND RETURN WITH 0708552 45,151 49
CHECK OR MONEY ORDER PAYABLE TO:
CHECK HERE IF YOUR ADDRESS HAS CHANGED.
v PLEASE INDICATE ADDRESS CHANGE ON BACK
TEXAS COMMISSION ON INVOICES NOT PAID WITHIN
ENVIRONMENTAL QUALITY 30 DAYS OF INVOICE DATE WILL
L ACCRUE PENALTIES
CITY OF PORT ARTHUR C Af�'RGE..'C
SOLID WASTE SUP ,25"_-- /p�o
PO BOX 1089 kiD3 --* 5O''3a-0-5-ri( D —0bb_O00
0000708552 5493581 00045151490831260
! PORT ARTHUR TX 77641-1089 PL41 CC' ‘46.- s/t- dfl:c t
/ris J� �‘
PAYMENT INFORMATION
I INVOICES NOT PAID BY DUE DATE WILL ACCRUE PENALTIES I
DETACH PAYMENT COUPON FROM BOTTOM OF FORM AND RETURN WITH PAYMENT IN THE ENVELOPE ENCLOSED.
Your check,certified check or money order should be made payable to the Texas Commission on Environmental Quality.Please include your
account number on your check to ensure that payment is properly credited.You may also pay this account in full by credit card or electronic check
using the following internet address: www.tceq.texas.4ov/epav/
If you think your billing is wrong,or if you need more information about a transaction,please address your questions to:
Texas Commission on Environmental Quality
P.O.Box 13088-MC214
Austin,Texas 78711-3088
In your correspondence,please give us the following information:
1.Your name and account number 3.The date and reference number of the transaction(s)in question
2.The dollar amount of the suspected error 4.Description of the suspected error
The payment due date is 30 days from the invoice date.Penalty and interest charges assessed will be adjusted for fees not due.Failure to
pay by the due date may result in return or denial of applications for licenses,permits,registrations, and certifications.
For Accounting questions,please contact:
Waste Fees (VCP,ILP,RLA,BYP) 512/239-0548
(HWG,NWG,HWF,NWF) 512/239-6174
(SWD,WMS,SWM) 512/239-0355
(WMB,BLP,SDP,TOX) 512/239-0355
Tier 2 Reporting (T2M,T2NM,T2PE) 512/239-0355
Water Fees (GPS,GPW,PHS,RAF) 512/239-0366
(BWM,CRW,RGR,STX) 512/239-0366
(CWQ,WQA,WWI,WWIR,EAP) 512/239-0366
(WUF,WTR) 512/239-0366
Air Fees (AEF,EIF,EIT) 512/239-0355
Admin Penalties (CAV,DCP,WDV,WQV,QWV,BPF2) 512/239-0548
Dry Cleaning Fees (DCR) 512/239-6174
For Technical questions&address changes,please contact the program via the email contact below:
AEF AIR EMISSIONS FEE wivesercw texas.gov PHS PUBLIC HEALTH SERVICE Wulees O tceq.toxas.gov
BLP WATERSHED MGMT.BENEF.LAND APPLI WO-ARPTeamOtceq.texas.gov RGR RIO GRANDE WATERMASTER watermaster4etceq.texas.gov
BWM BRAZOS WATER MASTER brazoswntStceq.texas goy RLA RADIOACTIVE SUBSTANCE LICENSING FEE radmetEtceq texas.gov
BYP RADIOACTIVE BY-PRODUCTS DISPOSAL radmaIErceg texas.gov RAF REGULATORY ASSESSMENT FEE Wutees*1ceq.texas.gov
CAV ADMIN PENAL.-AIR POLL acctrece tceq.texes.gov SDP SURFACE DISPOSAL FEE WQ-ARPTeantMtceq.texas.gov
CRW CONCHO RIVER WATERMASTER conchowmeteeg.texas.goe STX SOUTH TEXAS WATERMASTER watermasterfetceq.texas.gov
CWQ CONSOLIDATED WATER QUALITY FEE WO-ARPTeametceq.texas.gov SWD SOLID WASTE DISPOSAL FACIUTIES reswperetceg.texas.gov
DCP ADMIN PENAL.-DRY CLEANING aectrec@f tceq.texas.gov SWM SOLID WASTE MEDICAL TRANSPORTER FEE wastevelEtceq texas.goy
DCR DRYCLEANING REGISTRATION FEE dcreg Htceq.texas.gov T2M,T2NM,T2PE TIER II CHEMICAL REPORTING Tie2Help@tceq.texas.gov
EIF AIR INSPECTION FEE airleesE tceq texas gee TOX TOXIC REPORTING FEE toxicOIceo.texas.gov
GPS GENERAL PERMIT STORMWATER FEE SWPermdEtceq.texas.gov VCP VOLUNTARY CLEAN-UP vcpOIceg teses.gov
GPW GENERAL PERMIT WASTEWATER FEE WO-ARPTeamelceq.texes.gov WDV ADMIN PENAL.-WASTE DISF. acctrecae lceq.texas.gov
HWF HAZARDOUS WASTE FACILITIES ihwperetceq.texas.gov WMB WATERSHED MGMT.BENEF.LAND USE WO-ARPTeam 4D tceq.texas.goe
HWG HAZARDOUS WASTE GENERATION wasteval tttceg.texas.gov WMS WATERSHED MGMT.SLUDGE HAULERS wasteegStceg texas.gov
ILP INNOCENT LANDOWNER vcpG tceq.texas.gov WQV ADMIN PENAL-WATER DUAL acctrecEIceq.texas.gov
NWF NONHAZARDOUS WASTE FACILITY ,homer tceq.texas.goe WTR WASTERWATER TRMT.RESRCH.COUNCIL oast rcee texas.gov
NWG NONHAZARDOUS WASTE GENERATION westeval Etceq.rexas.gov WUF WATER USE ASSESSMENT(WTR.RIGHTS) wateruseatceg.texas.gey
EXPLANATION OF CHARGES
The basis for each charge is identified by the facility,permit,application or other appropriate activity. The state fiscal year(FY)and the quarter of the
year(QTR)to which the payment will be credited are shown where applicable. Delinquent fees are subject to a penalty of 5%per month for the first
two months after the due date,after which an interest charge for CY 2026 of 7.75%per annum will be assessed.In accordance with Government
Code 2107.003(d),collection costs up to 30%may be assessed.
TCEQ understands the account party may be a debtor in a pending bankruptcy proceeding.The portion of this invoice,if any,that represents pre-petition
tees due is sent for informational purposes only and is not an attempt to recover a claim against the debtor.TCEQ will file an appropriate proof of claim
with the bankruptcy court for such pre-petition fees.Any post-petition fees due and owing as shown on this invoice should be paid in accordance with
this invoice. TCEO VIPP FORM AR41 Al 09-24-2020
TEXAS COMMISSION ON Note:TO CHANGE ACCOUNT NAME,
ENVIRONMENTAL QUALITY A CORE DATA FORM MUST BE SUBMITTED.
PO BOX 13089
AUSTIN TX 78711-3089
�IlttIIluIuIIItltiuIluIllin"illn1l11'll/ln'11'1I1I11I1In)
C6, # 2,C It1O
A b �5 p — 3-Z0 514I V Op—°0--000
avet1G v46I/ 5l1-""IFt
ChriS J�aS